Industry Day Slides - DB2B projects - Final.pptx

Industry day Design build to budget projects at fort Campbell ky sabre fire station staging/marshalling area

Presenters:

Josh Westgate– Contracting Officer Jack Oakley – Project Manager Crystal Harbin– Deputy for Small Business

Date: 16 October 2025

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

ADMINISTRATIVE ANNOUNCEMENTS

Please ensure that you have signed in Company Name, POC Name, Email, Phone Are you interested in being the Prime or Subcontractor If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

Business Size This briefing and the attendee roster will be posted to SAM Please be advised that none of the information discussed today is contractually-binding

Procurement Process And Overview

Design/Build to Budget Overview

Overview of the Projects

Market Research, Small Business Participation Plan, and Subcontracting

Q&A Session

AGENDA

PROCUREMENT PROCESS and OVERVIEW

Josh Westgate Contracting Officer U.S. Army Corps of Engineers Louisville District Joshua.K.Westgate@usace.army.mil

System for Award Management (SAM) at www.SAM.gov Sabre Fire Station & Staging/Marshalling area Solicitation Number is TBD Solicitations for USACE-Louisville begin with W912QR View Interested Vendors List and register as an Interested Vendor Register/Follow to receive notifications and updates / amendments RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov.

HOW TO OBTAIN THE SOLICITATION

Pre-Solicitation Notice Posted on www.sam.gov at least 15 days prior to the initial issuance of the Solicitation package.

Advertisement Minimum 30 days to prepare proposals (both phases).

Amendments issued to the RFP will also be posted on www.SAM.gov

OBTAINING THE ISSUE DOCUMENTS

Requirements to download Technical Data Package:

Need to be registered in System for Award Management (SAM) database. You must sign up and sign-in to your account to use many features of SAM.gov (saving searches, viewing solicitations, etc.)

Locate and Access the Solicitation notice in SAM database.

Go to Attachments/Links Section to download the solicitation and all technical documents.

You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.) from the federal government.

Requirements to Submit Proposals:

You must register your business entity (you as an individual or your organization) to be able to propose on contracts or apply for federal assistance (grants, loans, etc.) from the federal government.

All proposals will be submitted through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module on time. Therefore, offerors must register in advance for a user ID and Password to access this system.

Instructions for submission will be in Section 00 21 00 of the Solicitation Package

Both projects are Design-Build (D-B) Request for Proposals (RFP)s. However, USACE is looking to rollout a new strategy for these (Design/Build to Budget)

Project award will be made via a Two-Phase “Best Value Trade-off” basis as described in the evaluation criteria.

Proposals must be submitted on time.

The Louisville District is located within the Eastern time zone.

The Source Selection Evaluation Board (SSEB) will evaluate contractors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

Instructions for submitting a Request for Information (RFI) is included in the Solicitation

RFIs for this project will be received and answered through the ProjNet system, http://www.ProjNet.org/ProjNet Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

Each project will have a ProjNet Bidder’s Key, which is used to post your RFIs to the proper project.

The ProjNet Bidder’s Key will be included in the ProjNet Instructions section of the RFP.

Requests for Information and their responses will be available for public review through ProjNet.

PROPOSAL REQUIREMENTS

We will utilize the Electronic Receipt of Proposal process – Instructions will be in Section 00 21 00 of the solicitation package

Proposals uploaded to and submitted through PIEE Solicitation Module

Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

It is based on maximizing achievable scope within a target budget

A true Target Ceiling will be provided for each project Technical Capabilities and achievable scope will be weighted greater than price.

The goal is to allow Maximum flexibility in design/construction

The Government intends to only include the Basic Requirements in the RFP

DESIGN BUILD TO BUDGET (what is it)

Still a Two-Phase procurement like traditional Design/Build Phase 1 will be rather standard (Past Performance, etc) Phase 2 will be less Standard Target of 3 Contractors for Phase 2 Will involve more open/meaningful discussions with regards to scope/technical aspects Including the potential for in-person/virtual discussions about the submittal

Potential of Stipend(s) If a stipend will be used, it will be indicated in the RFP, the use of a stipend for these projects is still under consideration

DESIGN BUILD TO BUDGET (Cont.)

A ProjNet Bidder Inquiry has been set up for this Design-Build to budget process

The Solicitation Number is: LRL-DB2B

The Bidder Inquiry Key is: ITPRTH-6H9E23 (the first letter is an ‘i’)

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Projnet

Project overview

Jack Oakley Project Manager U.S. Army Corps of Engineers

John.R.Oakley@usace.army.mil

Primary Facilities Airfield Fire and Rescue Station- 9,766 SF Cybersecurity Measures Antiterrorism Measures Building Info Systems

Construct a standard one-company satellite fire station to serve the Sabre Airfield. The fire station will contain a kitchen and dining area, sleeping areas, storage area, training room, laundry, physical training room, latrines and apparatus room. The supporting facilities include electrical, heating and air conditioning (approximately 15 tons), basic landscaping and site development, information systems, security/scan system for AT/FP, and an area for firetruck basic maintenance and cleaning.

Sabre Fire Station

Advertise: Second Quarter FY 26

Phase 1 Proposal Due: Second Quarter FY26

Phase 2 Proposal Due: Second/Third Quarter FY 26

Award: Third/Fourth Quarter FY 26

Project Complete: Second Quarter FY 28 Schedule (Sabre Fire Station)

Staging/marshalling area Primary Facilities Ready Building- Airfield Arrival/Departure- 8,000 SF Site Lighting Staging/Marshalling Area

Construct a 8,000 SF Readiness Building with 400x300 SF Deployment Readiness Line to support Fort Campbell's Power Projection Platform. The total area will be paved with concrete, include fencing and lighting, and have Readiness Lines clearly identified. The paved area will be utilized to store vehicles and equipment that have been pre-inspected to meet Air Force certification that will be prepped and ready for aircraft loading on a moment's notice. Facilities will be designed to a minimum life of 40 years in accordance with DoD's Unified Facilities Criteria (UFC 1-200-02) including energy efficiencies, building envelope and integrated building systems performance.

Advertise: Third Quarter FY 26

Phase 1 Proposal Due: Third Quarter FY26

Phase 2 Proposal Due: Third/Fourth Quarter FY 26

Award: Fourth Quarter FY 26

Project Complete: Third Quarter FY 28 Schedule (staging/marshalling area)

Crystal Harbin Deputy for Small Business U.S. Army Corps of Engineers

SBO-LRL@usace.army.mil

A sources sought notice will be posted to SAM for each project

Responses should be tailored to the specific project Submit projects that are similar in size and scope, completed or substantially complete, and recent (as defined in the sources sought notice)

Responses from firms interested in being the prime construction contractor will factor into the Rule of Two to determine if the project will be set-aside

Subcontractors- Respond to the sources sought notice if your firm is interested in subcontracting opportunities If the solicitation is issued as an unrestricted procurement, responses from subcontractors will factor into the development of the percentage for the Small Business Participation Plan

Market research

The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements Both large and small business offerors must submit a participation plan The participation plan is based on total contract value The Small Business Participation Plan must meet the minimum Total Small Business Participation goal. The percentage will be included the solicitation.

Small Business primes self-performance counts as Small Business Participation

Large Business offerors must submit a Small Business Subcontracting Plan This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award The subcontracting plan is based on total subcontracted dollars Failure to comply in good faith is in material breach of the contract

Small Business Participation plan & Subcontracting PLAN

BUILDING YOUR TEAM

Network at Industry Day

Review Sign-In Sheet and Interested Vendors List (https://www.sam.gov/)

SBA Small Business Search (https://search.certifications.sba.gov/)

SBA’s SUBNet (https://subnet.sba.gov/client/dsp_Landing.cfm)

FPDS-NG ezSearch (https://www.fpds.gov/ezsearch/)

USASpending (https://www.usaspending.gov/)

APEX Accelerator (https://www.apexaccelerators.us/#/)

Obtain information Attend Site Visits, Pre-Proposal Conferences, & Industry Days Obtain copies of attendee roster for subcontracting opportunities

Attend Workshops and Conferences

Louisville District Open House: 04 February 2026

Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/ opportunities Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

Actively Respond to Competitive Requirements posted to SAM

Register SAM.gov to obtain and respond to solicitations

The Source Selection Evaluation Criteria is the basis for selection

These will be Design/Build to Budget projects to maximize achievable scope within a target budget

Fort Campbell Sabre Fire Station Project is scheduled for phase 1 proposals due:

Second Quarter FY 26

Fort Campbell Staging/Marshalling Area Project is scheduled for phase 1 proposals due:

Second Quarter FY 26

SUMMARY

What Questions do you have for us?

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