A3 PWS and PRS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

VEHICLE IDENTIFICATION, RETROREFLECTIVE GRAPHICS, AND DECAL INSTALLATION

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform vehicle modification services, as defined in this PWS.

1.2 Background: The purpose of this requirement is to procure the fabrication, and professional installation of vehicle identification decals for forty-six (46) Government vehicles. The Government requires highly visible, white retroreflective identification markings to distinguish designated DCSAB vehicles from civilian traffic and other Government vehicles operating throughout the District of Columbia. These markings are intended to provide visual identification to motorists, pedestrians, law enforcement agencies, emergency-response personnel, and other authorized mission partners.

1.3 Period of Performance (PoP):

1.3.1 Five vehicles to be completed by 27 November 2026.

1.3.2 Five additional vehicles by 04 December 2026.

1.3.3 Five additional vehicles by 11 December 2026

1.3.4 Five additional vehicles by 18 December 2026

1.3.5 Remaining twenty-six vehicles by 29 January 2027.

1.4 General Information:

1.4.1 Place and Performance of Services: The preferred place of performance is the Government Installation, the DC Armory, located at 2001 East Capitol Street SE, Washington, D.C. 20073. If the Vendor is unable to install the decals at the DC Armory, the installation shall be conducted at the vendor’s place of business. The contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. If installation access is required, the contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided to the contractor. At the close of each work period, Government property and materials shall be secured. The contractor shall exercise reasonable care while Government vehicles are under contractor control and shall protect the vehicles from damage, theft, misuse, or unauthorized operation. The contractor shall immediately notify the Government of any damage that occurs while a vehicle is under contractor control.

1.4.6.1 Key Control. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the payment due the contractor.

1.4.7 Reserved

1.4.8 Reserved

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: Vehicles for modification.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 Vehicles

5.1.1 The Government anticipates decals for forty-six Government-owned vehicles. (Technical Exhibit 3)

5.1.2 The Government will provide the contractor with the year, make, model, and other available vehicle-specific information necessary for each vehicle requiring installation.

5.1.3 Vehicle make, model, body styles, and configurations vary. The contractor will ensure that all installed products are compatible with each designated vehicle.

5.2 Schedule

5.2.1 The contractor will coordinate vehicle scheduling, delivery, modification, and return with the COR to minimize disruption to DCNG operational requirements.

5.2.2 Within one business day after award, the contractor will schedule an initial meeting with the COR to coordinate the schedule.

5.2.3 The Government anticipates coordinating vehicle availability in groups of five vehicles per week.

5.2.4 The schedule will identify vehicle intake dates, anticipated start date, estimated completion date, Government inspection date, vehicle return date.

5.2.5 After the production of the decals before installation, the COR will inspect the decal and approve the vendor to install the decal. After installation of the decal on the first vehicle, the COR will inspect the vehicle. After written approval of the first vehicle, the COR shall direct the Contractor to continue installation.

5.3 Installation Standards

5.3.1 All installation services will be completed using standard industry practices.

5.3.2 Pre-Installation Vehicle Condition Assessment. Before installation begins on each vehicle, the Government and contractor shall conduct and/or acknowledge a pre-installation vehicle condition assessment. Pre-existing conditions include scratches, dents, paint chips, exterior body damage, windshield/window damage, interior damage, existing holes or penetrations, existing mounting points, dashboard/console damage, headliner damage, trim or panel damage, existing electrical issues, damaged / nonfunctional OEM equipment, existing aftermarket equipment, existing modifications, missing or damaged components, other observable conditions relevant to installation. If previously unidentified damage or a vehicle condition is discovered after work begins, the contractor shall document the discovered condition, notify the COR, and await COR direction before continuing work. The contractor shall not perform additional compensable work or incur additional costs on behalf of the Government without appropriate contractual authorization.

5.4 Decal Requirements

5.4.1 Material Requirements.

5.4.1.1 The decal material shall be commercial-grade automotive retro-reflective material, white material color. The decal shall be resistant to rain, snow, ice, sunlight, humidity, and routine road exposure. The decal shall be UV resistant to premature fading, cracking and discoloration. That material shall be rated for outdoor use with a service life of at least five years under normal exposure to the Washington, D.C. climate.

5.4.1.2 Contractor shall provide instructions on manufacturer approved removal procedures and shall disclose known risks associated with future removal, including potential adhesive residue, surface discoloration, paint damage, or finish differences.

5.4.2 Design Requirements.

5.4.2.1 The contractor shall manufacture the Government designed decal without modifications other than for scaling to the various make / models of the fleet.

5.4.2.2 The design shall incorporate “NATIONAL GUARD”, have three white, five-pointed stars, two horizonal white stripes beneath the stars, and have unique numbering from NG-01, NG-02, NG-03 and continuing. See Technical Exhibit 4.

5.4.2.3 Placement shall be on the roof, side, and rear of each vehicle.

5.4.2.3.1 Roof Identification: The roof markings shall be centered and oriented consistently across the fleet to support aerial identification by helicopters and other authorized observation platforms. Roof graphics shall occupy approximately 70–80% of the usable roof marking area, where practical, without interfering with roof-mounted equipment, antennas, lighting, or other vehicle components.

5.4.2.3.2 Side Identification: Both sides of each vehicle shall receive the approved National Guard graphics. The primary side graphic shall be sized to occupy approximately 65–80% of the usable designated door graphic area, as practical for each vehicle configuration. Graphics shall be positioned to avoid interference with door handles, vehicle sensors, body seams, safety equipment, and operational components. All graphics shall remain visually balanced and consistent across the fleet.

5.4.2.3.3 Rear Identification: The rear design shall occupy approximately 60–75% of the usable designated marking area and shall not obstruct the license plate, lamps, cameras, sensors, manufacturer emblems or safety markings.

5.4.2.4 Vehicle-Specific Sizing. The fleet consists of multiple makes and models including sedans and SUVs. The Contractor shall adjust graphic dimensions proportionally based on the available installation surfaces. The Contractor shall not stretch, distort, compress, or otherwise alter the approved design. Vehicle-specific layouts shall maintain:

5.4.3 Warranty / Defect Correction

5.4.3.1 Warranty: The Contractor shall provide the manufacturer's applicable material warranty and a written workmanship warranty covering installation defects for a minimum of 12 months following Government acceptance.

5.4.3.2 Defects: The workmanship warranty shall cover defects attributable to improper installation, including premature peeling, lifting, bubbling, or adhesive failure under normal operating conditions.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

Ver. October 2022