QA_04242024_W9133L24R3018.docx
DOCX document 16 KB Posted
- Attached to
- FY24 MERC
- Solicitation number
- W9133L24R3018
About this file
This document is a Questions and Answers (Q&A) regarding Solicitation W9133L24R3018 for conference services and facility space in support of the Army National Guard Bureau's (ARNG) annual Modernization Equipping Requirements Conference (MERC) in May 2024.
The solicitation is 100% set-aside for small businesses under NAICS code 721110. It requires a contractor to provide a high-quality venue, secure and professional meeting space, and audiovisual services for the MERC event. Invoicing will be through the Wide Area Workflow (WAWF) system. The meeting space does not need to be set up the day prior, but audiovisual equipment must be tested on the morning of the event. A tax-exempt form will be provided, and the contractor will only invoice for the meeting space and audiovisual services, as attendees will pay for their own lodging and meals. The event dates are fixed and cannot be changed. The hotel must be located within the National Capital Region, between Arlington and Leesburg, Virginia. Quotes are due by April 26, 2024.
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| File | Type | Posted |
|---|---|---|
| Solicitation W9133L24R3018.pdf |
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Solicitation W9133L24R3018 Q&A (dated April 24, 2024) Solicitation W9133L24R3018 (text in “red” indicates the Army National Guard Bureau's answer)
1) Are third-party travel management companies allowed to respond to this requirement?
Companies that are registered as a small business under NAICS code 721110 may respond to this requirement.
2) Will we be invoicing through the Wide Area Work Flow (WAWF) or through the Invoice Processing Platform (IPP)?
Invoices will be processed under WAWF.
3) Will the meeting space need to be set up on April 30th before the event for a dry run to ensure the audiovisual equipment functions correctly?
No. It will to be run early on May 1, 2024.
4) Will a tax-exempt form be provided?
Yes.
5) Since guests will be paying for their own lodging and meals, will we only invoice for the meeting space and audiovisual services?
Yes, since attendees will pay for their own meals and lodging.
6) Is there any flexibility with the dates?
No.
7) Is there a particular address and distance requirement for the hotel outside of the general area of Leesburg, VA?
The hotel must be located within the National Capital Region, between Arlington and Leesburg.
File details come from the government source that posted it. Updated .