W9133L22Q4001 A0001 Conform Copy.docx

W9133L22Q4001

Section B - Supplies or Services and Prices

HUS Warranty

FFP

Hitachi-Vantara Unified Storage (HUS) server system warranty services in accordance with the procurement description.

FOB: Destination

PURCHASE REQUEST NUMBER: F9K8AT2035AW01

PSC CD: DE01

NET AMT

HUS Warranty

FFP

This CLIN is not priced; but establishes a performance period for this requirement of 12 months.

FOB: Destination

PSC CD: DE01

NET AMT

Section C - Descriptions and Specifications

PURCHASE DESCRIPTION

1. Background: The Air National Guard Air Force Reserve Command Test Center (AATC) in Tucson Arizona has a requirement for warranty services for government-owned Hitachi-Vantara Unified Storage (HUS) server systems. These systems are critical to daily flying operations. To maintain the availability of these systems, AATC needs to renew the periodic warranty. The warranty to keep these systems operational is mandatory and has been continuous since 2013.

2. Period of Performance: 1 July 2022 – 30 June 2023

3. Requirement: The contractor shall provide authorized help desk, troubleshooting, and warranty maintenance covering the detailed requirements list is found in Attachment 1, Equipment List.

3.1. The contractor shall assist with fault isolation, provide advice on update installation, configuration, and respond to “ad hoc” software information queries. Remote telephone support should be available during local business hours.

3.2. The contractor shall provide on-site maintenance services if the manufacturer deems necessary and at the request of authorized users. These services are to be performed at the manufacturer’s sole discretion and contingent upon the presence of a Hitachi-Vantara representative within a 50-mile radius. On-site intervention shall be provided where necessary to properly maintain the equipment, such as in the provision of required patches and fixes. The contractor may provide remedies such as substitute storage systems as needed.

3.3. The contractor shall provide software or firmware updates as they become available.

3.4. The contractor shall not seek to have failed disk drives returned to the manufacturer.

3.5. The contractor shall provide Return to Manufacturer (RMA) services and remote equipment maintenance as necessary, best effort for End-of-Service-Life (EOSL) components. The Government POC will inspect returned equipment upon receipt to ensure it meets the requirement needs of the Government.

3.6. The contractor shall ensure all employees possess all required training and authorization to perform technical service on data storage equipment manufactured by Hitachi-Vantara Federal.

3.7. Most services are anticipated to be accomplished through remote electronic communications. In the case of a significant equipment casualty, the contractor shall provide on-call or next business day services with approval of the manufacturer.

4. Access Requirements: On-site services, if required, will be at Morris Air National Guard Base or Davis-Monthan Air Force Base in Tucson, AZ.

4.1. The contractor will be required to provide information for background checks to meet installation access requirements, to be accomplished by the local installation Security Forces, Director of Emergency Services, or local security office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD Headquarters Air Force and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.2. During contract performance, the contractor shall be responsible for obtaining required temporary identification for assigned personnel, and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. The contractor shall remain in the presence of credentialed AATC personnel at all times.

4.3. Upon completion or termination of the contract or upon expiration of the identification passes, the contractor shall ensure all government-issued passes are returned to the issuing office.

5. Operations Security (OPSEC): An OPSEC plan is not required for this effort; however, the contractor shall perform the following only in the event of an anticipated on-site casualty repair or troubleshooting requirement.

5.1. All contractor employees, to include subcontractor employees, requiring access to U.S.. Government installation, facilities, controlled access areas, and government information shall receive OPSEC training within 5 calendar days after contract start date.

5.1.2. OPSEC training may be accomplished by the installation OPSEC Signature Management Officer (SMO), the OPSEC Planner, or an OPSEC Coordinator designated by the SMO.

5.1.3. OPSEC training can also be accomplished by the contract/subcontract employees via the OPSE-1301 CBT located on the IAD IOSS website.

5.2. Tracking for each contractor or subcontractor employee is the responsibility of the government POC.

6. The Government POC for this requirement is Mr. Donald Roberts, Senior Systems Administrator, AATC/DOOD, donald.roberts.16@us.af.mil.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

DON ROBERTS

1600 E SUPER SABRE DRIVE BLDG 10

TUCSON AZ 85706

520-295-6980

F9K8AT

30-JUN-2023

F9K8AT

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

NA

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

COMBO

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

WAWF Point of Contact: Ms. Hollie A Hansen hollie.hansen@us.af.mil Review and accept Invoice POC: Ms. Nattaya Hammond nattaya.hammond.1@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

Section J - List of Documents, Exhibits and Other Attachments

Exhibit/Attachment Table of Contents

07-JUN-2022

Section K - Representations, Certifications and Other Statements of Offerors

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO OFFERORS

The offeror shall submit an unclassified quote demonstrating its ability to conform to and provide the requirement as detailed in the requirement description and applicable attachments.

The unit price, amount, and net amount shall be completed for every item detailed. Final pricing shall be rounded to the nearest whole dollar.

This requirement is a Brand Name Source; the contractor must be an authorized partner through Hitachi-Vantara Federal Corporation, per the provided Limited Source Justification.

Questions regarding this RFQ shall be submitted via email to hollie.hansen@us.af.mil, referencing the RFQ ID in the subject line. Questions are due by June 21, 2022 by 5:00pm PDT.

Section M - Evaluation Factors for Award

EVALUATION OF OFFERS

Quotes will be evaluated for conformance to this RFQ. An “acceptable” or “unacceptable” rating shall be assigned to each quote. Quotes that do not conform to the requirement in its entirety will be eliminated from further consideration.

The Government will evaluate quoted prices for reasonableness using one or more of the price analysis techniques in FAR 15.404-1(b). Quoted prices evaluated as unreasonable may be grounds for elimination from competition.

It is the Government’s intention to award without discussions but reserves the right to hold discussions if deemed necessary.

Award will be made to the offeror who is deemed responsible in accordance with FAR 9.104-1 and whose quote is the lowest price while conforming to the requirement in this RFQ.

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