Questions_and_Answers_for_LOG_Integration_W9133L-18-R-0031_Final.pdf

Question # RFP Section/Para. Page Background Question/Request for Clarification Answer to Question/Request for

Clarification

Section 2 - Performance Narratives, 4.3.2

The last sentence is cut off ending with, " The Offerors shall indicate if any of the contracts listed were terminated and the…" Please fill in any missing information in completion of the sentence.

The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for termination.

Section 2 - Performance Narratives, 4.3.2

Please confirm the allowed pages for each Performance Narrative is 2 pages; if this is incorrect, please state the allowed pages.

Instructions to Offerors Paragraph

3.3 states, "At least 3 but no more than 5 references, 16 pages total".

Past Performance Questionnaire (RFP Attachment 3), 4.3.3 & Attachment 3

PPQ

70 Please update PPQ instructions on Attachment 3 to include Jonathan Lehmann's contact information per RFP 4.3.3 Quotation Content: Past Performance Questionnaire

PPQ instructions have been updated.

Past Performance Questionnaire (RFP Attachment 3), 4.3.4

The Government is also requesting an email listing of all Technical Representatives sent a PPQ - For ease to the Government, request Section

4.3.4 be included within the Past Performance volume and increase page limitation to 16 for inclusion of this table.

added "and include in Volume III," and increased the page limit to 16 pages in paragraph 3.3.

Clarification

5 PWS, 1.3 11

Please clarify the Period of Performance for this contract; PWS states 1 year base with 4 option years where as the CLIN schedule only provides up to Option Year 3.

Corrected to reflect Base (1yr) + 3 Option Years w/ 6 Month Optional Extension Period IAW FAR 52.217-

6 PWS, 1.1 & 4.1 11, 24 Request the Government provide a Historical CFE listing

Historically, the Contractor did not provide any supplies and material.

PWS:

Information Assurance (IA)/ Information Technology (IT) Training, 1.4.5.7

Request the Government specifically state IAT levels required IAW PWS 1.4.5.7

Currently, the Contractor is not conduction and Information Assurance tasks to require a IAT level. Personnel meeting the requirements of PWS paragraph

1.4.5.8 will have the network access required.

PWS: Phase- In/Phase-Out, 1.4.15

Confirm the awarded contractor is to meet 100% staffing rate for all 30 days of phase-in period.

All tasks listed in PWS 5.0 thru 5.9 are expected to be performed on the contract start date.

9 PWS 5.0

Requirements, All 24

Request the Government provide a level associated with each task (Senior, Junior, Entry) so industry knows whether an expert to basic skill set is required.

Personnel assigned to this contract must possess the skills required to support tasks for an Army Staff at the National Level.

Clarification

10 PWS 5.0

Requirements, All 24

With all PWS tasks allude to specialized knowledge and/or experience, industry is having a hard time identifying which tasks are at the SCA level; Please clarify which tasks the government considers to fall under the SCA.

It is not tasks that determine but the status of the labor category working the task.

11 NA NA

The PWS or Solicitation package does not mention any training at Contractor cost; Historically and/or Government anticipated, has there been any training at the Contractor's expense?

Personnel assigned to this contract must possess the skills required to support tasks for an Army Staff at the National Level. Historically and/or Government anticipated, there should not been any training at the Contractor's expense.

12 NA NA

No insurance requirements are specified within this solicitation package; please clarify the minimum insurance requirements for contract performance

See FAR 28.306 (b)(1). All insurance limits are specified in FAR 28.307.

PWS 1.4.9

Contract Manager

(CM)

19 Is the Contract Manager required On- Site full-time?

There is no requirement for the Contract Manager to be on site.

Clarification

14 PWS NA How many Productive Hours are required/anticipated per PWS task?

It is the Offeror's discretion and business judgement to determine the level of effort to meet the requirements of the PWS

PWS 1.4.4 Place and Performance of Services

With the hours of operation being 24hrs/7 days a week (PWS 1.4.4), please provide anticipated and/or historical after hours support (after hours being outside 8AM to 5PM) per PWS task.

Changed to "The Contractor shall be capable of providing services between the hours of 0630 and 1800,"

16 PWS NA

If SCA labor categories are presently serving this contract, please provide seniority for industry to ensure full staffing to include up to 4 weeks vacation for highest senior SCA employee

All task listed in the PWS 5.0 thru

5.9 are at the Senior/Expert level.

These positions are located within the National Guard Bureau (NGB).

Employers subject to the Service contract Act (SCA) must provide fringe benefits that are comparable to those offered in the place where the contracted services are performed.

NGB is staffed with Military and Department of the Army Civilians.

Clarification

PWS 1.4.15

Phase-In/Phase- Out; Contract Clauses

20, 48

Please provide the current fill rate of the incumbent; Specify which tasks are currently vacant and not being performed. With the inclusion of 52.222-17 No displacement of Qualified Workers (pg. 48) and 100% staffed at phase-in (PWS 1.4.15, pg.20).

Prospective Offerors should contact the former contractor for that information. The previous Contract number was W9133L-15-C-0032;

Infinite Services & Solutions Inc.

Clarification

RFP 4.1 Volume I

- Technical Approach (factor

1) & RFP 4.2

Volume II - Management Approach (factor 2)

Request the Government move the following items from Volume I to Volume II as it pertains to the Management Approach - "…how you will meet the requirements in a timely manner with a high-level of confidence for successfully completing tasks/functions. Describe your approach to the PWS requirements; methods, procedures, risks, constraints, dependencies and information assurance considerations. In addition, describe your approach to strategic planning for accomplishing the work as required; meeting schedules;

planning, integration and coordination of all activities and knowledge transfer to the Government."

This is technical in nature and needs to stay in the technical volume.

RFP 4.2 Volume II - Management Approach (Factor 2)

Confirm industry is to submit our OCI Mitigation Plans in redacted format -with DUNS in place of Company logos, executive names, etc.

Confirmed, submit the OCI Mitigation Plan in redacted format.

If required, the Government will request an updated version from the winning offeror after award.

Clarification

RFP Clauses 52.222-42 Statement of Equivalency Rates for Federal Hires

Please provide the equivalency rates for federal hires relating to this RFQ as required with the incorporation of clause 52.222-42

Deleted. The PWS outlines the requirement. The Level of Effort in each Vendors’ Proposal may vary depending on how they propose to meet the requirement.

21 What is the Incumbent Contract #?

There is currently no incumbent contractor. The previous Contract number was W9133L-15-C-0032;

Infinite Services & Solutions Inc.

22 What is the expected Level of Effort for this requirement? Is the Gov’t expecting a certain number of employees? Full time? Part-time?

The PWS outlines the requirement.

The Level of Effort in each Vendors’ Proposal may vary depending on how they propose to meet the requirement.

Clarification

The estimated workload (technical exhibit 3) is partial and does not address all tasks. What is the estimated workload for the entire effort?

Technical Exhibit 3 is provided to show historical workload. It is not a guarantee of workload quantities.

While the TE3 Workload Categories are fed from the Paragraph 5 Tasks, It is not meant to provide a direct link to the details of all Paragraph 5 tasks or the PRS. The PRS and Paragraph 5 Task descriptions are where each Vendor should extract the required service(s) in order to provide an accurate Proposal.

Section 2 – Performance Narratives

The final phrase in this paragraph is incomplete. It reads “The Offerors shall indicate if any of the contracts listed were terminated and the” Question: In order to ensure offeror’s are responsive, will the Government please provide the full sentence?

Added "and the type and reasons for termination."

Clarification

Instruction to offeror- 3rd paragraph, the government request “the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, and 1/2 of the 3rd Option (for the 6 month extension period).”

Attachment 1 – Price model.xls does not have a section/sheet for the ½ of the 3rd option, (for the 6 month extension period) however the travel costs are in the pricing Question:

• Should we modify the Attachment 1

– Price model.xls to add that pricing?, or

• Should we not price the ½ year in the Price Model as it is ½ of the 3rd year?

or

• Is the government planning to modifying the Attachment 1 – Price model.xls to include the ½ year?

No, the 52.217-8 Optional Extension Period does not have to be input in your price proposal, as it will simply be 1/2 of your OY3 Proposal $ amount (ie. Rates will be frozen at the OY3 $amount, for the 6 month extension period)

26 PWS Para 1.4.4 12

This paragraph states: "The Contractor shall be capable of providing services 24 hours a day, seven days a week,…"

Can the Government describe how often and or what circumstances would have to exist to drive a requirement for 24/7 operations?

Changed to "The Contractor shall be capable of providing services between the hours of 0630 and 1800,"

Clarification

27 PWS Para 1.4.4 12

This paragraph states: "The Contractor shall be capable of providing services 24 hours a day, seven days a week,…"

If and whan 24/7 operations are required, does the Government have any estimate of the duration of these activities?

Changed to "The Contractor shall be capable of providing services between the hours of 0630 and 1800,"

PWS TE 3

(Estimated Workload)

Item 5.3.1 mentions Subject Matter Experts Interface with HQDA and

FORSCOM.

Does the Annual Estimated Quantity for this item refer to the number of hours spent interfacing or the number of times these interfaces occurred?

Number of times these interfaces occurred.

PWS TE 3

(Estimated Workload)

Item 5.3.1 mentions Subject Matter Experts Interface with HQDA and

FORSCOM.

If the Annual Estimated Quantity refers to the number of times these interfaces occurred, can the Government provide the duration of these interfaces and whether there was travel involved (e.g. to the Pentagon or to FORSCOM HQ)?

Duration may be a few minutes to several hours. This contract requires travel primarily within the United States.

PWS TE 3

(Estimated Workload)

Item 5.3.3 mentions Subject Matter Experts Logistics Presentations.

Does the Annual Estimated Quantity for this item refer to the number of hours spent providing presentations or the number of times these presentations occurred?

Number of times these presentations occurred.

Clarification

PWS TE 3

(Estimated Workload)

Item 5.3.3 mentions Subject Matter Experts Logistics Presentations.

If the Annual Estimated Quantity refers to the number of times these presentations occurred, can the Government provide the duration of these presentations and whether there was travel involved (e.g. to the Pentagon or to FORSCOM HQ)?

Duration may be a few minutes to several hours. This contract requires travel primarily within the United States.

PWS TE 3

(Estimated Workload)

Item 5.3.3 mentions Subject Matter Experts Logistics Presentations.

If the Annual Estimated Quantity refers to the number of times these presentations occurred, can the Government provide an estimate of the average length/duration of these presentations?

Duration may be a few minutes to several hours.

PWS TE 3

(Estimated Workload)

Item 5.3.3 mentions Subject Matter Experts Logistics Presentations.

If the Annual Estimated Quantity refers to the number of times these presentations occurred, can the Government provide an estimate of how many hours were spent in the preparation of these presentations?

Preperation may be a few minutes to several hours.

PWS TE 3

(Estimated Workload)

Item 5.3.4 mentions Subject Matter Experts Logistics Annexes

Does the Annual Estimated Quantity for this item refer to the number of hours spent preparing annexes or the number of annexes that were created?

Number of updates.

Clarification

PWS TE 3

(Estimated Workload)

Item 5.3.4 mentions Subject Matter Experts Logistics Annexes

If the Annual Estimated Quantity refers to the number of times these Annexes were created, can the Government provide an estimate of the average length of these documents?

Does not refer to number of times Annexes were created. The length of the document could be a few sentences to many pages. Most Annexes are less than 10 pages.

PWS TE 3

(Estimated Workload)

Item 5.3.4 mentions Subject Matter Experts Logistics Annexes

If the Annual Estimated Quantity refers to the number of times these annexes were created, can the Government provide an estimate of how many hours were spent in the preparation of these annexes?

Does not refer to # of times Annexes were created. Preperation may be a few minutes to several hours.

PWS TE 3

(Estimated Workload)

Item 5.7.2 mentions Graphic Arts/Photography Computer-Based Logistics Presentations

Does the Annual Estimated Quantity for this item refer to the number of hours spent providing presentations or the number of times these presentations occurred?

Number of times these presentations occurred.

PWS TE 3

(Estimated Workload)

Item 5.7.2 mentions Graphic Arts/Photography Computer-Based Logistics Presentations

If the Annual Estimated Quantity refers to the number of times these presentations occurred, can the Government provide the duration of these presentations and whether there was travel involved (e.g. to the Pentagon or to FORSCOM HQ)?

Duration may be a few minutes to several hours. This contract requires travel primarily within the United States.

Clarification

PWS TE 3

(Estimated Workload)

Item 5.7.2 mentions Graphic Arts/Photography Computer-Based Logistics Presentations

If the Annual Estimated Quantity refers to the number of times these presentations occurred, can the Government provide an estimate of the average length/duration of these presentations?

Duration may be a few minutes to several hours.

PWS TE 3

(Estimated Workload)

Item 5.7.3 mentions Graphic Arts/Photography Support

Does the Annual Estimated Quantity for this item refer to the number of hours spent providing support or the number of times this support occurred?

Number of times this support occurred.

PWS TE 3

(Estimated Workload)

Item 5.7.3 mentions Graphic Arts/Photography Support

If the Annual Estimated Quantity refers to the number of times this support occurred, can the Government provide the duration of this support?

Duration may be a few minutes to several hours.

PWS TE 3

(Estimated Workload)

Item 5.7.3 mentions Graphic Arts/Photography Support. In the cited paragraph, the Government indicates that travel may be required to provde this support.

Can the Government inform offerors as to where travel may be required (e.g. to the Pentagon or to FORSCOM HQ) and how much time would be spent in travel?

This contract requires travel primarily within the United States.

Less than 10% of time is spent in travel.

Clarification

PWS TE 3

(Estimated Workload)

Item 5.7.4 mentions Graphic Arts/Photography Logistics Presentations.

Does the Annual Estimated Quantity for this item refer to the number of hours spent providing presentations or the number of times these presentations occurred?

Number of times these presentations occurred.

PWS TE 3

(Estimated Workload)

Item 5.7.4 mentions Graphic Arts/Photography Logistics Presentations.

If the Annual Estimated Quantity refers to the number of times these presentations occurred, can the Government provide the duration of these meetings and whether there was travel involved (e.g. to the Pentagon or to FORSCOM HQ)?

Duration may be a few minutes to several hours. Travel may be required.

PWS TE 3

(Estimated Workload)

PWS TE 3

(Estimated Workload) chart

Can the Government confirm that the Item numbers listed in the Item column refer to the same PWS paragraph number?

Yes, the Item numbers listed in the Item column refers to the same PWS paragraph number.

PWS TE 3

(Estimated Workload)

PWS TE 3

(Estimated Workload) chart

Can the Government provide the current number of contractor personnel who are currently filling this requirement?

There is currently no contractor performing these services. It is up to the Contractor to propose a solution that can adequately perform tasks.

Clarification

PWS TE 3

(Estimated Workload)

PWS TE 3

(Estimated Workload) chart

Does the Government have an expectation or an estimate (e.g. and Independent Government Estimate (IGE)) of the minimum number of contractor personnel required to fill this requirement?

It is up to the Contractor to propose a solution that can adequately perform tasks.

48 PWS Para 1.4.15 20 Phase-In Period

Can the Government confirm that Phase-In period costs are not separately priced and should be included in Base year costs?

The Phase-In period costs are not separately priced and should be included in Base year costs.

RFQ CLINS

X003 (ODCs) and TE3 Estimated Workload Data

3-10 and

Other Direct Costs (ODCs)

Since the number of presentations and support has varied in previous years, and the number of these presentations and support requirements are not clearly defined for the duration of this contract, and most importantly, in order to promote fair competition between offerors, will the Government provide a plug number for ODCs for each year?

Presentations and Support Requirements occur daily as stated in the PWS 5.0 thru 5.9 and Tech Exhibit 2. Duration of presentations and/or support may be a few minutes to several hours.

RFQ CLINS

X002 (Travel) and X003 (ODCs)

3-10 Travel Costs and Other Direct Costs (ODCs)

Will the Government allow offerors to include G&A or material handling fees (MHF) for their costs incurred for travel and ODC purchases?

G&A fees can be charged for Travel.

Clarification

51 RFQ CLINS

X003 (ODCs) 3-10 Other Direct Costs

(ODCs)

Can the Government confirm that their definition of "JOB" as it relates to billing for ODCs is for an entire year's cost?

Yes, its an entire year cost

52 RFQ CLINS

X003 (ODCs) 3-10 Other Direct Costs

(ODCs)

Can the Government provide the historical costs for ODCs on the incumbent contract?

The Government doesn't have any historical ODCs to provide.

53 RFQ CLINS

X003 (ODCs) 3-10 Other Direct Costs

(ODCs)

Can the Government describe the typical types and quantities of ODC supplies and materials that are typically provided by the contractor on this solicitation?

The Government doesn't have any historical ODCs to provide.

54 RFQ 1 Due Date (Block8)

Will the Government extend the due date of this solicitation to allow for at least 10 business days from the date that all offeror questions are answered?

The Government does not intend to extend the solicitation.

55 PWS Section 5.0 25-27 PWS deliverables

The Draft PWS contained periodic (weekly, bi-weekly, monthly) deliverables as minimums. The official PWS changed those minimum deliveries to "daily". Are all deliverables expected on a daily basis, or are they expected as daily deliverables based on newly acquired information with a 24 hour turn-around?

As stated in the PWS 5.0 thru 5.9 and Technical Exibit 2, deliverables are required daily. This is not a new requirement from the draft PWS only a clarification. Time required to produce these deliverables ranges from a few minutes to several hours.

Clarification

56 PWS Section 5.0 25-28 PWS Scope of Work

Given the apparent increase in deliveries to daily, has the scope of work significantly changed from the current incumbent contract, either as an increase, or potentially as a decrease if the Draft RFP represented a significant work volume decrease?

The Scope of Work has not significantly changed from the previous contract. As stated in the PWS 5.0 thru 5.9 and Technical Exibit 2, deliverables are required daily. This is not a new requirement from the draft PWS only a clerification. Time required to produce these deliverables ranges from a few minutes to several hours.

57 PWS 4.4.5 71

This section states that "If proposing subcontractor(s), the Offeror shall submit a complete breakdown of pricing by major subcontractor."

Since the Government Pricing Model requires the prime to only identify costs by Labor category, rate, hours and price for each year, is the Government requiring subcontractor information to be any different than that asked of the prime?

The Pricing Model is for the Prime Contractor's Price Proposal

58 PWS 4.4.5 71

This section states that "If proposing subcontractor(s), the Offeror shall submit a complete breakdown of pricing by major subcontractor."

Does the Government have a preference as to how subcontractor information should be identified/displayed in its Government Pricing Model?

The Pricing Model is for the Prime Contrator's Price Proposal

Clarification

59 _ _ Will the Government please indicate how many FTEs are current doing the work?

It is up to the Contractor to propose a solution that can adequately perform tasks.

4.3.2 Section 2 – P

The Government states, “The Offerors shall indicate if any of the contracts listed were terminated and the” Will the Government please provide the remaining part of the missing sentence?

Added "and the type and reasons for termination."

5.0 – Requirement

In the numbering sequence it appears to be a typo. Should section 5.6.4 be 5.6.3? Can the Government please confirm?

No, the solicitation needed an extra space between 5.6.2 and 5.6.3.

62 Is there a planned site visit? No

63 Please confirm that a submitting firm must already have an approved facility clearance in order submit a response.

Contractors must have a "Secret" clearance when they come to NGB on the Start Date.

Please clarify that a contractor may submit a response even if they are pending a Facility Clearance

Contractor may submit a response and the response will be evaluated accordingly.

Clarification

Personnel being have to already have a security clearance or can they be eligible to receive one after award.

Contractors must have a "Secret" clearance when they come to NGB on the Start Date. Without a "Secret" clearance the task outlined on PWS

5.0 thru 5.9 cannot be performed. All of the contractors that were previously assigned to this contact had "Secret" clearances.

66 Due the time to response the questions and the Labor day holiday will this solicitation response date be extended

The Government does not intend to extend the solicitation.

67 Do any of the incumbent staff wish to remain on the contract

Offerors should contact the previous contractor for this information.

Reference:

Section _1.4.4__, Paragraph(s) __1__, Page(s) _12___.

Is this section referencing that all contractors will be on-call or work shifts other than day time work week hours?

Para 1.4.4 provides guidance on the requirement to provide the services listed in the PWS 5.0 thru 5.9 24/7.

Normal duty hours are between 0630 and 1800. Contractors will be notified in advance if a change in their normal shift is required.

Clarification

69 Reference:

Section _1.4.4.1__, Paragraph(s) __1__, Page(s) _12___.

Must all contractors/subcontractors be on site?

Para 1.4.4.4 states: "Telework is not authorized on this contract." Based on the task listed in the PWS para 5.0 thru 5.9 the contractors must be physically present at NGB to perform these functions. Contractors will Travel primarily within the United States and may not be present at NGB when in a Travel status.

Para 3.4.1 Format. Understand requirement for no submittal of LOGO's, watermarks on footers and headers but it further states for Volumes 1 and 2 do not include any Company LOGO's, watermarks or OTHER names of identifying the Company aside from previous mentioned DUNS. Is it your intent to not know the organization and/or team that is bidding except from the DUN's and if more than one organization on a Team do all organizations need to provide DUNS or just the Prime contractor?

Offerors may provide only the Prime DUNS. If the offeror chooses to identify the subcontractor as part of the Technical or Management volumes, the offeror would need to use the subcontractor's DUNS.

71 Also when do you expect release of the Q&A's?

No Later than 30 Aug 2018 (10pm Est.)