Attachment 1 Yellow Ribbon PWS 20220315.pdf

ATTACHMENT 1 SOLICITATION W912SV-22-R-0005

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Yellow Ribbon Event

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, for Event Space and to perform and Catering Services in the eastern Massachusetts/Boston area, as defined in this PWS.

1.2 Background: The Massachusetts National Guard is required by regulation to conduct Yellow Ribbon events in support of mobilizations. A facility is required for a Yellow Ribbon event in the eastern Massachusetts/Boston area.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide all rooms and services described in Paragraph 5 between the hours of 0600-1800 (minimum). on Sunday, 10 April 2022. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Recognized Holidays: RESERVED

1.4.3 Quality Assurance (QA): RESERVED

1.4.4. RESERVED

1.4.5. RESERVED

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use, if any.

1.4.7. RESERVED

1.4.8. RESERVED

1.4.9. RESERVED

1.4.10. RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12. RESERVED

1.4.13. RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or contractor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

Not Applicable.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 and detailed in Paragraph 5.

5.0 Requirements: The contractor shall:

5.1 Provide Meeting Space:

5.1.1 All required meeting space must be provided at one location. Space must be considered official meeting rooms and not open to the public. Meeting spaces shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.1.2. Meeting Spaces shall contain screen(s) shall be large enough and properly positioned to ensure all attendees can easily view presentations.

5.2 General Session

5.2.1. Contractor shall provide two (2) Ballrooms/conference areas/meeting spaces, each capable of accommodating up to 700 people for meeting sessions and lunch.

Each room shall be set up banquet-style with round style tables.

5.2.1.1 The following equipment/services shall be provided and set-up for government use in both meeting spaces:

• Podium

• Microphone

• Hand-held microphone

• Audio Sound System

• Screen

• Projector

• Cart to hold government-provided equipment

• Wi-Fi internet service for presenters

• Audio/Visual technology on-site personnel to assist in set-up or as needed throughout the event.

5.3 Breakout Sessions

5.3.1 Contractor shall provide six (6) rooms that are each capable of accommodating up to 100 people for meeting sessions. Each room shall be set up either in classroom (preferably) or theatre style.

5.3.2. The following equipment/services shall be provided and set-up for government use in all break out rooms:

• A/V set-up for presentations.

5.4 Resource Provider Areas

5.4.1. Contractor shall provide two (2) areas that accommodate providers plus at least seventy-five (75) people.

5.4.2. Within the Resource Provider Areas, the contractor shall setup with twenty (20) six (6) foot tables. Tables shall be placed near walls with 2 chairs behind tables.

5.5. Counseling Room

5.5.1. Contractor shall provide one room, with one table and six chairs.

5.5.2. A box of tissues shall be made available in the room.

5.6 Childcare Room

5.6.1. Contractor shall provide one childcare room with the capacity to accommodate up to 40 children, ages 0-5.

5.6.2. Each room is required to have space available to allow up to 40 children to host youth events.

5.6.3. Shall be set with tables (round or rectangle) with chairs to accommodate 5-6 children per table.

5.7 Youth Room

5.7.1. Contractor shall provide one (1) room to accommodate Space available to allow up to 125 children, ages 6-17, to host youth events.

5.7.2. Shall be set with tables (round or rectangle) with chairs to accommodate 5-6 children per table.

5.8 Catering:

5.8.1. The contractor shall provide a coffee/water/ beverage station in both General Session rooms (see para 5.2) to be set up for the entire day. Food shall present a reasonable variety. Religious and allergy options shall be available. Government representative will coordinate with contractor within one week of event.

5.8.2. The contractor shall provide a lunch for approximately 1300 adults, 40 children, and 125 Youths lunch on Sunday April 10, 2022.

5.8.3. The contractor is responsible for all set up and clean up for meals and refreshments.

5.8.4. The Government will provide a final meal count 72 hours prior to the event.