PWS.pdf

JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS

QUECHEE GORGE VISITOR CENTER

QUECHEE, VT

PERFORMANCE WORK STATEMENT

A. General

1. Scope – Provide all equipment, materials, labor, and transportation necessary to clean two restrooms at the Quechee Gorge Visitor Center. Building is a two-story building and restrooms are located on the main floor. Total floor space is approximately 580 square feet (building is 3,194 square feet).

2. Location – Quechee Gorge Visitor Center is located at 5966 Woodstock Rd (Route 4) in

Quechee, Vermont.

3. Site Visit– To arrange a visit contact the Technical Point of Contact, Project Manager, Heather Morse (802-295-2855 Heather.L.Morse@usace.army.mil).

4. Schedule – All work is to be completed between the hours of 7:00 PM and 8:00 AM when the building is closed. In addition, the Government may exercise one (1) optional year with the same scope of services. The contract period of performance will be from 1

January 2023 to 31 December 2023. In addition, the Government may exercise one (1) option year with the same scope of services. Option year one (1) has a contract period of performance from 1 January 2024 through 31 December 2024. The Pre-Work Conference shall be completed within 14 days of Contract Award. All submittals to include safety and product submittals shall be submitted, reviewed, and accepted within 30 days of

Contract Award.

Period of Performance

Service Year Start Date End Date

Base January 1, 2023 December 31, 2023

Option Year #1 January 1, 2024 December 31, 2024

5. Safety – All work shall be conducted in accordance with the U.S. Army Corps of

Engineers, Safety and Health requirements Manual (EM 385-1-1, most recent edition), and all applicable federal, state, and local safety and health requirements. A copy of EM

385-1-1 can be accessed at the project office or electronically at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_3

85-1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, mailto:Heather.L.Morse@usace.army.mil http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Contractors and/or the public become jeopardized.

5.1 Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard

Analyses (AHAs) as described below. A non-mandatory, fillable Abbreviated

APP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-

1, Appendix A, Section K.

A preparatory meeting shall be conducted by the prime contractor to discuss the

AAPP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

5.2 Activity Hazard Analysis (AHA):

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

Note: As part of the AAPP and AHAs, the contractor shall include site specific

COVID-19 monitoring procedures which address, at a minimum, the following elements:

• Procedures for periodic sanitation inspections.

• Procedures for disinfecting project sites in accordance with Centers of

Disease Control and Prevention (CDC) guidelines.

• Site specific measures to practice social distancing while working on the project.

• Employee training on the signs, symptoms, and protection measures in accordance with CDC guidelines.

• A list of Personal Protective Equipment to be used in accordance with

CDC and state guidelines.

5.3 Emergency Response:

Emergency procedures shall be documented in the AAPP and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite

First Aid/CPR responders.

5.4 Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within 5 minutes of the work location and there are 2 or more workers onsite, at least 2 employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-

1, Section 03.A.02.c.

5.5 Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within 4 hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five working days of the incident.

The Contractor shall complete the attached “USACE Contractor Monthly

Summary Record of Injuries/Illness and Work Hour Exposure” (for prime and its subcontractors) and forward the completed form to the TPOC no later than close of business on the 5th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

6. Contractor’s Personnel

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on

Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with all CFR 36 Rules and Regulations, Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the

Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, Corps personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, US Army Corps of Engineers personnel, or other contractors.

iii. Unsafe operation of vehicles while on US Army Corps of Engineers property.

c. Removal of Contractor’s Employees - The Technical Point of Contact may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of

Contact, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

7. Security- The contractor will comply with all established security policies at the Quechee

Gorge Visitor Center. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The

Contractor shall be given at least 24-hour notice of any such closure.

8. Pre-Work Conference- Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-

Work conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work

Conference:

a. Authority of the Technical Point of Contact and Quality Assurance

Inspectors.

b.Contractor’s Safety Program (including sub-contractors).

c. Abbreviated Accident Prevention Plan (Submitted and accepted prior to start of work) d.Activity Hazard Analysis (Submitted and accepted prior to the start of work)

e. Weekly Safety Meetings (Documented on NED Form 251)

f. Accident Reporting (ENG Form 3394) g.Safety Data Sheet (SDS) requirements h.Correspondence, Communication and Administrative Procedures.

i. Invoice and payment.

j. COVID 19 Response

9. Payment – The contractor shall furnish the Technical Point of Contact with one invoice per month, identifying the contract number, stating the number of services completed during the month, identified by Item Number and quantity and total amount due per line item. Payment shall be made monthly for the actual services performed at the applicable contract unit price. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry.

All invoices may be mailed to:

North Hartland Lake

PO Box 55

North Hartland, VT 05052

Or Emailed to Heather.L.Morse@usace.army.mil

B. Technical Requirements

1. Summary

Provide all equipment, materials, labor, and transportation necessary to clean two restrooms at the Quechee Gorge Visitor Center. Building is a two-story building and restrooms are located on the main floor. Total floor space for the restrooms is approximately 580 square feet (building is 3,194 square feet).

2. Submittals

Although the Government technically reviews submissions required by the Performance

Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of

Contact for review and accepted by the Government prior to the commencement of any field activities.

a. Accident Prevention Plan – Within 30 days of contract award and prior to the start of field work

b. Activity Hazard Analysis – Within 30 days of contract award and prior to the start of field work

c. Cleaning Products – Prior to ordering

d. Safety Data Sheet (SDS) requirements

Materials and supplies provided by the Contractors:

i. Cleaning materials

ii. Disinfectants mailto:Heather.L.Morse@usace.army.mil

iii. Detergents

iv. Mop, bucket, ladders, and standard tools of the trade.

Materials and supplies provided by the Government:

i. Toilet tissue

ii. Liquid soap

iii. Trash bags

iv. Paper towels

v. Air freshener

vi. Waxed sanitary napkin bags

Government furnished supplies valued under $300 each.

3. Environmentally Preferred Products

Products that are identified as “environmentally preferable”, products that have a lesser or reduced effect on human health and the environment when compared with competing products that serve the same purpose, and bio-based will be selected over those which do not carry such designations. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product. The following factors to consider when selecting products include: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

Federal contracts for janitorial services require contractors to use or supply products covered by the following environmental programs:

1. Safer Choice (formerly DfE) - Includes all-purpose and specialty cleaners, hand soaps, odor removers, and more. The contractor shall provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit https://www.epa.gov/saferchoice/products for updated lists of qualifying products

2. BioPreferred - Includes air fresheners, cleaners, floor protectors, and more. The

United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio based content level.

Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio based content level requirements.

3. Comprehensive Procurement Guidelines - Includes toilet paper, plastic trash bags, recycling containers, and more. Under the Comprehensive Procurement

Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered products meets minimum content levels upon request.

Note: The Contractor shall submit one copy of the manufacturer’s Safety Data Sheet for each chemical proposed for use.

4. Service Description:

a. Restroom Cleaning: The following services shall be performed as part of the scheduled daily Restroom Cleaning:

i. Clean restrooms, scrub and disinfect toilets, urinals, sinks and countertops, wash mirrors, and mop floors.

ii. Restock paper tissue, soap, air freshener, and paper towels.

iii. Empty all wastebaskets into larger trash bag(s) and put in onsite dumpster.

iv. Replace wastebasket liners

v. Clean changing stations

b. Maintenance Cleaning: The following services shall be performed as part of the scheduled weekly Maintenance Cleaning:

i. Remove cobwebs from ceilings, ceiling vents, corners, etc.

ii. Clean doors and door vents

iii. Clean stall partitions

iv. Wash interior windows

5. Schedule – The following schedule will be utilized for the duration of the Contract:

a. Summer Schedule: The summer schedule starts on June 1 and goes through

October 31.

b. Winter Schedule: The winter schedule starts on November 1 and goes through

May 31.

c. Holiday Schedule: The Contractor shall provide the appropriate services on all

Holidays except for the following:

i. Christmas Day

ii. New Year’s Day

iii. Easter Sunday

iv. Thanksgiving Day

ITEM NO. 1 – Restroom Cleaning

a. Two (2) public restrooms (7 sinks, 3 urinals, 9 toilets)

b. Four (4) trash cans

c. Two (2) air fresheners

d. Two (2) changing stations

e. Service Schedule:

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

i. Summer Schedule – Daily

ii. Winter Schedule – Sunday, Monday, Thursday, and Saturday

ITEM NO. 2 – Maintenance Cleaning

a. Six (6) single & multi pane windows

b. Three (3) doors and two (2) door vents

c. Three (3) ceiling (air) vents

d. Nine (9) stall partitions

e. Service Schedule:

i. Summer Schedule – Weekly

ii. Winter Schedule – Weekly

iii. Specific day to be coordinated with the Technical Point of Contact

QUECHEE GORGE VISITOR CENTER

Bid Schedule – Base Year

ITEM UNIT QTY

UNIT

PRICE

TOTAL

1. Quechee Gorge Visitor Center

- Restroom Cleaning

EA

2. Quechee Gorge Visitor Center

- Maintenance Cleaning

Total

QUECHEE GORGE VISITOR CENTER

Bid Schedule – Option Year One

ITEM UNIT QTY

UNIT

PRICE

TOTAL

1. Quechee Gorge Visitor Center

- Restroom Cleaning

2. Quechee Gorge Visitor Center

- Maintenance Cleaning

Total