2019-05-08_-_PWS_Summer_Camp_Final.pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

Massachusetts Army National Guard Family Programs

General:

1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to be performed. The Massachusetts Army National Guard will conduct a Family Programs Summer Camp 45 miles of Worcester, MA area Sunday July 7 2019 to Friday July 12, 2019 and Sunday July 14, 2019 to Friday July 19, 2019. The option years will also be held in July for 2020, 2021, 2022 and 2023. The contractor shall provide the following accommodations and services, as defined in this PWS.

1.1 Background: The Massachusetts National Guard Child and Youth Program will provide two 5 day, 4 night, and overnight co-ed adventure summer camp experiences for Massachusetts National Guard (MANG) children and youth with qualifying housing and dining facilities. The camp shall gather military children and youth from around Massachusetts to assist them in making connections and developing a peer group with other military youth through shared adventure experiences in a traditional camp environment which will require sleeping rooms, breakfast, lunch, dinner, and social-recreational activities. The intent of the camp sessions is to build skills necessary to prepare campers to assume roles as successful adults. In addition camp provides growth experiences for youth that can benefit them through adulthood in areas such as self-confidence, independence, making friends, exploring and learning new activities.

1.2 Period of Performance (PoP): The Period of Performance shall be Sunday July 7 2019 to Friday July 12, 2019 and Sunday July 14, 2019 to Friday July 19, 2019 as well as July for the four option years.

1.3 Genders: Males and Females

1.3.1 Number of Campers: 36 traditional each week, 2 LIT each week, 2 CIT for both weeks

1.3.2 Location: Within Massachusetts

General Information:

1.4.1 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Place and Performance of Services: 45 miles of Worcester, MA

The contractor shall provide services Sunday July 7 2019 to Friday July 12, 2019 and Sunday July 14, 2019 to Friday July 19, 2019. Performance shall be at 45 miles of Worcester, MA.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.4.1 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6.1 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have priority of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

AEI

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 N/A

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in

Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide the following:

5.1 The camp shall provide a fully staffed, fairly remote, outdoor/nature-oriented summer adventure camp for children and youth of the Massachusetts National Guard Child and Youth Program (MANGCYP) to include:

• At minimum, 1 Camp Director, 1 full-time certified cook.

• 1 Counselor for every eight (8) military youth campers.

• Clean and well maintained, gender separated cabins with beds for each of 40 campers with a same gender counselor sleeping in each cabin at a ratio of at least 1 counselor for each 8 campers.

• Twenty-four (24) hour camper supervision by trained, background checked camp staff at least 18 years of age.

• At minimum, 1 medical staff member available 24 hours a day, trained and certified in child and adult

CPR and first aid for treating children and monitoring medication and medical conditions.

• Clean and maintained shower and toilet facilities, separated by gender.

• 1 designated storage/office area for the MANG to use for materials and supplies that is centrally located (i.e. an empty cabin, shed, office space etc.)

• Appropriately staffed and inspected kitchen with current food safety certification (ServSafe or equivalent) and dining area to provide campers and volunteers three (3) nutritious meals per day with two (2) healthy snacks in between. Snack shall be put out on a location, like the cafeteria or a tent, for the kids to grab on the go. Snacks shall be made available daily from 10:30 a.m. to 11:30 a.m. and from 4:00 p.m. to 5:00 p.m.

• Vendor will provide access to potable water for campers at all times.

• Adjustments must be made for any camper with specific food allergies. The government shall provide the number of attendees that have food allergies and what specific food allergies they are.

• Access to water with at least three (3) of the following activities available and staffed with a certified lifeguard and certified instructor (where necessary) during activity time: marine biology lessons, swimming, sailing, kayaking, canoeing, or other aquatic activities.

• At least one high adventure activity, such as a high/low ropes course or a rock wall, that is safety certified and staffed with a certified staff member.

• Facilities, grounds, access and materials for at least 3 traditional camping experiences such as arts and crafts, camp fires, cookouts, field games and sports, nature walks, etc.

• Large open field that can allow for large, static military displays for military appreciation day. Displays shall be supplied by the Government.

• Large indoor facility that can hold all campers, staff, and volunteers to be used for activities during inclement weather and nighttime activities, ie. Camp talent show.

• Communication with Lead Child and Youth Program Coordinator (LCYPC) and/or State Family Program Director and/or Military Point of Contact (MPOC) and/or Child and Youth Behavioral Military Family Life Counselor (CYP-MFLC) regarding health, well-being, questions, concerns, and management of campers throughout the week of camp. They shall be used as a resource for military campers and staff working with military campers.

• Daily after action meeting with LCYPC/SFPD/ MPOC to discuss any questions, concerns, or actions that need to be addressed.

• Camp, camp staff and campers must be covered by camp’s liability insurance.

• The camp assumes ALL direct and indirect safety liability.

• The camp is responsible for paying for the camp, all indirect and direct costs associated with providing the camp week and experiences.

• Provide the LCYPC/SFPD/ MPOC with pertinent camp registration documents (medical, camp liability, etc.) to be included in camper registration process no later than May 1, 2019.

• Provide the LCYPC/SFPD/ MPOC with full descriptions/camp plans/schedules/emergency procedures and other reasonable requests for information at least 45 days prior to beginning of the first day of camp. Work with LCYPC/SFPD/ MPOC to coordinate final schedule 15 days prior to beginning the first week of camp.

• No public advertising or information shall be shared about who is in attendance during the week of the MANG camp or who the customer is. All advertising for attendance at the camp shall be done through the MA National Guard Child and Youth Program (MANGCYP) and its partners.

• Collaborate with and allow for the LCYPC/SFPD/ MPOC, the Government, and its partners to deliver the following:

GOVERNMENT SHALL PROVIDE:

• Organization and execution of the registration process to ensure camper eligibility

• Communication and collaboration with Camp Director regarding staff training, logistics, schedule, activities, registration process, etc.

• Training for camp staff about unique qualities of military kids and families and their exceptional strength, concerns and issues and develop activities and themes to support/address these strengths, concerns, and issues prior to the start of camp.

• Campers with activities, education and/or sharing opportunities designed specifically for military children and youth, to help them:

• form bonds/connect with other military children and youth

• learn to express themselves and communicate effectively

• explore their unique strengths, concerns and issues

• build resiliency and healthy coping mechanisms

• Coordination of all extra-curriculum activities during the day and evening programming not provided directly by the camp.

• Static military displays if a “Military Day” is planned

Other

• The Government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

• The contractor shall have adequate staff at the front desk during check-in/registration to ensure attendees are promptly served.

5.1.1 Camper Slots:

36 (thirty Six) traditional night slots for campers, 2(two) counselor in training slots, and 2(two) leaders in training slots for the week of Sunday July 7, 2019 to Friday July 12, 2019. In addition, the contractor shall provide 36 (thirty Six) traditional night slots for campers, 2(two) counselor in training slots, and 2(two) leaders in training slots for the week of Sunday July 14, 2019 to Friday July 19, 2019. The contractor shall reserve this block of camper slot designated “MAARNG Family Programs Summer Camp” for the Mass. Army National Guard.

The contractor of the recreational camp for children shall so locate toilets so that they are not more than 200 feet (60m) from the door of the sleeping rooms of those people who are expected to use them. The contractor shall provide an adequate supply of toilet paper and shall screen each window or other exterior opening with screening containing not less than 16 meshes per inch (2.54 cm). Every screen door shall be equipped with a self-closing device

The federal government will pay for the camper slots actually used and who have had rooms reserved by the Mass Army National Guard under the “MAARNG Family Programs Summer Camp” block.

5.1.2 Residential/Camping Space:

The contractor of the recreational camp for children shall provide handwashing facilities and shall meet the following minimum requirements: (A) Residential camps shall provide at least one lavatory or wash basin, or space for one person at an industrial-type lavatory, for every ten people. (B) Wash basins shall be located so as to facilitate their use, particularly after use of toilets.

Permanent buildings or structures space shall be so arranged as to provide a minimum of 40 square feet (3.7 square meters) of floor area for each person occupying a single bed. 35 square (3.2 square meters) of space shall be provided for each person occupying a two tiered (bunk) bed. 50 square feet (4.7 square meters) per person of sleeping space shall be required for persons needing special appliances or equipment such as wheelchairs or walkers for ambulation. Space shall include the area occupied by the bed, but shall not include space such as closets or bathrooms.

The contractor shall maintain all lavatories, wash basins, showers, bathtubs, and toilets in good working order and in a clean and sanitary condition.

The contractor shall provide for the ventilation of each toilet room, shower room and bathroom to the outdoors.

Youth Room

The contractor shall provide a youth room for resiliency training.

a. Shall accommodate up to 25 youth, ages 11-17.

b. Shall provide a minimum of 20 sq. feet per child.

5.2 Catering:

1. The contractor shall provide shall provide at least three meals per day that are nutritious and suited to the special needs of the campers. The minimum daily food allowance offered to each camper shall be based on the following:

2. (1) Milk - 24 fluid ounces or equivalent as a beverage or in food preparation.

3. (2) Protein - two or more two ounce edible portions or its equivalent.

4. (3) Vegetables and Fruit - four or more servings per day including at least one serving of a

5. fruit or vegetable high in ascorbic acid and a vegetable or fruit high in vitamin A at least

6. every other day. Every effort should be made to incorporate the use of fresh fruits and

7. vegetables whenever possible. Fruit flavored beverages with or without vitamins added shall

8. Not be considered a fulfillment of these requirements and the use thereof is discouraged.

9. (4) Bread, cereal or other grain product - four or more servings of enriched, restored or

10. Whole grain.

3. The contractor is responsible for all set up and clean up related to the required meals.

6. Contractor Manpower Reporting (CMRA)

6.1 Deliverable: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Region 1 Homeland Response Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

6.1.1 The eCMRA site associated with this contract is https://cmra.army.mil/.

6.1.2 The Command of the Requiring Activity is US Army National Guard.

6.1.3 The Unit Identification Code (UIC) for this requirement is W912SV.

6.1.4 The Federal Service Code for this contact is G003

6.1.5 The Contracting Activity DODACC for this contract is W912SV.

5.6.2. Standard: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019.

(Ver. Jun 2014)

BLANK PAGE

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance

Standard Acceptable

Quality Levels

(AQL)

Surveillance Method / By Whom

1.4.2 The contractor shall

provide 36 traditional camp slots each week, 2 LIT each week, 2

CIT for both weeks Sunday July 7 2019 to Friday July 12, 2019 and Sunday July 14, 2019 to

Friday July 19, 2019

The camp shall provide a fully staffed, fairly remote, outdoor/nature-oriented summer adventure camp for children and youth of the Massachusetts National Guard Child and Youth Program (MANGCYP)

100% Complia nce

Periodic Inspection -

5.1 The contractor

shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS

At minimum, 1 Camp Director, 1 full-time certified cook.

1 Counselor for every eight

(8) military youth campers.

Clean and well maintained, gender separated cabins with beds for each of 40 campers with a same gender counselor sleeping in each cabin at a ratio of at least 1 counselor for each 8 campers.

Twenty-four (24) hour camper supervision by trained, background checked camp staff at least 18 years of age.

At minimum, 1 medical staff member available 24 hours a day, trained and certified in child and adult CPR and first aid for treating children and

100% Complian ce

Periodic Inspection -monitoring medication and medical conditions.

Clean and maintained shower and toilet facilities, separated by gender.

5.1.1 The contractor

shall provide for the ventilation of each toilet room, shower room and bathroom to the outdoors

The contractor of the recreational camp for children shall provide handwashing facilities and shall meet the following minimum requirements:

(A) Residential camps shall provide at least one lavatory or wash basin, or space for one person at an industrial-type lavatory, for every ten people. (B) Wash basins shall be located so as to facilitate their use, particularly after use of toilets.

100% Complian ce

Periodic Inspection -

5.1.2 The contractor

of the recreational camp for children shall so locate toilets so that they are not more than 200 feet (60m) from the door of the sleeping rooms of those people who are expected to use them.

The contractor shall provide an adequate supply of toilet paper and shall screen each window or other exterior opening with screening containing not less than 16 meshes per inch (2.54 cm). Every screen door shall be equipped with a self-closing device

100% Complian ce.

5.2 The contractor

shall provide shall provide at least three meals per day that are nutritious and suited to the special needs of the campers

1. (1) Milk - 24 fluid ounces or equivalent as a beverage or in food preparation.

2. (2) Protein - two or more two ounce edible portions or its equivalent.

3. (3) Vegetables and Fruit - four or more servings per day

100% Complian ce.

including at least one serving of a

4. fruit or vegetable high in ascorbic acid and a vegetable or fruit high in vitamin A at least

5. every other day.

Every effort should be made to incorporate the use of fresh fruits and

6. vegetables whenever possible. Fruit flavored beverages with or without vitamins added shall

7. Not be considered a fulfillment of these requirements and the use thereof is discouraged.

8. (4) Bread, cereal or other grain product -four or more servings of enriched, restored or

Whole grain

5.1.2 The contractor

shall provide a youth room for resiliency training.

Shall accommodate up to 25 youth, ages 9-17.

Shall provide a minimum of 20 sq. feet per child.

100% Complian ce.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

Massachusetts Army National Guard Family Programs Summer Camp

Sunday July 7 2019 to Friday July 12, 2019 and Sunday July 14, 2019 to Friday July 19, 2019.

N/A At camp site which meets scope of the

PWS

JONATHAN W. CARNEY

COR Contract Specialist U.S. Property and Fiscal Office - Massachusetts

508-326-6736

2 Randolph Road Hanscom AFB, MA 01731