CFMO_Contract_-_PWS_Summary.docx

Performance Work Statement (PWS)

Construction and Facilities Management Officer (CFMO) Support

Professional and Technical Services

1.0 General.

The objective of this Performance Work Statement (PWS) is to provide appropriate Military Construction (MILCON) programming and project management support services to the Army National Guard’s Installation Division (ARNG-ILI). This contract is for professional and technical services for ARNG-ILI’s Construction and Resource Management Branch for MILCON programming, management and execution support.

1.1 Scope: This is a nationwide professional and technical services contract which provides MILCON planning, program execution and management support to the Army National Guard (ARNG) State’s Construction and Facilities Management Officer (CFMOs) and ARNG-ILI branch technical personnel particularly throughout the Fiscal Years 2015-2018. The performance period will be for one year from date of contract award with three option years. The required main efforts for this contract are:

1.1.1 CFMO MILCON Support/Technical Report. The purpose of this effort is to assist and support the States CFMOs with the management of critical installations mechanisms to support their MILCON programs which includes: planning, programming, design, projects management, and expertise in design criteria of the various ARNG facilities (Readiness Centers, Logistics, Maintenance, Aviation and Training). Other areas of support include disaster facility damage assessment, construction estimates and facility construction and management training.

1.1.2 Contract Management Coordination and Reporting. This requirement is for the preparation of monthly status reports, communicate and resolve contract issues, and to obtain prior approval of any contract related purchases.

1.2 Background: The Office of the Chief, ARNG-ILI, is responsible for exercising management control over the ARNG MILCON program. This role requires establishing policy and providing the systems necessary so that CFMOs within the fifty-four States and Territories can plan, design, construct and deliver vital military facilities to maintain baseline levels of readiness. The CFMO support contract provides mentoring and technical assistance to the CFMO’s and their staff on site as needed. There is significant turnover within the field and this contract provides required technical capacity to assist ARNG-ILI to reduce risks of fiscal law violations, and assists with myriads of tasks associated with the complete facilities lifecycle. This contract requires assistance by experienced professionals in the execution of up to $250M+/year worth of MILCON and Sustainment, Restoration and Modernization (SRM) projects.

1.3 Period of Performance: To be determined.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0730 to 1630 (including one hour for lunch) on Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at offsite locations. Onsite is defined as ARNG-ILI offices in Arlington, VA and Edgewood, MD. Flexible work hours around a 8 hour work day and core work hours of 1000 to 1400 will be considered on a case by case basis, subject to the approval of the Contracting Officer Representative (COR) and/or Construction Branch Chief. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Contractor Travel. The contractor shall travel to various locations during the performance of this contract to attend meetings, conferences, and conduct site visits. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the Government. The contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

1.4.6 Telework: The Government may permit telecommuting by contractor employees when determined to be in the best interest of the Government in meeting work requirements. The contractor shall have an established telework program subject to review by the Government. All telecommuting agreements shall be authorized and approved by the COR and Branch Chief and include the date, time, and description of the tasks to be performed. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure the Government's mission-critical operations stay operational during times of National Emergency or incidents of National Significance. The COR(s) must identify to the Contracting Officer any tasks that are required to ensure continuity of critical supplies and services and at what level those supplies and services must be delivered. Telecommuting shall be at no additional cost to the Government. Telework for onsite personnel must be approved in advance by the Branch Chief and the COR.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AEI Army Enterprise Infrastructure AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ARNG-ILI – Army National Guard, Installations Division AT/OPSEC Antiterrorism/Operational Security CFMO Construction and Facilities Management Officer CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Material Inspection and Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FME - Facilities Management Engineer GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer MCCA - Military Construction Cooperative Agreement MILCON - Military Construction OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will NOT furnish the necessary workspace for the contractor to perform services outlined in this PWS. All work is to be performed at offsite locations.

3.2 Personal Computers (PC)/Laptops Support: The government will provide a PC or laptop computer with applicable software to all onsite and offsite contract personnel.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

Contractor furnished property, materials for offsite personnel.

4.1 Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements – Specific Tasks and Subtasks

5.1 Specific Tasks. During the course of this effort the contractor will be expected to execute specific tasks to support this contract.

5.1.1 CFMO Support/Technical Report. The contractor will provide support to ARNG-ILI and the respective CFMO offices. The contractor must have the technical personnel capacity to accomplish a minimum of four tasks simultaneously at different locations. Initial services will be performed at the CFMO site as requested. Follow-up requirements may be performed at the contractor location by electronic means. Site Assistance Visits (SAV): SAV to CFMO office and/or facility location may be any combination of the following tasks:

· Mentoring CFMO key staff

· MILCON Program assistance

· Disaster response damage assessment and construction estimates

· Technical Support in Design or Construction contracts

· Travel, Site Assistance Visit (SAV) to location

The contractor must coordinate with the COR and the State CFMO throughout the execution of this contract. Specific responsibilities and tasks are outlined below:

5.1.2 Reference Documents: Documents relevant to the execution of the CFMO Technical Support function are listed in section 6.0.

5.1.3 Contractor Responsibilities: The contractor must perform all tasks in an independent manner compatible with non-personal services while performing this contract.

5.1.4 Contractor Performance and Mobilization Requirements: The contractor will be notified by the COR in writing (E-mail) prior to each task and given five (5) business days to mobilize the required staff. Performance time for each task completion will be ten (10) business days. All reports must be published and delivered within twenty-five (25) business days including the mobilization period.

5.1.5 Field Activities: All activities require direct assistance to support the States CFMOs. These activities could include site assistance visits (SAV) for the following tasks:

5.1.5.1 MILCON Program Assistance (Task 1). The contractor will provide the technical resources necessary to participate in site visits to State CFMO organizations to assist and support their MILCON program execution and management. The contractor will provide technical assistance to installation personnel concerning the utilization of program scoping and project planning documents. This technical assistance includes: (1) the development of initial strategy recommendations for their execution; (2) the process to evaluate project alternatives; and (3) to understand work classification and fiscal law implications. Subject Matter Expert (SME) support will be provided in the areas of military construction design and construction requirements. Also, if necessary, travel to assess facility damage to facilitate working estimates and follow-on actions. As a part of this task, the contractor must include a summary report in narrative form about the situation, findings and recommendations on the appropriate course of action.

5.1.5.2 Technical Support in Design or Construction Contracts (Task 2). Provide assistance to the State CFMO in the acquisition process to select an Architect-Engineer (A-E) firm to support MILCON project design/construction activities. Also, if required act as the Master Planning and Programming Charrette Facilitator in accordance with Federal Acquisition Regulation (FAR). The State CFMO will select an A-E from the firms of the NGB (ANG/ARNG) National Indefinite Delivery/Indefinite Quantity (IDIQ) A-E contract. The A-E general source selection requirements have been satisfied by the NGB Source Selection Board. The specific project source selection will be from the following criteria: (a) Location to the specific project, (b) Volume of Department of Defense work being performed and (c) Small Business Participation with regional firms.

5.1.5.3 Travel SAV to State or Territory (Task 3). Travel requirements in support of Task 1 and 2 are expected to be eighty-five percent (85%). Contractor shall travel and provide SME support to State CFMO organizations with surveys, studies, analysis, investigations, and other technical support as required. All travel shall be accomplished IAW the Joint Travel Regulation (JTR) in effect at the time of the travel. Trip vouchers, receipts, etc. shall be submitted to accompany and support monthly billings. There is a possibility that travel will be required to any of the fifty (50) States, Guam, Puerto Rico, the Virgin Islands and the District of Columbia during the execution of this task.

5.2 Requirements and Qualifications. Personnel being considered to support this contract must have a demonstrated understanding of ARNG MILCON and relevant ARNG and DoD regulations listed in section 6.0.

5.2.1 CFMO Support/Technical Report. The CFMO Technical Support personnel provides mentoring and technical assistance to the field in order to manage risks associated with the CFMO lines of business. There is significant turnover within the field and this contract provides required technical capacity to assist the Installations Division to reduce risks of fiscal law violations, and assists with myriads of tasks associated with the complete facilities lifecycle. This contract requires assistance by experienced professionals. The individual(s) filling this requirement must have the following:

5.2.1.1 A minimum of 5 years experience as a CFMO or deputy CFMO.

5.2.1.2 A demonstrated specific knowledge of ARNG CFMO operations to include but not limited to master planning, work classification, MILCON planning and execution, and program administration.

5.2.1.3 A working knowledge of Sustainment, Restoration and Modernization (SRM) key principles.

5.2.1.4 An understanding of Fiscal Law principles as applied to the Federal Government Engineering and Construction projects and processes.

5.2.1.5 A demonstrated understanding of the processing of DD Form 1354, NGB 86-R, NGB 87-R, ASIP, RPLANS, MCCA and DD 593.

5.3 Contract Management Coordination and Reporting. The contractor will incorporate the following tools and processes for contract management coordination and reporting:

5.3.1 Monthly status reports. On a monthly basis the contractor will prepare a report for the Government detailing the: Status of current work; Work to be performed during the next reporting period; Issues requiring Government attention; Purchases planned or completed during the reporting period; and Travel planned or completed during the reporting period.

5.3.2 Communicate problems/issue to the customer in a timely manner. Effective communications is essential to ensure a successful project outcome. The contractor is responsible for establishing regular communications channels (phone and email) with the COR in order to keep the Government appraised of all risks, problems and issues as they arise.

5.3.3 Obtain prior approval for all purchases. Any purchases to be made by the contractor in support of this effort (hardware, software, maintenance support, etc.) must be approved by the COR prior to the initiation of the purchase. The contractor will notify the COR of the item(s) to be purchased, cost, and that funding is or is not available for the purchase within existing allocations. Upon receiving approval from the COR, the contractor can complete the purchase process.

5.4 Other / General Deliverables. The contractor will comply with the following schedule of deliverables. General quality measures, as set forth below, will be applied to each work product received from the contractor under this statement of work.

5.4.1 Accuracy. Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

5.4.2 Clarity. Work Products shall be clear and concise. All diagrams shall be easy to understand and be relevant to the supporting narrative.

5.4.3 Consistency to Requirements. All work products must satisfy the requirements of this statement of work.

5.4.4 File Editing. All text and diagrammatic files shall be editable by the Government.

5.4.5 Format. Work Products shall be submitted in media mutually agreed upon prior to submission.

5.4.6 Timeliness. Work Products shall be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the Government.

5.5 Contractor Manpower Reporting Application (CMRA):

5.5.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARNG-ILI via a secure data collection site.

5.5.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications.

Publications applicable to this PWS are listed below. These documents are used to guide the MILCON process. They include but are not limited to these documents. The most current version of these documents must be used.

Publication