A07_Q&A_W912SV-18-Q-6002_Updated_15_Dec_17.pdf

REQUEST FOR INFORMATION

Solicitation Number: W912SV-18-Q-6002

PROJECT TITLE: 102IW Yellow Ribbon Event-Jan 2018

RFI

NO.

DATE OF

SUBMISSION

DATE TO

REQUESTOR/TECH POC

DATE RESPONSE

RETURNED TO KO

RESPONSE TO CLARIFICATION REQUEST DATE

RETURNED

TO KTR

7 Dec 2017 7 Dec 2017 7 Dec 17 See Answer Below 7 Dec 17

What night are the 40 guestrooms required (would this be the evening prior or night of event)?

Friday, 19 January 2018

We have 3 breakout spaces available until 5pm and the 4th would need to end by 3pm, is this something you would still consider?

This could be accommodated.

For Child Care rooms, we have 1 room on our lower level and have 2 board rooms that are on floors 3 & 5 and these 2 are preset as large conference style with 10 chairs, would this work as an option?

This is not option as having the child care rooms on separate floors from the main event space poses safety and security issues.

Are your dates flexible so we could try to propose another date with all the space needs you require?

If no quotes are received, then reassessment of the requirements to include a change in date will be conducted with the program coordinators.

14 Dec 2017 14 Dec 2017 15 Dec 17 See Answer Below 15 Dec 17

You want all 210 in one location for lodgings and for the main event?

Meaning- not some split between another nearby hotel only for lodgings?

Please refer to PWS paragraph II(5)

Per diems based on Barnstable County: 129 per day lodgings plus 64 per day for meals x 210, correct?

Please refer to PWS paragraph II(3)(c)

Tax exempt? Will taxes be added on to the total or will you provide a tax exempt number to avoid taxes being added on?

Please refer to PWS paragraph II(3)(c)

Late check out usually 1pm and confirming you’ll provide all with time to do so?

Members shall check-out at the normal hotel check-out time.