Performance_Work_Statement_Attch_1.pdf

Performance Work Statement (PWS)

Contract Lodging

1. Background

Vendors will provide hotel accommodations for New Hampshire Air National Guard (NHANG) personnel as requested by the Base Lodging Office. Periods of lodging will include Unit

Training Assembly (UTA) as prescribed by the New Hampshire Office of the Adjutant General, and Split Unit Training Assembly (SUTA). The UTA/SUTA for Fiscal Year 2018 is provided under separate cover. Subsequent schedules will be provided to vendor once published.

Weekday requests are intermittent and reservations will be made as needed in the same manner.

2. Basic Requirements

Vendors will provide lodging as follows:

a. Vendor will provide up to 50 rooms for double occupancy, and up to 15 rooms for single occupancy per UTA.

b. During the designated UTA/SUTA, at a minimum, lodging shall be required one (1) night prior the scheduled drill continuing through the Saturday evening of that event.

Lodging shall not be required on the Sunday evening of a scheduled drill period unless reservations have been made by an authorized caller.

c. Be located within 20 miles of Pease Air National Guard base in Newington, NH

d. Vendor shall provide payment invoice to the Base Contracting office within two days after Scheduled UTA and bi-monthly; 15th and 30th for weekday stays.

e. Establishment must be in compliance with local, state and federal fire and safety codes.

f. Establishment shall adhere to good housekeeping practices IAW Industry standards, (daily trash removal, and fresh linen, vacuum, clean bathroom).

g. The contractor must provide 24-hour check-in, check-out service.

h. The facilities to be used in responding to the lodging requirements set forth in this

Agreement shall present an attractive exterior and interior appearance. The surrounding area shall give the appearance of cleanliness, being well maintained and also be comparable to the surrounding areas of the majority of motels/hotels in the Seacoast, NH location. Furnishings/fixtures in the entrance foyer shall be clean and free from noticeable cigarette burns, cuts, or tears. Damaged or broken furnishings/fixtures will not be satisfactory. All rooms will be maintained in consistent, coordinated decor, including the furnishings and fixtures therein.

i. All rooms provided under the Agreement shall be equipped with appropriate heating and cooling device for seasonal comfort standards. Individual room temperature control shall be available in each room to provide heating and/or cooling, as the guest desires.

j. Establishment shall provide off street parking.

k. All lodging structures used in the performance of this agreement shall be in compliance with the applicable portions of the National Fire Codes 1985 as compiled and published by the National Fire Protection Association. According, all emergency exists must be appropriately identified in accordance with the aforementioned code.

l. All facilities and structures used in performance of this contract must be free of noxious insects, rodents and other vermin. Interior and exterior of guest rooms will be free from offensive odors.

m. Each room shall have adequate ventilation and at least one window.

n. Each room shall have a full bathroom (toilet, sink, shower or bath) in the room.

o. Vendor shall guarantee late arrivals.

p. All windows, which can be opened, must be covered by adequate screens.

q. Current, appropriate licenses and employees health permits shall be maintained at all times during the contract period.

r. The Contractor will not permit gambling, prostitution, sexual harassment or other illegal acts within its establishment and will take adequate measures to prevent said activities

(i.e. security service, limited access facility, etc.)

s. AUTOMATIC CANCELATION PROVISION. IF THE LODGING OFFICE OR

OCCUPANT HAS NOT CONTACTED YOUR ESTABLISHMENT BY 6: 00 P.M.

ON THE DATE OF ARRIVAL TO EITHER CONFIRM OR GUARANTEE THE

RESERVATION WITH A CREDIT CARD, THAT RESERVATION IS TO BE

CANCELED AT 6:00 P.M.

t. Vendor shall not charge the NHANG for telephone calls, movie purchases, and internet services incurred by the individual. All charges to this nature must be put on member’s personal credit card. Card information will be provided during check-in.

u. A list of personnel authorized to place orders (reservations) against the contract will be furnished to the vendor by the Contracting office at Pease ANGB, NH. Only those identified personnel can establish room reservations through the payment provisions of the agreement.

v. Base Lodging office shall provide the contracted hotel(s) with a roommate roster and sign-in roster for each reservation. All NHANG personnel must sign the sign-in roster/document provided by the Base Lodging Office. Hotel personnel shall not change rosters provided by the Base Lodging Office in any manner.

w. The facility must have custodial service in all common use areas. Daily maid service will be provided 7 days a week, as specified below.

x. Hotel personnel shall request NHANG members to provide military identification card.

Guest Rooms

Guest rooms provided under this Agreement shall meet the following minimum construction standards:

(1) Permanent type construction will be required. Construction insulation will be sufficient to limit inside noise for crew rest. AFR 161-35 (Hazardous Noise Exposure), page 22, Table 10 defines acceptable noise levels not to exceed 45dB for meeting, reading, and rest.

(2) Walls clean and finish in paint or durable wall covering, such as cloth, paper or vinyl. Walls shall be free from excessive cracks, chips, dents, and other wear indicators to the extent of presenting an attractive appearance.

(3) Floor coverings to be carpet. Carpeting shall be clean and free from burns, holes, stains, and excessive wear.

(4) All rooms provided under the Agreement shall be equipped with appropriate heating and cooling device for seasonal comfort standards. Individual room temperature control shall be available in each room to provide heating and/or cooling, as the guest desires.

(5) The furnishings contained in guest rooms provided under this Agreement must be clean at all times and free of noticeable cigarette burns, holes, cuts, tears water damage & excessive wear.

Broken or damaged furnishings are not satisfactory. The following constitute the basic furnishings to be included in each guest room.

(i) Bed, Bed linens, pillow, blanket, closet or wardrobe.

(ii) One lounge chair to blend with room decor.

(iii) Lighting includes table or floor lamps.

(iv) Combination desk/dresser or both.

(v) Desk chair.

(vi) Dresser mirror.

(vii) Bedside table.

(viii) Sufficient window covering to provide complete privacy.

(ix) Telephone

NOTE: If two individuals are placed in one guest room, the above furnishings shall be duplicated for the additional individual as needed (e.g. two beds, two sets of towels, etc.)

(6) Sufficient lighting shall be available through a switch independent of the lighting the sleeping area. A 110-volt electrical outlet shall be located in close proximity to the lavatory to permit convenient use of electrical appliances.

(7) Walls in tub area will be ceramic tile, molded plastic, or wallboard. Tile and caulking areas around fixtures shall be free of mold and mildew.

(8) Bathrooms will be located in a room separate from the sleeping area with a solid, snugly fitted, opaque door with a locking latch. The sink may be located outside the enclosed bathroom, which is separate from the sleeping area. However, sinks located so that they are a part of the area must be such that normal sounds, light, odor, or moisture cannot readily enter the sleeping area when the bathroom door is closed. Windows located in the bathroom must be sufficiently opaque (or covered with appropriate blinds or drapes) to provide complete privacy for the bathroom occupant. **Locks are not required on single occupancy room.

Bathrooms

(1) Bathrooms provided under this Agreement shall be of coordinated design and of sufficient size to permit unrestricted access to the furnishings and fixtures contained therein. Each bathroom shall meet the following standards:

(2) Sufficient hot water for bathing and shaving shall be available within a reasonable period of time after the hot water tap is turned on.

(3) Bathrooms provided under this Agreement shall contain the following minimum furnishings:

(i) Lavatory to match coordinated decor with mechanically linked stopper in basin.

(ii) Commode, free of stain, mold, mildew or residue.

(iii) Mirror over vanity or lavatory.

(iv) Bathtub/shower with mechanically linked stopper or standalone shower.

(v) Shower curtain or glass enclosed shower area, free of mold and mildew.

(vi) Tub mat, safety strips, built-in slip resistant tubs or terry mats.

NOTE: Furnishings/fixtures in the bathroom shall be clean and not contain noticeable cigarette burns, cuts, chips, cracks, etc. Broken or damaged furnishings/fixtures will not be satisfactory. Maid/Linen Services

(1) All guest rooms shall be cleaned on a daily basis and must be free of dust and dirt, to include air vents.

(2) Bathing and toilet facilities will be cleaned, sanitized and deodorized daily.

(3) Closets, windows, blind, and drapes shall be kept clean and free of dust and dirt.

Mechanical openings and closing devices on window coverings must be in operable condition at all times.

(4) Bed linens must be clean, free, of tears, and changed daily, regardless of whether the same individual occupies the same bed more than one night and will consist of two sheets and one pillowcase for each pillow. Bedspreads and coverlets shall be clean and free from holes and/or stains.

(5) One bath towel, hand towel, washcloth, bath mat and a packet of soap shall be provided for each individual daily.

(6) Adequate toilet tissue shall be provided in the bathrooms.

(7) All light fixtures shall contain appropriate light bulbs to provide sufficient lighting at all times in accordance with original design of the fixtures.

(8) Used glasses must be replaced on a daily basis with sterilized glasses.

Policy:

(1) Our single/double room policy will remain the same for each fiscal year, unless changes are discussed with contractor by the Contracting Officer. All members will be lodged in double rooms with the exception of Aircrew. Aircrew members will be identified on our reservation request. Any other member authorized a single room will also be identified on the reservation request. The double room assignment will be used to a maximum extent. Payment for a single room is only authorized when:

(2) An uneven number of personnel are lodged.

(3) An uneven number would require a male and a female to be placed in a double room.

(4) An uneven number would require an officer and an enlisted to be placed in a double room.

(5) The authorized caller, as identified on the appointment letter, makes an explicit request for a single room.