Attachment_3_Solicitation_W9133L-16-R-0004_Response_to_Questions_Updated.pdf

Solicitation W9133L-16-R-0004 and Request for Clarification

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1 5.1 Pg. 30 Technical The RFP states that the contractor "shall support AGR Mobilization Augmentation System." How many users of this system need to be supported? There are 30,770 authorized users for the AGR system for FY2016 2 5.1 Pg. 30 Technical In the AGR Mobilization Augmentation System, how many lines of code comprise the system?

35,995 line of code for the Mob Aug Module

3 5.1 Pg. 30 Technical What external data sources are used in the AGR Mobilization Augmentation System? TAPDB-G, DJMS-AC

4 5.1 Pg. 30 Technical How much data is collect from GKO for use in the AGR Mobilization Augmentation System, and what are the quality input controls? GKO is not associated with FTSMCS in any way.

5 5.1 Pg. 30 Technical Does the AGR Mobilization Augmentation System share databases with other systems? If so, what FTSMCS or Counter Drug databases and systems share content? Yes - see question 39 for all listed applications.

6 5.1 Pg. 30 Technical Are there scheduled processes that need to be run on a regular basis? How is this done? How many processes are there?

There are approximately 200 scheduled processes.

They are scheduled through SQL Server jobs, Quartz jobs, and Windows services

7 5.1 Pg. 30 Technical What are the current development tools/environment being used? What versions? All applications in FTSMCS use ASP.Net with C#.

LeaveLog is implemented using ASP.Net with C#.

8 5.1 Pg. 30 Technical What is the current database software being used?

What version?

Microsoft Visual Studio 2013, Microsoft SQL Server Management Tools, Subversion

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9 5.1.10 Pg. 31 Technical What is meant by "Maintain GKO FTS Mobilization database?" Is the Mobilization Database a GKO application, or does the GKO application feed into a SQL database?

Erroneous GKO is not associated with FTSMCS in any way There is no such database, FTSMCS has no association with GKO. FTSMCS does have an FTS Mobilization module. This module tracks AGR and MilTech mobilizations for the National Guard. It is updated by the state AGR Managers, state MilTech manager, and state HROs. All mobilizations are approved and monitored by analysts in ARNG-HRM.

10 6.1.4 Pg. 47 Technical This system PRS item requires 95% uptime. What was the uptime during the most recent period of

98%

11 6.1.5 Pg. 37 Technical The RFP states that data analysis support and taskers need to be submitted within 48 hours after receipt.

How many taskers are required as a service, and what is the average length of time required to complete a tasker?

Average time on a tasker 2 days. They flow continually four to seven a week.

12 5.3 Pg. 32 Technical The RFP states that the LeaveLog system is another major application. How many active users (for the last 12 months) use the system, and how many actions are processed annually?

There are 8200 active users as of this date.

13 5.1.1 Pg. 30 Technical The RFP states "The contractor shall generate AGR

Costing Tables." What software is currently used to create these tables? Are they system-generated through an automated process, or are they manually created through analysis of system data?

DJMS data feed produces the costing tables.

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14 5.1.4 Pg. 30,

5.2.5 Pg. 32,

5.5.2.9 Pg. 34,

5.6.1 Pg. 35,

5.6.16 Pg. 36,

5.6.23 Pg. 36

Technical What commercial reporting software components (i.e., Crystal Reports, Microsoft Reporting Services, Microsoft Access) are used for each application, module, system, or tool in both the FTSMCS and Counter Drug elements of this RFP?

Microsoft SQL Server 2008 R2 Standard 15 5.6.25 Page 37 Technical The RFP states that "Contractor shall maintain an

ARNG Certificate of Net worthiness ATO and that the system meets DIACAP or RMF requirements." Does the current Counter Drug module have a separate requirement from FTSMCS, and does it already meet this requirement?

Not separate, and yes it is current.

16 5.6.2 Pg. 35 Technical The RFP States that "Contractor shall capture, modify, integrate, migrate, maintain, and update CD module requirements on a monthly basis within FTSMCS - CD information management and control system." Is there a current backlog of requirements that need to be migrated?

Yes

17 5.6.3, 5.6.4,

5.6.5 Pg. 35

Technical The RFP states that the contractor shall integrate (resources, financial processes, and checkbook/Counterdrug Obligation Plan) into the Counterdrug support module. Is this existing software that will need to communicate with the support module (database work), will it require new software modification, or will it require both?

These are financial systems or other databases that will need to be interface to our database as required to complete the requirement of building a one-stop-shop.

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18 5.6.3, 5.6.4,

5.6.5 Pg. 35

Technical The RFP states that the contractor shall integrate (resources financial processes and checkbook/Counterdrug Obligation Plan) into the Counterdrug support module. What software stack is currently being used to support this work?

This is a sequel designed database.

19 5.6.6 Pg. 35 Technical The RFP mentions a "CAB trouble ticketing management process." What is the current average monthly ticket count?

Approximately 10 to 20 tickets, normally no more than 15 tickets on the average.

20 5.1.7 Pg. 31,

5.6.10 Pg. 35

Contract Does the existing documentation meet the current DoDAF standards of system compliance?

Unknown 21 5.6 Pg. 34 Contract This RFP item states that the tasks may exceed what is listed in the PWS. In a firm fixed price contract that requires a WBS, this cannot be properly planned for. Should this section be bid as a FFP for listed elements and a separate listing for time and material above the listed requirements?

It could be but we have not had a need to do so in the past.

22 5.a)(i) Pg. 82, 4.c) Pg. 80

Contract Section 4.c) in the RFP requires the offeror to put the offeror's Name on the coversheet for each volume, while section 5.a)(i) states that the offeror's name should be excluded from the coversheet for Volume I and to include, instead, the DUNS number.

Can the government confirm that the requirement in 5.a)(i) supersedes the requirement in 4.c) in this instance?

Section 5.a)(i) supersedes Section 4.c) in this instance.

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23 4.d) 80 , 5.a)(iv)

Contract Section 4.d) in the RFP states that Volume IV has a 25 page limit, while section 5.a)(iv) states that there is no page limit on the price volume. Can the government confirm that there is, in fact, no page limit on Volume IV and that all submitted pages will be evaluated?

The limit has been removed.

24 5.a)(iii)(1) Pg. 86 Contract Section 5.a)(iii)(1) is addressing requirements for Section 1 – Key Personnel in Volume III – Management, but it states requirements referring to the "Sub factor 1 portion of the proposal". Sub factor 1 is found only in Volume I – Technical. Can the government confirm that these requirements will be evaluated in Volume III Section 1 and not in Volume I Sub factor 1?

Volume III Management has two sub factors: Key Personnel and Quality Control. Those three bullets under Section I Key Personnel only apply to the Key Personnel Sub factor.

25 8.0 & 8.1 Pg. 40 Technical Section 8.0 in the RFP states that the technical specifications that follow "are not directives on how the services are to be provided." Section 8.1 states that "the contractor shall" when referring to the following sections. Is this to be considered a requirement or an example?

Contract personnel do not work directly for NGB.

They work for the contractor, we direct a need to the PM and he/she makes it happen by directing the contract employees.

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26 RFP PWS

Section 1.3.4.4, Contract The RFP states that "At any time, the Government can accelerate the contract or the phased approach." Under FFP, if the Government wants to accelerate the contract or the phased approach, then a re-negotiation would be necessary that could result in an equitable price adjustment. Does the Government want to keep the above undefined requirements statement in the FFP PWS?

This is an FFP contract. The Government would have to re-negotiate an acceptable price adjustment prior to accelerating or phasing this contract.

27 RFP PWS

Section 1.4.12 , Contract The RFP states that "All materials supplied to the Government shall be the sole property of the Government and not be used for any other purpose." Under this wording, COTS products supplied to the Government on this contract would the sole property of the Government, which is not viable. Does the Government mean that "all materials" are specifically and only materials produced or developed under this contract and not COTS products?

If you buy a COTS product to complete a subsection of a task (mailing software), it (that which was purchased on behalf of the Government) becomes the property of the government. For example, the contractor proposes a COTS software license, the license would become Government property, not the intellectual property that was not sold.

28 RFP Section 1.4.14, Page 20 of 102

Technical Section 1.4.14 in the RFP refers to a 30 day phase-in period, while other sections refer to a 60 day period.

Is the phase-in transition period 30 or 60 days?

Currently, the transition is from Date of award through 31 January2016.

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29 RFP Section 6.1.2, Page 37 of 102 & Technical Exhibit 1 PRS, Technical The RFP states that the contractor must "ensure that 100% of system certification and information assurance requirements are in compliance IAW DoD and NGB policies". This is not viable in the event that policy changes will automatically make the system noncompliant. Will the Government revise this to a more reasonable percentage?

100% on status quo and within a week if a change is made.

30 RFP Section 5 a)(i), Page 83 of

Contract The RFP states that the "section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the contract task requirements specified in the Specifications". How does the Government define "technical competence"?

More important is orderly. Technically able to accomplish the goals.

31 RFP Section 5 a)(i), Page 83 of

Contract The RFP states that the "section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the contract task requirements specified in the Specifications". How does the Government define the "ability to comply with the contract task requirements"?

Likelihood of being able to complete the process.

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32 RFP Section 5 a)(i), Page 83 of

Contract The RFP states that the "section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the contract task requirements specified in the Specifications". Does the Government require only that the offeror comply with the contract task requirements specified in the Specifications (Section 8.0), or does it mean something else by "Specifications." Does the Government intend to limit compliance solely to the Specifications, or does it really mean compliance with the RFP PWS?

This refers to the PWS, but only as it pertains to the listed sub factors, which the Government will be evaluating.

33 RFP Section 5 a) (iv), Page 87 of

Contract There is no CLIN for the transition. Will the government please add one?

No

34 1.4.5.1 Pg. 13 Contract There is no mention of requirements to manage databases/servers to conduct data and server maintenance activities requiring elevated privileges, and the Government requirement of being Security+ certified before obtaining these elevated privileges.

Would these database users need the Security+ certification to be granted the elevated privileges that the NGB generally requires before access can be granted?

Servers used for the FTSMCS system are located at

NGB.

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35 5.6.1 Pg. 35 Technical What is the software platform for the "NGB-J32 Counterdrug Support Module database System" (i.e., MS SQL Server, Oracle SQL), and what version of the software is currently in place?

Vers.2010 MS SQL Server

36 5.6 Pg. 34 Technical The Counter Drug support module references many instances when system changes might be required.

How many system change requests are expected each year, and how large will each system change be (i.e., 10 changes less than 20 hours, 5 changes between 20 and 40 hours)?

In 2012 there were and estimate of 6480 tickets - 2615hrs, in 2013 there were 8415 tickets - 2572hrs, and in 2014 there were 5220 tickets - 2572hrs; on average 6705 tickets - 2571hrs per year based on the past 3-years depending on the size or estimate development time required which is the unknown factor.

37 5.2.3 Pg. 32 Technical What commercial software is used in the Title 10 Module career management module (i.e. UI software, database server, middle tier)?

Furthermore, what program language is it composed of (including the version), and how many lines of code comprise the module? If this is not commercial software, is any of it proprietary?

ASP.Net with C#

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38 5.1 through

5.3.7 pgs. 30-32

Technical Listed individually, how many web pages comprise each FTSMCS module/system? (AGR Mobilization Augmentation System, TDA Database and Command Center, ARNG-ILS, Manpower Studies, ARNG HCM, AGR and MILTECH program tool, FTSMCS Voucher, AGR and MILTECH Program Management, Manpower Studies Application, GKO FTS Mobilization Database, AGR Authorization Distribution System, ARNG HCM Title 10 Module, Title 10 Module, Title 10 Module Career Management Module, Orders Module, LeaveLog System)

Vendor only knowledge

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39 5.1 through

5.3.7 pgs. 30-32

Technical Listed individually, what database software comprises each FTSMCS module/system? (AGR Mobilization Augmentation System, TDA Database and Command Center, ARNG-ILS, Manpower Studies, ARNG HCM, AGR and MILTECH program tool, FTSMCS Voucher, AGR and MILTECH Program Management, Manpower Studies Application, GKO FTS Mobilization Database, AGR Authorization Distribution System, ARNG HCM Title 10 Module, Title 10 Module, Title 10 Module Career Management Module, Orders Module, LeaveLog System)

LeaveLog is not a module in FTSMCS. It is a separate accredited system.

List of Modules in FTSMCS: Public Administration, AGR Execution Tracking, AGR FTE / Mob Aug, AGR R&R Manning, AGR Reconciliation, AGR Travel, C2 Hierarchy, Casualty Assistance COMET, Counterdrug CBOP, Counterdrug Checkbook, Counterdrug Administration Counterdrug BI Tool, Counterdrug CAB, Counterdrug Information, Counterdrug Program Evaluation Counterdrug Training NGB CDT, Counterdrug Course/Event Registration Counterdrug Substance Abuse, Counterdrug Transaction Requests CST Tracking, Detachments, Document Library, Event Registration FTNG-OS R&R Manning (Title 32), FTS Voucher(s), Full-Time Manning Document FTS Voucher Tools, Jobs, Manpower Studies, MATES, Message Board, Mobilization Tracking Orders, Military & Civilian Pay Calculators, Pay/Personnel Mismatch Reports Points of Contact, HRM Reports, SM Requirements Calculator System Administration, TAPDB Tools / Reports, Team Share Tech Execution Tracking, Title 10, UMR Manager, FTS Voucher Reports FTS Voucher State Comments, Work Load Drivers, Yellow Ribbon ADOS Tracking

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40 5.1 through

5.3.7 pgs. 30-32

Technical Listed individually, what development languages comprise each FTSMCS module/system? (AGR Mobilization Augmentation System, TDA Database and Command Center, ARNG-ILS, Manpower Studies, ARNG HCM, AGR and MILTECH program tool, FTSMCS Voucher, AGR and MILTECH Program Management, Manpower Studies Application, GKO FTS Mobilization Database, AGR Authorization Distribution System, ARNG HCM Title 10 Module, Title 10 Module, Title 10 Module Career Management Module, Orders Module, LeaveLog System)

All applications in FTSMCS use ASP.Net with C#.

LeaveLog is implemented using ASP.Net with C#.

See question 39 above for current applications.

ASP.Net with C#

41 5.3 Pg. 32 Technical The RFP states that AGR and ADOS personnel process leave through LeaveLog. However, nowhere in the RFP does it discuss a DJMS-RC data feed. Does LeaveLog utilize both DJMS-AC and DJMS-RC to verify leave and pay in its processing. If DJMS-RC data is not used, how does the system recognize proper leave balance accounting?

Yes - DJMS is used for the data feed.

42 Section (iv)

Volume IV-Price

(4) Pg. 87

Contract Since this contract is FFP and we will be providing labor category and rates and ODCs as a breakout of how we derived our FFP CLIN pricing, it is not necessary to break out indirect rates. Will the government drop the requirement for indirect pricing breakout and accept the fully burdened labor category rates?

Yes

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43 Section (iv) Volume IV-Price

(8) Pg. 88

Contract The Forward-pricing Rate Agreements (FPRA) are required under cost accounting standards that are applicable to large business, and small businesses are excluded from this. However, the RFP states that "Forward-pricing Rate Agreements (FPRA) shall be clearly documented with agreements and responsible Government officials identified." Since this is a small business set aside, will the Government remove this requirement?

Yes 44 Section (iv)

Volume IV-Price

(10) Pg. 88

Contract Since this contract is FFP, will the Government remove the requirement to crosswalk the contractor proposed labor categories against the area wage determinations in Attachment 2 of the RFP?

Yes 45 Factor IV Pg.

Contract As part of the price evaluation, the RFP states that

"The evaluation process described in subsections above will include the aggregate cost and price for the basic requirement (to include phase-in) and all options." This creates a price advantage for the incumbent. Will the Government remove the phase-in pricing from the total evaluated price?

No.

46 Contract What are the labor categories and how many personnel are there in each labor category?

1 Program Manager III, 5 Programmer III, 6 Programmer II, 2 Analyst III, 1 Analyst II

47 Contract Can you identify the incumbent contractors that have supported the FTSMCS Contract from 1998 to present? IIF. Chantilly VA

48 Contract What were the previous contract numbers?

W9133L-12-A-0003 Calls 0001, 0003, 0006, and

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49 Contract What is the contract number of the current contract? W9133L-12-A-0003 Call 0009

50 Contract How long has the current incumbent been performing this work, Period of Performance (PoP)? Since 1998.

51 Contract Is there a breakdown of resources required to support each subsection listed?

The Government doesn't break it out, and CD is a separate module from the rest with their own COR and funding.

52 Contract Did the Government perform market research to determine the small business size standard? Would the Government consider making this a SDVOSB or 8(a) set aside?

Yes, market research was conducted. No, the Government will not change this to a SDVOSB or 8(a) set aside.

53 Contract Would you please provide a list of locations where personnel are currently working on this contract?

Chantilly, VA and Alexandria, VA primarily. Some teleworkers elsewhere but are location independent.

54 Contract When does the current contract expire and what is the PoP of the new contract? 31-Jan-16

55 Contract Would you anticipate that a transition would include the hiring of personnel from the incumbent as they would be the only company to have the level of detail from performing on the current systems?

That is up to the incumbent contractor and the winning contractor.

56 Contract Will there be any use of software scanning tools for software assurance (SwA) during the software development life cycle (SDLC)?

Each Contractor's solution shall be evaluated independently.

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