Amendment_W912WJ18Q0149-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is hereby necessary to post submitted Requests for Information and Government Responses as w ell as to post a revised Scope and provide an additional draw ing. The Due Date for the submission of Quotes has been extended.

All other aspects remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912WJ18Q0149

X 9B. DATED (SEE ITEM 11)

16-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2018

CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

W912WJ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

Sheila.M.Winston@usace.army.milEMAIL:978-318-8159TEL:

SHEILA M WINSTONVINCUILLA / CONTRACT SPECIALIST

W912WJ18Q0149

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFIS

REQUEST FOR INFORMATION:

1. The scope of work calls for each of the gates to be cycled three times as part of acceptance testing. What is the cycle time for the gates?

RESPONSE: A complete cycle takes 9 min 32 sec.

2. The technical requirements state that "The piping system and components shall be hydrostatically tested to not less than 125 percent of the design working pressure of 1,000 psi. Any equipment that might be damaged by this pressure shall be isolated or removed to prevent damage." There are flanged connections at the gate level but it does not appear that there are any valves to isolate the gate pistons from the rest of the system. Please provide the desired limits of proof testing.

RESPONSE: New valves will need to be installed at the gate pistons. Please see the revisions as part of this amendment.

3. When the gates are taken out of service and the hydraulic system depressurized, is it acceptable to leave the gates closed (lowered) while the work is performed or will the contractor be required to block open one of the gates?

RESPONSE: The gate may be left closed while work is being performed may be left in the closed position.

4. The Pipes seem to be indecent condition please confirm that they still need to be replaced?

RESPONSE: The requirement remains unchanged.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2018 05:00 PM to 05-Sep-2018 05:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SOW

REPLACE GATE VALVES and HYDRAULIC PIPES

U.S. ARMY CORPS OF ENGINEERS

WEST THOMPSON LAKE, NORTH GROSVENORDALE, CT

Scope of Work

REVISED 30AUG2018

I. OVERVIEW

Scope of work

Furnish all equipment, materials and labor for the replacement of hydraulic gate valves and hydraulic pipes at West Thompson Lake; West Thompson Lake Intake Tower. Replacement of gate valves and hydraulic pipes is to be performed for the purpose of facility maintenance.

1. Location West Thompson Dam – 162 West Thompson Rd., North Grosvenordale, CT 06255

2. Site Visit

Contact the Technical Point of Contact - Marc D’Amato, Park Ranger – via desk phone

(978) 318-8898, cell phone (508)209-4322, or email marc.a.damato@usace.army.mil to arrange a site visit.

3. Schedule The period of performance for work to be completed is no later than 120 days after notice to proceed. The Gate House will be accessible for work Monday through Friday 8:00 AM to 3:00 PM. No work shall be done on weekends or Government holidays. All work must be done during those hours, unless additional hours are approved by the Technical Point of Contact.

4. Safety The contractor will comply with all pertinent provisions of the latest edition of the U.S. Army Corps of Engineers Safety and Health Requirements COE EM 385-1-1. A copy of COE EM 385-1-1 is available for reference at the project office or may be viewed at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf

The contractor shall also comply with all OSHA work safety standards. The project staff can and will order the cessation of work at any time should the safety of employees and visitors become jeopardized.

5. Pre-work Conference

Prior to the start of any work, the Technical Point of Contact will schedule and conduct a “Pre-work Conference.” The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the Government Technical Point of Contact and the Contractor.

No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work conference the contractor shall provide to the name of the project superintendent with a telephone number and email address for project coordination.

The following is a general list of items for discussion during this Preconstruction

Conference:

i. Authority of the Technical Point of Contact and Quality Assurance

Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Accident Prevention Plan and Activity Hazard Analysis

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Correspondence, Communication and Administrative Procedures.

viii. Invoice and payment.

6. Permits The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

7. Security

The contractor will comply with all established security policies at the West Thompson Lake project. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given a minimum 24-hour notice of any such closure.

8. Contractor Conduct Alcohol and firearms are prohibited on project grounds. Contractor and employees must comply with CFR 36 Rules and Regulations. A copy of CFR 36 Rules and Regulations is viewable at:

http://www.mvr.usace.army.mil/Portals/48/docs/Recreation/ODS/Regulations/RulesandRegu lations.pdf

9. Payment

Payment on this contract will be made after final inspection and acceptance by the Government. The contractor will furnish the Technical Point of Contact with an accurately detailed invoice, broken down by line item, stating the services performed and material quantities used, as well as the amount to be paid by the Government to the Contractor.

Payment shall be made for the actual services performed at the applicable contract price.

Invoice may be mailed to:

West Thompson Lake (Attn. Marc D’Amato) 449 Reardon Rd.

North Grosvenordale, CT 06255 Or emailed to marc.a.damato@usace.army.mil Or faxed to the Park Office at (860) 923-1126 (Attn: Marc D’Amato)

II. TECHNICAL REQUIREMENTS

GENERAL

Requests for Information:

Requests concerning the work of this project should be directed to the Technical Point of Contact

– Marc D’Amato, Park Ranger - at the West Thompson Lake Project Office at (978)318-8898 or via email at marc.a.damato@usace.army.mil.

Submittals:

Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures.

The documents identified below must be prepared in accordance with the applicable standards, submitted for review and accepted by the government prior to the commencement of any field activities:

Proposal and drawings for modifications to gate stem(s) and/or hydraulic pipes Manufacturer Warranty documents for all materials, including Safety Data Sheets

(SDS)

Environmental Protection Plan Accident Prevention Plan (APP) – Prior to the start of field work Activity Hazard Analysis (AHA) – Prior to the start of field work Flushing Plan – 7 days prior to cleaning operations As-Built Sketch: Sketch shall show the changes (both additions & deletion) to the hydraulic system completed during the contract and the relationship to the existing system. The Sketch shall include sufficient detail and labeling to clearly identify the work completed during the contract. The sketch may be computer generated or drawn by hand and shall be on a paper size no smaller than 8.5 inches x 11 inches.

Clean Up:

The Contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any storage areas, free from the accumulation of waste materials.

Upon completing work in an area the contractor shall remove any tools, equipment, and materials that are not the property of the government. Upon completion of work, the Contractor shall clean up the job site to the satisfaction of the Government.

Government Resources:

The contractor is responsible for providing all materials to complete the project. Unless specified in the contract, the Government will not provide any equipment, telephone services or other resources. The contractor may use the restroom at the West Thompson Lake, but must coordinate this with project staff, and must proceed directly to and from the restroom.

Omissions:

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Quality Assurance:

The contractor is responsible for the quality control of the contract work. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

Other Contracts:

The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, or by Government employees.

Receiving and Storing Materials:

The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive material or supplies for the contractor and will not be responsible for damage to contractor equipment or material.

Project/Site Conditions and Operational Restrictions Flow through West Thompson Dam is controlled by three hydraulically operated slide gates located underneath the intake tower. Hydraulic cylinders are located in the gate chamber at the base of the gate tower. The hydraulic power units (pumps, motors and tank) and gate control valves are located on the operating floor. The gates and the hydraulic system are over 50 years old.

At West Thompson Dam the power units are connected by a single supply pipe so work must be scheduled to minimize down time. The contractor shall provide a means to operate at least one in gate at West Thompson Dam in an emergency flood control situation with 24-hour notice.

Full system shutdown will be permitted for a short time period to allow replacement of system components.

In the event that it becomes necessary to operate the reservoir for flood risk management purposes, the Contractor will be given a minimum 24-hours advance notice. Upon such notification, the Contractor shall suspend construction operations, and take such other actions and perform such additional work as directed by the Technical Point of Contact to prepare the dam for flood risk management operations.

Environmental Protection:

The purpose of the Environmental Protection Plan is to present a comprehensive overview of known or potential environmental issues which the Contractor must address during construction.

Issues of concern shall be defined within the Environmental Protection Plan as outlined in this section. The Contractor shall address each topic at a level of detail appropriate with the environmental issue and required construction task(s). Topics or issues which are not identified in this section, but which the Contractor considers necessary, shall be identified and discussed after those items formally identified in this section.

A. Compliance

No requirement in this Section shall be construed as relieving the Contractor of any applicable Federal, State, and local environmental protection laws and regulations. During construction, the Contractor shall be responsible for identifying, implementing, and submitting for approval any additional requirements to be included in the Environmental Protection Plan.

B. Contents The environmental protection plan shall include - but shall not be limited to - the following, as appropriate for the work:

1. Name(s) of person(s) within the Contractor's organization responsible for ensuring adherence to the Environmental Protection Plan.

2. Name(s) and qualifications of person(s) responsible for manifesting hazardous waste to be removed from the site, if applicable.

3. Spill Control plan shall include the procedures, instructions, and reports to be used in the event of an unforeseen spill of a substance regulated by 40 CFR 68, 40 CFR 302, 40CFR 355, and/or regulated under State or Local laws and regulations. The Spill Control Plan supplements the requirements of EM 385-1-1. At minimum, this plan shall include:

i. The name of the individual who will report any spills or hazardous substance releases and who will follow up with complete documentation. This individual shall immediately notify the Technical Point of Contact and Environmental Protection Specialist in addition to the legally required Federal, State, and local reporting channels (including the National Response Center 1-800-424-8802) if a reportable quantity is released to the environment.

The plan shall contain a list of the required reporting channels and telephone numbers.

ii. The name and qualifications of the individual who will be responsible for implementing and supervising the containment and cleanup.

iii. Training requirements for Contractor's personnel and methods of accomplishing the training.

iv. A list of materials and equipment to be immediately available at the job site, tailored to cleanup work of the potential hazard(s) identified.

v. The names and locations of suppliers of containment materials and locations of additional oil recovery, cleanup, restoration, and material-placement equipment available in case of an unforeseen spill emergency.

vi. The methods and procedures to be used for expeditious contaminant cleanup.

4. A non-hazardous solid waste disposal plan identifying methods and locations for solid waste disposal. The plan shall include schedules for disposal. The Contractor shall identify any subcontractors responsible for the transportation and disposal of solid waste.

Licenses or permits shall be submitted for solid waste disposal sites that are not a commercial operating facility.

Evidence of the disposal facility's acceptance of the solid waste shall be attached to this plan during the construction.

Damage to Government and Private Property The Contractor shall be responsible for restoring and Government facilities or structures damaged as a result of the firm’s operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operation. The Contractor shall notify the Project Manager immediately of damage to Government and private property and injury to any person resulting from the firm’s operation.

Contractor Qualifications The contractor will have a minimum of five (5) years of experience working with service and repair of hydraulic systems.

PRODUCTS

General Provide materials and mechanical equipment that conform to the requirements indicated or specified, and if not specified, furnish materials and mechanical equipment of the best commercial grade quality suited to the intended use and as approved. The manufacturer's name, address, and catalog number shall be permanently displayed on a nameplate securely attached to each major item of equipment when applicable.

Standard Products All equipment and materials provided shall be the standard products of a reputable manufacturer who has been regularly engaged in the commercial production of similar products for a period of at least five (5) years prior to the award of this contract. All material, supplies and equipment provided shall compatible, meeting or exceeding the current capacity and pressure ratings.

New gate valves, hydraulic pipes, elbows, pipe brackets, connections, and any other associated parts must meet or exceed current industry standard and, where applicable, shall be suitable for use with hydraulic oil and shall withstand pressures of at least 1,000 psi.

The contractor shall provide a sufficient amount of hydraulic fluid to make up any losses resulting from work done on the system. Replacement hydraulic fluid shall be new and must meet or exceed current hydraulic oil standards and be compatible with existing hydraulic system components. The current hydraulic oil is Amalie All Climate 150 Hydraulic Oil which is an all-weather type that has a high viscosity index, low pour point, and antifoam properties. The hydraulic fluid shall be delivered to the site in unopened containers with factory seals intact. Containers shall be clearly labeled.

Hydraulic fluid shall be filtered within current industry standard before adding to the system.

*If contractor is unable to procure in-kind replacement, a different type of valve

(ex. ball valve) is acceptable to use so long as it will operate in specified pressure range.

**Presently using Amalie All Climate 150 Hydraulic Fluid at West Thompson Dam.

Existing gate valves and hydraulic pipes are shown in reference drawings.

EXECUTION

Demolition:

The contractor shall remove and properly dispose of existing gate valves and hydraulic pipe sections (specified in reference photos below), hydraulic fluid lost while disconnecting the valves, and any associated parts not being reused.

Installation:

Install the equipment specified to complete the hydraulic power systems for operation of the gates. Installation of all components shall be in accordance with the manufacturer's recommendation and industry standards.

Flushing the system During assembly, avoid the entrance of abrasives, dirt, metal chips, and other foreign materials into the hydraulic system through open ends of piping, tubing, and ports of the components. Submit a detailed procedure for cleaning and flushing the system no less than 7 days before start of cleaning operations. The procedure shall include a detailed description of the equipment, materials, formulations of cleaning agents, solution temperatures, duration of each phase of the cleaning operation, method of removal of cleaning agents, and method of drying after cleaning. When flushing is completed, the system shall be drained and then filled with the specified hydraulic fluid.

Filling and Bleeding the System After refilling, the system shall be bled of air, operated, and periodically bled during operation to remove any air that might have been trapped in the system. Care shall be taken to exclude as much air as possible during refilling.

Painting All exposed exterior surfaces of assemblies and equipment except stainless steel, synthetic rubber, and plastic, shall be shop primed and coated with a durable enamel paint which matches the existing paint scheme.

Pressure Testing & Inspection The piping system a n d c o m p o n e n t s shall be hydrostatically tested to not less than 125 percent of the design working pressure of 1,000 psi. Any equipment that might be damaged by this pressure shall be isolated or removed to prevent damage. The proof test pressure shall be maintained for 12 hours. Gate valves and any welded, flanged, flared, and threaded connections shall be carefully examined for leakage, and all lines shall be inspected for evidence of deflection caused by inadequate anchorage. No leakage or deflection will be allowed.

Final Acceptance Tests In preparation for the final acceptance tests, and after completion of the installation and proof tests, operate the hydraulic power system to prove acceptability. Preliminary tests shall be conducted at minimum pressures and velocities until initial adjustments have been proven safe for normal operation. Details of all operations shall be constantly monitored for signs of impending trouble and corrections shall be made as necessary to prevent damage to the equipment.

At such time as the Technical Point of Contact may direct, conduct the following complete acceptance tests on the hydraulic power system for approval. Any deficiency adjustments disclosed by the tests shall be corrected immediately and the test repeated until satisfactory results are obtained. No subsequent tests will be permitted until all preceding tests have been completed satisfactorily.

Upon completion of the final acceptance tests, furnish a written statement that the hydraulic power system has been field tested and meets all operational requirements.

Initial Start-Up The hydraulic reservoir shall be inspected to ensure that the fluid is at the proper level.

Combined System Tests Tests and inspections of the hydraulic power system shall be performed concurrently with the testing specified under other sections of these specifications which test the mechanism operated by the hydraulic system. The hydraulic system shall be tested by operating the mechanism through a minimum of three complete cycles. During each test operation, the hydraulic pipes and al l other components shall be inspected for evidence of leakage. The pressure in the supply and return lines for each direction of operation shall be read and recorded. Response of components to operation of applicable controls shall be inspected to ensure that all connections have been made properly.

Test Reports Prepare and complete test reports showing in detail the results of the field tests. The test reports shall include a detailed tabulation showing values of pressures, flow rates, and all adjustments recorded.

(End of Summary of Changes)