Amendment 0001.pdf

W22W9K42133674

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 001 has been issued to revise the Statement of Work and the Price Breakout Schedule for the Replacement of Hydraulic Pumps and Installation of Digital Position Indicator at Rough River Lake, KY.

1. CONTRACT ID CODE PAGE OF PAGES

1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912QR24Q0113

X 9B. DATED (SEE ITEM 11)

13-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Aug-2024

CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912QR24Q0113

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The following have been modified:

PRICE BREAKOUT SCHEDULE

BASE

LINE

ITEM

DESCRIPTION UNIT QTY.

ESTIMATED

COST

Remove & replace existing hydraulic system w/ corresponding components with new and up-to-date hydraulic system and components.

JOB 1

Repacking Gaskets of the Service Gate's Cylinder Assembly in the Operating Tower

JOB 1

Total Base Cost:

Optional Line Item

DESCRIPTION UNIT QTY.

ESTIMATED

COST

03 Refurbish the mechanical indicator system JOB 1

04 Installation of Digital Position Indicator JOB 1

Total OPTION ITEM Cost:

TOTAL BASE+OPTIONS $ ______________

STATEMENT OF WORK

STATEMENT OF WORK

Replacement of Hydraulic Pumps and Installation of Digital Position Indicator

14957 Falls of Rough Road Falls of Rough, Kentucky 40119-9801

Technical POC (TPOC): David McWhorter Maintenance Mechanic Phone: 270-889-1245

1. General Requirements:

The scope of work will include the removal and replacement of two hydraulic pumps, two electric motors, one oil storage tank and all components that support the hydraulic system from an existing female pipe union. The work also includes repacking (3) three-cylinder shafts in the water control tower. All work is located at the Rough River Lake Control Tower, in Breckinridge County, Kentucky.

The contractor shall furnish all personnel, materials, supplies, tools, parts, equipment, transportation, labor, and incidentals necessary to perform the following work listed below per the specifications herein.

The contractor’s work and responsibility shall also include all planning, programming, administration, management, supervision, communications, engineering, and quality control. Mobilization, de-mobilization, and delivery of all materials, and equipment shall be included in the price. The contractor shall be responsible for all permits, both local, state, and federal at no expense to the government.

All design, material, and work shall be in strict accordance with the specification in this contract and comply with all applicable Federal, State and Local laws and regulations. Please note, all distances and measurements provided are approximate. It is the contractor’s responsibility to field verify all measurements and calculations.

Access to the site and coordination for construction is through the USACE Rough River Lake office.

See section 3 Technical Points of Contact & Project Representatives for contact information. It is incumbent upon the contractor to attend the pre-bid meeting and visit the site to work out details of equipment storage and staging of materials with the TPOC, Maintenance Leader, and/or Lake Manager.

All work to be performed in control tower requiring interruptions to the operation of service gates shall not take place until after the lake is drawn down to the winter pool, which is anticipated to be after December 1, 2024. Work under this contract will begin within 14 calendar days of Notice to Proceed (NTP) and complete within 120 calendar days after receiving the NTP.

Hours of Work will be 6:30 a.m. – 4:00 p.m., Monday thru Friday. Exceptions to these hours may be arranged in advance and shall be coordinated through the Lake Manager.

The contractor will be required to restore all areas disturbed by contractor’s actions back to its original condition.

Work Line Item(s)

Line Item 01: Removal and replacement of the hydraulic pump system

1. The contractor will purchase and supply a new oil storage tank approximately 35” x 49” x 22.5”, made from plate steel with lifting eyes. Before any purchase or fabrication, the contractor will have it submitted to USACE TPOC for approval. The new oil storage tank shall be lowered by the projects overhead crane and placed in the same location as the old oil storage tank. The contractor will coordinate with project personnel to lower the new oil storage tank. The contractor will purchase and supply new electric motors, pumps, pipes, valves, gages, etc. Use Exhibit A as a guide on the pipelaying. Once completed, fill the system with the correct amount of hydraulic oil into the system to make it operational.

2. The contractor shall drain the oil from the existing tank and system and dispose of in accordance with local, state, and federal regulations.

*Note: The tank stores 160 gallons of oil, plus the oil throughout the pipe system, the total gallon of oil is roughly 200 gallons give or take.

3. The contractor shall remove the existing major components; pumps, electric motors, oil storage tank, pipes, valves, and any associated hardware and dispose of in accordance with local, state, and federal regulations.

The oil storage tank will have to be removed by the projects overhead crane. The contractor will coordinate removal of the oil storage tank will project personnel.

a. The contractor will remove the pipes from the female union down. One line is the return while the other is the supply, distributing the oil. Both are ¾ steel pipe. Exhibit A will showcase a photo of the hydraulic system being replaced.

4. The contractor will install the new electric motors, pumps, pipes, valves, and all associated hardware. Once all components are reassembled the contract will fill the oil storage tank, cycle the hydraulic system, and fill the hydraulic system to the operational level.

5. The contractor will paint the new hydraulic system for preservation purposes. Before purchasing the paint have the contractor will have it submitted to USACE TPOC for approval.

6. The contractor will install a second hydraulic pressure gauge near the controls, same as the one at the tank.

7. The contractor shall submit all materials and components to the TPOC (USACE) for approval before any purchase or fabrication of materials and components.

Note: The duration that all three gates will be inoperable (which will occur when the contractor removes the motors and pumps) must be limited, the installation of this line item needs to be completed in 24 hours.

Contractor shall plan accordingly.

Line Item 02: Removal and replacement of the gasket seals for the hydraulic cylinders shaft

The contractor shall repack the hydraulic cylinder shaft for all three hydraulic cylinders, making it a total of nine packing rings removed and replaced. One of the packing rings are located at the top of the cylinder, and the other two are located above and below the Bonnet cover. These are referred to the top, middle, and lower packing rings.

The following with go into detail for each type of ring:

a. The top ring is an 1 ” X ” Chevron Packing Garlock No. 431 or equal.

b. The middle ring is a 2” X ” Chevron Packing Garlock No. 431 or equal.

c. The bottom ring is an 1 ” X ” Chevron Packing Garlock No. 430 or equal.

See drawing to see the Hydraulic Cylinder Shaft Repacking. Reference Exhibit E for hydraulic cylinder assembly.

Option Item 03: Refurbish the mechanical indicator system.

1. The contractor will furnish all personnel, equipment, supplies, and materials necessary to refurbish components that make up the mechanical analog indicator system. Before any purchase of materials and components, the contractor shall submit all materials and components to USACE TPOC for approval.

a) The contractor will replace the existing analog indicator system with new up-to-date components needed to operate the indicator system. The tower is damp and will corrode components, contractor shall use anti-corroding materials while maintaining its structural integrity.

b) The contractor will coordinate with project personal to keep at least one indicator up while the contractor updates the components necessary for the work.

Option Item 04: Install complete digital programmable digital position monitor and synchro rotary position indicator on each cylinder shaft.

1. The contractor will furnish all personnel, equipment, supplies, and materials necessary to install 3 digital programmable position monitors.

a) The contractor will modify the existing control panel face or fabricate a face panel to fit the new digital programmable position monitors and hardware needed to operate it. The face plate for the Digital Programmable Position Monitors should be made of like material and installed IAW that the affected area is completely covered. Mounting design/fabrication will be approved by Project Manager or designated representative prior to installing the Digital Programmable Position Monitors.

b) The contractor will use the abandoned conduits that pre-exist within the tower to wire all electronic wiring and use the MCC-1 120/240V single phase on the first floor to power it.

c) The contractor, with help from project personnel opening and closing the main gates, will program the Digital Programmable Position Monitors and/or adjust the Synchro Rotary Position Indicators to accurately indicate the correct gate opening and closing positions.

d) The contractor will supply Operation and Maintenance (O&M) training for at least six (6) on-site personnel. The contractor will supply two (2) copies of the manufacturer’s O&M manuals for each piece of equipment including operating instructions, programming instructions/settings, maintenance instructions, parts lists, test procedures, wiring diagrams and any other information necessary to operate and maintain the system.

This work will only be done if there is enough money within the project to allow the necessary labor, equipment, material, etc. This item is not critical for the system overall but can provide a boost in efficiency dealing with the three main gates and two bypass gates.

Contractor shall furnish all materials, supplies, tools, equipment, labor, and transportation to fabricate and install control panel containing new digital readouts, hydraulic gages, and hydraulic controls. The contractor shall submit all materials and components to the TPOC (USACE) for approval before any purchase or fabrication of materials and components.

Note: Option item can be awarded up to 90 days after Notice to Proceed “NTP”.

Oil Storage Tank Specifications

The oil storage tank used in this project is a non-pressurized tank made from plate steel. It holds 160 gallons of universal hydraulic fluid with 6 ports/openings on the tank for connections. The tank will have the vents, filler cap, cleanouts, sight glass, drain ports, and hoist openings engineered so instillation is easier. The tank is approximately 35” X 49” X 22.5”, rectangular and double walled. The installation of the new tank should provide the following:

a. Due to the new dimensions of the tank, more space will be provided between the tank and the handrail.

Pump & Motor Specifications

The pumps are a rotary vane type with a max gpm flow rate of eight at 1200 rpm. There will be two on the tank, see Exhibit A for more detail on how it was placed on the original. As for the motors, there will be one motor for each pump, driving the pump with 5 horsepower and 1200 rpm each.

RESPONSIBILITIES AND SITE CONDITIONS:

a. Existing break areas, offices, latrines, and showers are not available for contractor use. It is recommended that the contractor bring portable restrooms.

b. Parking of vehicles and designated laydown area is to be coordinated with the Lake Manager during pre-construction conference.

c. All deliveries will be coordinated with the Lake Manager at least 48 hours in advance.

d. Contractor shall keep work area clean and orderly.

e. All waste materials shall be removed, and under no circumstance be dumped into the lake.

f. Access to the facility shall not be impeded.

g. The contractor shall exercise care when selecting equipment and equipment sizes as to not damage the existing pavement, curbing, etc. Any damaged caused by negligence to the existing pavement shall be repaired/replaced/restored to the condition prior to damage at the expense of the contractor.

h. Any damage caused by construction to the existing buildings, structures, utilities, or other areas of the project site shall be fully restored to the condition present before start of construction at the contractor’s expense.

PRE-PROPOSAL SITE VISIT:

A HIGHLY ENCOURAGED site visit will be conducted on 21 August at 10:00 ET. This site visit is for the contractor to evaluate the site conditions prior to submitting a proposal. If the initial site visit is missed the Contractor may request, with no guarantee, an additional site visit with the TPOC David McWhorter and / or Jon Fillingham (Lake Manager)

Technical Point of Contact & Project Representative:

TPOC: David McWhorter USACE Maintenance mechanic Office: (270) 257-2061 Gov Cell: (270) 889-1292 Email: David.T.Mcwhorter@usace.army.mil

Project Lake Manager: Jon Fillingham Natural Resources Supervisory Project Manager Office: (270) 257-2061 Email: Jon.P.Fillingham@usace.army.mil

Engineering Technician: Darren Roberts USACE Operation Technical Maintenance Office: (502) 315-7007 Email: darren.c.roberts@usace.army.mil

Replacement of Hydraulic Pumps and Installation of Digital Position Indicator

TABLE OF CONTENTS

SPECIFICATIONS/DESCRIPTION

Section

1. Project Information

2. Performance Work Statement

3. Technical Point of Contact (TPOC)

4. Pre-Work Conference

5. Working Hours

6. Contract Start and Completion Dates

7. Contractor Submittals

8. Permits and Licenses

9. Identification of Contract Employees and Vehicles

10. Safety Requirements

11. Required Security Training and Planning

12. Accident Reporting

13. Damage Reports

14. Contractor Employees’ Conduct and Competency

15. Damage or Loss of Contractor’s Supplies and Property

16. Supervision

17. Environmental Program

18. Contract Discrepancy Report (CDR)

19. Meetings

20. Quality Control

21. Quality Assurance

22. Deficiencies

23. Interruptions to Systems

24. Government Furnished Materials and Equipment

25. Contractor Furnished Items

26. Safeguarding Government Property

27. Minimum Manpower Requirements

28. Minimum Personnel Qualifications

29. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

30. Cooperation with other Contractors, Lessees, and Volunteers

31. Reports

32. Applicable Publications

33. Warranty

34. Wage Rates

35. Definitions

36. Index of Exhibits

Specifications/Description

1. Project Information:

All work is located at the Rough River Lake Project water control tower, Falls of Rough, Breckinridge County, Kentucky. 40119.

2. Performance Work Statement:

The contractor shall furnish all personnel, equipment supplies, materials, and incidentals necessary to remove and replace of the hydraulic pump system, ending at the four-way valve. As well as the removal and replacement of the seals along the hydraulic cylinder shaft in the water control tower. The system includes the pumps, motors, oil storage tank, hydraulic gages and all necessary piping and valves. Prices should include mobilization & de-mobilization, fuel, labor, material, and equipment.

3. Technical Point of Contacts (TPOC):

TPOC: David McWhorter USACE Maintenance mechanic Office: (270) 257-2061 Gov Cell: (270) 889-1292 Email: David.T.Mcwhorter@usace.army.mil

Project Lake Manager: Jon Fillingham Natural Resources Supervisory Project Manager Office: (270) 257-2061 Email: Jon.P.Fillingham@usace.army.mil

Engineering Technician: Darren Roberts USACE Operation Technical Maintenance Office: (502) 315-7007 Email: darren.c.roberts@usace.army.mil

4. Pre-Work Conference:

The contractor will be required to attend a pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

5. Working Hours:

a. Normal working hours, except as otherwise specified herein, will be Monday through Friday, 7:00 a.m.

to 4:00 p.m. Eastern Standard Time. Work inside Government buildings or other secured areas will be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project will be scheduled around normal working hours, as specified by the Project Manager.

Holiday Work. The eleven (11) Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the

TPOC.

b. Inclement Weather Work. The Contractor will maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

c. Inclement Weather Work.

The Contractor will maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

6. CONTRACT START AND COMPLETION DATES:

Work under this contract will begin within 10 calendar days of Notice to Proceed (NTP) and complete within 120 calendar days after receiving the NTP.

7. CONTRACTOR SUBMITTALS:

Unless otherwise specified, the Contractor will submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Contractor Representatives. List of names of Contractor Representatives.

b. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan

Appendix A of EM 385-1-1 See Section C-1.9 for APP requirements. Exhibit D.

c. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

d. Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

e. Certificate of Insurance.

f. Performance Bond. (Where applicable)

g. Security Requirements.

h. Product Data

i. Tank shop drawing

j. Motor spec data

k. Pump spec data

l. Material list

m. Mill Reports

n. Paint Color Samples

8. PERMITS AND LICENSES:

The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State, and local laws and regulations, including any subsequent changes to these laws and regulations.

Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner. Training will include but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein. The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

9. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES:

All Contractor employees will be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes.

Vehicles and any motorized equipment utilized for transportation will be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles will be maintained in accordance with federal, state, and local laws.

10. SAFETY REQUIREMENTS:

a. General. Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings.

The Contractor will inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a government representative to attend.

c. Accident Prevention Plan (APP). The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM385-1-1.

d. Activity Hazard Analysis (AHA). The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA.

Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site-specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Toolbox” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Toolbox” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA will be submitted to the TPOC and must be accepted before the

Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's.

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety. Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h. Hazard Communication Program. The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage, and usage of hazardous substances on the project.

11. REQUIRED SECURITY TRAINING AND PLANNING:

a. General security requirements and guidance:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. Physical security and access control requirements:

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something):

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

d. Pre-screen candidates using E-Verify Program:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

e. SUPPLEMENTAL SECURITY REQUIREMENTS:

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office.

The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC):

The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS:

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of

U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation, or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

600 Martin Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil Jason Almodovar, phone (502) 315-6754; Jason.Almodovar@usace.army.mil

12. ACCIDENT REPORTING:

The Contractor is responsible for reporting all accidents to the Project Manager immediately. Prompt action will be taken to ensure immediate and appropriate medical treatment. The Contractor will maintain an accurate record of any accidents in the manner and on the forms prescribed by the Project Manager. For property damage accidents of $2,000 or more, the Contractor will complete and submit to the Project Manager a copy of ENG Form 3394. The Contractor will maintain an OSHA 300 Log of On – The – Job injuries and first aid treatments.

The Contractor will also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the Project Manager. The Monthly Record of Work- Related Injuries/Illnesses & Exposure report will be provided to the Project Manager by the 5th working day of the month for the previous month.

13. DAMAGE REPORTS:

All instances where Government materials, supplies, property, and/or equipment are damaged will be reported immediately to the Project Manager. When the damage was caused by contract employees, a written report of the incident and extent of such damage will be submitted to the Project Manager, within 2 workdays (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the Project Manager a copy of ENG 3394.

14. CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY:

All contract employees will conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees will comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Project Manager to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the Project Manager may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal will reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee will be made.

15. DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY:

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage, or theft. The Government assumes no responsibility for theft, damage, etc., of the above. The Government is not responsible for providing storage areas or facilities for the storage of Contractor supplies, materials, and equipment.

With prior approval, the Project Manager may provide a location for the temporary storage of large equipment to prevent the transportation of such equipment to/from the work site while a particular service is being performed. However, the Government assumes no liability for the loss or destruction of Contractor equipment while it is stored on Government property.

16. SUPERVISION:

The TPOCs will be David McWhorter and Jon Fillingham . The Contractor is responsible for providing on-site supervision and quality control inspections of work performed under the contract. The level of supervision and inspections will be sufficient to assure that services are performed in accordance with contractual requirements and all applicable Federal, state, and local laws and regulations. The Contractor or a Contractor Representative will personally supervise the work or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) will conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Contractor Representative will have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract and will be the on-site Contractor employee who is responsible for safety.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives will be submitted in writing to the TPOC before work is performed.

The Contractor will maintain copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities and will review them to insure employees’ comprehension of a job prior to initiating work.

17. ENVIRONMENTAL PROGRAM:

The Contractor will comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters will be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State, and local officials without advance notice. Access for inspection will be granted upon request.

Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office.

The Contractor will conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor will ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked, or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor will be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills will be reported to the TPOC immediately.

18. CONTRACT DISCREPANCY REPORT (CDR):

A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor will provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must identify the cause and corrective action taken and Identify Contractor action to prevent recurrence.

Upon finalization of the CDR, the Contractor and the TPOC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR’s issued, and CDR's are the principal evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

19. MEETINGS:

The Contractor is required to attend a pre-work meeting to be scheduled by the TPOC. The Contractor or his authorized representative will report each Month with the schedule and location determined by the TPOC to discuss contract work…