Combined Synopsis Solicitation.docx

Solicitation/Synopsis No. W9133L-10-T-0004 Modification of Trailers for CERFP Interim Transportation Solution National Guard Bureau (NGB)

GENERAL: This is a combined synopsis/solicitation for commercial service is in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is issued as Request for Proposal No. W9133L-10-T-0004. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-23. The NAICS code for this requirement is 336212, Truck and Trailer Manufacturing.

The Government intends to award this contract by 21 December 2009 and the place of performance as identified in the Performance Work Statement. Inspection and acceptance will be handled by the designated Contracting Officer Representative (COR).

GOVERNMENT POINT OF CONTACT: Major Leafay Jones, (703) 604-4191, email address leafay.jones@us.army.mil.

DESCRIPTION OF REQUIREMENTS:

Scope. The contractor shall modify two-hundred and thirty-eight (238) trailers in various locations throughout the United States (see PWS). Current trailer specifications are included in Existing Trailer Specifications, Attachment 1 and Existing Trailer Drawings, Attachment 2.

Background. The NGB J4 Chemical, Biological, Radiological, Nuclear, and High-yield Explosive (CBRNE) Sustainment Branch is the Chief NGB’s (CNGB) advocate for all sustainment and support requirements of unique equipment used by National Guard units in homeland defense and civil support. One such unit is the National Guard’s CBRNE-Enhanced Response Force Package (CERFP). These joint Army National Guard and Air National Guard units are second-tier responders who augment civilian first-responders following a disaster. Primary responsibilities include, but are not limited to, search and extraction operations, mass casualty decontamination, and medical treatment. To meet mission requirements, CERFP units must maintain a constant state of personnel and equipment readiness which is facilitated by maintenance of a storage trailer and towing vehicle fleet.

PROPOSAL SUBMITTAL:

The post date for this solicitation is November 25, 2009. Questions are due by 12:00 noon EST on December 4, 2009. Questions can be emailed to leafay.jones@us.army.mil. All proposals are due no later than 5:00 pm on December 11, 2009. Proposals must be sent to leafay.jones@us.army.mil.

GOVERNMENT POINT OF CONTACT: Major Leafay Jones, (703) 604-4191, email address leafay.jones@us.army.mil.

The Government intends to evaluate proposals and award a contract without discussions (unless needed for minor clarifications). The Government will select the firm that represents the best overall value to the government on the basis of the following evaluation factors in order of precedence: (a) Relevant experience (b) Past performance and (c) Cost.

Regarding these factors, the non-price factors will be evaluated as more important than cost. Proposals shall consist of a Cost/Price Volume “A” and a Technical Volume “B”.

1. Volume II, Written Technical Proposal

Relevant Experience Offeror shall submit a narrative, not to exceed 10 pages, describing relevant experience in performing work similar to the requirement in the PWS. Offeror must also submit a copy of their resume. In the technical proposal, the Offeror must:

A. Describe the technical and management approach to ensure task completion. Submit technical resumes of personnel managing and performing the modification work. Resumes must demonstrate the contractor’s experience with fabrication and/or modification of similar storage and transportation trailers.

B. Demonstrate efficiency in schedule of services and resources to ensure task accomplishment and reduced costs.

C. Provide a written statement of warranty which includes protection resulting from improper performance of work. This includes the submission of a plan describing collateral damage protection and trailer replacement procedures. The longer the coverage period, the more favorable the consideration.

D. Demonstrate that quality control methods are adequate to determine performance risks and that alternate or remedial methods have been identified to maximize efficiency.

2. Past Performance Offeror shall list and describe performance (prime or subcontract) on at least two (2) present or past contracts, either Government or commercial, that were in existence at any time during the past three (3) years (from the date of RFQ release) that directly relate to the Offeror’s ability to provide the requirements as described in the PWS. Place particular emphasis on the most recent Government or commercial contracts. Information may include data on efforts by other divisions, corporate management, or teaming arrangements. Offerors who are newly formed entities without prior contracts should provide a statement to that effect. Offerors without prior contracting experience shall receive a neutral rating. Offeror’s submittal must include the following information for each contract:

a) Name of contracting activity and contract number, if any

b) Period of performance

c) Dollar values and contract pricing arrangements (i.e. fixed price, cost reimbursable, etc.)

d) Brief description of the contract work, location(s), and conditions of performance

e) Contracting Officer name, address and telephone number; and Program Manager (PM) name, address and telephone number

f) Name, current address and telephone number of the Offeror’s responsible manager(s) for each contract

g) A description of any litigation, past, present or pending, against the Offeror related to the contract, including identification of the cognizant agency, name, address and telephone number of the cognizant agency official, and the relevant file numbers

3. Volume I, Cost/Price Proposal, consisting of an original document and one copy, shall contain:

An offer to the Government to include a price breakdown by the following arranged in a columnar format (see example, Table A-1):

b) Direct labor category and Description

c) Unit of Measure (U/M)

d) Number of units for labor category or cost item (Quantity)

e) Unit Cost

f) Extended Cost

Table A-1, Example Presentation

Hours

Other Direct Costs – Travel expenses will be limited by the Government’s travel regulations. The Government will estimate travel costs and state an estimated amount on the contract. The Offeror is not required to propose a price for this task.

EVALUATION:

EVALUATION CRITERIA

Written Technical Proposal The Government will evaluate the Offeror’s Technical Proposal (relevant experience and past performance) on how well the methodology proposed will accomplish the requirements of the PWS. The Government will evaluate the Offeror’s technical approach using the ratings discussed below.

Relevant Experience Rating Table

Past Performance Rating Table

Risk Level: Very Low

Risk Level: Low

Risk Level: Moderate

Risk Level: High

Risk Level: Very High

Risk Level: Unknown

CLAUSES AND PROVISIONS:

The provision at FAR 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, the Offeror shall submit a completed copy of the provision at FAR 52.212-2, Offeror Representations and Certifications--Commercial Items, with its offer. In addition, FAR 52.212-4 Contract Terms and Conditions--Commercial Items, applies to this acquisition and any related addenda.

The clause at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, applies to this acquisition. The following FAR clauses are also applicable to this acquisition:

52.212-2, Evaluation—Commercial Items 52.204-7, Central Contractor Registration 52.219-14, Limitations on Subcontracting 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-36, Affirmative Action for Workers with Disabilities 52.222-37, Employment Reports on Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.232-33, Payment by Electronic Funds Transfer/Central Contract Registration

PERFORMANCE WORK STATEMENT (PWS)

Modification of Trailers for CERFP Interim Transportation Solution

1. PURPOSE / BACKGROUND

Under this task order, the contractor shall independently provide services to satisfy the overall operational objectives of the Chemical, Biological, Radiological, Nuclear, and High-yield Explosive (CBRNE) Sustainment Branch, J4 Logistics & Engineering Directorate, National Guard Bureau (NGB), 1411 Jefferson David Highway, Arlington, Virginia 22202. The NGB J4 CBRNE Sustainment Branch is the CNGB’s advocate for all sustainment and support requirements of unique equipment used by National Guard units in homeland defense and civil support. One such unit is the National Guard’s CBRNE-Enhanced Response Force Package (CERFP). These joint Army National Guard and Air National Guard units are second-tier responders who augment civilian first-responders following a disaster. Primary responsibilities include, but are not limited to, search and extraction operations, mass casualty decontamination, and medical treatment. To meet mission requirements, CERFP units must maintain a constant state of personnel and equipment readiness which is facilitated by maintenance of a storage trailer and towing vehicle fleet.

2. SCOPE

2.1 General: Each of the seventeen CERFP units currently possesses fourteen (14) storage cargo trailers each. This contract requires the modification of two-hundred and thirty-eight (238) trailers in various locations throughout the United States (see section 2.3). Current trailer specifications are included in Existing Trailer Specifications, Attachment 1 and Existing Trailer Drawings, Attachment 2.

2.2 Modification work: Modification work will include the following to each trailer unless otherwise noted in Exceptions, section 2.4

· Installation of 5/8-inch, exterior-grade plywood to all sidewall, front wall, and floor surfaces to support installation of recessed E-track system;

· Installation of three 15ft. (180in.) recessed floor mounted track systems, equally spaced with the middle track being centered on the trailer floor;

· Installation of two (2) track systems mounted on both side walls and front wall. The heights of the two tracks will be 2ft. (24in.) and 4.5ft. (54in.) from the floor respectively. Track lengths will run 15ft. (180in.) on the first sidewall, 8ft. 4in. (100in.) on the front wall, and in 10ft. (120in.) and 1ft. 10in. (22in.) sections to accommodate the personnel door on the remaining sidewall;

· Installation of two (2) interior, ceiling-mounted, 12-volt lights in each trailer. These lights will be installed 11ft. 7in. (139in.) and (34in.) from the front of the trailer. Light switch will be located on the fixture;

· Installation of a rear ramp .080 hinge cover to facilitate loading of wheel boxes;

· Application of non-skid treatment to internal floor and ramp;

· Trailer tongue support stands shall be relocated from the side of the tongue frame, where they are currently welded, to the center of the tongue frame where they will be bolted.

· If shelving units have been installed in the trailer (see Exceptions, section 2.4), the contractor shall remove shelves and reinstall them following execution of above scope.

2.3 Trailer Locations: Work will be performed at various locations whose city, state, zip code and trailer quantity at each location are detailed below.

2.3.1 Massachusetts: Reading, MA 01867 (14x)

2.3.2 New York: Auburn, NY 13021 (1x); Rochester, NY 14624 (2x); Buffalo, NY 14204 (6x); Lockport, NY 14094 (2x); Syracuse, NY 13211 (3x)

2.3.3 Pennsylvania: Fort Indiantown Gap, PA 17003 (14x)

2.3.4 Virginia: Sandston, VA 23150 (14x)

2.3.5 West Virginia: Red House, WV 25168 (14x)

2.3.6 Georgia: Kennesaw, GA 30144 (14x)

2.3.7 Florida: Camp Blanding, Starke, FL 32091 (14x)

2.3.8 Minnesota: Minneapolis, MN 55413 (14x)

2.3.9 Illinois: Galesburg, IL 61401 (4x), Peoria, IL 61607 (4x); E. St Louis, IL 62205 (6x)

2.3.10 Ohio: Dayton, OH 45430 (6x trailers); Chillicothe, OH 45601 (3x), Middletown, OH 45044 (2x); Columbus, OH 43217 (3x)

2.3.11 Texas: Austin, TX 78723 (14x)

2.3.12 Nebraska: Wahoo, NE 68066 (14x)

2.3.13 Missouri: St Peters, MO 63376 (5x); Monett, MO 65708 (3x); St Joseph, MO 64503 (4x); Fort Leonard wood, MO 65473 (2x)

2.3.14 Colorado: Aurora, CO 80011(14x)

2.3.15 California: Santa Rosa, CA 95401 (4x); Red Bluff, CA 96080 (3x); Stockton, CA 95206 (6x)

2.3.16 Hawaii: Honolulu, HI 96816 (14x)

2.3.17 Washington: Yakima, WA 98903 (14x)

2.4 Exceptions: Portions of this scope, for example installation of treated lumber on sidewalls, may have been executed by military personnel. In such instances, duplication of work is not required. These instances are detailed below:

2.4.1 Pennsylvania: Plywood installation only required on one (1) trailer; lighting installation only required on six (6) trailers; three (3) trailers include installed-shelving units that must be removed and replaced in accordance with Modification Work, section 2.2.

2.4.2 Virginia: Three (3) trailers have installed-shelving units that must be removed and replaced in accordance with Modification Work, section 2.2.

2.4.3 Georgia: Plywood & E-track systems have been installed in all trailers; remaining scope items shall be performed.

2.4.4 Nebraska: Unit has installed 5/8-inch plywood on all interior surfaces as well as applied non-skid treatment in all their trailers; the contractor shall use existing plywood to install E-track system.

2.4.5 Colorado: Surface-mounted E-track system has been installed in twelve (12) of the trailers. The contractor shall demolish the existing fixtures and execute the scope in full.

2.4.6 California: California: One (1) trailer already includes 3/4-inch plywood installation and Rhino-liner application; the contractor shall use existing plywood to install E-track system.

2.5 Government-Furnished Equipment: Performance of this work will be supported with the following government-furnished equipment and services:

2.5.1 An enclosed work space large enough to work on two (2) trailers at a time;

2.5.2 Work space will provide 110-volt / 30-amp circuits for welding rig employment and 110-volt / 20-amp circuits for other necessary power tools;

2.5.3 Trailer movement in and out of the repair area will be performed by government personnel.

3. SPECIFIED TASKS / DELIVERABLES

3.1 A single set of shop drawings detailing the above scope will be submitted to the COR for his/her approval before any material order or execution of scope.

3.2 Record of materials ordered/used for each trailer. This record may be submitted by unit, for example on completion of work on the fourteen (14) trailers in a specific state.

3.3 Warranty document. The contractor will guarantee the structural integrity of the work for at least the term of the structural warranty remaining on the trailers (est. 2 years upon completion of work).

4. HOURS OF OPERATIONS

4.1 The contractor will be given access to the trailers following a normal work week by location. A standard work week will be assumed to be 0730-1600 local time, Monday-Friday. The contractor should not anticipate having access to the trailers on weekends and holidays but this may vary by location. Precise scheduling and site access will be coordinated through the COR with a unit representative.

4.2 Scheduling Considerations: Due to projected exercise and other operational requirements, trailers may not be available during portions of the performance period. This must be taken into consideration for scheduling and traveling purposes. Trailers at the following units will not be available during the identified timeframes.

4.2.1 Massachusetts: 08-19 Mar 2010

4.2.2 Pennsylvania: 22 Mar – 09 Apr 2010

4.2.3 Virginia: 01-31 Mar 2010

4.2.4 West Virginia: 01-28 Feb 2010

4.2.5 Georgia: 01-28 Feb 2010

4.2.6 Florida: 22 Mar – 02 Apr 2010

4.2.7 Minnesota: 01-30 Apr 2010

4.2.8 Illinois: 22 Mar – 09 Apr 2010

4.2.9 Missouri: 01-30 Apr 2010

4.2.10 Colorado: 01-31 Jan 2010

4.2.11 California: 01-31 May 2010

5. PERIOD OF PERFORMANCE: The period of performance is one-hundred twenty (120) days after the date of task order award.

6. QUALITY ASSURANCE / SURVEILLANCE PLAN: Quality Assurance and acceptance of work identified in Modification Scope, section 2.2 shall be conducted by the designated COR supported by unit representatives at each of the seventeen CERFP units.

Accounting for Contract Services The Secretary of the Army has implemented Accounting for Contract Services. This initiative has been put in place to obtain better visibility of the contractor service workforce. The Assistant Secretary of the Army (Manpower and Reserve Affairs) and the Assistant Secretary of the Army (Acquisition, Logistics and Technology) have implemented guidance to comply with this DoD Business Initiative Council (BIC) sponsored initiative. These contract reporting requirements are mandatory. By acceptance of this contract and performance under this contract, the contractor agrees to comply with these reporting requirements. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site [Contractor Manpower Reporting (CMR) System] where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

ADDITIONAL INFORMATION

1. The Contracting Officer is Lieutenant Colonel James Helm, james.helm1@ng.army.mil, (703) 607-1127

2. The Contracting Officer Representative is Major Leafay Jones, (703) 604-4191, email address, leafay.jones@us.army.mil.