Sacramento CA Industry Day Presentation.pdf

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

Zack Bayne – Project Manager Jesse E. Scharlow – Contracting Officer

INDUSTRY DAY FORUM

BT COLLINS SACRAMENTO, CA

19 FEB 2025

• Introduction

• Please ensure that you have signed in

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• No recording

• This briefing and the attendee roster will be posted to SAM

• Please be advised that none of the information discussed today is contractually-binding

ADMINISTRATIVE ANNOUNCEMENTS

• Project Scope

• USACE Contracts – two separate projects, separate RFPs

• Procurement Process

• Small Business Opportunities

• Site visit after the formal agenda

AGENDA

PROJECT SCOPE

Area Maintenance Support Activity (AMSA)/Vehicle Maintenance Shop(VMS) ~ 13,000 sq ft renovation ~ 5,000 sq ft maintenance bay addition.

Military Equipment Parking (MEP) Lot removing, regrading, and re-installing ~ 20,000 cubic yards of Asphalt pavement

AMSA FLUID DISTRIBUTION

AMSA, SITE LAYOUT AND IMPROVEMENTS

PROJECT SCOPE

Army Reserve Center Bldg 662 ~ 23,000 sq ft renovation Remove and In-Fill overhead doors Install Equipment cages in Warehouse space Remodel TMDE Lab area

ARC, SITE LAYOUT

PROJECT SITES

Parking

Trailers

AMSA

/VMS

ARC

PROCUREMENT PROCESS OVERVIEW

ALEX HAMILTON

CONTRACT SPECIALIST

USACE-LOUISVILLE DISTRICT

(Army Reserve Center)

JESSE E. SCHARLOW

CONTRACTING OFFICER

USACE-LOUISVILLE DISTRICT

BONNY DYLEWSKI

CONTRACT SPECIALIST

USACE-LOUISVILLE DISTRICT

(AMSA/VMS + Addition)

• System for Award Management (SAM) at www.SAM.gov

Solicitation Number W912QR25RA014 (ARC) and W912QR25RA012 (AMSA).

Solicitations for USACE-Louisville begin with W912QR.

• View Interested Vendors List and register as an Interested Vendor.

• Register to receive notifications and updates / amendments.

• RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov.

HOW TO OBTAIN THE SOLICITATION

http://www.sam.gov/

• Pre-Solicitation Notice

• Will be posted on www.SAM.gov at least 15 days prior to the initial issuance of the Solicitation package.

• Advertisement

• Minimum 30 days to prepare proposals for Each Phase.

• Amendments issued to the RFP will also be posted on www.SAM.gov

OBTAINING THE ISSUE DOCUMENTS

• Requirements to Download Technical Data Package:

Locate and access the Solicitation notice in the SAM database.

- Go to the “Attachments/Links” section to download the solicitation and all technical documents.

Sign-Up and Sign-In to your SAM account to:

- “Follow” to receive email notifications (i.e., amendments)

- View Interested Vendors List

- Sign up as an Interested Vendor

• Requirements to Submit Proposals:

Register your business entity (you as an individual or your organization) to be able to propose on contracts as the Prime.

All proposals will be submitted through the PIEE Solicitation Module on time. Therefore, offerors must register in advance for a user ID and Password to access this system.

• These projects will be Design-Build (D-B) Request for Proposals (RFP).

• The solicitations are Total Small Business Set-Aside procurements.

• Project awards will be made via a Two-Phase “Best Value Trade-off” basis as described in the Evaluation Criteria.

• Proposals must be submitted on time.

The Louisville District is located within the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) will evaluate offerors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase I:

1) Volume I – Factor I: Past Performance Evaluation Project(s) submitted for both Prime Contractor and A/E Designer of Record (maximum 3 each) Relevancy - Recent projects, similar in size, scope, magnitude of effort & complexities Quality of performance on submitted projects Other sources of relevant past performance information (i.e., CPARS, FAPIIS, eSRS)

2) Volume I – Factor II: Technical Approach for Design-Build (i.e., Collaboration, Organization, Quality Control)

PROPOSAL REQUIREMENTS

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following elements Phase I:

3) Volume II – Pro Forma & Price Information Tab A: Standard Form 1442 (Price is not included in Phase I) Tab B: Joint Venture Agreements (if applicable) Tab C: Evidence of Ability to Obtain Bonding & Proof of Financial Ability Tab D: Pre-Award Information (i.e., Reps & Certs, offeror information, etc.)

• Offerors selected as among the most highly qualified will be invited to participate in Phase II.

• Phase II will be issued as an Amendment.

Submission Requirements and Source Selection Evaluation Criteria will be issued as a DRAFT during Phase I, subject to change w/the Phase II Amendment.

Information for an Optional Site Visit provided.

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase II (subject to change):

1) Volume I – Factor I: Design Narrative

2) Volume I – Factor II: Management Plan

3) Volume I – Factor III: Schedule Narrative

Technical Evaluation

Factors

• Technical Factors listed in relative order of importance for Phase I:

o Volume I – Factor I: Past Performance 1st

Prime Contractor Equal to A/E (DOR) A/E Designer of Record (DOR) Equal to Prime o Volume I – Factor II: Technical Approach for D/B 2nd

• The ratings from Phase I will not be considered in Phase II for the final selection.

• Technical Factors listed in relative order of importance for Phase II:

o Volume I – Factor I: Design Narrative Equal to Factors II & III o Volume I – Factor II: Management Plan Equal to Factors I & III o Volume I – Factor III: Schedule Narrative Equal to Factors I & II

• All Technical Evaluation Factors, other than Price, when combined are considered approximately equal to Price.

• Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

– RFIs for these projects will be received and answered through the ProjNet system: www.ProjNet.org o Any RFIs submitted/emailed directly to the Project Team will NOT receive a response, and offerors will be directed to the ProjNet system.

– A ProjNet Bidder’s Key included in the solicitation’s Project Instructions section of the RFP, which is used to post your RFIs/questions.

– RFIs and their responses will be available for public review through ProjNet.

• Optional Site Visit held to familiarize Offerors with the jobsite and conditions, not for the purposes of answering questions.

http://www.projnet.org/

• We will utilize the Electronic Receipt of Proposal process – Instructions will be in Section 00 21 00 of the solicitation package

• Proposals are uploaded to and submitted through PIEE Solicitation Module

• Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

PROCUREMENT SCHEDULE

DATES ARE APPROXIMATE AND SUBJECT TO CHANGE

ISSUE SOLICIATIONS (PHASE I) MARCH 2025

PHASE I – SOLICITATIONS CLOSE APRIL 2025

PHASE I – EVALUATION BOARDS APRIL/MAY 2025

PHASE II – AMENDMENTS ISSUED JUNE/JULY 2025

PHASE II – SOLICITATIONS CLOSE AUGUST 2025

PHASE II – EVALUATION BOARDS SEPTEMBER 2025

AWARDS SEPTEMBER 2025

File Name

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett Small Business Professional

Louisville District mailto:SBO-LRL@usace.army.mil

NETWORKING

• Networking is an important part of preparing for the upcoming project. The

Project Delivery Team develop the participant list and post to SAM. Please post the below information in the chat:

• Company Name

• POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• The sign-in sheet and presentation slides will be posted to the www.SAM.gov notice following the close of this industry day. Please be sure to use this information to network with other firms and build your team.

• Interested Vendors List in SAM

SUBCONTRACTING OPPORTUNITIES

• Although this is a small business set-aside and a subcontracting plan is not required, subcontracting opportunities still exist. Be sure to network with potential prime contractors using the attendee roster and Interested Vendor list in SAM.gov.

• Local APEX Accelerator is a great resource for prime and subcontractors

• Email: apex@cacapital.org

• Website: https://cacapital.org/apex mailto:apex@cacapital.org https://cacapital.org/apex

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days

• Obtain copies of attendee roster for subcontracting opportunities

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Louisville District Networking Event: TBD Summer 2025

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/ https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM http://www.fbo.gov/

Thank you for your time and interest!

Q&A