Amendment_W912WJ24Q0054-0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0005 is to respond to questions from industry, No. 24-25 are applicable to this amendment.

The quote due date has been extended until February 28, 2024 at 2:00 pm.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912WJ24Q0054

X 9B. DATED (SEE ITEM 11)

15-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Feb-2024

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912WJ24Q0054

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

REQUEST FOR INFORMATION

QUESTION 1: Can this opportunity be split up? We would perform services on certain locations only?

ANSWER 1: No. Contractor will furnish all labor, materials and equipment necessary to perform janitorial services at ALL the locations and frequencies in the solicitation. Refer to PWS, 2. Location(s).

QUESTION 2: Is there an incumbent?

ANSWER 2: Previous contract was awarded to Associated Services, Inc in the amount of $121,476.48. Interested vendors are advised that scope of work may have changed.

QUESTION 3: Is it mandatory to have a truck mounted unit for carpet cleaning?

ANSWER 3: Yes. Refer to the PWS, 12. Carpet Cleaning, “Should only be done by a truck mounted unit outside the facility with only the hose and wand brought inside.”

QUESTION 4: The solicitation is quite extensive with 125 pages, and there are many questions that need to be answered. Do you want us to respond to all of the questions? Or the most important is the bid schedule?

ANSWER 4: Clause 52.219-28 requires that if you don’t have reps and certs for 561720 NAICS in your SAM registration, then you have to respond via the clause fill-in. The bid schedule does need to be completed in it’s entirety and submitted.

QUESTION 5: Is there a budget for Year 1 and is the budget approved?

ANSWER 5: The Government has funding for the base year (Year 1).

QUESTION 6: Is there a clearance requirement?

ANSWER 6: Refer to PWS, 11. Identification of Contractor or Personnel at

Government Facilities, a-d: Background checks, non-US citizens

QUESTION 7: Can I arrange a site visit?

ANSWER 7: Please refer to the PWS, 4. Site Visits.

QUESTION 8: When are the services for the project expected to commence?

ANSWER 8: Refer to the PWS, 3. Schedule.

QUESTION 9: Are there any specific requirements or documentation needed prior to commencing the services?

ANSWER 9: Refer to the entire PWS, to include 5. Safety, 8. Pre-Work Conference, and 11. Identification of Contractor or Personnel at Government Facilities

QUESTION 10: Regarding the scheduled site visits listed, are contractors able to show up during the prescribed times on February 21 and 22, or do we need an appointment?

ANSWER 10: Contractors are able to visit the sites listed in the solicitation for the scheduled site visits on February 21 and 22 between 9:00 am and 3:30 pm, no appointment is necessary. The other two locations require arrangements to be made with the TPOC.

QUESTION 11: The Solicitation mentions 105 days of cleaning services for Vernon, Willimantic, Wallingford, Middleton, Norwich, Uncasville, Manchester and Groton. However, The Bid Schedule mentions 104 days of cleaning.

Should we be considering the Emergency Cleaning Day as the 105th day?

ANSWER 11: Refer to PWS, 2. Locations, there are 104 Service days the locations referenced in the question, and 156 Service days for the other two (2) locations in Manchester and Groton, CT.

QUESTION 12: Will another spreadsheet be provided for the 2 additional properties over

3,000 sq. ft.?

ANSWER 12: The 2 locations over 3,000 sq. ft. are included in the posted bid schedule.

QUESTION 13: How is the site visit scheduled to incorporate all 8 locations?

ANSWER 13: The scheduled site visits for 6 of the locations are listed in the solicitation, refer to PWS, 4. Site Visit(s):

Two (2) site visits are scheduled for 49C Hartford Turnpike, Vernon, CT, 95 Storrs Road, Unit 18A, Willimantic, CT, 170 Main street, Middletown, CT, 77 Salem Turnpike, Unit 105, Norwich, CT, 398&400 Wes Middle Turnpike, Manchester, CT, and 963 Poquonnock Road, Route 1, Groton, CT, between the hours of 9:00 am and 3:30 pm Eastern: a. Wednesday, February 21, 2024 b. Thursday, February 22, 2024

The other two locations 1062 Barnes Road, Suite 203, Wallingford, CT and 80 Norwich New London Turnpike, Suite 2D, Uncaskille, CT. will be set up individually through the TPOC.

QUESTION 14: What preferred format do you want for the quote submission? Word or

PDF?

ANSWER 14: PDF.

QUESTION 15: Do you prefer the quote to be faxed or emailed? In one document or separate?

ANSWER 15: Email is preferred. Please submit the SF 1449 as PDF and the Bid Schedule in the original posted Excel format.

QUESTION 16: Does the Contractor price include the cost for supplies included in the solicitation?

ANSWER 16: Yes.

QUESTION 17: How long after award is the OSHA Certification required?

ANSWER 17: Refer to PWS, 3. Schedule, b. “All submittals listed in the solicitation shall be submitted within 30 days of contract award.”

QUESTION 18: The hours of operation stipulated for service are 8:00am – 4:00pm. Are the janitors expected to stay the full shift of 8am-4pm or may they leave once the work is completed?

ANSWER 18: Janitorial Services are required to be completed during the hours listed;

however, there is no requirement for personnel to be on site longer than the time required to complete janitorial tasks..

QUESTION 19: What does the QTY represent in the bid schedule?

ANSWER 19: QUANTITY

QUESTION 20: Is my contractor allowed to sub-contract any part of the service?

ANSWER 20: A sub-contractor that meets all requirements is allowed (Refer to PWS,

11. Identification of Contractor or Personnel at Government Facilities), Note: The awarded contractor is responsible for the satisfactory completion of all required services.

QUESTION 21: Looking at the Bid schedule, we found that for monthly services at 398 &

400 WEST MIDDLE TURNPIKE, MANCHESTER, CT and 80

NORWICH NEW LONDON TURNPIKE, SUITE 2D, UNCASVILLE,

CT are only 5 times per year. Shouldn't that be 12 times?

ANSWER 21: Yes, the bid schedule No. 2 “All Monthly-Cleaning Task” should be 12 times, please see the REVISED BID SCHEDULE.

QUESTION 22: What consumables will this contract need? I suspect vendors are to provide these items. Is that correct?

ANSWER 22: Please refer to the Performance Work Statement (PWS) for products to be supplied by the contractor. The Government is not responsible for supply of any products. Those required to be supplied by the Contractor are described throughout the PWS.

QUESTION 23: Do you have a rough estimate of foot traffic at each location?

ANSWER 23: Foot traffic varies at each location throughout the year.

Although the amount of foot traffic is difficult too predict, the following is the number of Recruiters assigned to each office, assuming the more Recruiters the more traffic:

Vernon CT – 2 Recruiters assigned Willimantic CT – 4 Recruiters assigned Wallingford CT – 7 Recruiters assigned Middletown CT – 10 Recruiters assigned Norwich CT – 5 Recruiters assigned Uncasville CT – 0 Recruiters assigned presently (office used occasionally) Manchester CT - 10 Recruiters assigned Groton CT – 7 Recruiters assigned

QUESTION 24: Is there a bond requirement?

ANSWER 24: No, there is not a bond requirement.

QUESTION 25: Will the contractor’s employee be required to wear a badge?

ANSWER 25: Refer to PWS, 11. Identification of Contractor or Personnel at Government Facilities for requirements.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Feb-2024 02:00 PM to 28-Feb-2024 02:00 PM.

(End of Summary of Changes)