Amendment_W912WJ21Q0031_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the Site Visit information in the Performance Work Statement and extend the closing date to 17 February, 2021 at 2:00PM, EST. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912WJ21Q0031

X 9B. DATED (SEE ITEM 11)

28-Jan-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Feb-2021

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912WJ21Q0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Feb-2021 02:00 PM to 17-Feb-2021 02:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS

EDWARD MACDOWELL LAKE

PETERBOROUGH, NEW HAMPSHIRE

Performance Work Statement December 2020

I. General:

1. Scope: Furnish all labor, materials and equipment necessary to clean four (4) buildings, fourteen (14) picnic grill sites and two (2) pavilions at Edward MacDowell Lake.

2. Location: The Edward MacDowell Project Office, Public Restrooms, and the Edward MacDowell Gatehouse are located at 75 Wilder Street, Peterborough, New Hampshire.

3. Site Visit: Due to the COVID 19 Pandemic, we are providing informational photos of the service areas within the contract scope of work to better help contractors with information for bidding and helping to reduce and protect contractors and USACE personnel alike from potential exposure. Contact the Technical Point of Contact (TPOC) to arrange a site visit.

The Technical Point of Contact for the project is Project Manager, Jason Tremblay (978-318- 8314, 603-924-3431 or jason.c.tremblay@usace.army.mil).

4. Schedule: The contract period of performance will be from 01 March, 2021 through 28 February, 2022. In addition, the Government may exercise two (2) option years with the same scope of services. The period of performance for Option Year 1 would be 01 March, 2022 through 28 February, 2023, and the period of performance for Option Year 2 would be 01 March, 2023 through 29 February, 2024. Work shall be performed Monday through Friday 7:00 AM to 3:00 PM unless specified by the scope requirements or otherwise approved by the Technical Point of Contact. No work shall be done on weekends or Government holidays unless specifically stated by performance work statement requirements.

The following table identifies the line item number, description and frequency for the Base Year Period of Performance: 01 March 2021 through 28 February 2022.

Item # Description Frequency Qty

Project Cleanings 1 Project Office

- Office Cleaning Weekly (14 weeks during rec-season; June - August) Bi-Weekly (19 weeks during non rec-season; September - May)

2 Gatehouse

- Gatehouse Cleaning

Monthly 12

3 Project Office

- Misc. Special Cleaning

As Needed but limited to 4 times per year

4 Project Office -Annual Cleaning

Annually (Fall) 1

Recreation Cleanings 5 Park Pavilions

- Pavilion Cleaning Twice Weekly - Saturday and Sunday (June – August) -subject to flood closures and public health closures

6 Public Restrooms -Bathroom Cleaning

Daily (June - August)

- subject to flood closures and public health closures

7 Park Picnic Sites

- Picnic Site Cleaning

Weekly on Sundays (June – August)

- subject to flood closures and

The following table identifies the line item number, description and frequency for the Option Year 1 Period of Performance: 01 March 2022 through 28 February 2023.

Item # Description Frequency Qty Project Cleanings

1 Project Office

- Office Cleaning

Weekly (14 weeks during rec-season; June - August) Bi-Weekly (19 weeks during non rec-season; September - May)

2 Gatehouse

- Gatehouse Cleaning

Monthly 12

3 Project Office

- Misc. Special Cleaning

As Needed but limited to 4 times per year

4 Project Office -Annual Cleaning

Annually (Fall) 1

Recreation Cleanings 5 Park Pavilions

- Pavilion Cleaning Twice Weekly - Saturday and Sunday (June – August) -subject to flood closures and

Daily (June - August)

- subject to flood closures and public health closures

7 Park Picnic Sites

- Picnic Site Cleaning

Weekly on Sundays (June – August)

- subject to flood closures and

The following table identifies the line item number, description and frequency for the Option Year 2 Period of Performance: 01 March 2023 through 29 February 2024.

Item # Description Frequency Qty Project Cleanings

1 Project Office

- Office Cleaning

Weekly (14 weeks during rec-season; June - August) Bi-Weekly (19 weeks during non rec-season; September - May)

2 Gatehouse

- Gatehouse Cleaning

Monthly 12

3 Project Office

- Misc. Special Cleaning

As Needed but limited to 4 times per year

4 Project Office -Annual Cleaning

Annually (Fall) 1

Recreation Cleanings 5 Park Pavilions

- Pavilion Cleaning Twice Weekly - Saturday and Sunday (June – August) -subject to flood closures and

Daily (June - August)

- subject to flood closures and public health closures

7 Park Picnic Sites

- Picnic Site Cleaning

Weekly on Sundays (June – August)

- subject to flood closures and

5. Safety Requirements: All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable OSHA, federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable Abbreviated APP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A, Section K.

A preparatory meeting shall be conducted by the prime contractor to discuss the Abbreviated APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis (AHA):

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work.

The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

NOTE: As part of the AAPP and AHA’s, include site specific COVID-19 monitoring procedures which address, at a minimum, the following elements:

Procedures for periodic sanitation inspections.

Procedures for disinfecting project sites in accordance with CDC guidelines.

Site specific measures to practice social distancing while working on the project.

Employee training on the signs, symptoms, and protection measures in accordance with CDC guidelines.

A list of PPE to be used in accordance with CDC and state guidelines.

c. Emergency Response:

Emergency procedures shall be documented in the Abbreviated Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

6. Public Health Closures:

There may be Local or National events that require closure of the facilities to the public due to public health concerns. Such events may include epidemics, pandemics, or other similar circumstances. Areas affected by these closures would include all public Recreation facilities covered in this Performance Work Statement. Upon notification of the closure from the TPOC, the Contractor will receive a notice of suspension of services from the Contracting Officer. The Contracting Officer will either suspend all services or partially suspend services in accordance with FAR 42.1303 and 52.212-4 and when public health concerns are relaxed the Contracting Officer will notify the contractor that the suspension has been lifted and that the contractor may resume performance of the contract.

In the event of a public health closure, the Government’s intention would be to close all recreation sites and would still expect contractor to fulfil the required services under Project Cleanings. The Technical Point of Contact will coordinate with the Contractor for scheduling and any special conditions required for work required in the areas that are not subject to the closure(s). The Contractor may still be required to wear additional Personal Protective Equipment (PPE), and adhere CDC and State guidelines relevant to the closure while working on Government Property. Examples of such PPE and guidelines may include face masks, protective gloves, and social distancing.

7. Flooding – Edward MacDowell Lake is Primarily a flood Risk Management Project.

Occasional retention of floodwaters may inundate portions of the dam property or access roads in the areas covered by this contract. The Technical Point of Contact will notify the Contractor as areas are closed as a result of floodwaters. When flooding ends and waters recede, the Technical Point of Contact will notify the Contractor as areas reopen and services may resume.

8. Changes to Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or reschedule service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease will be deducted from in accordance with the bidding schedule or a negotiated cost. In addition, the Technical Point of Contact may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. A minimum of twenty-four hours notification shall be given to the Contractor in such cases.

9. Pre-Work Conference – Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors

ii. Contractor’s Safety Program (including sub-contractors)

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis (Submitted & accepted prior to start of work on site)

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Contractor’s Quality Control Plan

viii. Contractor’s Equipment

ix. Cleaning Inspection Log

x. Correspondence, Communication, Security and Administrative Procedures

xi. Invoice and payment

10. Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

11. Security: The contractor will comply with all established security policies at the Edward MacDowell Lake. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

12. Contractor Conduct: Alcohol and firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations.

13. Payment: The contractor shall furnish the Technical Point of Contact with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price.

All invoices may be mailed to U.S. Army Corps of Engineers Edward MacDowell Lake

75 Wilder Street Peterborough, New Hampshire 03458

Or Emailed to jason.c.tremblay@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary: Furnish all equipment, materials, labor, and transportation necessary to clean four (4) buildings, fourteen (14) picnic grill sites and two (2) park pavilions at Edward MacDowell Lake. Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Submittals: Although the Government technically reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of Contact for review and accepted by the Government prior to the commencement of any field activities.

Abbreviated Accident Prevention Plan (AAPP) – Prior to the start of field work

Activity Hazard Analysis – Prior to the start of field work Manufacturer’s product Safety Data Sheets – Prior to ordering

3. References: All work shall be in conformance with:

a. U.S. Army Corps of Engineers (USACE)

i. EM-385-1-1 2014 Safety and Health Requirements Manual, U.S. Army

Engineering Manual

b. Code of Federal Regulations (CFR)

i. Title 36 – Parks, Forests, and Public Property; Chapter III – Corps of

Engineers, Department of the Army.

c. Other appropriate Federal, State, and Local codes for such an installation

4. Other Contracts: The Government may undertake or award other contracts for additional work not related to this contract, and the contractor shall fully cooperate with other contractors and Government employees. The contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

5. Preferred Sequence for Work Schedules: The Technical Point of Contact shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated and approved by the Technical Point of Contact in advance of actual schedule changes.

6. Clean Up and Waste Disposal: The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area the contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the Technical Point of Contact. All waste material will be disposed of offsite in accordance with all Federal, State, and Local regulations.

7. Environmental Protection: Water, air and land resources shall not be adversely impacted during the course of the work. The contractor will take necessary steps to ensure all Federal, State, and Local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the contractor.

8. Sustainability & Environmentally Preferred Products: All products provided by the contractor must meet the recycled content requirements set forth by the EPA.

Products that fall under these requirements are things such as sanitary tissue products, miscellaneous paper products, plastic trash bags, etc. The list of approved products is periodically updated, please check the EPA website for the most current list:

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products.

Furthermore, the contractor should also meet the Bio Preferred Program requirements set in place by the USDA. These will include products such as bathroom cleaners, glass cleaners, multipurpose cleaners, etc. For the most current list of products, please visit: https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml.

9. Personal Protective Equipment: It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

10. Government Resources: The government will supply any electricity necessary for the project work from points of existing outlets when and where available. The government may also supply water though the water may not be available immediately at all facilities. The contractor shall supply any hose that may be required to reach required areas. The contractor shall carefully conserve the use of electricity and water provided. The contractor shall supply their own means of communication (telephone).

11. Damage to Government and Private Property: The contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the contractor’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s operation. The contractor shall notify the Technical Point of Contact immediately of damage to Government and private property and injury to any person resulting from the contractor’s operation. Also, the Contractor shall notify the Technical Point of Contact of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

12. Contractor’s Personnel:

a. Minimum Personnel Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

Note: At least one (1) on site contractor employee will be able to speak and understand English.

b. Employee Conduct: The Contractor shall be responsible for seeing that the contractor’s employees strictly comply withal Federal, State, and Municipal laws.

Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, Corps personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, Corps personnel, or other contractors.

iii. Unsafe operation of vehicles while on US Army Corps of Engineers property.

c. Removal of Contractor’s Employees: The Technical Point of Contact may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required.

This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

13. Quality Assurance: The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

14. Inspections:

a. Contractor Quality Control: The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein

b. General Inspection: Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to insure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the Technical Point of Contact to allow verification of results for payment. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections: The Technical Point of Contact may inspect required equipment and supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the Technical Point of Contact. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections: The Government will monitor the Contractor’s service performance and make deductions accordingly.

15. Receiving and Storing Materials: The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

16. Requests for information: Requests concerning the work of this project should be directed to the Technical Point of Contact, Jason Tremblay at 978-318-8314 or jason.c.tremblay@usace.army.mil.

17. Omissions: This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

2. Type of Equipment:

a. Motor Vehicles

b. Pressure Washers

c. Etc.

3. Equipment Storage: No Government space or facilities shall be provided under this contract.

Part 3 Materials and Supplies:

1. Provided by Government:

a. Toilet Tissue

b. Trash Bags

c. Paper Towels

d. Potable Water Source*

e. Hot Ash Storage Container

2. Provided by Contractor:

a. Cleaning Materials

b. Liquid Soap

c. Disinfectants

d. Detergents

e. Garden hose*

Note: The Contractor shall submit one copy of the manufactur’s Product and Safety Data Sheet for each chemical proposed for use prior to using the chemicals on-site.

Refer to the Sustainability & Environmentally Preferred Products section (Listed Above; II. Technical Requirements: Part 1 General; Section 8). *Water may not be available at all facilities requiring service. The contractor shall supply any hose needed to reach these service areas.

Part 4 Service Requirements:

1. General: Furnish all equipment, materials, labor, and transportation necessary to clean four (4) buildings, fourteen (14) picnic grill sites and two (2) park pavilions at Edward MacDowell Lake. Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Trash and Recyclables Disposal: Collected refuse and recyclables will become the responsibility of the Contractor and will be transported from Government property and properly disposed of by the Contractor at an appropriate site. It is the Contractor’s responsibility to comply with all Federal, State and Local refuse and recycling laws.

Transportation and disposal fees will be paid by the Contractor at no additional cost to the Government and should be included in the Contractor’s unit bid price.

3. Service Definition:

a. One service is defined as a single completion of all requirements for each task as described in Section 4, Service Tasks below. For example, one Office Cleaning service would include office cleaning at all service locations requiring such task as listed in Part 5, Service Locations and Schedule(s).

b. The Contractor shall only be paid for work fully completed. If a partial service is rendered, payment will be adjusted according to percent of area completed.

Partial service is defined as completing anything other than all tasks for designated locations as identified in Part 5, Service Locations and Schedule(s).

4. Service Tasks:

Project Cleanings:

a. ITEM NO. 1 – Project Office - Office Cleaning: The following services shall be performed as part of the scheduled Office Cleaning:

i. Vacuum all floors, runners, and upholstered chairs.

ii. Dust the surfaces of all desks, counters, file cabinets, bookcases, display cabinets, light shades, and other furniture and office machine surfaces.

iii. Wash all counters and tabletops

iv. Clean restrooms, scrub and disinfect toilets, urinals, sinks, wash mirrors, mop floors, and restock paper tissue, soap, and paper towels. Sweep/vacuum and mop all vinyl and cement floors.

v. Mop any tile/wood floors with appropriate approved cleaner and water solution.

vi. Scrub and disinfect sinks, wash mirror and restock towels & soap.

vii. Empty all wastebaskets and recyclables and dispose of these items properly

(refer to Trash and Recyclables Disposal requirement in Part 4 Service requirements, #2 above in this section).

viii. Wash noticeable dirt on woodwork, door frames, etc.

ix. Remove cobwebs from ceilings, corners, etc.

x. All dirtied mop water will be placed in a location identified by the Technical

Point of Contact. The kitchen and bathroom sinks may not be utilized.

b. ITEM NO. 2 – Gatehouse Building – Gatehouse Cleaning The following services shall be performed as part of the scheduled Gatehouse Cleaning:

i. The gate operator machines, cabinets, and windowsills will be dusted and wiped down.

ii. The floor will be swept and/or vacuumed and wet mopped:

NOTE: Care must be taken to clean up oil or grease spots.

All dirtied mop water will be placed in a location identified by the

Technical Point of Contact. The mop water may not be dumped on, off or around the service bridge.

c. ITEM NO. 3 – Project Office – Miscellaneous Special Cleaning

The following services shall be performed as requested and coordinated in advanced:

i. Clean Office Kitchenette area, microwave, cabinet tops, sinks, tabletops and plumbing fixtures in the interpretive room.

ii. Ensure that all surfaces and items such as picture frames, office trim, heat registers, printers, etc. are dusted and wiped down.

iii. Thoroughly wash all flat surfaces including tables, cabinets, shelves and desktop.

d. ITEM NO. 4 – Project Office – Annual Cleaning The following services shall be performed as part of the scheduled Annual Cleaning:

i. All windows (interior and exterior), window blinds if any; screen doors, and interior windowsills and casings shall be cleaned:

The contractor will be responsible for removing, cleaning and reinstalling window screens as needed to perform the required cleaning.

The contractor will also be responsible for providing appropriate window cleaning solutions, brushes, squeegees, cloths, ladders and any other such related tools or equipment to properly clean windows at the locations listed in the scope.

ii. All carpets shall have a uniform appearance with no scuffmarks, heel marks, stains or discoloration.

iii. Floors shall be free of dust, dirt, and debris.

iv. Dusting and removing of dirt and debris behind all equipment and furniture.

v. Carpets shall be shampooed and underneath all items:

This may require minimal furniture to be removed from the room.

Water or cleaning shampoo solution splashed onto doors, walls, baseboards, furniture, or other items within the work area shall be removed.

Dirtied water resulting from the shampoo process must be legally disposed of offsite.

vi. De-scale all plumbing fixtures as needed.

Recreation Cleanings:

a. ITEM NO. 5 – Park Pavilions – Pavilion Cleaning

The following services shall be performed as part of the scheduled Pavilion Cleaning:

i. This area is subject to Flood Closures and Public Health Closures

ii. Clean Pavilion pad surface, picnic tables and drinking fountain of all dirt and debris.

iii. Remove any micro-litter left by a group such as tie-downs, graffiti, litter, tacks, signs, etc. within the pavilion and around the immediate area of the pavilion pad.

iv. Remove any ash and material from the grills and grates and properly store the hot material until it can be safety disposed of on-site (Technical Point of Contact will identify the location to store hot ash).

NOTE: The Contractor will be provided with storage container(s) for the hot materials. The Government will dispose of the clean ash once it has safely cooled.

b. ITEM NO. 6 – Public Restrooms – Bathroom Cleaning

The following services shall be performed as part of the scheduled Bathroom Cleaning:

i. This area is subject to Flood Closures and Public Health Closures

ii. Scrub and disinfect toilets, and sinks, wash mirrors, mop floors, and restock paper tissues, soap, and trash bags.

iii. Clean, sanitize and remove any dirt and debris from drinking fountains, where applicable.

iv. Empty wastebaskets into larger trash bag(s) and dispose of trash properly (refer to Trash and Recyclables Disposal requirement in Part 4 Service requirements, #2 above in this section).

c. ITEM NO. 7 – Park Picnic Sites – Picnic Site Cleaning

The following services shall be performed as part of the scheduled Picnic Site Cleaning:

i. This area is subject to Flood Closures and Public Health Closures

ii. Clean picnic tables of all dirt and debris.

iii. Remove any micro-litter left by a group such as tie-downs, graffiti, litter, tacks, signs, etc. within the immediate area around the picnic sites.

iv. Remove any ash and material from the grills and properly store the hot material until it can be safety disposed of on-site (Technical Point of Contact will identify the location to store hot ash).

NOTE: The Contractor will be provided with storage container(s) for the hot materials. The Government will dispose of the clean ash once it has safely cooled.

Part 5 Service Locations and Schedule(s): See Informational Map for Approximate Locations:

Project Cleanings:

1. ITEM NO. 1 – Project Office - Office Cleaning:

The Edward MacDowell Project Office building is located at 75 Wilder Street and includes the following details:

a. Single story building

b. Total Floor Space is approximately 1,200 square feet

c. The space includes:

i. Three (3) Offices (carpeted)

ii. One (1) Conference Room (carpeted)

iii. One (1) Entry Way (vinyl tiled)

iv. One (1) Common Space (carpeted)

v. Three (3) Restrooms (tiled)

vi. One (1) Hallway (tiled), including stairs to basement (concrete)

vii. Thirteen (14) single & multi pane windows; including four (4) glass doors

viii. Four (4) recycling bins

ix. One (1) paper shredder bin

d. Cleaning schedule

i. Weekly from 1-June through 31-August; Bi-Weekly (once every two weeks) from 01-September through 31-May

ii. Contractor shall coordinate the specific day with the Technical Point of

Contact

2. ITEM NO. 2 – Gatehouse Building – Gatehouse Cleaning

The Edward MacDowell Gatehouse is located on Wilder Street approximately one eighth mile down the street from the Project Office. The building includes the following details:

a. Single story building with sub floor

b. Total Floor Space included in this contract is approximately 1,200 square feet

c. The floor is painted concrete and painted steel. It also includes rubber mat runners

d. Three (3) Gate Operators

e. One (1) trash can

f. Cleaning schedule:

i. Monthly for the duration of the contract.

ii. Contractor shall coordinate the specific day with the Technical Point of

Contact.

3. ITEM NO. 3 – Project Office – Miscellaneous Special Cleaning

The contractor shall perform the cleaning, dusting and washing at the project office as a miscellaneous special cleaning:

a. Edward MacDowell Project Office

b. Cleaning schedule:

i. The Technical Point of Contact shall coordinate the specific day with the Contractor in advance on an as needed basis.

4. ITEM NO. 4 – Project Office – Annual Cleaning

The contractor shall perform the cleaning, dusting and washing at the following Locations annually:

a. Edward MacDowell Project Office

b. Cleaning schedule:

i. Annually for the duration of the contract.

ii. Contractor shall coordinate the specific day with the Technical Point of

Contact.

Recreation Cleanings:

5. ITEM NO. 5 – Park Pavilions – Pavilion Cleaning

The upper pavilion (Shelter #1) is located at the end of the dam near the flagpole loop and the lower pavilion (Shelter #2) is located within the Park. Each pavilion is approximately one quarter of a mile from the Project Office. The building includes the following details:

a. Shelter #1:

i. Open concrete pad with a roof structure

ii. Total Floor Space is approximately 600 square feet

iii. One (1) large grill approximately 36”x28”

iv. One (1) small grill approximately 12”x16”

v. One (1) drinking fountain

b. Shelter #2:

i. Open concrete pad with a roof structure

ii. Total Floor Space is approximately 1,000 square feet

iii. One (1) large grill approximately 40”x32”

iv. One (1) small grill approximately 12”x16”

v. One (1) drinking fountain

c. Cleaning schedule for both Pavilion Shelters:

i. 2x Weekly from 01-June through 31-August (Saturday and Sunday).

ii. Contractor shall coordinate the specific time with the Technical Point of

6. ITEM NO. 6 – Public Restrooms – Bathroom Cleaning

The Upper Public Restroom is located at the end of the dam and the Lower Public Restroom is located within the Park each approximately one quarter of a mile from the Project Office. The building includes the following details:

a. Upper Restroom:

i. Single story building

ii. Total Floor Space is approximately 200 square feet

iii. Two (2) Restroom Stalls (concrete)

iv. One (1) Maintenance Room (dirt/concrete)

v. Two (2) Trash Bins

vi. One (1) Drinking Fountain

b. Lower Restroom:

i. Single story building

ii. Total Floor Space is approximately 200 square feet

iii. Two (2) Restroom Stalls (concrete)

iv. One (1) Maintenance Room (concrete)

v. Two (2) Trash Bins

c. Cleaning schedule for both Restrooms:

i. Daily from 01-June through 31-August.

7. ITEM NO. 7 – Park Picnic Sites – Picnic Site Cleaning

The picnic sites are found at the end of the dam and the lower park area each approximately one quarter of a mile from the Project Office. The sites include the following details:

a. Approximately 14 grills in five (5) general locations with 16 picnic tables:

i. Three (3) Picnic Sites with Grills (end of dam)

ii. Three (3) Picnic Sites with Grills (beach)

iii. One (1) Picnic Site with Grill (park entrance)

iv. One (1) handicapped Picnic Site with Grill (lower parking area)

v. Three (3) Picnic Sites with Grills (playground)

b. Cleaning schedule for Picnic Sites:

i. Weekly from 01-June through 31-August (Sundays).

(End of Summary of Changes)