Description_of_Agreement_Attch_2.pdf

Description of Agreement

Contract Lodging

1. Overview

The New Hampshire Air National Guard (NHANG) requires contract lodging for up to 50 rooms for double occupancy and 15 rooms for single occupancy during UTA weekends and periodically throughout the week. Consequently, NHANG seeks to enter into a multiple award

Blanket Purchase Agreement (BPA) with area hotels that can meet this need. Potential offerors should note that BPAs are not contracts, and either party (government or merchant) can exit the agreement with 30-days written notification. Also note, that it is not necessary that individual hotels have 50 rooms for double occupancy, in addition to the 15 rooms for single occupancy, during any specific weekend. NHANG’s intent is to meet these requirements across multiple vendors who are part of the agreement. Yet, NHANG will give preference to merchants who can provide the greatest number of rooms, at or below GSA-established per diem rates, when placing calls.

Offerors are strongly encourage to review the performance work statement (attachment 2) for a full description that vendors must meet in order to be considered for inclusion into the BPA.

2. Extent of Obligation

The Government is only obligated to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized items. Further the BPA shall remain in effect through the performance period (1 June 2018 through 30 May 2023); or until cancelled with 30 days written notification by either the government or merchant(s).

3. Purchase Limitations

The limitation for each individual purchase under this BPA shall not exceed $500,000.00 or five years (whichever occurs first). The total amount of money, spent across all hotels on the BPA, shall not exceed $100,000 per year. Finally, no individual call shall exceed $25,000.

4. Individuals Authorized to Purchase Under this BPA

Personnel of the New Hampshire Air National Guard, who wish to utilize this agreement, may only do so upon written approval of the Contracting Officer identified in para 10 or their assigned successor.

5. Invoices

Calls placed against this BPA shall be accompanied by an invoice or sales slip that shall contain the following minimum information

(i) Name of supplier

(ii) BPA number

(iii) Date of Purchase

(iv) Purchase/Call number

(v) Itemized list of units furnished

(vi) Quantity, unit price, and extension of each item, less applicable discounts

(vii) Date of delivery/shipment

All invoices shall be emailed to the following individuals:

scott.l.ballweg.civ@mail.mil matthew.r.lapointe.mil@mail.mil brian.f.roberge.mil@mail.mil

The contractor shall provide an itemized invoice within two (2) days after the UTA or bi-monthly, 15th and 30th for weekday stays when charges have occurred. Reservation rosters are required with invoices.

The federal government is not liable for State and Local Tax. Government is liable for Room

Taxes. Payment will be made by the Government-wide Commercial Purchase Card (GPC)

Government Credit Card from an authorized member of the 157th ARW Force Support

Squadron-Services, after approved invoice are received by the Base Contracting Office.

6. Pricing

The Vendor/Contractor shall provide the government with a current price list for room costs per month on the attached spreadsheet. Room price lists will be updated for approval annually.

Room rates shall not exceed the current per diem rate.

Changes to the approved price list will be provided to the Base Contracting Office no later than

30 calendar days prior to the effective date of the price change. The Vendor/Contractor is responsible for keeping this price list current.

mailto:scott.l.ballweg.civ@mail.mil mailto:brian.f.roberge.mil@mail.mil

Price lists should be sent via email to the following individuals:

scott.l.ballweg.civ@mail.mil matthew.r.lapointe.mil@mail.mil brian.f.roberge.mil@mail.mil

7. Placement of Calls

Orders/calls against this BPA may be issued via electronic/automated process, email, hardcopy and only placed by authorized individuals on an appointment letter from the KO - the KTR will receive the same appointment letter and acknowledge it by signature.

8. Cancellation of BPA

The United States Government reserves the unilateral write to cancel this BPA, in whole or in part, by providing 30-days written notification to the contractor

The Contractor may withdraw from this BPA upon providing 30 days written notification to the

Contracting Officer. Withdrawal from the BPA does not affect awarded calls.

9. Point of Contact and Mailing Addresses

Scott Ballweg

Contracting Officer

302 Newmarket Street, Newington, NH 03801

Tel: 603-715-3670

Email: scott.l.ballweg.civ@mail.mil

Matthew R. Lapointe

Contract Specialist

302 Newmarket Street

Newington, NH 03801

Tel: 603-225-1222

Email: matthew.r.lapointe.mil@mail.mil

10. Period of Performance

This agreement shall be reviewed annually before the anniversary of its effective date and revised as necessary to conform with the requirements of the Federal Acquisition Regulation

(FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). The government may place calls under this BPA for a period of five years starting on 1 June 2018 and ending on 30 April 2023 provided that the dollar threshold of this agreement has not been exceeded.

mailto:scott.l.ballweg.civ@mail.mil mailto:matthew.r.lapointe.mil@mail.mil mailto:brian.f.roberge.mil@mail.mil mailto:scott.l.ballweg.civ@mail.mil mailto:matthew.r.lapointe.mil@mail.mil

During the designated UTA/SUTA, at a minimum, lodging shall be required one (1) night prior the scheduled drill continuing through the Saturday evening of that event.

Lodging shall not be required on the Sunday evening of a scheduled drill period unless reservations have been made by an authorized caller.

11. Modifying the BPA

This Blanket Purchase Agreement shall be changed only by modifying the agreement itself and not by individual orders issued under it. Only the Contracting Officer, or their designated successor, identified in paragraph 10 may modify this BPA.