19-A3-003_ATC_PWS_-_Final_(08_January).docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Air Traffic Control (ATC), Weather Observation Services, Air Traffic Control & Landing Systems (ATCALS) Maintenance

1.0 General: INTRODUCTION.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Air Traffic Control Operations, Weather Observation Services, Air Traffic Control & Landing Systems Maintenance Services (ATCALS), as defined in this PWS.

1.2 Background: In accordance with direction given in 16 July 2013 Memorandum, Subject National Guard Bureau (NGB) Fiscal Year 2014 Budget Guidance, signed by Gen Grass, NGB/A3 has determined the Mission Critical Contracts for Air Traffic Control, Weather Reporting and ATCALS services at 8 Air National Guard bases for the ANG’s 88 Wings and GSU’s, are mission essential. The Contractor shall ensure all work meets United States Air Force, Federal Aviation Administration (FAA), Air National Guard (ANG) and local regulations and requirements at all times. These services pprovide critical Airfield Operations that ensure safe, efficient and effective aircraft operations directly impacting the success of assigned flying missions at supported ANG locations.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and four (4) 12-month option years.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.2.1 The Government will provide Quality Assurance Evaluators (QAE), through an official letter of designation from the NGB Contracting Office to oversee the Contractor performance at each contract location. The QAE shall have unrestricted access to all facilities and Contractor generated records in support of the contract. The QAE shall evaluate Contractor compliance with the contract through scheduled quarterly or semi-annual site visits, personal observation, reviewing each sites air traffic control recordings, verbal questioning or review of Contractor generated records and feedback received from airport authorities and customers. The Government has the option to perform unannounced on-site spot checks.

1.4.2.2 Quality Assurance Non Compliance Procedures. The QAE will initiate a Contract Assurance Monitoring Form whenever non-compliance with the PWS, is detected, observed or reported and validated through investigation. Validated customer complaints will also be grounds for a Quality Assurance Monitoring Form to be issued to the contractor.

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall perform services 365 (inclusive of all holidays).

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services: See paragraph 5.3.2.2 for duty hours and dual coverage requirements. Performance shall be at Ellington Airport, Houston, TX, Bldgs., (1296, 799, 1452, 114, 1450 & 196), Francis S. Gabreski Airport, Westhampton Beach, NY, Bldgs., (250, 338,1210, 1211, 1212 & 331), Eastern West Virginia Regional Airport, Martinsburg, WV, Bldgs., (304), Quonset State Airport, Kingstown, Rhode Island, Bldgs., (175, 07107 & 07106), Rickenbacker International Airport, Columbus, OH, Bldgs., (500), Stanley County Airport New London, NC, Bldgs., (16A & 60), Burlington International Airport, Burlington, VT, Bldgs., (900), Alpena Phelps-Collins ATCT, Alpena, MI, Bldgs., (30).

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.4.1 Telework: Not authorized.

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors requiring Common Access Card (CAC): The CAC is the DoD Federal Personal Identity Verification (PIV) credential. CAC issuance requirements are as follows:

In accordance with Department of Defense Manual (DoDM) 1000.13-M-V1, DoD Identification (ID) Cards, January 23, 2014, initial issuance of a CAC requires, at a minimum, the completion of an Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a National Agency Check with Inquiries (NACI) (or investigation approved in Federal Investigative Standards) to the Under Secretary of Defense for Intelligence (USD(I)) approved investigative service provider. The issuance of a CAC will be based on four criteria: (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, August 2013, and DoD Manual 5200.02, Procedures for the DoD Personnel Security Program (PSP), April 3, 2017, and (d) verification of a claimed identity. Sponsorship and enrollment information about each applicant must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either the Real-Time Automated Personnel ID System (RAPIDS) using the DD Form 1172-2, or the Trusted Associate Sponsorship System (TASS).

1.4.5.1.1 HSPD-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them, and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at Attachment TBD, at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward it to the National Guard Bureau (NGB) Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation (BI) will be initiated. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2 Trusted Associate Sponsorship System (TASS): The contractor shall process CAC applications through the TASS, the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the TASS application process and other CAC and security-related matters, such designation facilitates these processes. If an FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA). The TASS TA for this requirement will be: TBD.

2. The Government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/tass/. The FSO or contractor employee shall follow up to ensure that the TA is processing the request.

3. The Government will inform the contractor's applicant, via email, of one of the following:

a. Approval.* Upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejection.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Return. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

1.4.5.1.3 At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by SSN and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4 The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR.

1.4.5.1.5 The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

1.4.5.1.6 The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and registering as an "Army Guest," with the sponsor being the COR or a COR- designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If employees of a contractor lose the privilege to access AKO, they lose the ability to renew their CAC. Therefore, it is critical that contractor employees maintain their AKO accounts.

1.4.5.2 Not applicable.

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Army Enterprise Infostructure (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.4.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.4.2 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

1.4.5.4.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.4.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.4.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.5 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.6 AT Level 1 Awareness Training (AT): Not Applicable.

1.4.5.7 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated subcontractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army workforce training requirements in DoDD 8140.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance. In accordance with DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, contractor employees performing Information Assurance Technical (IAT) functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.8 Information Awareness: All contractor employees with access to a government information system shall be registered in ADLS and shall successfully complete the DoD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://golearn.csb.dia.mil/kc/rso/login/ADLS_login.asp)

1.4.5.9 iWATCH Training: Not applicable.

1.4.5.10 OPSEC Training: In accordance with AFI 10-701, w/AFGM 2017-01 Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at on the ADLS website. (https://golearn.csb.dia.mil/kc/rso/login/ADLS_login.asp)

1.4.5.11 OPSEC SOP/Plan. The contractor shall develop an OPSEC Standard Operating Procedure (SOP)/Plan and provide it to the COR within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This SOP/Plan shall include a process to identify the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. The contractor shall implement OPSEC measures as required by the Government. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor shall ensure this individual becomes OPSEC Level II certified within 90 days of appointment as OPSEC coordinator in accordance with AFI 10-701 w/AFGM 2017-01. Contractor shall provide a copy of the certification to the COR NLT 15 days after completion.

1.4.5.12 Classified Information. The contractor shall comply with Federal Acquisition Regulation (FAR) Clause 52.204-2, Security Requirements. This clause applies to contracts that involve access to information classified “Confidential,” “Secret,” or “Top Secret,” and requires contractors to comply with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: Not applicable.

1.4.7 Special Qualifications: The contractor shall ensure employees meet specific qualification requirements as outlined in Chapters 4.0 and 5.0 for defined certification task requirements. The Government does not provide funding to train contractors though the Government may assist in assuring contract employees can access required training as discussed in paragraphs noted above. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services. In accordance with FAA JO 7210.3 the site managers, air traffic controllers, weather observers and lead technician shall have the below experience levels.

1.4.7.1 ATC Site Managers and Alternates. The Site Manager shall have at least seven years air traffic control experience with at least three years of control tower experience. Each Site Manager shall possess a Control Tower Operator (CTO) certification for the site they manage.

1.4.7.2 Air Traffic Controllers/Weather Observers. Each air traffic controller shall have at least three years air traffic control tower experience and possess a current Control Tower Operator certification. Controllers, who function as Weather Observers/augment automated weather systems, shall obtain National Weather Service or Federal Aviation Administration weather observer certification.

1.4.7.3 Required Certifications. Site Manager and controller shall obtain a Class II Medical Certificate prior to start date and maintain a valid certificate (immediately available for COR review) throughout employment.

1.4.7.4 Lead Technician. Lead Technician and alternate(s) shall have a minimum of 3 years of experience in the maintenance of ATCALS equipment and shall be fully qualified to maintain all equipment items at their assigned location.

1.4.7.5 Maintenance personnel shall have a minimum of three (3) years of documented experience in ATCALS (ATC Radio, Meteorological, RADAR or Navigational Aids) equipment. The maintenance technicians shall obtain a valid FCC General Radio Telephone operator’s license within six (6) months of employment and provide a copy to the COR for review.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.10.1 All Contractor employees shall present a neat appearance and be easily recognized. This may be accomplished by wearing Contractor distinctive clothing, with company name visible. Each company employee shall wear appropriate badges, which contain a photo of the employee, employee name and company name. The Contractor is responsible for providing company clothing and badges and any personal protective equipment required by.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 days phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: In this section the term Government mostly applies to the local host Wing at each contract location. Each Host Wing shall provide the facilities necessary to accomplish the requirements of this contract.

This can be done through DoD ownership of the facilities or by way of the Airport Joint Use Agreement (AJUA) when it comes to non-DOD owned facilities. The Host Wing shall ensure the contractor is provided a copy of the most current AJUA so the contractor can perform their requirements under the Joint Use Facilities.

Services shall be provided in the same way, either directly by the host Wing or through the AJUA.

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.1.1. Ellington Airport, Houston, TX: Buildings owned/maintained by the 147 RW.

Ellington buildings owned and maintained by civil airport management.

3.1.2. Francis S. Gabreski Airport, Westhampton Beach, NY: Buildings owned/maintained by 106 RQW & County Airport Commission.

Maintenance Office

(106 RQW)

Building 250

Control Tower (Owned by Suffolk County Building 338

TACAN Site

(106 RQW)

Building 1210

ILS Localizer and Glide Slope, (106 RQW)

Building 1211 and 1212

ATCALS Communications Building

(106 RQW)

Building 331

3.1.3. Eastern West Virginia Regional Airport, Martinsburg WV: Buildings owned/maintained by 167 AW.

3.1.4. Quonset State Airport, Kingstown, Rhode Island: Buildings owned by 143 AW & Rhode Island Airport Commission (RIAC)

3.1.5. Rickenbacker International Airport, Columbus, OH: Buildings owned/ maintained by the 121 ARW and the Columbus Regional Airport Authority (CRAA)

Control Tower/Contractor Office Owned by CRAA 500 Bldg Number Alum Creek Dr. Columbus, OH 43217

3.1.6. Stanly County Airport, New London, NC: Buildings owned and maintained by the 145 AW:

3.1.7. Burlington International Airport, Burlington, VT:

3.1.8. Alpena Phelps-Collins ATCT, Alpena, MI:

3.2 Materials: Government Furnished Computers and Software. The Contractor is responsible for maintaining Host Wing provided Automated Data Processing Equipment (ADPE) IAW AFMAN 33-153, Information Technology (IT) Asset Management (ITAM) and local procedures. The Contractor will maintain a current inventory of assigned ADPE equipment, participate in any accountability inspections by the Host Wing and make available, upon request, the detailed ADPE list for QAE inspection.

3.3 Equipment: The contractor shall be responsible for the safe keeping of the following Government owned equipment and return said equipment to the Government upon completion of the contract.

3.3.1. Ellington Airport, Houston, TX:

TEST EQUIPMENT

3.3.2. Francis S. Gabreski, Westhampton Beach, NY:

TEST EQUIPMENT

3.3.3. Eastern West Virginia Regional Airport, Martinsburg, WV:

TEST EQUIPMENT

3.3.4. Quonset State Airport, Kingstown, RI: (Currently contracted to FAA Maintenance).

3.3.5. Rickenbacker International Airport, Columbus, OH: (Currently contracted to FAA Maintenance and or CRAA).

3.3.6. Stanly County Airport, NC:

3.3.7. Burlington International Airport, Burlington, VT: Equipment specified as GFE is all that is needed to support the TACAN and RANTEC antenna.

TEST EQUIPMENT

3.3.8. Alpena Phelps-Collins ATCT, MI: (Equipment maintained by ANG Personnel)

3.4 Services: Government Local Host Wing Provides Services

3.4.1. Publications & Forms, Technical Orders. The Government will provide through the Internet, Technical Office Distribution Office and local area network (LAN) system. FAA Publications shall be provided through the Host Wing Base Operations, or an FAA publications account via the FAA Aerospace Data Exchange (ADX) System which is coordinated through HQ Air Force Flight Standards Agency through coordination with the COR. The contractor shall ensure that all required publications are current with applicable supplements/changes posted to the basic directive. The contractor shall submit an approved AFTO Form 43 with proof of company residence and acceptance in the United States via completed DD Form 2345; blanket Militarily Critical Technical Data Agreement from the US/Canada Joint Certification Office to the QAE/COR within 30 days of contract award.

3.4.2. Telephones. The Government will provide Class A and Defense Switched Network (DSN) capability. All non-Government billable calls shall be at the cost of the Contractor.

3.4.3. Computers, Printers & Associated Software. The Government will provide all equipment necessary (two complete systems to include print capability) to provide the tower, management and maintenance (as applicable) with an Internet and LAN capable system, including all Wing upgrades. Additional system costs shall be at Contractor expense. No private or unauthorized software shall be added to a Government provided system(s). The Contractor shall utilize Work Order Management System through the Communications Squadron or equivalent automated requirements document, to request any communications or computer actions not covered by way of the Communications Customer Service.

3.4.4. Insect and Rodent Control. As required by a Site Manager/Lead Technician or Host Wing inspection. Insect and rodents issues should be coordinated with Host Wing Entomology or authorized Wing representative.

3.4.5. Garbage and Refuse Collection. As required by the Government local host Wing or owner of the Contractor occupied building. The Contractor shall empty all trash on a daily basis.

3.4.6. Postal Installation Distribution. The Government will allow the Contractor to send and receive mail. This service does not allow for the Contractor to use Government metered mail or facsimile systems.

3.4.7. Emergency Maintenance, Alteration, or Repair. To be accomplished, as required, by the local host Wing or civil authority as outlined in the Airport Joint Use Agreement (AJUA).

3.4.8. Facility Work Orders. Integrated Engineering Management System (IEMS), Telephonic or written requests regarding facility maintenance shall be made by the contractor to the building owning agency. The contractor shall keep a written record of all maintenance requests and follow-up as necessary to ensure prompt action on all maintenance requests. If the facility is Government owned, the contractor shall use the AF Form 332, Base Civil Engineer Work Request, if applicable, for all civil engineering type requests. The contractor shall keep a folder showing all work requests, both military and civilian work requests by Base Civil Engineers (BCE) work order number. The contractor shall provide a work order log to QAE/COR within 30 days of contract award.

3.4.9. Security Police and Fire Protection. The contractor Site Manager/Lead Technician shall post the appropriate emergency response numbers in conspicuous places within the work area and next to each phone.

3.4.10. Supply Accounts and Processes. The Government local host Wing (where contract maintenance is applicable) shall provide the Contractor the following: Supply equipment custodial/supply procedures training, an equipment account and Custodian Account/Custodian Receipt Listing (CA/CRL) equipment listing of all Government provided equipment to the Contractor. The contractor needs to complete an inventory of all assigned equipment and sign the R-14 for each site with equipment. One original copy is forwarded to the respective base Equipment management office, one signed copy to be placed in the Contractor Supply Continuity folder (composition determined by AFI 23-101, Air Force Materiel Management) and one copy to the QAE/COR within 30 days of contract award.

3.4.11. Supply Requisition. The Government (local host Wing) will establish an account and fund (through NGB) for all ATCALS systems parts coded (XD2 or Budget Code 8) requiring Non-Fly Depot Level Repairable (DLR) funds. The Government local host Wing is responsible for ensuring NGB allocated Non-Fly DLR funds are properly utilized in supporting the repair of ATCALS. The contractor is responsible for the replacement of all consumable parts coded XB3/XF3 or Budget Code 9 up to an amount of $500.00 per individual item.