W912QR24R0029_.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR24R0029

b. TELEPHONE NUMBER

502.315.6933

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 19 March 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

05 March 2024

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANDREW J FLEMING

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 502.315.7494 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF29

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for a contractor to provide Mowing, Maintenance, Cleaning, and Herbicide Application Services for Cave Run Lake, Kentucky in accordance with the Performance Work Statement and Maps. The contractor’s services and responsibility shall include all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, required to perform all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state, and local laws and regulations.

LOCATION:

Cave Run Lake 150 Kentucky Hwy 826 Morehead, KY 40351

In accordance with FAR 52.237-1, Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

This RFQ is 100% set-aside for Small Businesses under NAICS 561730; Size Standard: $9,500,000.00.

One (1) firm fixed price Indefinite Delivery/Indefinite Quantity (IDIQ) contract will be made from this solicitation. There is a minimum guarantee of $1,720.00.

Task orders will be issued against the IDIQ contract with the specific tasks and quantities of the services to be provided.

The Base Year will be from date of award through 31 December 2024. This solicitation contains an option clause to allow the Government to extend the awarded contract for up to two additional one-year periods. The one-year option periods are as follows:

Option Year 1: 01 January 2025 through 31 December 2025

Option Year 2: 01 January 2026 through 31 December 2026

Quotes are due no later than 19 March 2024 at 10:00 AM ET. Please submit quotes to Andrew Fleming at andrew.j.fleming@usace.army.mil. Fax Submittals will not be accepted.

For contractual questions, please contact Andrew Fleming or by e-mail at Andrew.J.Fleming@usace.army.mil.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submitting a quote. Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. All contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov.

Page Numbering may not be sequential.

PROJNET INSTRUCTIONS - BIDDERS QUESTIONS AND COMMENTS

Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet.

As noted below, Bidders shall not submit their proposals via ProjNet.

Bidders shall submit their proposals in accordance with the provisions stated in the solicitation.

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.

The Solicitation Number is: W912QR-24R0029 The Bidder Inquiry Key is: 9UY3PP-UTY4TG The last day for questions shall be 5 calendar days prior to due date.

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency: This should be marked as USACE.

3. Key: Enter the Bidder Inquiry Key listed above.

4. E mail: Enter the email address you would like to use for communication.

5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency: This should be marked as USACE.

4. K ey: Enter the Bidder Inquiry Key listed above.

5. E mail: Enter the email address you used to register previously in ProjNet.

6. Select Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

From this page you may view all bidder inquiries or add an inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

Bidders are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

EVALUATION CRITERIA

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION CRITERIA

1. Overview

1.1 This is a best value solicitation intended to select one Contractor from Solicitation W912QR24R0029 under NAICS code 561730. The intent is to award a new firm fixed price Indefinite Delivery/ Indefinite quantity (IDIQ) contract. The Government will evaluate each proposal in accordance with the criteria described herein, and award a Contract to the responsible offeror, whose quote is determined to conform to all the terms and conditions of the solicitation and whose proposal is determined to represent the overall best value to the Government, all factors considered.

1.2 The basis of award is Best Value. The Contracting Officer will award a single IDIQ Contract to the responsible offeror whom the Contracting Officer determines conforms to the solicitation, is fair and reasonable and offers the best overall value to the Government, all factors considered. The Government reserves the right to accept other than the lowest priced offer or to reject all offers.

2. Submittal of Offers and Related Evaluation Factors

2.1 Offerors submitting a quote for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and money will have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror’s technical and past performance capabilities necessary for successful completion of the subject PWS.

2.2 Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled. The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

2.3 Offerors are required to submit a quote and information that allows the Government to determine the best value. All factors are being considered equal in importance.

2.4 Evaluation Factors and Related Information required to be submitted is as follows:

a. Price:

1) Contractor’s price by filling out the Price Breakout Schedule.

2) The price will be evaluated on base proposal/quote plus all options. The price will be reviewed by the SSEB and Contracting Officer/SSA for fairness and reasonableness using price analysis. Price will also be checked for unbalancing of line items. Offerors are cautioned to distribute costs appropriately.

b. Technical:

1) Provide a list of equipment that will be utilized to perform the Mowing / Landscaping aspect of this solicitation. This can be submitted in any format.

2) A list of cleaning products, materials, and equipment intended to be used to perform the Cleaning / Janitorial aspect of this solicitation. This can be submitted in any format.

3) A list of products, materials, and equipment intended to be used to perform the herbicide application service aspect of this solicitation. This can be submitted in any format.

c. Past Performance:

1) Applicable experience and past performance showing 3 to 5 past similar projects within the last 10 years along with a Point of Contact (POC) for each past project shall also be included. Applicable work experience will be reviewed to determine that the offeror has successfully performed similar work to demonstrate that they are capable of satisfactorily accomplishing the services required for this contract. See below forms to be filled out.

d. A Quality Control (QC) Plan.

1) Contractor’s QC Plan shall follow the guidelines from the SOW in section C-1.18 titled “Quality

Control”. See sample QC plan below.

3. Proposal Evaluation Process.

3.1 Award will be made to the responsive and responsible Offeror, whose quote conforms to the solicitation requirements and is determined by the Contracting Officer as Best Value to the Government.

3.2 It is contemplated that discussions may be conducted will all offerors determined to be within the competitive range. However, the Government may award a contract based on initial offers received, without discussions of such offers.

3.3 The Government reserves the right to accept other than the lowest price offered and reject any and all quotes.

3.4 A Government survey team may verify any information provided in the quote to better evaluate the Offeror’s ability to perform.

3.5 Selection of a Contractor will be made by an integrated assessment of the quotes submitted. The integrated assessment will involve an evaluation by the Government of the overall merits of each Offeror’s quote, recognizing that the subjective judgement on the part of the Government evaluators in implicit in the entire process. An award will be made as a whole to the Offeror whom the Government determines can accomplish the necessary work to satisfy the objectives and requirements set forth in the contract specifications.

4. Ratings

4.1 The following ratings will be used when evaluating the Quotes.

The following Chart will be used to evaluate the technical aspect:

Adjectival Rating Description

Outstanding Proposal/Quote indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal/Quote indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal/Quote meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal/Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal/Quote does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

The following Chart will be used to evaluate the past performance relevancy:

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The following chart will be used to evaluate the past performance confidence:

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Offeror Statement Of Contract/Work Experience

Note: Exhibit E forms must be completed and submitted as part of the Offeror’s Quote.

OFFEROR’S STATEMENT OF CONTRACT/WORK EXPERIENCE AND PERFORMANCE

SOLICITATION No: _____________________________________ for Cave Run Lake

Offeror’s Name:

Phone Number:

Address:

1. In the spaces provided below, please list up to five references for which you have performed work that is similar to the specified services contained in this solicitation.

Name of Company Name of Person to Contact Current Phone No.

(1) ( )

(2) ( )

(3) ( )

(4) ( )

(5) ( )

2. Use the “Offeror’s Statement of Contract/Work Experience” forms on the following pages to provide details about your business/work experience.

*** Below is an example of the information requested ***

TYPE of WORK: Mowing, Maintenance & Office Cleaning Services

CONTRACT NO. (IF GOVT.): DACW27-M-01-0000

DOLLAR VALUE: $34,500.00

AGENCY/FIRM FOR WHICH WORK WAS PERFORMED: U.S. Army Corps of Engineers CONTRACT ADMINISTRATOR AT THE SITE: Jane Doe, Park Manager

CONTRACT ADMINISTRATOR’S PHONE NUMBER: 502/477-8882

JOB SITE: Cave Run Lake, Cave Run, KY MO./YR. WORK BEGAN: April 2002 MO./YR. ENDED: December 2004 BRIEF DESCRIPTION OF CONTRACT DUTIES: Mowed recreation areas (22 acres) using riding and push mowers and weedeaters. Mowed downstream slope of dam using tractor and bush hog. Picked up garbage in 5 recreation areas; cleaned tables, grills, and firerings. Cleaned office and restrooms. All work was completed in accordance with contract specifications; no payments were withheld. Used a 5-person crew to accomplish this work. Managed contract and supervised workers during entire contract term.

EXAMPLE

OFFEROR’S STATEMENT OF CONTRACT/WORK EXPERIENCE

2. Please List Your Business/Work Experience:

Business/Work Experience No.:

YOUR or COMPANY’S NAME:

NAME USED DURING CONTRACT (if different):

TYPE of WORK:

CONTRACT NO. (IF GOVT.):

DOLLAR VALUE: $

AGENCY/FIRM FOR WHICH WORK WAS PERFORMED:

CONTRACT ADMINISTRATOR AT THE SITE:

CONTRACT ADMINISTRATOR’S PHONE NUMBER:

JOB SITE:

MO./YR. WORK BEGAN: MO./YR. ENDED:

BRIEF DESCRIPTION OF CONTRACT DUTIES:

Attach Additional Sheets if Necessary – Form May Be Copied to List Additional Experiences

TYPE of WORK:

TYPE of CONTRACT WORK:

KEY PERSONNEL QUALIFICATIONS

3. Please Provide Details about the Qualifications of Key Personnel:

Key Personnel No.:

KEY PERSONNEL (PERSON’S NAME):

POSITION TITLE:

NUMBER OF YEARS EMPLOYED:

EDUCATION LEVEL AND DEGREE (if any):

APPLICABLE LICENSES, PERMITS, CERTIFICATIONS:

Description of Key Personnel Experience, Knowledge, Skills and Abilities:

Attach Additional Sheets if Necessary – Form May Be Copied to List Additional Key Personnel

KEY PERSONNEL QUALIFICATIONS

3. Please Provide Details about the Qualifications of Key Personnel:

Key Personnel No.:

KEY PERSONNEL (PERSON’S NAME):

POSITION TITLE:

NUMBER OF YEARS EMPLOYED:

EDUCATION LEVEL AND DEGREE (if any):

APPLICABLE LICENSES, PERMITS, CERTIFICATIONS:

Description of Key Personnel Experience, Knowledge, Skills and Abilities:

Attach Additional Sheets if Necessary – Form May Be Copied to List Additional Key Personnel

Quality Control Plan

Sample Quality Control Plan

Prior to beginning work, each employee will be trained to perform the task he or she has been hired to perform. This training will consist of a review and thorough explanation of the contract specifications and requirements, followed by ‘on-the-job’ training to ensure that the contract requirements are understood. All members of a crew will be cross-trained, so that they understand all aspects of a particular type of work. Following training, each employee will be provided with a checklist of work that they are required to perform, which will serve to ensure that all aspects of a particular job are completed on time. The employee will mark each item as it is completed (with completion time), and will sign and date each sheet to ensure accountability for completed work.

Prior to start of the contract, the Contractor will designate a Quality Control Inspector (QCI) in writing.

The designated QCI will perform inspections of completed work as soon as possible to ensure that the work meets contract specifications. The inspection schedule will depend on the type of work being completed; items of a routine nature will be inspected based on a random or planned sampling schedule.

100% of unusual items, items which are more important, or highly visible items will be inspected.

Allowable reject levels for all items of work will be zero.

Upon discovery of any deficiency, corrective action will be initiated immediately. The QCI will immediately either correct the deficiency personally, direct another employee to correct the deficiency, or direct the employee who marked the item as ‘complete’ to correct the deficiency. The QCI will meet with the employee who was responsible for initial completion of the work and review contract specifications for the work which was inadequately performed. The QCI will determine what actions caused the inadequate work and take immediate steps to ensure that the work is correctly performed the next time it is scheduled.

A Quality Control Inspection Report will be completed by the QCI for each day’s work. This report will document what work was completed, what facilities were inspected, the time the inspections were performed, and the results of these inspections. This report will also document any deficiencies noted during inspections and corrective actions taken on deficiencies. This report will be provided to the Corps of Engineers the same day the work is scheduled, or the next morning prior to 9:00 a.m. by e-mail, fax, or in person.

If a Contract Discrepancy Report (CDR) is issued by the government, the Contractor will review the CDR with the QCI within one day of receipt of the CDR, and will meet with the Corps of Engineers representative as soon as possible. Prior to meeting with the Corps representative, the Contractor will meet with the QCI and the individual/crew responsible for completing the work to determine the cause of the contract discrepancy and what actions will be required to prevent any reoccurrence. The Contractor will document these actions on the CDR for submittal to the government.

The contractor will modify these procedures as required to ensure that contract specifications are met.

PRICE BREAKOUT SCHEDULE

PRICE BREAKOUT SCHEDULE- CAVE RUN LAKE

CY24 FOR M&M Contract-Base

DESCRIPTION PUCHASE ORDER

LINE ITEM OF SERVICES EST. PRICE FY Total

NUMBERS QTY UNIT EACH AMOUNT

a. b. c. d. e. f.

Project Office Area, Site No. 1

0001 Mowing Area "A", Site No. 001 18 EA -$

0002 Mowing Area "B", Site No. 001 6 EA -$

0003 Maintenance, Site No. 001 86 EA -$

0004 Office Cleaning, Level 1 34 EA -$

0005 Office Cleaning, Level 2 17 EA -$

0006 Office Cleaning, Level 3 2 EA -$

0007 Herbicide Spraying, Site No. 001 2 EA -$

High Bank Picnic Area, Site No. 2

0008 Mowing Area "A", Site No. 002 0 EA -$

0009 Mowing Area "B", Site No. 002 0 EA -$

0010 Maintenance, Site No. 002 0 EA -$

0011 Restroom Cleaning, Site No. 002 0 EA -$

0012 Herbicide Spraying, Site No. 002 0 EA -$

Dam, Spillway & Stoney Cove, Site No. 3

0013 Mowing, Area "A", Site No. 003 18 EA -$

0014 Mowing, Area "B", Site No. 003 6 EA -$

0015 Mowing, Area "C", Site No. 003 1 EA -$

0016 Maintenance, Site No. 003 86 EA -$

0017 Portable Restroom Cleaning, Site No. 003 150 EA -$

0018 Herbicide Spraying, Site No. 003 2 EA -$

Tailwater Recreation Area, Site No. 4

0019 Mowing, Area "A", Site No. 004 18 EA -$

0020 Mowing, Area "B", Site No. 004 6 EA -$

0021 Tailwater Area Maintenance, Site No. 004 86 EA -$

0022 Picnic Shelter Maintenance, Site No. 004 108 EA -$

0023 Restroom Cleaning, Site No. 004 194 EA -$

0024 Herbicide Spraying, Site No. 004 2 EA -$

CY25 Total $

Total of Option $

Years

Base+Options $

Total

CY25 FOR M&M Contract-Base

DESCRIPTION PUCHASE ORDER

LINE ITEM OF SERVICES EST. PRICE FY Total

NUMBERS QTY UNIT EACH AMOUNT

a. b. c. d. e. f.

Project Office Area, Site No. 1

0025 Mowing Area "A", Site No. 001 18 EA -$

0026 Mowing Area "B", Site No. 001 6 EA -$

0027 Maintenance, Site No. 001 86 EA -$

0028 Office Cleaning, Level 1 34 EA -$

0029 Office Cleaning, Level 2 17 EA -$

0030 Office Cleaning, Level 3 2 EA -$

0031 Herbicide Spraying, Site No. 001 2 EA -$

High Bank Picnic Area, Site No. 2

0032 Mowing Area "A", Site No. 002 18 EA -$

0033 Mowing Area "B", Site No. 002 6 EA -$

0034 Maintenance, Site No. 002 86 EA -$

0035 Restroom Cleaning, Site No. 002 92 EA -$

0036 Herbicide Spraying, Site No. 002 2 EA -$

Dam, Spillway & Stoney Cove, Site No. 3

0037 Mowing, Area "A", Site No. 003 18 EA -$

0038 Mowing, Area "B", Site No. 003 6 EA -$

0039 Mowing, Area "C", Site No. 003 1 EA -$

0040 Maintenance, Site No. 003 86 EA -$

0041 Portable Restroom Cleaning, Site No. 003 150 EA -$

0042 Herbicide Spraying, Site No. 003 2 EA -$

Tailwater Recreation Area, Site No. 4

0043 Mowing, Area "A", Site No. 004 18 EA -$

0044 Mowing, Area "B", Site No. 004 6 EA -$

0045 Tailwater Area Maintenance, Site No. 004 86 EA -$

0046 Picnic Shelter Maintenance, Site No. 004 108 EA -$

0047 Restroom Cleaning, Site No. 004 194 EA -$

0048 Herbicide Spraying, Site No. 004 2 EA -$

CY25 Total $

Total of Option $

Years

CY26 FOR M&M Contract-Base

DESCRIPTION PUCHASE ORDER

LINE ITEM OF SERVICES EST. PRICE FY Total

NUMBERS QTY UNIT EACH AMOUNT

a. b. c. d. e. f.

Project Office Area, Site No. 1

0049 Mowing Area "A", Site No. 001 18 EA -$

0050 Mowing Area "B", Site No. 001 6 EA -$

0051 Maintenance, Site No. 001 86 EA -$

0052 Office Cleaning, Level 1 34 EA -$

0053 Office Cleaning, Level 2 17 EA -$

0054 Office Cleaning, Level 3 2 EA -$

0055 Herbicide Spraying, Site No. 001 2 EA -$

High Bank Picnic Area, Site No. 2

0056 Mowing Area "A", Site No. 002 18 EA -$

0057 Mowing Area "B", Site No. 002 6 EA -$

0058 Maintenance, Site No. 002 86 EA -$

0059 Restroom Cleaning, Site No. 002 92 EA -$

0060 Herbicide Spraying, Site No. 002 2 EA -$

Dam, Spillway & Stoney Cove, Site No. 3

0061 Mowing, Area "A", Site No. 003 18 EA -$

0062 Mowing, Area "B", Site No. 003 6 EA -$

0063 Mowing, Area "C", Site No. 003 1 EA -$

0064 Maintenance, Site No. 003 86 EA -$

0065 Portable Restroom Cleaning, Site No. 003 150 EA -$

0066 Herbicide Spraying, Site No. 003 2 EA -$

Tailwater Recreation Area, Site No. 4

0067 Mowing, Area "A", Site No. 004 18 EA -$

0068 Mowing, Area "B", Site No. 004 6 EA -$

0069 Tailwater Area Maintenance, Site No. 004 86 EA -$

0070 Picnic Shelter Maintenance, Site No. 004 108 EA -$

0071 Restroom Cleaning, Site No. 004 194 EA -$

0072 Herbicide Spraying, Site No. 004 2 EA -$

CY25 Total $

Total of Option $

Years

CAVE RUN LAKE

SERVICES CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF PERFORMANCE

C-1.3 TASK ORDERS

C-1.4 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF

ENGINEERS CONTRACTS

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND SECURITY REQUIREMENTS

C-1.10 ACCIDENT REPORTING

C-1.11 C-1.12

DAMAGE REPORTS

CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 INTERRUPTIONS TO SYSTEMS

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 NOTIFICATION OF SERVICE TO BE DONE

C-1.26 MINIMUM MANPOWER REQUIREMENTS

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS

C-1.28 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.29 REPORTS

C-1.30 APPLICABLE PUBLICATIONS

C-1.31 DEFINITIONS

SECTION C-2

MOWING SERVICES

C-2.1 SCOPE OF PERFORMANCE

C-2.2 GENERAL

C-2.3 SERVICES TO BE PERFORMED

C-2.4 C-2.5

MOWING CYCLE

ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.6 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.7 SERVICE EQUIPMENT

C-2.8 SPECIAL PROVISIONS

SECTION C-3

CLEANING SERVICES

C-3.1 GENERAL

C-3.2 INVENTORY OF MAINTENANCE SERVICES

C-3.3 SCHEDULE FOR MAINTENANCE SERVICES

C-3.4 MAINTENANCE BOUNDARIES

C-3.5 C-3.6 C-3.7

MAINTENANCE SUPPLIES & EQUIPMENT

REFUSE REMOVAL

SCHEDULED MAINTENANCE SERVICES REQUIRED AT ALL SITES

C-3.8 ADDITIONAL SERVICES REQUIRED AT TAILWATER PICNIC

SHELTER SITE NO.004

SECTION C-4

JANITORIAL AND POLICING SERVICES

C-4.1 SCOPE OF PERFORMANCE

C-4.2 INVENTORY OF FACILITIES INCLUDED IN CLEANING SERVICES

C-4.3 CLEANING SERVICES AND EQUIPMENT

C-4.4 CLEANING SERVICES TO BE PERFORMED AND THE SCHEDULES

FOR THESE CLEANING SERVICES

SECTION C-5

HERBICIDE APPLICATION SERVICES

C-5.1 HERBICIDE SPRAYING GENERAL INFORMATION

C-5.2 INVENTORY OF SITES FOR HERBICIDE SPRAYING

C-5.3 SPECIAL HERBICIDE SPRAYING RESTRICTIONS

C-5.4 GENERAL REQUIREMENTS OF HERBICIDE SPRAYING SERVICES

DESCRIPTION/SPECIFICATIONS

SECTION C-1

General

C-1.1 PROJECT INFORMATION. Mowing, Maintenance, Cleaning, and Herbicide Application Services for Cave Run Lake, Kentucky

C-1.2 SCOPE OF PERFORMANCE. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing and cleaning services at the Cave Run Lake project recreation and operational areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s performance and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to ensure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-performance meeting to be scheduled by the Technical Point of Contact (TPOC) .

It is emphasized that the performance described in this contract is a critical part of the Corps mission. The peformance described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3 TASK ORDERS. All performance under this contract will be ordered by issuance of Task Orders. No perormance shall be performed under this contract before a Task Order has been issued by the Conracting Officer (KO). Only the KO, by issuance of a modification, may make any change to a Task Order. The Task Order will list those items from the quote schedule that are to be performed.

C-1.4. VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS

CONTRACTS. In addition to complying with the requirements outlined in FAR Part 22.13, FAR Clause 52.222- 35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S.

veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index: wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

C-1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:00 a.m. to 4:30 p.m. Eastern Time or as specified on the Task Order. Performance inside Government buildings or other secured areas shall be performed during the above referenced work hours.

Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Technical Point of Contact (TPOC). Refer to individual sections of this specification for specific schedules of work. Additional work due to any of the above mentioned items may vary in days or hours from the schedule of work listed.

b. Holiday Work. The eleven federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January)

President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Services shall be scheduled around the above listed Federal holidays except as specified herein or as stated within each Task Order.

c. Inclement Weather. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when unusually severe conditions make services impractical or dangerous. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to unusually severe weather.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the TPOC prior to the pre-performance conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan. Exhibit H

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan. See Section C-1.9 for APP requirements. Exhibit D

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. NOT USED

h. NOT USED

i. Security Requirements – Section C-1.9

j. Herbicide applacators license.

C-1.7 PERMITS AND LICENSES. The Contractor shall, at own expense, obtain any licenses or permits required to perform all aspects, requirement under this contract. The Contractor shall comply with all current Federal, State and local laws and regulations and shall comply with any subsequent changes.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. All Contractor employees shall be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable safety type shoes. Contractor name shall be visible on shirts. Vehicles and any motorized equipment utilized for transportation shall be in good operating condition with no display of items such as stickers, flags, or etc. Vehicles shall be maintained in accordance with federal, state, and local laws and display contractor name.

C-1.9 SAFETY AND SECURITY REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the performance until satisfactory corrective action has been taken. No part of the time lost due to any such stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for performance not performed as a result of the stop order.

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1 https://safe.menlosecurity.com/doc/docview/viewer/docNFE345D3988A59806fdf37d454184e505f 9b0bf667c6a1597c77529dc36845d518711d2fdf050 and as otherwise stated herein. Special attention shall be given to the requirements for safety meetings.

The Contractor shall inform the TPOC a minimum of 7 days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to ensure that requirements of the safety program are provided as specified. This plan must be accepted by the TPOC prior to commencement of any services. One copy of the Accident Prevention Plan shall be provided to the TPOC one week prior to the pre-service conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

c. Activity Hazard Analysis (AHA).

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to ensure safe performance of services. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the service. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing services with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that service each time the service is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any services for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the TPOC and must be accepted before the Contractor starts the services. This copy of the AHA will become the property of the Government. Guidance is included, which shall be used by the Contractor as a guide for the preparation of required AHA's.

3) A copy of an approved AHA is required for each Task Order issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

d. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where services are being performed. The Contractor shall immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a Task Order.

e. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

f. Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification shall be provided in accordance with regulations. Two people per crew shall be trained in First Aid and CPR. Individuals perfroming services alone shall be trained in First Aid.

g. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS)and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

h. Required Security Training and Planning

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database

(commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

3. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5. SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

6. FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

7. FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form).

Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in…