QA.doc

Responses to Questions Question 1. Request to extend the proposal due date by 10 days.

Response 1. The new proposal due date will be NLT 1200 18 December 2009 Question 2. What portions of the written technical proposal are included in the 10-page restriction?

Response 2. Only sub-sections listed under Relevant Experience, Sections A-D. Submitted resumes are for personnel managing the execution of the contract and performing the modification work on the trailers.

Question 3. Please clarify the collateral damage protection requirement. Are you looking for guaranteed protection against any other damage caused to the trailers or facilities?

Response 3. See amended solicitation for change in section 1 subsection C.

Question 4. Please outline trailer replacement procedures.

Response 4. See amended solicitation for change in section 1 subsection C.

Question 5. Would a replacement trailer require a Department of Air Force Internal Air Transport Certification?

Response 5. See amended solicitation for change in section 1 subsection C.

Question 6. Page 2, Paragraph 2. Is the past performance section described in this paragraph inclusive or separate from the 10 page limit for the relevant experience section?

Response 6. The relevant experience section must include your examples of Past Performance.

Question 7. Confirm what type of contract NGB plans to award.

Response 7. Firm-fixed price (FFP).

Question 8. How should cost proposal account for material costs?

Response 8. See amended solicitation section 3 Volume I, Cost/Price Proposal.

Question 9. How detailed should the labor cost breakdown be?

Response 9. See amended solicitation section 3, Volume I, Cost/Price Proposal.

Question 10. We’ll need to confirm if the cost and price volumes should be labeled “A” and ”B” respectively, or “I” and “II” respectively?

Response 10. See amended solicitation, proposal submittal section. It shall be “I” and “II”.

Question 11. Other Direct Costs – Travel expenses will be limited by the Government’s travel regulations. The Government will estimate travel cost and state an estimated amount on the contract. The Offeror is not required to propose a price for this task. – My question is; Are these expenses are above and beyond the contract price so we do not have to factor them in the quoted price for the solicitation?

Response 11. Deleted Question 12. It is stated that the Government will provide funding in accordance with the Federal Travel Regulations (FTR), however, as a small business concern, to fund travel for technician(s) to peform the work in accordance with the SOW over a 120 day time span, the costs associated with mileage, per diem for food and hotel expenses could be a rather large cost. Could you provide any information as to whether Advance Payments; bi-weekly invoicing by the contractor to the Government; or the issuance of a Government travel card to the successful contractor would be an appropriate contract provision which would be made part of the contract?

Response 12. Travel requirement deleted Question 13. Will this bid be awarded to one contractor or several according to trailer location?

Response 13. The government intends to award to the one contractor that provides the “best value” proposal to this solicitation.

Question 14. Subcontracting some of the work in outlying locations may be required given the 120 day period of performance schedule. As long as the prime does perform more than 51% of the work under this contract, this is acceptable to the Government?

Response 14. The Government intends to incorporate FAR Clause 52.219.14, Limitations on Subcontracting, within the contract document.

Question 15. Are the single set of drawings required prior to starting work required in the bid packet or is this to be complete after the award by the winning company?

Response 15. Yes, see amended solicitation, Section 1.

Question 16. Can we have a standalone motor home stay on site while the work is being done for the crew?

Response 16. No Question 17. Can you provide more information on which locations may allow more time (outside of the stated 7:30-4) to perform the work?

Response 17. See section 4, Hours of Operations, of the Performance Work Statement.

Question 18. Do we have longer than the 120 days to complete the contract? If not, are there liquid damages if we do not complete in the allotted 120 days?

Response 18. The period of performance is one-hundred twenty days 120 after contract award.

Question 19. Will quality inspections be completed at each location with government officials?

Response 19. On-site personnel will conduct quality inspections for the COR. The name and contact information of Government QASP representatives will be provided to the contractor.

Question 20. What are the safety requirements at all the facilities? (e.g. hardhats) Response 20. While work is being performed, all personnel are required to adhere to all OSHA standards as required by the work they are executing.

Question 21. Are MSDS sheets required?

Response 21. The Government does not anticipate this being required for the scope of work to be performed.

Question 22. Can materials be shipped to and received at every location?

Response 22. Shipping addresses and unit points of contact will be provided to the contractor immediately following contract award.

Question 23. What, if any government training requirements exist once crews arrive to each location?

Question 23. There is no specialized training required at each site.

Question 24. What should our expectations of their response times be? For example, can our crews expect to be working immediately upon arrival at each location? Should we expect delays?

Response 24. The contractor shall commence work immediately following contract award.

Question 25. Are background checks performed on each associate we select to do the work?

Response 25. Work under this task order is For Official Use Only and final classification will be determined by the receiving agency/site. The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this task order. The contractor shall not disclose and must safeguard sensitive information, computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance this contract.

Question 26. Does the Government require parts and materials made in the USA if possible?

Response 26. The government intend to incorporate the “Buy American Act” clause into the contract.

Question 27. Are we to expect the condition of the trailers to be relatively consistent? Do you suspect any trailers to have unforeseen damage that will require additional material or resources in order to complete?

Response 27. Trailer conditions are expected to be relatively consistent without any major structural repairs being required.

Question 28. Are there any items (Government Furnished Equipment/Supplies) that will be provided by the Government for which the contractor will be required to install in accordance with the contract?

Response 28. The only Government-Furnished Equipment that should be assumed is the shelving units identified at the Pennsylvania and Virginia units. This shelving requires removal and reinstallation.

Question 29. Is the material (E-track, ramp, plywood, 12v lights, ramps, and anti-skid material being furnished by Army or contractor?

Response 29. Contractor Question 30. Is the contractor responsible for removing all waste?

Response 30. No Question 31. The PWS does not specify the type of non-skid treatment required. How should this cost be accounted for?

Response 31. You may account for your material cost in accordance with the proposal requirements outlined in section 3 of the solicitation.

Question 32. Please clarify the how the trailer tongue stands are currently mounted to the trailer

A-frame and how they should be installed.

Response 32. The current tongue jacks are welded to the side of the A-frame. The material and installation of new bolt-on 7,000-lbs jacks to the center coupler is required as part of this scope. As part of the existing jack removal, the original-mounted flip jack plate on the side of the tongue tube is to remain in place to preserve the integrity of the A frame tongue tube.

Question 33. Is there a discrepancy in the size plywood required on the sidewalls versus the floor?

Response 33. See amendment solicitation for modified specifications.

Question 34. Once we remove the old plywood there will be rust damage. Do you want us to repair any structural damage we find? If so, how do we handle the change order process?

Response 34. The Government does not anticipate severe rust damage that would require structural repair. The contractor will not be required to perform structural repairs unless it impedes execution of the remainder of the work (to be determined by on-site Government representative).

Question 35. Could you provide specifications of the lighting fixtures and what powers them?

Response 35. The internal-lighting circuit should be wired into the trailer’s existing circuits for its tail and brake lights.

Question 36. Clarify E-track system installation and its integration to existing modifications.

Response 36. Proper installation of E-track systems on the sidewalls and floor will require removal of previously installed plywood as identified in PWS Section 2.4 . See Section 2.4 of the amended solicitation.