Slides_Delaware ARC Industry Day_13 Feb 2025.pdf

INDUSTRY DAY FORUM

DELAWARE, OH ARC

ARMY RESERVES: ARMY RESERVE CENTER

DATE: 13 FEB 2025

TIME: 0900 CT / 1000 EST

LOCATION:

450 Pennsylvania Ave Delaware, OH 43015

Tony Spicer- Project Manager Glady Simpson- Project Engineer John Hearn – Columbus Project Office (CPO) COR

Rachael McClellan- Contracting Specialist Crystal Harbin – Deputy for Small Business

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

• Introduction

• Please ensure that you have signed in

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a Subcontractor, state the Type of Work you are interested in (Electrical, Mechanical, etc.)

• No recording (please turn off or put away all mobile devices)

• This briefing and the attendee roster will be posted to SAM.gov

• Please be advised that none of the information discussed today is contractually-binding

ADMINISTRATIVE ANNOUNCEMENTS

• Design Overview

• Procurement Process

• Small Business Opportunities

• Questions

AGENDA

Project: Repair Building DL002,USAR Center

Location: Delaware, OH

Includes:

Army Reserve Center Building 13,255 SF Maintenance Area 5529 SF

Repair a failing, 100-member Army Reserve Center (ARC) at the Delaware Memorial ARC, Delaware, OH. This project will repair failing facility components, extend the economic life of the facility by 25 years and provide a modern training building that enables readiness for the Army Reserve unit stationed there. This building was constructed in 1964.

PROJECT SCOPE

PROJECT SITE

ARMY RESERVE CENTER

UNIT STORAGE / KITCHEN

VEHICLE MAINTENANCE SHOP

DELAWARE, OH - FLOOR PLANS

PROCUREMENT PROCESS OVERVIEW

Rachael McClellan

CONTRACT SPECIALIST

USACE-LOUIVILLE DISTRICT

Jesse Scharlow

CONTRACTING OFFICER

USACE-LOUIVILLE DISTRICT

• Request for Proposal (RFP) issued for offers for this Design-Build (D-B) project

• Total Small Business Set-Aside procurement

• LRL will conduct a Two–Phase Source Selection Evaluation Board (SSEB) to evaluate offerors’ proposals based on specific factors as defined in the RFP Package

• “Best Value Trade-off” process used that allows us to award to the offeror whose proposal offers the best value to the government

• Proposals must be submitted on time.

The Louisville District is located within the Eastern time zone.

THE PROCUREMENT PROCESS

• System for Award Management (SAM) at www.SAM.gov

Solicitation Number W912QR25RA008 – FOLLOW!

Solicitations for USACE-Louisville begin with W912QR Search using Keyword Search Feature (Select “Any Words” or “All

Words”): Delaware ARC

• Register as an Interested Vendor and view the Interested Vendors List if you are looking to partner with another company of firm to compete for this project

• Register to receive notifications and updates / amendments*

• RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov

HOW TO OBTAIN THE SOLICITATION

• Pre-Solicitation Notice

– Minimum 15 days prior to Solicitation

• Advertisement

– Minimum 30 days to prepare Proposals for Each Phase

• Amendments issued to the RFP will also be posted on www.SAM.gov

DOCUMENTS / NOTICES POSTED to SAM.gov

• Requirements to Download Technical Data Package:

Register for a SAM account and Sign-In to:

- “Follow” to receive email notifications (i.e., amendments)

- View interested vendors list

- Sign up as an Interested Vendor

Locate and access the Solicitation notice in the SAM database.

- Go to the “Attachments/Links” section to download the solicitation and all technical documents.

OBTAINING SOLICITATION DOCUMENTS

• Requirements to Submit Proposals:

All proposals will be submitted through the PIEE Solicitation Module. Please note proposals must be submitted on time.

Offerors must register in advance for a user ID and Password to access this system.

Register your business entity (you as an individual or your organization) to be able to propose on contracts as the Prime.

SUBMITTING YOUR PROPOSAL

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase I:

1) Volume I – Factor I: Past Performance Evaluation Project(s) submitted for both Prime Contractor and A/E Designer of Record

(maximum 3 each) Relevancy - Recent projects, similar in size, scope, magnitude of effort & complexities Quality of performance on submitted projects Other sources of relevant past performance information (i.e., CPARS, FAPIIS)

2) Volume I – Factor II: Technical Approach for Design-Build (i.e., Collaboration, Quality Control)

PROPOSAL REQUIREMENTS – Phase I

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following elements Phase I:

3) Volume II – Pro Forma (& Price) Information Tab A: Standard Form 1442 (Price is not included in Phase I) Tab B: Joint Venture Agreements (if applicable) Tab C: Evidence of Ability to Obtain Bonding & Proof of Financial Ability Tab D: Pre-Award Information

(i.e., Reps & Certs, offeror information, etc.)

PROPOSAL REQUIREMENTS – Phase I

• A target of five Offerors selected as among the most highly qualified will be invited to participate in Phase II.

• Phase II Solicitation will be issued as an Amendment.

Information for an Optional Site Visit provided.

Submission Requirements and Source Selection Evaluation Criteria will be issued as a DRAFT during Phase I, subject to change w/the Phase II Amendment.

EVALUATION PROCESS

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase II (subject to change):

1) Volume I – Factor I: Design Narrative

2) Volume I – Factor II: Management Plan

3) Volume I – Factor III: Schedule Narrative

*Note: Please adhere to page limits provided in the solicitation. Board members are prohibited from considering / evaluating anything provided beyond the page limit.

PROPOSAL REQUIREMENTS – Phase II

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following element(s) for Phase II:

4) Volume II – Pro Forma & Price Information Tab A: Standard Form 1442 & Price Breakout Schedule

PROPOSAL REQUIREMENTS – Phase II

• Technical Factors listed in relative order of importance for Phase I:

o Volume I – Factor I: Past Performance 1st

Prime Contractor Equal to A/E (DOR) A/E Designer of Record (DOR) Equal to Prime o Volume I – Factor II: Technical Approach for D/B 2nd

• The ratings from Phase I will not be considered in Phase II for the final selection.

PROPOSAL REQUIREMENTS

• Technical Factors listed in relative order of importance for Phase II:

o Volume I – Factor I: Design Narrative Equal to Factors II & III o Volume I – Factor II: Management Plan Equal to Factors I & III o Volume I – Factor III: Schedule Narrative Equal to Factors I & II

• All Technical Evaluation Factors, other than Price, when combined are considered approximately equal to Price.

• Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

– RFIs for these projects will be received and answered through the ProjNet system: www.ProjNet.org o Any RFIs submitted/emailed directly to the Project Team will NOT receive a response, and offerors will be directed to the ProjNet system.

– A ProjNet Bidder’s Key included in the solicitation’s Project Instructions section of the RFP, which is used to post your RFIs/questions.

– RFIs and their responses will be available for public review through ProjNet.

• Optional Site Visit held to familiarize Offerors with the jobsite and conditions, not for the purposes of answering questions.

• We will utilize the Electronic Receipt of Proposal process – Instructions will be in Section 00 21 00 of the solicitation package

• Proposals are uploaded to and submitted through PIEE Solicitation Module Recommend performing a test run well in advance

• Don’t wait until the last minute to upload your proposal. Late is Late - No exceptions!

PROPOSAL SUBMISSION

PROCUREMENT SCHEDULE

DATES ARE APPROXIMATE AND SUBJECT TO CHANGE

ISSUE SOLICIATION (PHASE I) APRIL 2025

PHASE I – SOLICITATION CLOSES MAY 2025

PHASE I – EVALUATION BOARD MAY / JUNE 2025

PHASE II – AMENDMENT ISSUED JULY 2025

PHASE II – SOLICITATION CLOSES AUGUST 2025

PHASE II – EVALUATION BOARD SEPTEMBER 2025

AWARD SEPTEMBER 2025

File Name

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett Small Business Professional

Louisville District

NETWORKING

• Networking is an important part of preparing for the upcoming project. The

Project Delivery Team develop the participant list and post to SAM. Please post the below information in the chat:

• Company Name

• POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• The sign-in sheet and presentation slides will be posted to the www.SAM.gov notice following the close of this industry day. Please be sure to use this information to network with other firms and build your team.

• Interested Vendors List in SAM

SUBCONTRACTING OPPORTUNITIES

• Although this is a small business set-aside and a subcontracting plan is not required, subcontracting opportunities still exist. Be sure to network with potential prime contractors using the attendee roster and Interested Vendor list in SAM.gov.

• Local APEX Accelerator is a great resource for prime and subcontractors

• Email: ohioapex@development.ohio.gov

• Website:https://find.govcontracts.ohio.gov/

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days

• Obtain copies of attendee roster for subcontracting opportunities

• Register as an Interested Vendor on SAM

• Attend Workshops, Conferences, Trade Fairs

• Louisville District Networking Event: TBD Summer 2025

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.3B in FY25 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM

Thank you for your time and interest!

Q&A