W912QR23R0017.pdf

CODE

(Hour)

PAGE(S)

until 01:00 PM local t ime 07 Feb 2023

A X B X C

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X G F 51 - 60

61 - 62 H 63 - 71 jessica.m.stone@usace.army .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 66

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912QR 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

See section C for instructions conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JESSICA M STONE 502.315.6137

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 3

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

4 - 22 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

24 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

25 - 50

PART II - CO NTRACT CLAUSES

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239 502.315.7494

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

05 Jan 2023

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912QR23R0017

Section B - Supplies or Services and Prices

PRICE BREAKOUT SCHEDULE

OFFEROR’S NAME:___________________________________________________________________________

OFFEROR’S REP. (PRINT NAME):_______________________________________________________________

OFFEROR’S SIGNATURE:______________________________________________________________________

CLIN DESCRIPTION UNIT OF MEASURE QUANTITY TOTAL

0001 Refurbish Cannelton Lock Each 4 $_____________ Pintle Ball and Bushing

TOTAL PROPOSAL: $_________________

NOTES FOR PRICE BREAKOUT SCHEDULE

NOTE NO. 1. To better facilitate the receipt and proposal process, all modifications to proposals are to be submitted on copies of the latest price breakout schedules as published in the solicitation or the latest amendment thereto. In lieu of indicating additions/deductions to line items, all Offerors should state their revised prices for each item.

NOTE NO. 2. Offerors must insert a price on all numbered items of the Price Breakout Schedule. Failure to do so may result in the offer being unacceptable.

NOTE NO. 3. The Offeror’s Proposed TOTAL PROPOSAL will be evaluated on price only.

--END OF SAMPLE TASK ORDER PRICE BREAKOUT SCHEDULE—

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

1.00 $10,000.00 1,500.00 $15,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

1.00 $1,000.00 1,500.00 $1,500,000.00

Section C - Descriptions and Specifications

SPECIAL INSTRUCTIONS

This solicitation is for an Indefinite Delivery, Indefinite Quantity (IDIQ) type contract utilizing firm-fixed price task orders for Machining and Fabrication parts for the U.S. Army Corps of Engineers, Great Lakes and Ohio River Division Mission Boundaries. This is a Multiple Award Task Order Contract (MATOC) umbrella contract. This contract is set-aside for Small Business Contractors. The total combined contract capacity under the umbrella contract is valued at $15,000,000.00 over a five year period. The contract will be for a three-year base period with one two-year option period for a total of five years. Awards will be made as Firm-Fixed Price Task Orders during the period of performance.

For the base period, the Government hereby obligates itself to obtain not less than Seven Thousand Five Hundred Dollars ($7,500.00) in supplies, chargeable to the following appropriation:

096 NA X X 4902 000 0000 CCS: NA H2X 08 2437 NA 96152 2520 RF5910

For the option period, if the option is exercised, the Government hereby obligates itself to obtain not less than Two Thousand Five Hundred Dollars ($2,500.00) in supplies, chargeable to the following appropriation:

096 NA X X 4902 000 0000 CCS: NA H2X 08 2437 NA 96152 2520 RF5910

ALL SUBMISSIONS TO THIS PROPOSAL ANNOUNCEMENT SHALL BE SUBMITTED

ELECTRONICALLY. No paper copies, CD-ROMs or facsimile submissions will be accepted. Electronic Proposal Submission is required through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module https://wawf.eb.mil/.

Instructions on how to create a vendor account will be posted to sam.gov and can be located at:

https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf

Instructions on how to submit an offer will be posted to sam.gov and can be located at:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

NOTE: DO NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.)

Upload Completion & Deadline: Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within PIEE Solicitation Module site. Do not assume that electronic submission will occur instantaneously. Large files (e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record.

Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.

Electronic Files: Submission shall be in a searchable Adobe PDF format.

File Naming Convention: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention:

• W912QR23R0017-FIRMNAME -VOLUME I

• W912QR23R0017-FIRMNAME -VOLUME II

Each file name shall begin with the solicitation number followed by the firm’s name and a brief file description.

Please see examples above.

https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

File Organization: Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 or larger. Pages shall be letter sized (larger page sizes (such as 11x17 foldouts, etc.)

will be counted as two pages. Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in each section for each factor.

Upload Completion & Deadline: Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within PIEE. Do not assume that electronic submission will occur instantaneously. Large files (e.g., 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record. As noted above, offerors will not receive a confirmation email but instead will receive upload confirmation in the browser following successful upload.

Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.

Electronic Files: Files shall be in their native format (i.e., doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. Text and graphics portfolios of the electronic copies shall be in a format readable by Microsoft Office or Adobe applications. Data submitted in a spreadsheet format shall be readable by MS Excel (all cells and formulas should be unlocked).

Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215-1, Instructions to Offerors – Competitive Acquisition (Nov 2021),” subparagraph (e), which is found in Section L of the RFP. The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

Proposals are due on 07 February 2023 by 01:00 PM Eastern Time. Fax and Paper submittals will not be accepted.

For contractual/technical questions, please contact Jessica M. Stone at (502) 315-6137 or by e-mail at jessica.M.Stone@usace.army.mil.

Central Contractor Registration, EPLS, ORCA, and FedReg are now available through the System for Award Management (SAM), available at www.sam.gov . Offerors must comply with the requirements of 52.204-7, 52.232- 33, 252.204-7004 Alt A, and any other CCR/ORCA requirements in this solicitation through SAM.

Note: Page numbering in this document may not be accurate.

Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need. These guides can also be viewed on http://www.acquisition.gov. PLEASE NOTE: SAM is completely free of charge for both registrants and users.

AWARDING TASK ORDERS

No more than five (5) contracts will be awarded as a result of this solicitation. Each awardee will be afforded a fair opportunity to be considered for each task order in excess of $3,500.00 in accordance with FAR 16.505 (b)(1)(i).

Task orders will typically be competed among all awardees. In general, award will be made on a “Low Price” basis as outlined in the individual task order, however the award could be made on the “Best Value Tradeoff Analysis”.

The Contracting officer may consider the following factors when awarding a task order:

1. Contract Minimums - Task Order will be distributed to assure the guaranteed minimums are met.

2. Location/Proximity - Projects may be at any location in the Great Lakes and Ohio River Division Mission Boundaries area. Travel distance from the contractor’s officer to the job site may be a consideration. Current support work at a particular location could be a factor when distributing new work at the same time.

3. Past Performance on Previous Task Orders - The quality and timeliness of services provided on prior jobs.

4. Capacity to Perform - The ability/capability of the contractor’s staff to take on additional work.

5. Specific Past Experience - Past Experience related to a location or particular type of work.

6. Customer Relations - During the course of the indefinite delivery contracts, working relationships develop between the Contractor and the Corps’ customers. Which customer is to be served may influence the decision about which contract to use for a particular task order.

PROJNET

OFFEROR'S QUESTIONS AND COMMENTS

Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, offerors shall not submit their proposals via ProjNet.

Offerors shall submit their proposals in accordance with the provisions stated in the solicitation.

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.

The Solicitation Number is: W912QR-23-R-0017

The Bidder Inquiry Key is: F24B9U-3D6VYP Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Select Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

From this page you may view all bidder inquiries or add an inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

Offerors are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Information concerning the status of the evaluation and/or award will NOT be available after receipt of bids/proposals.

NOTES:

1. Offerors shall not submit their proposals via ProjNet, but in accordance with the provisions stated in the solicitation. Any questions regarding acceptable means of submitting offers shall be made directly to the

Contract Specialist identified in the solicitation.

2. Government responses to technical inquiries and questions relating to proposal procedures or bonds that are submitted to ProjNet in accordance with the procedures above are not binding on the Government unless an amendment is issued on Standard Form 30. In the case of any conflicts, the solicitation governs. Any changes or revisions to the solicitation will be made by formal amendment. Government responses will be limited to: (a) Notice that an amendment will be issued; (b) Reference to an existing requirement contained in the solicitation; or (c) Notice that a response is not necessary.

3. The ability to enter technical inquiries and questions relating to proposal procedures or bonds will be disabled five (5) days prior to the closing date stated in the solicitation. No Government responses will be entered into the ProjNet system within two (2) days prior to the closing date stated in the solicitation.

SCOPE OF WORK

SCOPE OF WORK (SOW)

FABRICATION/REFURBISHMENT MATOC

Purpose: To provide a continuing contract means for enabling U.S. Army Corps of Engineers (USACE) Louisville District and/or any USACE District located in the, USACE Great Lakes and Ohio River Division (LRD) Mission Boundaries, the ability to reduce the time and expense of awarding many small contracts yearly, obtain the services of pre-qualified contractors, obtain contractors that are familiar with the products and parts that are required to repair Locks and Dams, etc, to eliminate the potential for contractors defaulting on contract work and to improve the quality of the products and parts obtained.

General Scope: This contract is to provide the USACE Louisville District and LRD Division Mission Boundaries, the means to obtain new products or parts and or to have existing parts rebuilt or reconditioned so as to maintain the Locks and Dams that Louisville District oversees. These Locks and Dams vary in age with the oldest facility being more than 70 years and with most being built in the 1950’s, 1960’s and 1970’s. The contractors will NOT be required to provide any labor at the Lock and Dam Sites. To the greatest extent possible all materials shall be domestically manufactured or produced. In the event that non-domestic materials are unable to be obtained for a Task Order, the contractor shall indicate such in their proposal for the Task Order or prior notice before the assembly of any assembly that might use any non-domestic part. It is expected that the USACE Regional Rivers Repair Fleet (R3F) will install all products provided by this contract.

The contractors will always be encouraged to propose technical innovations that improve the original designs. The technical innovations must be submitted for review when the contractor submits their proposal for a Task Order.

The task order contracts will be for providing new products or parts and for the re-building of Government furnished parts. Pick-up and delivery of all Government furnished parts will be coordinated through the warehouseman located at the Louisville Repair Station (LRS), 2605 Shippingport Dr. Louisville, KY 40212, 502-778-3530/6612 or the technical point of contact (TPOC). It will be the responsibility of the contractor to provide transportation for pick-up and delivery of all parts included in each individual Task Order. R3F personnel and equipment will be available to assist in the loading of various parts as long as sufficient time is given by the contractor to schedule pick-ups and deliveries.

Additionally, Task Order specification might require the contractor pick up parts from the R3F’s location offsite away from LRS and return the repair, replace or rebuilt part back to the R3F’s location. These specific delivery instructions will be noted in the Statement of Work for the Task Order and shall be coordinated with the R3F warehouseman or TPOC. The contractors will be expected to make deliveries or pick-ups at any Lock, Dam, or government facility located in the USACE LRD Mission Boundaries. See the https://www.lrd.usace.army.mil for the civil works boundaries of USACE Great Lake and Rivers Division.

On occasion, specific Task Orders might specify that the contractor shall complete the work in an accelerated time frame. This emergency or expeditious work might require the contractor to hire additional personal and/or work overtime. The contractor shall submit a plan to complete the work expeditiously within the time frame given in the Task Order. The contractor’s bid proposal for the Task Order shall include all markups for overtime and additional labor as indicated in their work plan.

METHODS: The contracts will require the contractor to use the best industry standards in all phases of the contractor’s required work. The contractor will be required to provide new metal castings, forgings or built up steel components; heat treating steel components; stainless steel overlays, hard chrome overlays, various types of bushings, precise milling and machine work; pressure vessel manufacturing and certification; rebuilding of existing boilers, electric motors or generator sets; to rework existing hydraulic cylinders, strut arm spring assemblies;

structural steel or aluminum fabrication; welding of structural steels, castings and forgings; vinyl painting or other approved coating systems and other operations that are necessary to provide complete products or parts that are necessary to the operation of the Locks, Dams and facilities of USACE Louisville District and LRD. The specific work that is necessary will be detailed in each Task Order. All patterns for castings will become the sole property of https://www.lrd.usace.army.mil/ the U.S. Army Corps of Engineers. Each pattern will have an identification number engraved on it and be crated for transportation to LRS. Casting patterns shall be delivered at the same time the part being fabricated is delivered.

PRODUCTS: These products or parts are such items as miter gate hydraulic cylinders, culvert valve hydraulic cylinders, steel culvert valve bodies, maintenance bulkheads of various sizes, emergency gate slot protectors, miter gate strut arms, sector gear, sector rack bar, stainless steel overlays on Pintle balls, hard chroming of machined or milled Pintle balls; gudgeon, link or anchor pins made from stainless steel then hard chromed; the fabrication and assembly of aluminum or steel concrete embeds, structural steel intake frames and screens, new miter gate anchorage assemblies, mooring bitts and the fabrication of structural steel parts for Lock, Dam or facilities maintenance.

SPECIFICATIONS: The following Specifications are included in this contract and will become part of the Task Order when referenced in the individual Task Orders. Additional Specifications may be included in the Task Orders.

The contractor shall bid the Task Order using the general specifications, the specific referenced specifications in the Task Order (Request for Quote, RFQ) and any attached specifications to the RFQ. As specifications or drawings are used in the RFQ and then with the Award of the Task Order, these specifications and drawings shall become a part of the basic contract.

SPECIFIC CONTRACT REQUIREMENTS:

1. GENERAL: The following requirements shall apply to all Task Orders unless otherwise specified in the individual Task Order. The Task Order shall identify specific requirements that will be necessary to complete that Task Order.

1.1 Start/completion Dates: The contractor shall begin work within 10 calendar days of the Task Order Notice of Award. The contractor shall not proceed with any work until the Contracting Officer gives the Notice of Award. All the completed and packaged parts or assemblies shall be delivered to LRS or to the designated site indicated in the Task Order within the duration given in the Task Order.

1.2 Corps of Engineers Inspection: Corps of Engineers personnel shall be allowed to inspect the progress of any portion of this project at the Contractor’s work site. All parts or assemblies shall not be shipped until the units have been inspected and approved by the Contractor Quality Control Representative (CQCR). The CQCR shall provide reports to the TPOC prior to the shipment of any part or assembly certifying that the part or assembly meets or exceeds the Contract requirements.

1.3 Technical and Contractual Representative: All contractual questions regarding this contract shall be directed to Mr. John C. Butts, email: john.c.butts@usace.army.mil, phone number (502) 315-6591. A contract specialist and TPOC will be assigned during the solicitation of individual task orders. During the solicitation of a task order, all contractual and technical questions shall be directed to the assigned contract specialist. After award, technical questions shall be directed to the assigned TPOC.

1.4 Safety: The Contractor shall complete all work in accordance with the current edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM385-1-1 (available at https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=AP_WOXMIZL4%3d&tabid=16439&portalid= 76&mid=43544 , and all applicable Federal, State, and local laws, codes and regulations.

The contractor shall submit a Safety Plan with their signed contract. The plan shall meet the requirements of Appendix A of the EM385-1-1. Revisions to the basic plan may be necessary for individual Task Orders. These revisions shall be submitted to the TPOC within 10 calendar days of the Task Order Notice of Award for approval so that work may begin on the Task Order.

Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222- 37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=AP_WOXMIZL4%3d&tabid=16439&portalid=76&mid=43544 https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=AP_WOXMIZL4%3d&tabid=16439&portalid=76&mid=43544 under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

- U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/

- Federal Veteran Employment Information: https://www.fedshirevets.gov/

- Veterans Opportunity to Work (VOW) Program: https://www.benefits.va.gov/vow/

- U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

- Hiring Our Heroes: https://www.uschamberfoundation.org/hiring-our-heroes

2. DRAWINGS:

2.1 Contract Drawings: The base contract does not contain any Contract Drawings. Individual Task Orders may have drawings; sketches or other technical data included which shall be considered to be Contract Drawings. If contract drawings are provided, they will be available electronically. The completed work shall conform to these drawings and the Task Order Specifications.

3. MATERIALS:

3.1 The contractor shall always provide the best quality materials for their intended use unless otherwise specified in the Task Order. All deviations from the Task Order requirements or best industry standards shall be noted on the contractor’s shop drawings and must be approved by the Technical Point of Contact (TPOC).

4. TEST OF MATERIALS: The Contractor shall at his expense, perform analyses and tests to demonstrate that all materials are in conformity with the specifications. Should the Contractor desire to use stock materials, not manufactured specifically for the work covered by the specifications, they shall submit evidence satisfactory to the TPOC that such materials conform to the requirements of the specifications and detailed tests of these materials will not be required, if so approved by the TPOC. Tests, except where modified, shall be made as indicated in the respective detailed specifications or on the drawings and, unless otherwise authorized, in the presence of the TPOC.

The Contractor shall furnish to the TPOC, upon request, specimens and samples for independent analysis and test that are properly labeled and prepared for shipment.

5. SUBMITTALS: Contractor submittals shall be furnished in accordance with the specifications and as herein specified.

5.1. Shop Drawings. Use of individual task order drawings for shop drawings shall be at the Contractor’s option and risk. If the Contractor’s shop practice requires details in addition to, or different from, those shown on the contract drawings, he shall prepare shop drawings and furnish an electronic set of drawings to the Technical Point of Contact (TPOC) for approval. The TPOC shall review the submittals and indicate the degree of approval/acceptance by email and returned the drawings with any comments or markups to the Contractor for review discussions. The Contractor shall make any corrections required by the TPOC or as necessary from review discussions and re-submit until approved accepted by the TPOC. The contractor shall provide an electronic copy of the 100% corrected shop drawing(s) with the completed part. The approval of the drawings by the TPOC shall not be construed as a complete check but will indicate only that the general method of construction and detailing is satisfactory. Approval of shop drawings by the TPOC shall not relieve the Contractor of the responsibility for complete conformity with the specifications.

5.2. List of Materials. The Contractor shall submit evidence, satisfactory to the TPOC, stating that all materials conform to the requirements of these specifications. The Contractor shall also furnish a shipping bill or memorandum of each shipment of finished pieces or members, giving the designation mark and weight of each piece, the number of pieces, and the total weight.

6. QUALITY CONTROL:

6.1 Quality Control Program. The Contractor shall submit a Quality Control Plan with their proposal. The Plan shall include a detail process of how the Contractor’s Quality Control Program shall function throughout this entire Contract so that all materials delivered to the Government meet the Contract requirements in every aspect. The Plan shall indicate the Contractor Quality Control (CQC) Organization, letters of authority to the CQC staff, testing laboratories to be used, inspection procedures, documentation process to control delivered materials, sample of the proposed CQC daily report, test report forms and other reports necessary to complete this contract. The Contractor shall establish and maintain an effective Quality Control Program to assure compliance with the contract requirements and shall submit records of all quality control operations for the items covered by these specifications.

These records shall document material and workmanship compliance. They shall document all inspections and testing completed by the Contractor’s Quality Control staff to ensure compliance to this contract. The CQC Plan must be approved before the award of the first Task Order.

The CQC Plan may need to be revised to fit the specific requirements of a Task Order. In which case the contractor shall submit a revision to their basic plan within 10 calendar days of the Task Order Notice of Award for the Contracting Officer’s Representative approval.

6.2 Tests of Materials. The Contractor shall, at his expense, perform analyses and tests to demonstrate that all materials, parts and fabrications are in conformity with the specifications. Should the Contractor desire to use stock materials not manufactured specifically for the work covered by these specifications, he shall submit evidence, satisfactory to the Contracting Officer, stating that such material conforms to the requirements of the specifications.

Detailed tests of these materials will then not be required, if so approved by the Contracting Officer. Tests, except where modified shall be made as indicated in the respective detailed specification or on the drawing and, unless otherwise authorized, in the presence of the Contracting Officer. The Contractor shall furnish the Contracting Officer certified reports in duplicate of all required analyses and tests.

6.3 Nondestructive Testing. When doubt exists as to the soundness of any material part, such part may be subjected to any form of nondestructive testing permitted by the TPOC, in addition to the requirements of the task order specification. This may include ultrasonic, magnaflux, dye penetrant, x-ray, gamma ray or any other test that will thoroughly investigate the part in question. The cost of such investigation will be borne by the Government. Any defects will be cause for rejection and rejected parts shall be replaced and retested at the Contractor’s expense.

7. WORKMANSHIP:

7.1.1 General: Workmanship shall be of the highest grade in accordance with the best modern practices to conform to the specifications and drawings for the items being furnished.

7.1.2 Quality Control: The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirement. The Contractor’s Quality Control staff will ensure that workmanship is of the highest quality and provide documentation that supports this quality for all work performed by the Contractor, any Sub- Contractor, Fabricator or Supplier.

8. CASTINGS:

Each casting shall have the mark number cast or stamped upon it. Deviations from the dimensions and the thickness of castings as shown on the drawings will not be permitted to exceed such amounts as will impair by more than 10 percent of the casting strength as computed from dimensions shown. Dimensions of castings shown on approved shop drawings shall be finished dimensions. Warped or otherwise distorted castings or castings that are oversize to an extent that will interfere with proper fit with other parts of the machinery or structure will be rejected.

The structure of the metal in the castings shall be homogenous and free from excessive nonmetallic inclusions.

Excessive segregation of impurities or alloys at critical points in a casting will be cause for its rejection. The Contractor shall not make repairs to castings prior to approval of a written plan for repairs by the TPOC. Where repair welding is permitted, it shall be performed so as to produce a solid dense surface free of cracks, pits, blowholes or slag deposits.

9. METAL WORK FABRICATION:

9.1 General. Material before being laid off or worked must be straight. If straightening is necessary, it shall be done by methods that will not injure the metal. Sharp kinks or bends shall be cause for rejection of the material. Material with welds will not be accepted, except where otherwise approved by the TPOC. Where heating is required, precautions shall be taken to avoid overheating the metal and it shall be allowed to cool in such a manner as not to destroy the original properties of the metal. Finished members shall be free from twists, bends and open joints.

9.2 Dimensional Tolerances of Structural Steel Items.

9.2.1. Dimensions shall be measured by means of an approved calibrated steel tape of the same temperature as the item or part at the time of measurement.

9.2.2. The overall dimensions of the assembled structural unit shall be within the tolerances indicated on the drawings or as required for proper assembly.

Except as required to meet the requirements above, an allowable variation of 1/32 inch is permissible in the overall length of individual component members with both ends milled and individual component members without milled ends shall not deviate from the dimensions shown on the drawings by more than 1/16 inch.

9.3. Structural Steel Fabrication. Shearing shall be accurately done, and all portions of the work neatly finished.

Structural steel may be cut by mechanically guided or hand guided torches provided an accurate profile with a smooth surface free from cracks and notches is secured. Cuts shall be chipped, ground, or machined smooth so that the finished piece meets the dimensions given on the drawings.

10. PATTERNS: The Contractor shall provide all patterns necessary to fabricate the items called for in this contract. In the construction of patterns, care shall be taken to avoid sharp corners or abrupt changes in cross section. Ample fillets shall be used. The Contractor shall add such draft and increases in pattern thicknesses as will conform to his standard foundry practice and as may be necessary to ensure that all metal thicknesses of the finished casting will be in accordance with the dimensions shown on the drawings and the requirements specified in Paragraphs 8, CASTINGS, and 9, METAL WORK FABRICATION. All patterns will become the property of the Government. They shall be shipped in marked crates to LRS.

11. WELDING: Prior to welding the Contractor shall submit welding procedures, in accordance with the applicable sections of AWS D1.1, D1.2, D1.5, and D1.6, for approval by the TPOC. Welders and welding operators shall be certified for these procedures in accordance with AWS D1.1, D1.2, D1.5, and D1.6.

12. SHOP ASSEMBLY: All assemblies shall be assembled in the shop to determine the correctness of the work and matching of the component parts. The tolerances shall not exceed those shown on the drawings and each unit assembled shall be closely checked to ensure064180 that all necessary clearances have been provided and that the binding does not occur in any moving part. Assembly in the shop shall be in the same position as final installation in the field. Final assembly and disassembly work shall be performed in the presence of a Government inspector, unless waived in writing by the TPOC, and the Contractor shall immediately remedy any errors or defects disclosed, without cost to the Government. Before disassembly of any assemblies for shipment the components of the assembly shall be match-marked to facilitate erection in the field. Circling with a ring of white paint shall indicate the location of the match-marks.

13. IDENTIFICATION AND PROTECTION:

The Contractor shall package each assembly in its own crate. Crates shall be made of wood or equal that meet the requirements of ASTM D6251, D6256, D6880, D6039, and D7478. All the parts of the assembly shall be properly package in the crate so that no damage to any part can occur. All machined faces shall have a protective coating, such as Cosmolene or other approved material, applied to prevent any corrosion on the face prior to the face receiving a protective covering or wrapping. All threaded parts shall have the treads protected in a similar manner.

All machined faces or surfaces shall also have a protective covering to prevent any damage to face or surface prior to installation of the part. Loading within the crates shall be balanced to the greatest extent possible and all items within the crates shall be restrained by acceptable methods. All crates that have unbalanced loads shall be identified by approved methods. Crates shall be designed so that they are the same size as much as possible for each group of assemblies or similar items, stackable up to 6 high, and stackable by forklift. Crates shall also be designed so that lids are fastened with screws or other type fastener that allows easy removal of the lid for inspection by the Government at time of delivery. The crates shall contain all the parts for any one assembly unless otherwise indicated in the individual task order. There shall be no mixing of parts from one assembly to another in any crate, unless approved by the TPOC.

The crates shall be labeled to identify the Contract Number, assembly name, bid item number and all the parts packaged within that crate, name and mark number and resource code. Also, include the crate total weight and any special handling instructions (such as, off center weight).

Specific crating requirements will be identified in the individual Task Orders.

14. SECURITY:

14.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 calendar days of contract award or the date new contract personnel begin performance on the contract.

Within 5 business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

14.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12:

Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form or Pre-Bid/Site Visit Form; each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date.

Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of http://www.opm.gov/forms/

Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional…