W912SV-22-R-0005 CSS_Yellow Ribbon event.pdf

Combined Synopsis/Solicitation: W912SV-22-R-0005 Yellow Ribbon Event

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are requested, and a written solicitation will not be issued.

2. The solicitation is issued as a Request for Proposal (RFP); the solicitation number is W912SV-22-R-0005. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-04.

3. This requirement is issued Full and Open competition using Simplified Acquisition Procedures IAW Federal Acquisition Regulation (FAR) Part 13 under NAICS code 531120 – Lessors of Nonresidential Buildings (except Miniwarehouses). The small business size standard is $30M. Interested vendors must certify to the applicable NAICS via their SAM Representations and Certifications. If an interested vendor is not registered to this NAICS, they are encouraged to add this NAICS to the SAM Reps and Certs prior to solicitation close date.

4. The Massachusetts Army National Guard (MA ARNG) has a requirement for rental of meeting space and certain associated services in accordance with the specifications outlined in the attached Performance Work Statement (PWS) – Attachment 1. The requirement is for a facility in the easter Massachusetts/Boston area.

5. DESCRIPTION OF REQUIREMENT:

a. Proposal Pricing shall comply with the below format:

ITEM #

(CLIN)

DESCRIPTION QTY /

UNIT

Unit of Measure

UNIT PRICE TOTAL PRICE

0001 Meeting space, to include set up and audio/visual equipment etc., in accordance with attached Performance Work Statement (PWS) paragraphs 5.1, 5.2, 5.3, 5.4, 5.5, 5.6 and 5.7

1 Job

0002 Meals and refreshments in accordance with attached Performance Work Statement (PWS) paragraph 5.8

(est)

EA

TOTAL

6. SUBMISSION REQUIREMENTS:

The Government will evaluate all proposals in accordance with the submission and evaluation criteria described herein. Proposals should be prepared simply and provide thorough but concise description of capabilities to satisfactorily perform all requirements. Any proposal/narratives that merely promises to perform the PWS requirements or restates the requirements without sufficient specific information of the Offeror’s capability or approach to perform the work shall be rejected as not responsive to the solicitation. Proposals submitted in response to this announcement shall be divided into and contain the three (3) sections below. A single volume is acceptable as long as the sections are organized as follows and are clearly labeled and distinguishable from one another, however, Offerors are cautioned to be mindful of email size limitations. It is the Offerors responsibility to ensure the successful transmission of its complete proposal. The section are as follows:

ADMINISTRATIVE INFORMATION SECTION:

a. A letter, signed by an authorized official of the Offeror, formerly submitting the proposal. The Offeror must clearly indicate the company name and address, Cage Code, DUNS number and Point of Contact (POC) information to include name, phone number and email address.

b. Acknowledgement of amendments, if any, to this solicitation.

c. Completed representations and certifications by submitting completed FAR/DFARS Provisions 52.204-24, 52.204-26, 52.212-3, 252.204-7016, and 252.204-7017 found in Attachment 2.

TECHNICAL INFORMATION SECTION:

The Offeror shall submit a narrative, not to exceed three (3) pages using no smaller than 10-point font, that describes its proposed approach to meet the performance requirements as outlined on the PWS paragraph 5, to include:

1. The location of the venue in eastern Massachusetts and it proximity to the Boston area.

2. A description of all rooms/room set up required in paragraph 5 of the PWS. The offeror must also describe the location of these rooms in proximity to one another and to parking facilities. The offeror shall provide pictures, illustrations, or internet links to the proposed meeting areas.

3. The Offeror shall describe the audio/visual setup proposed to meet the requirements included the PWS.

4. The Offeror shall propose a descriptive menu for the day, to include any complementary items and serving times/locations.

PRICING SECTION:

Proposals must be priced consistent with the pricing schedule in paragraph 5.a above. Pricing must be inclusive of all charges and exclude all tax. Please note: Service Contract Labor Standards are applicable to this requirement (See FAR 52.222-41).

ADDITIONAL REQUIREMENTS AND INFORMATION:

a. As prescribed in FAR 52.204-7, interested parties must have an active System for Award Management (SAM) registration. Representations and certifications must also be on record. These registrations must be done through the System for Award Management (SAM) at https://sam.gov/.

b. Proposals in response to this solicitation shall be submitted VIA E-MAIL ONLY by the date and time indicated in this announcement. Ensure that the e-mail is clearly marked to indicate its contents, including the solicitation number, and the identity of the firm submitting. Multiple proposals shall not be accepted. Proposals may be submitted in Word or PDF format only. Do not include links to websites in lieu of incorporating information into your proposal. Proposals shall be submitted to Jean Greenwood at jean.t.greenwood.civ@army.mil and Iaso Hattori at isao.hattori.civ@army.mil.

**Proposals will only be accepted electronically via the e-mail address provided above. It is the Offeror's responsibility to confirm that their proposal submission has been received. The Government shall not reimburse an offeror or interested party for any costs associated with responding to this solicitation.

c. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs associated with responding to this solicitation.

d. Questions regarding this solicitation may be emailed to Jean Greenwood and Isao Hattori at the email addresses listed above in paragraph 8. Questions must be received no later than three (3) business days prior to due date for receipt of proposals.

e. ENFORCEABILITY OF PROPOSAL: The proposal must set forth full, accurate and complete information as required by this solicitation. By submission of the offer, the Offeror agrees that all items proposed (if applicable https://sam.gov/ e.g., key personnel, subcontractors, etc.) will be utilized for the duration of the contract and any substitutions shall require prior Contracting Officer's approval.

7. EVALUATION CRITERIA:

Evaluation criteria will be in accordance with FAR Provision 52.212-2, as described below.

8. CLAUSES AND PROVISIONS:

The following clauses and provisions are incorporated by reference:

Provision 52.212-1, Instructions to Offerors – Commercial Items. Addenda to this provision are contained in the section entitled 'SUBMISSION REQUIREMENTS' above.

Provision 52.212-3 Offeror Representations and Certifications - Commercial Items, Alt I, applies.

Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. IAW FAR 52.212- 4(v) the awardees representations and certifications, including those completed electronically via the System for Award Management (SAM), shall also incorporated by reference into and resultant Agreement.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Deviation 2018-O0021), applies to this acquisition.

ADDITIONAL TERMS AND CONDITIONS INCORPORATED BY REFERENCE:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 - Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.219-28 Post Award Small Business Program Representation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action For Workers With Disabilities 52.222-37 Employment Reports on Veterans 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-23(Alt 1) Assignment of Claims--Alternate I 52.232-18 Availability Of Funds

52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7000 Disclosure of Information 252.204-7003 Control of Government Personnel Work Product 252.204-7004 DoD Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding of Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

252.225-7048 Export-Controlled Items 252.225-7974 Representation Regarding Persons that have Business Operations with the Maduro Regime (DEVIATION 2020-O0005) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Work Flow Payment Instructions 252.232-7010 Levies on Contract Payments 252.232-7017 Accelerating Payments to Small Business Subcontractors--Prohibition on Fees and Consideration 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation by Sea--Basic

PROVISIONS and CLAUSES INCORPORATED BY FULL TEXT

Provision 52.212-2, Evaluation—Commercial Products and Commercial Services, applies and specific evaluation criteria to be used are described below:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

BASIS FOR AWARD: The Contracting Officer may only award a contract to a responsive, responsible Offeror whose proposal conforms to the requirements of this solicitation and offers the best overall value to the Government.

Any Offeror's proposal that merely offers to perform work according to the terms of the solicitation or fails to present more than a statement indicating its capability to comply with the terms without support and elaboration as specified in the instructions will be rendered non-responsive.

The evaluation shall be conducted utilizing Simplified Acquisition Procedures. In accordance with FAR 13.106- 2(b)(3), formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required. The Contracting Officer intends to conduct comparative evaluations of offers. The Government also intends to evaluate responses and award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

The Factors that shall be used to determine Best Value are Technical and Price.

Non-price factors are approximately equal in importance as price. As such, the Government may award to other than the lowest price or most highly evaluated technical proposal.

These factors are further described below:

1. Technical:

The Government will evaluate the Offeror’s facility and proposed meeting space for conformance to, and appropriateness for, the requirements described in section 5 of the PWS. The Government will evaluate higher the extent to which the venue is within close proximity to the Boston, MA area. The Government will comparatively assess the aesthetics of the proposed meeting spaces. The Government shall evaluate lower facilities that have distracting or garish décor or rooms that have features that would detract from effective presentations and meetings. The Government will evaluate the proposed audio/visual setup for conformance to the A/V requirements described in section 5 of the PWS. The Government will evaluate higher the extent to which the required meeting spaces are within close proximity to each other for easy accessibility. The Government will evaluate higher facilities that offer ample parking for all guests that are in close proximity to the facility. The Government will comparatively assess offeror’s proposed meals in terms of completeness, quantity, and quality.

The Government shall evaluate higher proposals that include any additional complementary light refreshments that exceed the requirements.

3. Price:

The Government will evaluate the pricing proposed by the Offeror for fairness and reasonableness based upon pricing received from other Offerors.

(b) Options are not applicable to this contract action.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Provision)

52.252-2 Clauses Incorporated by Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause)

52.252-5 Authorized Deviations in Provisions

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.252-6 Authorized Deviations in Clauses

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252-239-7098 Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to CERTAIN Websites—Representation (DEVIATION 2021-O0003) (APRIL 2021)

(a) In accordance with section 8116 of Division C of the Consolidated Appropriations Act, 2021 (Pub. L. 116-260), or any other Act that extends to fiscal year 2021 funds the same prohibitions, none of the funds appropriated (or otherwise made available) by this or any other Act for DoD may be used to enter into a contract to maintain or establish a computer network unless such network is designed to block access to pornography websites. This prohibition does not limit the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities, or for any activity necessary for the national defense, including intelligence activities.

(b) Representation. By submission of its offer, the Offeror represents that it is not providing as part of its offer a proposal to maintain or establish a computer network unless such network is designed to block access to pornography websites.

(End of provision)

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work Statement (PWS) 14 15-MAR-2022 Attachment 2 Representations and Certifications 21