Amendment 2 to the Solicitation.pdf

W912R122R2004

0011796939

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the quote submission location from the CHESS w ebsite to derrick.cash.4@us.af.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Sep-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912R122R2004

X 9B. DATED (SEE ITEM 11)

19-Sep-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Sep-2022

CODE

USPFO DC PURCHASING & CONTRACTING

189 POREMBA CT. ANASCOSTIA NAVAL AIR STATION

WASHINGTON DC 20315-0350

W912R1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO OFFERORS

***Addendum to FAR 52.212-1***

1. QUOTE SUBMISSION INSTRUCTIONS

1.1. Submission Due Date. The

offeror must ensure its quote, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is 26 September 2022 at 12:00

PM EST.

1.1.1. The lateness rules

for submitted quotes are outlined in FAR 52.212-1 "Instructions to Offerors Commercial Items," and are incorporated into this solicitation.

1.2. Submission. The quote

submitted in response to this solicitation shall be formatted as stated below and sent electronically to derrick.cash.4@us.af.mil.

The quote shall only be submitted as described.

1.3. Questions & Answers.

Offerors may ask questions related to the solicitation documents.

The submission due date for questions is Thursday, September 22, 2022 at 2:00 PM EST, to the Contracting Officer, Lieutenant Colonel Derrick Cash at derrick.cash.4@us.af.mil

1.3.1. Questions regarding

this procurement shall ONLY be directed to the point of contact above.

Questions submitted to other personnel will not be answered.

1.3.2. Multiple questions shall not be submitted bundled into a single question.

1.3.3. Questions shall be submitted IAW

Attachment 1, Solicitation Question and Answer Log. All questions shall be consolidated and submitted via email to the email address listed above. No telephone, fax, or other methods will be accepted.

1.3.4. The subject line of the email shall read

“Website Development and Management Services Solicitation Question and Answer Log”

1.3.5. Submission of proprietary questions is highly discouraged.

1.3.6. Questions received after the due date and time may not be answered.

1.4. Quote Compliance. The Government must have

received from the offeror a fully compliant quote.

The quote is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Performance Work Statement (PWS).

1.5. Quote Acceptance. FAR 52.212-1(c) is hereby

tailored for this solicitation: The contractor shall specify a quote acceptance period in the quote Summary of not less than 90 days from the date of the solicitation closing. This date may be extended by mutual agreement. The contractor shall make a clear statement in the quote as to the expiration date of the quote and the stated expiration date shall be valid for all proposed subcontractors as well.

1.6. Quote Retention. In accordance with FAR

Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

1.7. Single Quote Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e) which does not apply to this solicitation. Offerors are limited to submitting one quote with one approach to meeting all the requirements of this solicitation.

Quotes that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

1.8. All or None. FAR 52.212-1(h) is hereby tailored

for this solicitation: Offers in response to this solicitation must be submitted for all the requirements identified in the solicitation. Offers submitted for less than all the requirements called for by this solicitation may be rejected or ineligible for award.

1.9. Mark the title page with the following legend:

This quote includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this quote. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [offeror shall insert numbers or other identification of sheets];

and

1.10. Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this quote.

2. QUOTE FORMAT

2.1. This section provides guidance to the offeror

for preparing a quote in response to the solicitation. The offeror’s quote shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

2.2. The quote submitted in response to the

solicitation shall be formatted as stated below and furnished as stated herein. The acceptable electronic formats for price quotes shall be compatible with Microsoft 365, specifically Microsoft Excel. The acceptable electronic formats for technical quotes and past performance shall be Adobe Portable Document Format (PDF). All quote volumes shall be labeled with the solicitation number (W912R122R2004), as well as the name, address, and telephone number of the Offeror.

All volumes shall be electronic files and not be password protected.

2.3 Minimum type size shall be 12 point Time New

Roman standard font with single spacing (not to exceed 46 lines per page). Typesetting, font compression, or other techniques to reduce character size or spacing are not permitted and are considered a deliberate attempt to circumvent the page limitations. Prohibited techniques include setting the paragraph line spacing, a feature of MS Word, “exactly at 12 point.”

2.4 Offerors shall scan all files for computer viruses prior to submission to the Government.

2.5 Quotes may not include classified information. All quotes shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification.

3. QUOTE CONTENT AND ORGANIZATION

3.1. The offeror shall prepare the quote as set forth

in Table 1, Quote Organization Table and Table 2, Quote File Name Matrix. The completion and submission to the Government of documents identified in Table 1, Quote Organization Table, shall constitute an offer and shall indicate the offeror’s unconditional consent to the terms and conditions of the solicitation.

3.2. The quote shall not contain citations for, or active

links to live Internet sites or pages. All linked information shall be contained within the electronic. Any linked information that is not contained in the quote will not be accepted.

3.3. Each volume shall be written or presented on a

standalone basis. Information required for quote evaluation that is not found in its designated volume or presentation will be assumed to have been omitted from the quote and will not be considered.

3.4. Pages that exceed the required page

limitations set forth in Table 1, Quote Organization table, will not be evaluated by the Government. A cover page, table of contents, and acronym list shall be included in each volume and will not be included in any applicable page limits.

TABLE 1 QUOTE ORGANIZATION TABLE

VOLUME SECTION TITLE COPIES PAGE LIMIT

Cover Letter – Not Evaluated Quote Summary – Not Evaluated Organizational Conflict of Interest (OCI) – Not Evaluated

1 – electronic

Unlimited

Factor 1: Price Quote in

Microsoft Excel/.xslx format

Unlimited

Factor 2: Technical Approach in Adobe

10 pages.

(PWS and SOWs does not count towards the page limit)

Portable Document

Format

(PDF)

4 Factor 3: Past Performance 1 – in Adobe Portable

Document Format

(PDF)

10 pages. No more than 5 references. (Past performance and PWS and SOWs do not count towards the page limit)

3.5. All electronic files must be submitted using the

file names in Table 2, Quote File Name matrix, below.

TABLE 2 QUOTE FILE NAME MATRIX

Volume Volume Name

File Name Contents

1 Quote Summary

(Offeror Name) – Quote Summary.docx

Offeror’s Quote Summary

2 Price Quote (Offeror Name) – Price Quote.xlsx

Offeror’s Price Quote Spreadsheet

3 Technical Approach

(Offeror Name) – Technical Approach).pdf

Offeror’s Technical Approach

4 Past Performance

(Offeror Name) – Past Performance).pdf

Offeror’s Past Performance

4. QUOTE DOCUMENTS

4.1. Quotes shall be clear and concise and include

sufficient detail for effective evaluation. The offeror shall not simply rephrase or restate the Government’s requirements but shall provide convincing rational to address how the offeror intends to meet those requirements. The offeror should assume the Government has no prior knowledge of its capabilities and experience.

The Government will base its evaluation on the information presented in the offeror’s quote in response to this solicitation, except as stated in the past performance evaluation section.

4.2. QUOTE SUMMARY, Volume 1, shall include:

• Solicitation No. W912R122R2004

• Date submitted

• Offeror’s name

• Offeror’s address, CAGE code, and DUNs

• Offeror contact information for quote POC(s)

• All proposed subcontractor(s) (as applicable)

• Address, CAGE code, and DUNs for each proposed subcontractor

• Quote Acceptance Period

• OCI Plan or negative affirmation

4.3. Signature Actions/Offeror Fill-Ins. Offerors shall

submit a copy of all completed fill-ins for provisions and clauses requiring contractor provided information, and (if applicable) a signed copy of all amendments to the solicitation.

System for Award Management (SAM) certifications need not be separately submitted;

however, all offerors must be successfully registered and valid in SAM prior to award.

4.4. Statement of Acknowledgement. Any

exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

4.5. Assumptions. The offeror shall consolidate and

identify all offeror's generated "assumptions" contained anywhere in the quote. Also, the offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation. Any exceptions taken to the attachments, exhibits, W912R122R2004 enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration.

5. PRICE, Volume 2, shall include:

5.1. The offeror shall provide pricing in Microsoft Excel

format using solicitation Attachment 3, Pricing Workbook, which reflects pricing by CLIN. Any offeror that fails to utilize Attachment 3, Pricing Workbook, or that modifies that Attachment in any way outside the parameters of the instructions as stated in the Notes section of the Attachment will be immediately removed from the competition without further evaluation. Prices shall be rounded to the nearest dollar in calculation.

Additionally, the Government requests a GSA price reduction from all vendors submitting quotes.

6. TECHNICAL APPROACH, Volume 3, shall include:

6.1. Offerors shall provide their technical approach to

each routine service requirement (Website Development, Design of Website Content, Content Management System, Training & Profile Management Tools, Search Engine Optimization, Site Operation & Security, Impressions & Digital Advertisements, ROI Analytics & Interoperability, Social Media Support, and Search Engine Compatibility).

6.2. Offerors shall provide a table that breaks out the

labor mix (level of effort by position) in accordance with Solicitation, Attachment 2, Break Out of Labor Mix (Level of Effort By Position) Template. It is incumbent upon each contractor to define the labor to be utilized to satisfactorily complete the requirements of the PWS, along with the level of effort (by position) to be utilized.

The break out of labor mix (level of effort by position) table submitted by the offeror may be incorporated into the task order at award. Failure to document break out of labor mix (level of effort by position) for each PWS requirement may cause the offeror’s submission to be evaluated as unacceptable, which would make such submission ineligible for award. The offeror shall not alter the break out of labor mix (level of effort by position) table to add or delete columns.

Please be advised, the Government does not want offerors to identify specific individuals.

Rather, the Government seeks to understand the break out of labor mix (level of effort by position).

7. PAST PERFORMANCE, Volume 4, shall include:

7.1. The offeror shall submit information for a total of

up to three years of recent contract past performance references that were performed by the offeror as the prime contractor, which the offeror considers to have relevance.

7.1.1. While the Government may elect to consider

data obtained from internal and external sources other than the quote, the burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance.

7.1.2. The Government does not assume the duty

to search for data to cure problems it finds in quotes.

7.2. The below instructions are provided to advise

offerors as to the information required by the Government to assess the contractor's Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner.

7.2.1. Failure to provide the information requested

below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

7.2.2. Recent contracts are those performed within

three years of the date of issuance of this solicitation. A separate recency rating will not be given, rather, the past performance confidence assessment rating is based on the offeror’s overall record of recency, relevancy, and quality of performance. Past performance older than three years will not be considered.

7.2.3. Relevant contracts are those

comparable in scope and magnitude of effort and complexity to the PWS requirements.

The offeror’s past performance will be assessed to determine the relevancy of an effort accomplished by offeror to the effort to be acquired through the source selection.

Relevancy is not separately rated; however, the following criteria will be used to establish relevant factors which will include, similarity of service/support, complexity, dollar value, and contract type.

Past Performance Relevancy Rating

Adjectival Rating

Descriptions

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

7.2.4. Contract Information: The offeror's quote

shall substantiate what distinct effort was required and actually performed under each of the contract(s) included in the quote.

7.2.4.1. For each

Contract(s) submitted, provide the following information: Prime

Contractor name and address;

• Contract Number (and delivery/contract number if applicable);

• Total Value of the Contract (beginning & ending value);

• Delivery or Performance Schedule;

• Contract period of performance;

• Government or private industry contracting activity address, telephone number and e-mail;

• Procuring Contracting Officers (PCO) and/or Contract Specialist's name, or point of contact for private industry entity responsible for signing or administering the Contract, telephone number and e-mail;

• Government (DCMA) or private industry administrative contracting officer (ACO), contracting officers representative (COR), performance certifier, and/or quality assurance representative (QAR), name, telephone number and email;

• The Government or Contractor Point(s) of Contact for which the Questionnaire was sent, and the date(s) it was sent if applicable;

7.2.5. Provide a description of the work performed

by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the PWS requirements of the offeror's cited contract(s) and (2) the PWS requirements identified in paragraph 5.3 – 5.5. In its narrative, the offeror shall specify the location in the cited contract PWS (to include paragraph and page number) that substantiates the relevant work performed (see 6.2.7 below);

7.2.6. Provide a brief self-assessment of contract performance.

7.2.7. Provide a copy of the complete

performance work statement (PWS) or statement of work (SOW) for each of the submitted contracts.

7.3. The offeror may also be evaluated based on

other internal Government or private source information. The Government may utilize the Contract Performance and Rating System (CPARS) to search for recent and relevant offeror performance and ratings.

7.4. The Government will conduct an in-depth

evaluation of all recent performance information to determine how closely the services performed under those contracts relate to the PWS requirements identified in paragraph 5.3 – 5.5.

Consideration will be given to similar service, similar complexity of the effort, breadth and depth of skills, similar contract scope and type, and schedule.

7.5. Quality. The Government will assess the quality

of the offeror’s past performance on those recent efforts that were determined relevant by determining how well the contractor performed on the contracts. A separate quality rating will not be given, rather, the past performance confidence assessment rating is based on the offeror’s overall record of recency, relevancy, and quality of performance.

7.6. The offeror may provide a copy of its most

recent CPARS evaluation, if applicable, showing the overall rating(s) for each of the past performance references provided in the quote.

7.7. Past Performance Questionnaire. A past

performance questionnaire is provided in Attachment 4. For each contract submitted by the offeror, the offeror may send a copy of the past performance questionnaire directly to the appropriate Government contracting activity and technical representative responsible for the past/current contract. The offeror may request that these individuals complete the questionnaire and forward it electronically directly to the

Government at (derrick.cash.4@us.af.mil) as soon as possible and prior to the solicitation closing date with the subject heading “PAST

PERFORMANCE INFORMATION FOR

W912R122R2004 [Offeror name].

7.8. Performance Confidence Assessment. The final

step is to arrive at a single consensus performance confidence assessment for the offeror, selecting the most appropriate rating from the table below. In the case of confidence assessment for the offerors for which there is no information on past contract performance or where past contract performance information is not available, the offeror may not be evaluated favorable or unfavorable on the factor of past contract performance. In the case, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral”.

Performance Confidence Assessment Rating

Adjective Rating Description Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance/.

7.9. In accordance with FAR 13.106-3(a), in addition

to the information requested above, the Government reserves the right to request additional or more detailed information to support its evaluation of price reasonableness.

8. ORGANIZATIONAL CONFLICT OF INTEREST

8.1. The provisions of FAR 9.5, OCI, apply to any

award under this solicitation. Potential offerors should review their current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where they may be in a position of actual or perceived bias or unfair competitive advantage. A common example with the potential for OCI is where an entity performs work both as a system contractor/subcontractor and as a Government support contractor for Government offices involved in supporting program efforts or related programs.

8.2. All offerors shall make a preliminary disclosure to

the PCO, at the time of its quote, of any Organizational Conflict of Interest (OCI) issues it has identified or provide an affirmative statement that the offeror does not have an Organizational Conflict of Interest (OCI) as it applies to this solicitation.

8.2.1. An offeror failing to submit an OCI plan that it

is later determined should have been submitted, could cause the quote to be rejected and no longer be considered for award. Offerors shall include in its plan where its employees are located and the total of employees in the location(s).

8.3. Offerors should disclose any potential OCI

situations to the PCO as soon as identified including prior to quote submission. The disclosure should include the facts and an analysis of the actual or perceived conflict and a recommended approach(s) to neutralize or mitigate the potential conflict. The preferred approach to potential conflicts is to negate/obviate the conflict. Mitigation is considered only if it is not practical to negate/obviate the conflict. The PCO will promptly respond to resolve any potential conflicts.

(end of provision)

(End of Summary of Changes)