G1 MILPO AV Purchase Description_DRAFT_20231026v2.pdf

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Military MILPO Symposium -Orlando, FL
Solicitation number
W9133L24Q2002
Issued by

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This document outlines requirements for audio visual equipment and services to support the National Guard Bureau's Military Personnel Officers Training Symposium to be held in Orlando, Florida from May 6-10, 2023. Space and equipment are needed for a main conference room to accommodate 250 people from 0800-1600 daily, as well as seven breakout rooms each accommodating 45 people from 0900-1700 daily. The main conference room requires a desktop LCD projector with 2000-4500 lumens, a 10' electric roll down screen, podium microphone, additional microphones, 3-6 channel analog mixer, 12" speakers and stands. Each breakout room requires a desktop LCD projector with 2000-4500 lumens, electric roll down screen, podium with microphone, and related cabling. Technician labor is also specified for setup and teardown each day. The related federal contract opportunity is solicitation number W9133L24Q2002 for the Military MILPO Symposium in Orlando, seeking these audio visual equipment and services requirements.

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REQUIREMENTS DESCRIPTION:

National Guard Bureau, G1 Military Personnel Officers (MILPO) Training Symposium

Location: TBD Address: Orlando

SPACE NEEDS:

Meeting Room Needs:

Room Type Start and End Time # of people to accommodate Dates Required

Office/Storage Room General daily access 15 6-10 MAY 24 Main Conference Room 0800-1600 250 6-10 MAY 24 Breakout Room A 0900-1700 45 6-10 MAY 24 Breakout Room B 0900-1700 45 6-10 MAY 24 Breakout Room C 0900-1700 45 6-10 MAY 24 Breakout Room D 0900-1700 45 6-10 MAY 24 Breakout Room E 0900-1700 45 6-10 MAY 24 Breakout Room F 0900-1700 45 6-10 MAY 24 Breakout Room G 0900-1700 45 6-10 MAY 24

MAIN CONFERENCE:

Equipment (or an AV package that can meet these requirements) 1 Desktop LCD Proj 2000-4500 Lumen

1 10' Front Electric Roll Down Screen 1 Small Video Cable Lot 1 Video DA HDMI 1x4 1 Podium Microphone 2 Additional Microphones 1 3-6 Channel Analog Mixer 4 12" 2-Way Speaker 2 Tripod Speaker Stand 1 Small Audio Cable Lot 1 Passive Direct Box

LABOR

Technician to Setup Technician to Teardown

BREAKOUT SESSIONS:

Event Space Labor (setup, maintenance, breakdown) and Projection Package for 7 rooms, Breakout Sessions A-G)

Equipment (or an AV package that can meet these requirements)

7 Desktop LCD Proj 2000-4500 Lumen 7 Front Electric Roll Down Screen 7 Small Video Cable Lot 7 Video DA HDMI 1x4 7 Podiums w/ microphones

LABOR

Technician to Setup

Technician to Teardown

File details come from the government source that posted it. Updated .