Attachment 1 - PWS Building Automated Services 03 April 2023.docx

PERFORMANCE WORK STATEMENT

BUILDING AUTOMATION SYSTEM

US ARMY ENGINEER RESEARCH DEVELOPMENT CENTER

CONSTRUCTION ENGINEERING RESEARCH LABORATORY

1.0 INTRODUCTION: This Performance Work Statement (PWS) provides a description of the services required to support the United States Army Corps of Engineers (USACE) Engineer Research and Development Center (ERDC) Construction Engineering Research Laboratory (CERL) at Champaign, Illinois.

The Contractor shall furnish all labor, supervision, tools, materials, equipment and transportation to provide support services for the Building Automation Systems (BAS) at CERL. The Engineer Research and Development Center (ERDC), Construction Engineering Research Laboratory (CERL) campus uses an existing Utility Monitoring and Control System (UMCS) to manage its hot water, chilled water, thermal storage, energy meter, air-side, and various terminal unit HVAC systems. The UMCS is Niagara Framework AX Version 3.7.106.4 (G3), which supports 255 LonWorks devices and 4,406 data points with nine CEA 852-C Lon-to-IP routers (Echelon brand iLONs) and future Niagara N4 compatible JACE devices for building control network communication.

2.0 Objectives: Provide necessary technical support roles to sufficiently sustain its installed UMCS/BAS. Specifically, CERL requires the services necessary to diagnose, repair, and inform on UMCS operations issues. There is also a need for additional BAS operational tasks to be performed to ensure HVAC is optimized for CERL mission needs and energy/equipment efficiency.

3.0 Major Requirements:

3.1 Scheduled on-site Technical Support: Work shall begin within 14 calendar days of contract award, Contractor shall provide biweekly on-site technical support of UMCS/BCS at CERL which consists of at least one 8 hour day reoccurring every two weeks. Government will provide all computer equipment necessary to access system/modify components and perform the tasks outlined in this scope. Contractor shall provide a schedule of regular recurring on-site support within 14 calendar days of contract award and request in writing from the Contracting Officers Representative (COR) any changes to the schedule at least 2 weeks in advance. At the request of the government and when at least 3 weeks advanced notice is given, contractor shall coordinate with government and modify schedule to adjust, combine, or otherwise redistribute scheduled site visits.

a. Unscheduled on-site Technical Support: Contractor shall support reasonable response in unscheduled on-site technical support capacities that require approximately 80hrs of unscheduled on-site work per year. The contractor must be able to respond to unscheduled site visit requests by phone within 30 minutes and report on site within 60 minutes of notification. The unscheduled on-site technical support hourly rate shall include all travel and per diem expenses. Travel will not be reimbursed as a separate cost.

b. For all post-award coordination on tasks and schedules, contractor shall submit emails to the COR. Notify the COR via email at least 1 calendar day in advance of any system shutdown required that may affect occupant lab operations or comfort prior to work performed.

c. Task 1. Utilize existing UMCS/BCS systems to troubleshoot, diagnose, and correct issues reported to Technician by the COR. Contractor shall maintain an Issues and Resolutions Log recording all problems reported, identified, fixed, and/or requiring government action to resolve. Issues & Resolutions Log shall include system, priority, issue, resolution (recommended or completed), date, and POC. Where issues are identified as warranty items, contractor shall initiate warranty request and/or update the Issues & Resolutions Log within 24 hours. Where issues are identified as recommended work orders, contractor shall update the Issues & Resolutions Log with repairs, services, and/or parts recommended.

d. Task 2. Check graphics pages for display or navigation errors and perform regular and recurring UMCS/BCS maintenance and administrative tasks typical for government/campus automation systems that include but are not limited to:

1. Check for network connectivity to control devices and troubleshoot any corrections or improvements as necessary

2. Check for signs of sensor, actuator, metering or other control device failure and notify the COR within 1 calendar day via updated Issues & Resolutions Log which will be provided by the Government.

3. Perform UMCS system, front-end database, and programming file backups at regular intervals (at least quarterly) and always before and after respective changes are performed. Backups shall reside on a contractor provided computer system separate from the front-end location and be made available to Public Works staff on request basis.

4. Investigate for opportunities to optimize existing systems through changes to sequence of operation or setpoints. High-priority recommendations would include schedule trims, economizer controls improvements, setpoint reset strategies, demand-based enables, and optimized start/stop, equipment standby/lockouts, and zone temperature setpoint standardization, and CO2-based errors or opportunities. Record optimization findings, changes, and results on updated Issues & Resolutions Log.

5. Investigate for opportunities to retrofit or otherwise repair existing systems to improve energy performance or indoor environmental quality. Record recommendations for retrofit or repair projects on updated Issues & Resolutions Log.

6. Cleanup the front-end through better standardization of point names, organization of trend logs, clearer file structures, etc

7. Perform functional testing to identify devices or points of unknown location or status

8. Verify proper on/off/standby scheduling of equipment through schedule checks and status trending

9. Update annual holiday exemptions schedules (use observed holiday schedules located at: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/)

10. Provide quarterly metering device summaries to Public Works staff

11. Assist in coordination of UMCS/BCS issues with IT department through technical explanation of network problems or requirements

12. Perform up to 4 hours per month of spot training of UMCS/BCS systems as requested.

13. Other typical UMCS/BCS Controls Technician or Operator tasks as necessary

14. Provide a single Point of contact for Unscheduled on-site Technical Support site visits. Some on-site technical support may be combined with other scheduled site visits as needed. Based on historical operation of automation system at ERDC-CERL, emergency site visits for UMCS/BCS issues are expected to occur approximately once per month and total approximately 80hrs per year.

15. Provide additional off-site phone support. Based on historical operation of automation system at ERDC-CERL phone support is expected to be required one hour every two week period.

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

4.1. AVAILABILTY OF UTILITIES. Government will provide all computer equipment necessary to access system/modify components and perform the tasks outlined in this scope.

5.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR): The ERDC CERL COR for this task order will be appointed in accordance with DFARS 252.201-7000, and a copy of the designation letter will be provided to the Contractor. Although other Government personnel may clarify technical points or supply relevant information to the Contractor regarding this task order, only a Contracting Officer has the authority to revise any requirements in these specifications, including those resulting from verbal clarification. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer.

The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationship exists or will exist under the contract between the Government and the Contractor’s employees.

6.0 MEETINGS AND REVIEWS: The contractor shall attend the following:

a. A kickoff meeting shall be held no later than 14 working days after award.

b. A mid-point progress review meeting to be held at ERDC-CERL at Champaign, IL approximately 6 months after award of the base year and all option years.

c. Meet with the with the COR monthly, as a minimum requirement, at mutually agreeable times and dates, to discuss progress to date and anticipated problems, and to ensure that the Contractor's work is acceptable.

7.0 TRAVEL REQUIREMENTS : The following travel is required at a minimum:

a. The contractor is required to travel to ERDC CERL to meet the requirements of the PWS.

b. The contractor is also required to travel to ERDC CERL for any meetings or reviews.

8.0 REPORTS/DELIVERABLES : The Contractor shall submit the following reports/deliverables to the ERDC-CERL COR, or to the required reporting system specified, within the time specified:

a. ISSUES AND RESOLUTIONS LOG AND INVOICE: The Contractor shall provide with the invoice the current issue and resolutions log. The Contractor shall submit an invoice and the issue and resolutions log monthly as the services are rendered.

9.0 SCHEDULE:

9.1 REGULAR WORKING HOURS: The Contractor shall provide the required services required between the normal working hours of 8:00 AM to 5:00 PM weekdays.

9.2 LEGAL PUBLIC HOLIDAYS

The Government observes all federal holidays. When a designated legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

9.3 WORK OUTSIDE REGULAR HOURS: If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular working hours, a request shall be submitted to the Contracting Officer for approval. If approved, work outside of regular hours shall be conducted at no additional cost to the Government.

10. PERIOD OF SERVICE: This contract includes a Base Period of 12 months with four 12 month Option Periods. The Government reserves the right to exercise any of the options within 14 days of the contract completion date.

11.0 SAFETY: The Contractor shall adhere to the applicable portions of the current edition of the following publications and directives in performing the services required under this contract:

11.1 U.S. Army Corps of Engineers, Manual (EM): EM 385-1-1 Safety and Health Requirements Manual, Current Edition.

12.0 SECURITY:

(1) Overview: All contractor personnel are required to follow all security regulations as directed by the Security Office, as written in this Work Statement, and as otherwise specified at the post award conference. General disruption by the contractor is limited to the immediate work site. The contractor is strictly responsible for the security of all products, materials, tools, and equipment used during the duration of this job.

(2) Identification: All contractor employees must have a positive picture I.D. (such as a valid picture driver’s license) to enter on to the site and must be prepared to show it at any time. The Security Office may require each contractor employee to wear a badge issued by the Security Office and also to sign in and out when entering and leaving the work site. The contractor is responsible for all badges issued to his employees and shall ensure they are returned to the Security Office upon completion of the work, when leaving the site, or when otherwise directed.

(3) U.S. Citizens. Contractor personnel must be U. S. citizens. All Contractor personnel are required to sign in with Security to obtain and wear security identification badges. A picture ID is required. Contractor personnel shall follow all sign-in and security regulations as directed by the Security Office and the COR.

(4) No Weapons Allowed. All persons and vehicles entering a US Government facility are subject to inspection for firearms, explosives and dangerous weapons, per RA 190-22.

(5) Subcontractor Access/Deliveries. The Contractor shall notify the COR 1 calendar day before subcontractors are to arrive or deliveries of equipment and supplies are to occur. This will facilitate access on to the installation and prevent delays at the security gates.

(6) General Protection/Security Policy and Procedures. The Contractor and all associated subcontractor employees shall comply with applicable installation, access and local security policies and procedures. Policies and procedures will be provided by the local Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(7) Access to DoD Facility: For contractors who do not require CAC, but may require access to a DoD facility or installation. The contractor will arrange visits via the COR. Visitor requests will be submitted by the government to allow contractor access. Contractors must disclose US citizenship status to the COR and must bring proof of identification for security inspection upon visit. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

(8) iWATCH Training. The Contractor and all associated subcontractors shall brief all employees on the USACE iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 45 days of new employees commencing performance on the contract. The contractor shall provide certification of completion to the COR within 10 days of training completion. Training documents will be provided by the Security Office.

(9) Pre-screen Candidates Using the E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify ) website to meet the established employment requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

(10) Vehicles: Contractor personnel shall wear seatbelts at all times when driving on premises. Contractors shall obey a speed limit of 10 mph. No weapons are allowed within a vehicle on site.

13.0 QUALITY CONTROL: The Contractor shall maintain a quality control plan to manage the total work effort associated with all services required to assure fully adequate and timely completion of these services.

14.0 PERFORMANCE REQUIREMENTS SUMMARY:

PERFORMANCE REQUIREMENTS SUMMARY

PARAGRAPH

Pest Control Services

accordance with FAR 52.212-4

PWS - 2