Richmond AMSA Industry Day Slides.pdf

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

Michael Higgins – Project Manager

Alex Hamilton – Contracting

INDUSTRY DAY FORUM

RICHMOND, VA AMSA

03 MAR 2025

• Please ensure that you have signed in

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• No recording

• This briefing and the attendee roster will be posted to SAM

• Please be advised that none of the information discussed today is contractually-binding

ADMINISTRATIVE ANNOUNCEMENTS

• Army Reserve Overview

• Overview of Richmond AMSA Project

• Procurement Process

• Subcontracting Requirements

• Networking/Discussions

AGENDA

RICHMOND, VA AMSA

OVERVIEW

Michael Higgins, PMP

Project Manager

US Army Corps of Engineers

AREA MAINTENANCE SUPPORT ACTIVITY

The purpose of the AMSA is to provide a vehicle maintenance facility and military vehicle parking areas for the Army Reserves

• Area Maintenance Support Activity (AMSA)

• Military Equipment Parking (MEP)

• Privately Owned Vehicle Parking (POV)

***Note: Information in this presentation is for informational purposes only and is not/will not be contractually binding.

• Office Administration

• Educational

• Tool and Parts

• Workbays

TYPICAL AMSA

AMSA MAINTENANCE BAY

AMSA FLUID DISTRIBUTION

AMSA ADMINISTRATIVE AREA

• Located on Defense Supply Center Richmond (DSCR/DLA)

• AMSA

• Vehicle Shop ~ 15,000 sq ft

• Military Equipment Parking ~ 21,400 sq yd

• Wash Rack and Loading Ramp

• Private Owned Vehicle Parking

• Site Utilities

RICHMOND AMSA PROJECT REQUIREMENTS

• SWPPP Coordination and submission with VADEQ

• 7:00 AM to 7:00 PM for construction activities

• Equipment maintenance and washing

• Spill Plans

RICHMOND ENVIRONMENTAL

RICHMOND AMSA SITE

Miramar

ARC Site

RICHMOND AMSA ELEVATIONS

Miramar

ARC Site

RICHMOND AMSA FLOORPLAN

ISSUE SOLICIATION April 2025

SOLICITATION CLOSES June 2025

EVALUATION BOARD July 2025

AWARD August 2025

PROCUREMENT SCHEDULE

DATES ARE APPROXIMATE AND SUBJECT TO CHANGE

Alex Hamilton- Contract Specialist

Louisville District

Office Phone: 502-315-6252

Email: alex.j.Hamilton@usace.army.mil

PROCUREMENT PROCESS

ALEX HAMILTON– CONTRACT SPECIALIST

LOUISVILLE DISTRICT

OFFICE PHONE: 502-315-6252

EMAIL: ALEX.J.HAMILTON@USACE.ARMY.MIL

mailto:alex.j.Hamilton@usace.army.mil mailto:alex.j.hamilton@usace.army.mil

• System for Award Management (SAM) at www.sam.gov and Procurement Integrated

Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil/sol/xhtml/unauth/index.xhtml

➢ Solicitation Number W912QR25RA015

➢ Solicitations for USACE-Louisville begin with W912QR

➢ Search using Keyword Search Feature (Select “Any Words” or “All Words”):

Richmond

• View Interested Vendors List and register as an Interested Vendor.

• Follow to receive notifications and updates / amendments.

• RFP Technical Information (i.e., Plans and Specs) will be posted on the www.SAM.gov

HOW TO OBTAIN THE SOLICITATION

http://www.sam.gov/ https://piee.eb.mil/sol/xhtml/unauth/index.xhtml http://www.sam.gov/

• Pre-Solicitation Notice – will be posted on www.SAM.gov at least 15 days prior to the initial issuance of the Solicitation package.

• Advertisement – minimum 30 days to prepare proposals.

• Requirements to download Technical Data Package:

✓ Need to be registered in System for Award Management (SAM) database. You must sign up and sign-in to your account to use many features of SAM.gov (saving searches, viewing solicitations, etc.)

✓ You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.) from the federal government.

• Any amendments issued to the RFP will also be posted on www.SAM.gov

OBTAINING THE ISSUE DOCUMENTS

• This project will be Design-Bid-Build (D-B-B) Request for Proposals (RFP).

• The solicitation is a full and open procurement.

• Project award will be made via a Single-Phase “Best Value Trade-off” basis as described in the Evaluation Criteria.

• Proposals must be submitted on time.

✓ The Louisville District is located within the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) will evaluate contractors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

• Source Selection Criteria for a “Best Value Trade-Off” usually consists of the following factors:

1) Volume I – Factor I: Past Performance Evaluation

✓ Recent projects, similar in size, and scope

2) Volume I – Factor II: Technical Evaluation

✓ Management Plan

✓ Schedule Narrative

✓ Commissioning Narrative

3) Volume I – Factor III: Small Business Participation Plan

4) Volume II - Pro-Forma Evaluation (Price, JV agreements, Bonding, etc.)

Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

PROPOSAL REQUIREMENTS

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

– RFIs for these projects will be received and answered through the ProjNet system:

www.ProjNet.org o Any RFIs submitted directly to the Project Team will not receive a response, and will be directed to the ProjNet system.

– Each project will have a ProjNet Bidder’s Key, which is used to post your RFIs to the proper project.

o The project Bidder’s Key will be included in the ProjNet Instructions section of the RFP.

– Requests for Information and their responses will be available for public review through

ProjNet.

PROPOSAL REQUIREMENTS (CONT.)

http://www.projnet.org/

• We will utilize the Electronic Receipt of Proposal process – Instructions will be in

Section 00 21 00 of the solicitation package

• Proposals uploaded to and submitted through PIEE Solicitation Module

• Offerors must register in advance for a user ID and Password to access the system

• Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

Crystal Harbin

Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett

Small Business Professional

Louisville District mailto:SBO-LRL@usace.army.mil

NETWORKING

• Networking is an important part of preparing for the upcoming project. The

Project Delivery Team develop the participant list and post to SAM. Please post the below information in the chat:

• Company Name

• POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• The sign-in sheet and presentation slides will be posted to the www.SAM.gov notice following the close of this industry day. Please be sure to use this information to network with other firms and build your team.

• Interested Vendors List in SAM

• The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements

• Both large and small business offerors must submit a participation plan

• The participation plan is based on total contract value

• The Small Business Participation Plan must meet the minimum Total Small Business Participation goal. The percentage will be included the solicitation.

• Small Business primes self-performance counts as Small Business Participation

• Large Business offerors must submit a Small Business Subcontracting Plan

• Mandated by FAR 19.702

• This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award

• The subcontracting plan is based on total subcontracted dollars

• Failure to comply in good faith is in material breach of the contract

SMALL BUSINESS PARTICIPATION PLAN &

SUBCONTRACTING PLAN

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days (Obtain copies of attendee listings for subcontracting opportunities)

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Louisville District Networking: Tentatively 29 July 2025

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/ https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM http://www.fbo.gov/

Q&A

Thank you for your time and interest!