2015_HRF_ExEval_Statement_of_Work_Role_Players.docx

OHIO ARMY NATIONAL GUARD

HEADQUARTERS 73RD TROOP COMMAND

8208 South Perimeter Road Building 930 Columbus, Ohio 43217-5930

NGOH-TAL-LO 3 December 2014

STATEMENT OF WORK

(External Evaluation Role Player Support)

1. Background:

The use of role players to simulate realistic conditions encountered by National Guard responders in a natural disaster or domestic terrorism event. The use of role players is required to support regional training and exercises to enhance domestic contingency preparedness exercises and evaluation of CBRN Enhanced Response Force Package (CERFP) and Homeland Response Force (HRF).

2. Objective:

This Statement of Work establishes performance requirements for contractor support to allow training organizations the maximum opportunity to exercise their personnel under simulated actual conditions. Role players are essential to realism and interaction during the training events, which is enhanced by acting, moulage and environmental conditions.

3. Requirements:

Provide External Evaluation (EXEVAL) Support for HRF OH- Annex A. The contractor shall provide required support as listed in accordance with the performance standard below:

a. General requirements:

· Set up and operate a temporary “fixed” moulage site to include lights, electricity, hot/cold water, tables, and chairs. Heating or cooling areas as required by weather conditions.

· Provide a holding site/ break area to include lights, electricity, water, meals, tables, and chairs. Heating or cooling areas as required by weather conditions.

· Provide role players transportation support to and from training areas, parking areas and break/meal areas.

· Develop and publish a formal plan to address procedures and resources available for on-site safety “real world” emergencies and life support capabilities.

· Establish a system/plan for Communications with Exercise Planner and Exercise Control. Provide point of contacts, obtain radios and arrange for Internet access.

· The contractor is responsible at all times for their staff, employees and role players.

· Screen role players for prior medical issues due to the rigors of training requirements.

· Provide role player orientation and mandatory safety training prior to their participation.

· For each EXEVAL, provide two (2) Glo-Germ kits. Each kit shall contain one (1) bottle of Glo-Germ and one (1) hand held black light for detecting contamination containment and decontamination techniques. Glo-Germ applications and usage shall be dictated by exercise requirements.

· Follow all applicable federal, state and local safety regulations. Liability and/or usage agreements may be required for access to training site.

· Provide points of contact, with a high visibility method of identification (e.g. vest) at all training sites to supervise and support personnel.

· Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location.

· Ensure staff, employees and role players shall park only in designated areas.

· Use government provided identification badges (if required). Role players must have two forms of state/federal ID to enter federal facility.

· Provide Exercise Planners an accurate number of role players presentations to pass through the DECON line according to Ambulatory and Non-Ambulatory iterations.

b. Casualty Role Player Support

· Provide role players (actors) in accordance with Exercise Annex A specification (quantity, locations, time and conditions) for each of the exercises.

· Provide an on-site manager, expert for assuring quality of moulage treatments. The numbers of artisans are based on your needs to provide the number or presentations.

· Provide exercise scenario specific moulage for casualty role players with the following types of medical issues: Multiple Compression Wounds, Geriatrics Trauma, Chest Pain, Crush, Burn, Hot/Cold, and Panic (mental other), Chemical, PTSD, Pediatrics- Ambulatory and Non-Ambulatory.

· Provide causalities IAW injury list (moulage injury list above), provide exercise scenario specific Mass Casualty Cards (water proof) and provide injury specific acting instructions/coaching for all casualty role players.

· Provide patient flow rates in accordance with exercise scenarios and schedule of exercise events.

· Role players will be moulaged (made up) and transported to the appropriate sites in accordance with exercise timelines and suspenses.

· Provide all materials to include “cut away” clothing and moulage for make-up and dressing role players.

· Provide shower or water shoes for all role players.

· Ensure all role players have appropriate skin tight undergarments (swim suits).

· Provide costume jewelry (inexpensive) for processing casualties’ valuables.

· Provide person(s) to move items taken from casualty role players at the start of Decon to the end of Medical treatment holding area.

· Ensure timely pickup of role players once they have passed through medical holding area to maximize the recycling and iteration process.

· Role players will get extremely wet, prop clothing will be cut off and they will be scrubbed with brushes and a lot of water (possibly cold water).

· Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

c. Displaced Civilian (DC) Role Players

· Provide DC role players (actors) in accordance with the Exercise Annex A specifications (quantity, locations, time and conditions) for each of the exercises.

· Provide an on-site manager/expert, for assuring quality of DC role players. The numbers of DC role players are based on requirements to provide the number of presentations.

· Ensure DC role players are briefed on specifics of exercise scenario requirements and perform within the limits of the scenario.

· Ensure timely pick up of role players once they have completed the exercise scenario to maximize the role player recycling process.

d. Mannequin Support

· Provide mannequins in accordance with the Exercise Annex A specifications (quantity, locations, time and conditions) for each of the exercises.

· Provide an on-site manager/expert for assuring quality of moulage treatments.

· Mannequins will be moulaged (mad up), transported and handed off the Rubble Pile staff for placement the evening prior to the following days event.

· Mannequins will be collected following each day’s event for the re-moulaging and delivery back to the Rubble pile staff.

· Mannequins: Adults shall weigh a minimum of 150 pounds with weighted limbs; Children 60-100 pounds; Infants 10-30 pounds. Composition of mannequins: Adults ~ 75%, Children ~ 15%, Infants ~ 10% mix.

· Provide exercise scenario specific moulage for mannequins with the following types of issues: Multiple Compression Wounds, Geriatrics, Trauma, Crush, and Burn.

· Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

e. Subject Matter Expert Support (National Incident Management System SME)

· Provide Incident Commanders (IC) and Area Commanders (AC) in support of the exercise “White Cell” in accordance with the Exercise Annex A specifications.

· Provide SME for the disciplines of: Fire Rescue, HazMat, EMS, Law Enforcement and Emergency Management. The SME staff must have coverage for all disciplines and meet 29CFR1910, 120 (q) (6) (v) requirements.

· Provide 24 hour exercise support (shift/flexible work hours) when required.

· The Incident Commander and Area Commander must have knowledge of and experience with

· National Response Plan (NRP) and National Incident Management System

· Real World Experience in Response to an Incident and Disaster- includes staff functions and actual command experience at incident area, joint, and unified levels.

· ICS Staff Functions and NG response capabilities. Completion of Incident Command System Classes from IS-100 to ICS-800 (completion of IC 300 and 400 preferred).

· Developing forms, SOG’s/SOP’s, IAP and associated Incident Command Forms.

· CBRNE, CST, CERFP, and HRF mission and structure.

· Certification in HSEEP or other exercise method- Interagency Coordination and Liaison experience at the local, county, state, federal or tribal levels.

· Simulation cells for exercises. Adapt the incident command system to the training and evaluation scenario(s)

4. Performance Standards:

a. Provide Incident Commanders (IC) and Area Commanders (AC) IAW Annexes

b. Provide SME support and properly implement the incident command system

c. Provide SME support and properly implement the emergency response plan

d. Provide SME support and properly implement a local emergency response plan

e. Provide subject matter expertise in hazards and risks associated with employees working in chemical protective clothing.

f. Provide continuous operational support if required, 24 hours, during exercise.

g. Have knowledge of how state emergency response plans and regional response plans are implemented and understand the importance of decontamination procedures.

5. Criminal Background Checks:

· The contractor shall provide proof of employee criminal background checks upon request. (Note: The Contractor shall not employ an individual with a felony on their criminal record). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

8. Questions regarding this statement of work may be directed to CPT Joseph Myers at 614-336-4293, joseph.m.myers14.mil@mail.mil

Annex A Role Player Support

Provide training support for OH HRF EXEVAL Event: HRF OH EXEVAL Location: Camp Ravenna Joint Military Training Center Event Dates: 22- 25 June 2015

22 June 2015 (0700-1600) EXEVAL Day 1 (Monday)

· 20 mannequins with water proof laminated injury cards for rubble pile and water decontamination operations.

· 6 Area Command role players

· 2 Incident Command role players

23 June 2015 (0700-1600) EXEVAL Day 2 (Tuesday)

· 20 mannequins with water proof laminated injury cards for rubble pile and water decontamination operations.

· 15 Displaced Civilian (DC) role players available for placement at site NLT 0700 hours to support CBRN Assistance Support Element (CASE) operations. DC role players shall come prepared with appropriate undergarments and water shoes.

· 75 casualty role players shall be moulaged and available for placement at site NLT 0700 hours. Casualty iterations and injury types will be determined by exercise requirements, but no less than three (3) iterations during the operational period

· 6 Area Command role players

· 2 Incident Command role players

24 June 2015 (0700-1900) EXEVAL Day 3 (Wednesday)

· 20 mannequins with water proof laminated injury cards for rubble pile and water decontamination operations.

· 15 Displaced Civilian (DC) role players available for placement at site NLT 0700 hours to support CBRN Assistance Support Element (CASE) operations. DC role players shall come prepared with appropriate undergarments and water shoes.

· 75 casualty role players shall be moulaged and available for placement at site NLT 0700 hours. Casualty iterations and injury types will be determined by exercise requirements, but no less than three (3) iterations during the operational period.

· 6 Area Command role players

· 2 Incident Command role players

25 June 2015 (0700-1900) EXEVAL Day 4 (Thursday)

· 20 mannequins with water proof laminated injury cards for rubble pile and water decontamination operations.

· 30 Displaced Civilian (DC) role players available for placement at site NLT 0700 hours to support CBRN Assistance Support Element (CASE) operations. DC role players shall come prepared with appropriate undergarments and water shoes.

· 125 casualty role players shall be moulaged and available for placement at site NLT 0700 hours. Casualty iterations and injury types will be determined by exercise requirements, but no less than three (3) iterations during the operational period.

· 6 Area Command role players

· 2 Incident Command role players