Industry Day Presentation - Design-Build MRAR North Cavazos ECS-64.pdf

INDUSTRY DAY FORUM

FT. CAVAZOS BLDG 56767 (ECS)

ARMY RESERVES: EQUIPMENT CONCENTRATION SITE

DATE: 11 FEB 2025

TIME: 0900 CT / 1000 ET

LOCATION:

2401 Park Avenue Gatesville, TX 76528

Tony Spicer - Project Manager George Steagall - Project Engineer Bonny Dylewski - Contracting Specialist Courtney Luckett - Small Business Professional

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

• Introduction

• Please ensure that you have signed in

• Send in chat

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a Subcontractor, state the Type of Work you are interested in

(Electrical, Mechanical, etc.)

• No recording

• This briefing and the attendee roster will be posted to SAM

• Please be advised that none of the information discussed today is contractually-binding

ADMINISTRATIVE ANNOUNCEMENTS

• Design-Build Overview

• Procurement Process

• Small Business Opportunities

• Questions

AGENDA

Project: Repair of Building 56767, Equipment Concentration Site 64 (FY 25)

Location: Ft. Cavazos, TX.

Includes: Warehouse 58,289 SF Admin area 11,362 SF Maintenance bay 14,050SF

PROJECT SCOPE

This project will repair and construct an addition to an existing ~26,000 square feet of maintenance part of the Equipment Concentration Site 64 (ECS-64), Maintenance Building 56767, that is in a failing condition, constructed in 23 July 2001, and not undergone any major infrastructure or system repairs, only limited maintenance and repair work has occurred.

Building 56767 provides mission essential functional areas in support of a wide array of units ranging from Engineer to Theater level units. ECS-64 is the primary support ECS for COMPO-3 mobilizations due to the 1st Army Mission of deploying COMPO-3 units from this location.

PROJECT SITE

MAINTENANCE BAY

ADMIN OFFICES

BUILDING 56767 (ECS) NORTH CAVAZOS, TX

KEY PLAN

1 Admin Space 2 Maintenance Shop 3 Warehouse

PROCUREMENT PROCESS OVERVIEW

BONNY DYLEWSKI

CONTRACT SPECIALIST

USACE-LOUIVILLE DISTRICT

ADAM M. WANTLAND

CONTRACTING OFFICER

USACE-LOUIVILLE DISTRICT

• System for Award Management (SAM) at www.SAM.gov

Solicitation Number W912QR25RA013 Solicitations for USACE-Louisville begin with W912QR Search using Keyword Search Feature (Select “Any Words” or “All Words”): North Cavazos

• View Interested Vendors List and register as an Interested Vendor.

• Register to receive notifications and updates / amendments.

• RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov

HOW TO OBTAIN THE SOLICITATION

http://www.sam.gov/

• Pre-Solicitation Notice

– Minimum 15 days prior to Solicitation

• Advertisement

– Minimum 30 days to prepare Proposals for Each Phase

• Amendments issued to the RFP will also be posted on www.SAM.gov

OBTAINING THE ISSUE DOCUMENTS

• Requirements to Download Technical Data Package:

Locate and access the Solicitation notice in the SAM database.

- Go to the “Attachments/Links” section to download the solicitation and all technical documents.

Sign-Up and Sign-In to your SAM account to:

- “Follow” to receive email notifications (i.e., amendments)

- View Interested Vendors List

- Sign up as an Interested Vendor

• Requirements to Submit Proposals:

Register your business entity (you as an individual or your organization) to be able to propose on contracts as the Prime.

All proposals will be submitted through the PIEE Solicitation Module on time. Therefore, offerors must register in advance for a user ID and Password to access this system.

• This project will be a Design-Build (D-B) Request for Proposal (RFP)

• The solicitation is a Total Small Business Set-Aside procurement

• Project award will be made via a Two-Phase “Best Value Trade-off” basis as described in the Evaluation Criteria.

• Proposals must be submitted on time.

The Louisville District is located within the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) will evaluate offerors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase I:

1) Volume I – Factor I: Past Performance Evaluation Project(s) submitted for both Prime Contractor and A/E Designer of Record (maximum 3 each) Relevancy - Recent projects, similar in size, scope, magnitude of effort & complexities Quality of performance on submitted projects Other sources of relevant past performance information (i.e., CPARS, FAPIIS, eSRS)

2) Volume I – Factor II: Technical Approach for Design-Build (i.e., Collaboration, Organization, Quality Control)

PROPOSAL REQUIREMENTS

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following elements Phase I:

3) Volume II – Pro Forma & Price Information Tab A: Standard Form 1442 (Price is not included in Phase I) Tab B: Joint Venture Agreements (if applicable) Tab C: Evidence of Ability to Obtain Bonding & Proof of Financial Ability Tab D: Pre-Award Information (i.e., Reps & Certs, offeror information, etc.)

• Offerors selected as among the most highly qualified will be invited to participate in Phase II.

• Phase II will be issued as an Amendment.

Submission Requirements and Source Selection Evaluation Criteria will be issued as a DRAFT during Phase I, subject to change w/the Phase II Amendment.

Information for an Optional Site Visit provided.

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase II (subject to change):

1) Volume I – Factor I: Design Narrative

2) Volume I – Factor II: Management Plan

3) Volume I – Factor III: Schedule Narrative

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following element(s) for Phase II:

4) Volume II – Pro Forma & Price Information Tab A: Standard Form 1442 & Price

• Technical Factors listed in relative order of importance for Phase I:

o Volume I – Factor I: Past Performance 1st

Prime Contractor Equal to A/E (DOR) A/E Designer of Record (DOR) Equal to Prime o Volume I – Factor II: Technical Approach for D/B 2nd

• The ratings from Phase I will not be considered in Phase II for the final selection.

• Technical Factors listed in relative order of importance for Phase II:

o Volume I – Factor I: Design Narrative Equal to Factors II & III o Volume I – Factor II: Management Plan Equal to Factors I & III o Volume I – Factor III: Schedule Narrative Equal to Factors I & II

• All Technical Evaluation Factors, other than Price, when combined are considered approximately equal to Price.

• Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

– RFIs for these projects will be received and answered through the ProjNet system: www.ProjNet.org o Any RFIs submitted/emailed directly to the Project Team will NOT receive a response, and offerors will be directed to the ProjNet system.

– A ProjNet Bidder’s Key included in the solicitation’s Project Instructions section of the RFP, which is used to post your RFIs/questions.

– RFIs and their responses will be available for public review through ProjNet.

• Optional Site Visit held to familiarize Offerors with the jobsite and conditions, not for the purposes of answering questions.

http://www.projnet.org/

• We will utilize the Electronic Receipt of Proposal process – Instructions will be in Section 00 21 00 of the solicitation package

• Proposals are uploaded to and submitted through PIEE Solicitation Module Recommend performing a test run well in advance

• Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

PROCUREMENT SCHEDULE

DATES ARE APPROXIMATE AND SUBJECT TO CHANGE

ISSUE SOLICIATION (PHASE I) FEBRUARY/MARCH 2025

PHASE I – SOLICITATION CLOSES MARCH/APRIL 2025

PHASE I – EVALUATION BOARD APRIL 2025

PHASE II – AMENDMENT ISSUED JULY 2025

PHASE II – SOLICITATION CLOSES AUGUST 2025

PHASE II – EVALUATION BOARD SEPTEMBER 2025

AWARD SEPTEMBER 2025

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett Small Business Professional

Louisville District mailto:SBO-LRL@usace.army.mil

NETWORKING

• Networking is an important part of preparing for the upcoming project. The

Project Delivery Team develop the participant list and post to SAM. Please post the below information in the chat:

• Company Name

• POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• The sign-in sheet and presentation slides will be posted to the www.SAM.gov notice following the close of this industry day. Please be sure to use this information to network with other firms and build your team.

• Interested Vendors List in SAM

SUBCONTRACTING OPPORTUNITIES

• Although this is a small business set-aside and a subcontracting plan is not required, subcontracting opportunities still exist. Be sure to network with potential prime contractors using the attendee roster and Interested Vendor list in SAM.gov.

• Local APEX Accelerator is a great resource for prime and subcontractors

• Email: UTSA.APEXAccelerator@utsa.edu

• Website: https://apexaccelerator.iedtexas.org mailto:UTSA.APEXAccelerator@utsa.edu https://apexaccelerator.iedtexas.org/

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days

• Obtain copies of attendee roster for subcontracting opportunities

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Louisville District Networking Event: TBD Summer 2025

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/ https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM http://www.fbo.gov/

Thank you for your time and interest!

Q&A