W912QR22R0056 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W912QR22R0056 for Environmental Remediation Services at the Jacobsville Superfund site is hereby amended as follow s:

1. Sections 6.6.5 and 6.6.7.2 have been updated.

2. CLINS 4 and 7 on the Attachment A – Price Breakout Schedule have been revised.

3. Wage Determination IN20220006 is hereby added.

4. Note 5 and Note 6 have been added to Attachment A - Price Breakout Schedule to clarify CLINs 9,12, 13 and 14.

5. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 86

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912QR22R0056

X 9B. DATED (SEE ITEM 11)

22-Sep-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Oct-2022

CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912QR22R0056

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

*Continued on next page*

Section C - Descriptions and Specifications

Performance Work Statement Jacobsville Neighborhood Soil Contamination Site

Operable Unit 2 Evansville, Vanderburgh County, Indiana

1 Introduction

The performance work statement (PWS) is for environmental services to remediate lead- and arsenic-contaminated soil specified on remedial design drawings for residential properties within Operable Unit 2 (OU2) of the Jacobsville Neighborhood Soil Contamination Superfund Site in Evansville, Vanderburgh County, Indiana. This is an Indefinite Delivery, Indefinite Quantity Contract. The base ordering period will be three years from date of award and have an ordering capacity of $51 million. There are two (2) options to extend the ordering period by one year. Each option, if exercised, would increase the ordering capacity by $8 million. The total maximum capacity of this contract will be $67 million if all options are exercised. All task orders will be negotiated firm-fixed priced task orders. There may be multiple task orders awarded during a single field season.

The Government requests that offerors provide firm-fixed-price proposals for the tasks listed in this PWS in the quantities listed on the attached proposal bid schedule. The basis of award is the Trade-off Process. The Contracting Officer will award a firm-fixed-price Single Award Task Order Contract (SATOC) to the responsible offeror whom the Source Selection Authority determines conforms to the solicitation; is fair and reasonable; and offers the best overall value to the Government, all factors considered. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Evaluation criteria may be found in Section M of this document.

In general, remedial action includes excavation of residential lead- and arsenic-contaminated soil per EPA-provided remedial designs, backfill/restoration of disturbed areas, transportation and disposal of contaminated soil, and completion of remediation reports documenting cleanup. USACE anticipates that 400 remedial designs will require remediation during each of the first two field seasons. Up to 400 remedial designs may be remediated during each field season thereafter. A field season may last from March through mid-December but is dependent on weather, approval of all planning documents and suitable backfill, and the number of remedial designs to be remediated. It should be noted that the Contractor’s schedule for gaining approval of all planning documents and backfill in advance of starting excavation for the first field season will need to be aggressive so field work can commence in a time frame that will allow for remediation of 400 properties during the first field season.

Most remedial design drawings encompass one property as identified by a single Vanderburgh County tax identification number. However, some remedial design drawings encompass more than one adjacent property, each having a separate Vanderburgh County tax identification number but the same property owner. These properties were combined into one remedial design drawing by EPA during the remedial design phase for ease of reporting and sampling because they have the same property owner. Other remedial design drawings encompass one property with two adjacent street numbers and a single Vanderburgh County tax identification number and property owner.

Therefore, one remedial design drawing may encompass more than one residence.

All actions shall be conducted consistent with:

• EPA Region 5 Record of Decision (ROD) dated September 2009 (https://semspub.epa.gov/work/05/352479.pdf);

• relevant EPA policies including, but not limited to, the EPA Office of Solid Waste and Emergency Response [OSWER] 9285.7-50; Superfund Lead-Contaminated Residential Sites Handbook (Handbook), August 2003 (this document can be found at https://www.epa.gov/superfund/lead-superfund-sites-guidance); and all other guidance used by EPA in conducting remedial action (Appendix A);

• Hazardous Waste Operations Emergency Response Standard (HAZWOPER) 29CFR 1910.120 / 29CFR 1926.65; and

• this PWS.

https://semspub.epa.gov/work/05/352479.pdf https://www.epa.gov/superfund/lead-superfund-sites-guidance

Definitions of key terms used in the PWS are included in Appendix B.

The remedial action is being conducted pursuant to the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended by the Superfund Amendments and Reauthorization Act (SARA), and National Contingency Plan (NCP) requirements. Tasks described in this PWS are consistent with the ROD and the NCP. These response actions are necessary to protect human health and environmental risks posed by exposure to contaminated soil containing lead and arsenic.

For the purpose of this project, the portion of OU2 that will be addressed as part of this PWS will commonly be referred throughout the PWS as the “residential cleanup”.

2 Background

Site Description

The Jacobsville Neighborhood Soil Contamination Site is located in the City of Evansville, Vanderburgh County, Indiana (Appendix C). The site was named the Jacobsville Neighborhood Soil Contamination Site because the contamination was initially found in the Jacobsville neighborhood of Evansville; however, after further investigations, EPA found that contamination extended to other areas of Evansville. The site consists of residential soils contaminated by lead and arsenic.

Land use within the site boundaries is a mix of residential, commercial, and industrial properties. The area also includes schools, churches, playgrounds, parks, and small businesses. The Jacobsville site and the associated remediation, however, is restricted to residential properties and those properties to which residents and children may have frequent access, such as schools, playgrounds, parks, and day care facilities. These types of properties are referred to as “high-access” properties in the ROD, the remedial design, and other site documents.

History of Contamination

In 2000, as a follow-up to a removal action at a plating shop in the Jacobsville neighborhood, Indiana Department of Environmental Management (IDEM) collected soil samples in the neighborhood near the plating shop and analyzed them for metals using a portable X-ray fluorescence device (XRF). Results showed elevated lead concentrations in a number of residential yards. IDEM identified four former facilities that may have contributed to the contamination at the site: Blount Plow Works (operated from the 1880s to about the 1940s), Advance Stove Works (operated from approximately the 1900s to the 1950s), Newton-Kelsay (operated from approximately the 1900s to the 1950s), and Sharpes Shot Works (operated from 1878 to an unknown date). It is believed that airborne dust, soot and smoke from plant operations deposited lead on neighborhood soil. Arsenic may have been deposited by airborne dust from foundries, the burning of coal, and from other industrial processes.

Based on initial sampling, the Jacobsville site was originally defined by IDEM as bounded to the west by Edgar Street, to the south by Lloyd Expressway, to the east by Heidelbach Street, and to the north by Iowa Street. Operable Unit 1 (OU1) coincides approximately with the original IDEM site boundaries and is bounded by Mary Street to the west, Iowa Street to the north, Elliot Street to the east, and Division and Illinois Streets to the south (Appendix C). OU1 encompasses 141 acres and approximately 500 residential properties and is where the facilities listed above and thought to be the possible sources of the contamination were located. Previous remedial action within OU1 cleaned up 263 OU1 properties.

Based on additional sampling conducted by EPA in 2004, 2005, and 2006, OU2 (Appendix C) was defined as extending outward from OU1 and covering approximately 4.5 square miles. At least 12 different neighborhoods, including the Jacobsville neighborhood, are encompassed in whole or in part by the OU2 boundaries. Of the approximately 10,000 residences in OU2, it is anticipated that approximately 4,000 will require cleanup based on information in the ROD dated September 2009.

This PWS focuses on the phases of OU2 beyond project seven which is presently underway. Example remedial design drawings are provided as part of the Request for Proposal (RFP) for informational purposes only. The actual remedial design drawings for properties to be remediated may be different but will require the same level of effort.

For more information and background related to this Superfund Site, please visit the Superfund Site Profile page at:

https://cumulis.epa.gov/supercpad/SiteProfiles/index.cfm?fuseaction=second.scs&id=0508142&doc=Y& colid=30365&requestTimeout=480

Selected Remedy

The ROD finalized in September 2009 sets forth the selected remedy in order to accomplish Remedial Action Objectives (RAO) for the site.

The RAO for the Jacobsville site is to control concentrations of arsenic and lead in residential soil that present a human health risk by minimizing the potential for dermal contact, ingestion, and inhalation exposures. The RAO is to be achieved by excavating and disposing of residential soils above the following risk-based cleanup levels based on site-specific background levels and the Human Health Risk Assessment (HHRA) for the Jacobsville site:

• The site-specific cleanup level for lead is 400 ppm, based on the Integrated Exposure Uptake Bio-kinetic (IEUBK) modeling of site data. The cleanup level for lead corresponds to a less than 5- percent probability of the child population at the Jacobsville Site having Blood Lead Levels greater than 10 micrograms per deciliter (μg/dL), which is the recommended target per EPA guidance.

• The site-specific cleanup level for arsenic is 30 ppm, based on risk assessments and site background concentrations of arsenic. The cleanup level for arsenic corresponds to an ELCR of 1 × 10-4, which is within the range of 1 × 10-4 to 1 × 10-6 required by the National Contingency Plan.

As described in the ROD, the major components of the selected remedy for OU2 include:

• Residential soils containing concentrations greater than the arsenic and/or lead cleanup levels will have the soils excavated to the depth that the elevated concentrations were found, up to 18 inches. If physical barriers exist, such as large trees, soil will be excavated around the barrier to the extent possible. Engineering controls will be implemented during the remedial action to prevent exposure to lead and arsenic from dust created by the excavation of the soils. Building foundations, permanent walkways and fixtures will not be affected by the soil excavation.

• Once excavation is complete, clean fill will be placed in the excavated areas and the lawns will be returned to as close to their original condition as possible.

• Excavated soils will be transported to a Resource Conservation and Recovery Act (RCRA) Subtitle D landfill. This remedy assumes that the excavated soil will not be characterized as hazardous waste.

Based on a PAH background study performed at the site in 2015, using IDEM Office of Land Quality (OLQ) 2016 Screening Levels for Direct Contact with Residential Soils for PAHs (http://www.in.gov/idem/landquality/2395.htm) is more appropriate for screening clean fill than EPA Regional Screening Levels (RSLs) which have been used at the site for previous work. Therefore, when testing for the suitability of backfill, the concentrations of PAHs in backfill selected for the site shall not exceed these IDEM screening levels. Additionally, the Contractor shall not use the previously employed river backfill source along the Ohio River that did not meet backfill requirements for this project.

The Contractor shall haul contaminated soil directly to a landfill in accordance with all applicable federal, state, and local laws and regulations. Stockpiling or staging of contaminated soil overnight may be permitted with approval from the USACE Contracting Officer Representative (COR) if the following conditions are met:

• contaminated soil is stockpiled or staged indoors;

• the location is not within a half mile of a school, park/playground, or child care;

• air monitoring is performed to ensure no offsite migration of contaminants; and

• the area used for stockpiling is cleaned after use to minimize cross contamination.

https://cumulis.epa.gov/supercpad/SiteProfiles/index.cfm?fuseaction=second.scs&id=0508142&doc=Y&colid=30365&requestTimeout=480 https://cumulis.epa.gov/supercpad/SiteProfiles/index.cfm?fuseaction=second.scs&id=0508142&doc=Y&colid=30365&requestTimeout=480 https://cumulis.epa.gov/supercpad/SiteProfiles/index.cfm?fuseaction=second.scs&id=0508142&doc=Y&colid=30365&requestTimeout=480 http://www.in.gov/idem/landquality/2395.htm

USACE expects the Contractor to follow the EPA guidance for lead-contaminated residential soils (Superfund Lead Contaminated Residential Sites Handbook; EPA, 2003) for the remediation of individual properties, including removal of drip zone (see Appendix B) soils that are accessible in the opinion of the Contractor’s Site Superintendent.

3 Points of Contact

Several USACE and EPA personnel will be associated with this contract including, but not limited to: the EPA Remedial Project Manager (RPM), the USACE Contracting Officer (KO), the USACE Project Manager (PM), the USACE Technical Manager (TM), the USACE onsite project engineer, and USACE COR. The USACE onsite project engineer will be onsite fulltime. Submittals should be sent to the appropriate USACE personnel as stated in this PWS.

IDEM will be reviewing some project deliverables (e.g., plans, Remedial Action Report, Final Air Monitoring Report). The USACE TM will inform the Contractor if any Points of Contact change or are newly identified.

Other stakeholders include local officials, community organizations, property owners, and others having a personal interest or involvement or a monetary or commercial involvement in the properties being remediated.

4 General Requirements

This is a performance-based contract. The Contractor shall complete remedial action that meets the objectives and performance criteria specified in the ROD issued on September 22, 2009 and the remedial design within the period of performance. The Contractor shall ensure onsite supervision and management of the cleanup.

Based on the solicitation, all references contained therein, all other information identified or made available by the Government, and all other information otherwise known or available to the Contractor, the Contractor is responsible for achieving the required performance objectives within the contract duration.

The Contractor is responsible for fully executing this contract by conducting required environmental services for which the EPA is statutorily responsible; addressing all environmental and regulatory issues within the scope of the objectives identified in this PWS; scheduling project activities; and achieving the performance objectives identified in this PWS.

It is the Contractor's responsibility to comply with all applicable federal, state, and local laws and regulations and to fulfill the performance objectives of this PWS in a manner that is consistent with any applicable orders or permits, all existing cleanup agreements or guidance, and relevant USACE and EPA policy and guidance for the duration of the contract. Payment will not be provided for work or services that are not in full compliance with the USACE and EPA policy or applicable federal, state, and local laws and regulations.

Where work described in this PWS is required to be in compliance with a guidance document, policy, or regulation, it is the Contractor’s responsibility to ensure that the most recent version is used. Any proposed or realized deviation from the guidance, policy, or regulation shall be immediately brought to the attention of and coordinated with

USACE.

Project Manager (PM) – The PM is the lead company representative responsible for all Contractor actions during the performance period. The PM must meet the minimum requirements as follows:

* The individual proposed as the Project Manager shall have a college degree in engineering, construction management, geology, chemistry, or related field.

* The individual proposed as the Project Manager shall have five (5) years of experience in Project Management for other contracts/programs and shall have a minimum of one year of working experience at USEPA-funded Superfund sites remediating residential properties.

* The individual proposed as the Project Manager shall report professional registration, in their respective field, where applicable or available.

Site Superintendent (SS) – The SS is the onsite point person overseeing all construction and is required to be onsite throughout the project while work is occurring. The SS must meet the minimum requirements as follows:

* The individual proposed as the SS shall have experience overseeing the direct handling and disposal of contaminated soil.

* The resume of the individual proposed as the SS shall highlight his/her experience in managing and scheduling supplies and materials delivery, multiple subcontractors, and the public during a large, complex remediation project.

* The individual proposed for the SS shall have at least one year of working experience managing cleanup at USEPA-funded Superfund sites remediating residential properties.

Site Safety and Health Officer (SSHO) – The SSHO is the onsite employee responsible for assuring that all operations comply with the Contractor’s Health and Safety Plan and that all aspects of the activities occurring on properties meet all required regulations to ensure a healthy and safe work environment. The SSHO must meet the minimum requirements as follows:

* The individual proposed as the SSHO shall have a minimum of one year of working experience implementing safety and occupational health procedures at USEPA-funded Superfund sites remediating residential properties.

* The individual proposed as the SSHO shall have training and a minimum of two (2) years of experience conducting exposure monitoring/air sampling and selecting/adjusting protective equipment use.

Contractor Quality Control Supervisor (CQCS) – The CQCS is the onsite employee responsible for performing Contractor Quality Control (CQC) over remedial activities in the field. The CQCS must meet the minimum requirements as follows:

* The individual proposed as the CQCS shall have appropriate education and experience in a specialized area related to HTRW remediation (e.g., chemistry, geology, or hydrogeology).

* The individual proposed as the CQCS shall have a minimum of one year working experience in quality control at USEPA-funded Superfund sites remediating residential properties Resumes with additional experience at USEPA-funded Superfund sites will be viewed more favorably * The individual proposed as the CQCS shall have formal education or training in field sampling related to HTRW remediation.

5 Performance Objectives and Standards

In general, the performance objectives and standards for the remedial action activities described in this PWS require compliance with

• the September 2009 ROD;

• the Remedial Design;

• the Restoration Agreements; and

• in a manner that protects the health and safety of site workers, residents, and the public.

It should be noted that the PWS governs when the Remedial Design Report and the PWS differ.

When conducting the work defined by this PWS, the Contractor shall communicate to the residential property owner, the following general principles:

• The goal of the remedial action is to remove arsenic- and lead-contaminated material that poses a risk to human health, not to enhance or improve property.

• Decisions made on property-specific items (e.g., tree/stump removal or dig around it, etc.) are based on the health of the community and the Remedial Design (RD).

Payments will be based on successful preparation and submission of invoices with approval by the COR and consistency with the Performance Requirements Summary in Table 1.

Table 1: Performance Requirements Summary

Desired Outcomes

Required Services

Performance Standards Monitoring Method

Incentive/Disincentives for Meeting or Not Meeting the Acceptable Quality Level

Quality Performance

Compliance with PWS and referenced applicable guidance and regulations

Satisfactory or higher performance rating for all ratings metrics

COR report of failure to deliver acceptable product or service in accordance with Performance-Based Milestones/ Objectives; COR report of failure to deliver acceptable product or service in accordance with PWS and referenced applicable guidance and regulations.

Issuance of a cure notice and possible termination of contract for uncorrected performance deficiencies, or for failure to complete Performance-Based Milestones/Objectives. Adverse past performance reports, including in the Contractor Performance Assessment Reporting System (CPARS). The Contractor may be in danger of not having subsequent options exercised.

Evaluation of Contractor performance on this contract will be completed by the COR/TM and consider the following performance rating metrics:

a. Technical (quality of product);

b. Schedule;

c. Cost control;

d. Management;

e. Business relations; and

f. Other (e.g., regulatory compliance, safety, environmental).

Ratings that may be assigned for each metric include Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory. Appendix D of this PWS provides evaluation ratings definitions. Contractor performance evaluations will be documented by the USACE in the Contractor Performance Assessment Reporting System (CPARS).

6 Description of Tasks

The following descriptions of the tasks are provided to communicate requirements for the PWS. They are not intended to be all-inclusive, and absence of a requirement from these descriptions does not relieve the Contractor from responsibility to perform all work required to achieve the performance objectives. Where applicable, the description of the performance objective is intentionally generalized, and detailed specifications are not provided. This approach is in conformance with the performance-based nature of this work statement and allows flexibility for the selected Contractor to determine and implement the best approach to meet the Government’s performance objectives established in Section 5 of this PWS above.

The deliverables for the tasks are described below and listed in Table 2.

Task 1: General Conditions

The Contractor shall provide temporary facilities which include all labor, equipment, materials, and incidentals required to provide, maintain, and operate field offices, temporary utilities, temporary roads and construction entrances, temporary fencing, decontamination areas, staging areas, portable toilets and other sanitary facilities, and trash dumpsters for the entire duration of field work. The cleaning of all temporary facilities and all streets in the project vicinity (i.e., The Contractor shall brush clean at the end of each day all subdivision streets onto which the Contractor tracks mud.) shall be included in this task. The Contractor shall also provide field office space (i.e., separate room in one of the Contractor’s trailers with desk, chair, file cabinet, phone, and Wi-Fi) for the USACE onsite project engineer under this task. The Contractor shall provide the FFP of this task on a per month basis. This task will be paid monthly.

Task 2: Project Planning This task involves planning for each field season. The Contractor shall provide the FFP of this task on a per job basis.

The task will be paid monthly based on percentage complete.

For the first field season, the Contractor shall perform the following activities (described in greater detail below) under this task prior to beginning any excavation:

• Schedule/hold kickoff meeting (via teleconference)

• Prepare a Remedial Action Work Plan (RAWP)

• Schedule/hold an in-person pre-construction meeting

• Prepare all site-specific plans including Site Management Plan (SMP), Sampling and Analysis Plan (SAP) and Quality Management Plan (QMP), Data Management Plan (DMP), and Accident Prevention Plan (APP) with Health and Safety Plan (HASP)

For all field seasons after the first, the Contractor shall perform the following activities (described in greater detail below) under this task prior to beginning any excavation:

• Update Remedial Action Work Plan (RAWP)

• Schedule/hold an in-person pre-construction meeting

• Update all site-specific plans including Site Management Plan (SMP), Sampling and Analysis Plan (SAP) and Quality Management Plan (QMP), Data Management Plan (DMP), and Accident Prevention Plan (APP) with Health and Safety Plan (HASP)

Prior to beginning site work, the Contractor shall complete and obtain approval of the RAWP and all site-specific plans or updated plans.

The Contractor shall adhere to the following when developing their plans, schedule, and methods for conducting remedial activities:

• All work for a single field season, to include planning; excavation, disposal and restoration of properties; and post-remedial action reporting, shall be completed by 30 June of the calendar year following the year in which the field season takes place. For example, all work for the 2023 field season shall be completed by 30 June 2024.

• In general, field work shall be confined to the following times: 7:00 am – 6:00 pm, Monday – Saturday, except national holidays. The Contractor shall obtain written approval from the COR to modify the stated work schedule.

• The Contractor shall conduct activities in a reasonable manner that minimizes adverse impacts to the property owners and the general community and promotes good public relations.

• The Contractor shall be aware of local activities such as local fairs, funerals, weddings, parades, processions, etc., and schedule work to minimize interference with these local events.

• Anyone hauling material for the project shall disclose in writing to the COR whether they have hauled lead (lead ore, concentrate, slag, batteries, etc.) or any other hazardous materials before performing such services at this Site.

• The Contractor shall inspect and maintain documentation on haul trucks at the beginning of each workday for any signs of lead-bearing or any other hazardous materials on the inside of the bed, undercarriage, tires, etc.

• All equipment (owned, rented, subcontracted) shall be inspected prior to use on the project for contamination, defects and damages, or other pre-existing conditions.

• All equipment used for hauling or handling contaminated material shall be thoroughly decontaminated prior to being de-mobilized from the site. This includes, but is not limited to, any local sub-contract hauling service that, if approved by the COR, may perform odd jobs after work hours and on holidays or weekends.

Decontamination procedures shall be documented (protocol followed, photographs of equipment, date decontaminated, personnel involved, etc.).

• The Contractor shall appoint crew leaders for each crew and maintain current contact information, credentials, certifications, etc., accessible to the COR.

• The Contractor shall notify the COR and/or other pertinent regulatory authority in writing of non-compliance with any federal, state and local laws and regulations as pertains to this contract.

• After mobilization, the Contractor and USACE shall conduct meetings on mutually agreed upon dates on a weekly basis (hereafter referred to as Weekly Meetings). The Contractor shall provide agendas for Weekly Meetings and submit Weekly Meeting minutes (see Task 3 for additional information regarding meeting agendas/minutes). Attendance at these meetings shall consist of, at a minimum, USACE personnel (PM, COR, TM, onsite project engineer), the EPA RPM, the IDEM Representative, and the Contractor’s project manager and site superintendent. Other personnel may attend these meetings as needed. Meetings shall be conducted at the Contractor field office, and teleconference capabilities shall be provided as needed.

Meetings will address site progress, issues, and future planning. Weekly Reports shall be provided to USACE (PM, COR, TM, onsite project engineer) prior to or at these meetings. Additional details regarding Weekly Reports can be found in Section 6.7 and Appendix E.

• If potential cultural resources (e.g., building foundations, burials, cisterns, prehistoric features, privies, root cellars, summer kitchens, and wells) are uncovered during excavation, the Contractor shall immediately stop work and notify the USACE onsite project engineer. The Contractor may only resume excavation after coordination with the USACE onsite project engineer.

• After consulting with the project archeologist and the USACE onsite project engineer, the Contractor can coordinate all backfilling operations of properties where cultural resources are uncovered during excavation. The Contractor shall assume that archeologists will be onsite one day per week to complete documentation of cultural resources uncovered since their last visit.

6.2.1 Task 2.1: Kickoff Meeting (via Teleconference)

Within seven (7) calendar days after Notice to Proceed (NTP), the Contractor shall contact the TM and schedule the kickoff meeting to be held at via teleconference with USACE and EPA personnel.

The Contractor shall provide an agenda two (2) business days in advance of the meeting. The Contractor shall provide draft minutes electronically to stakeholders/participants within three (3) business days of the meeting, for review by stakeholders/participants within three (3) business days. Minutes shall be finalized within 15 calendar days following the meeting. The Contractor shall distribute a copy of the final minutes to all stakeholders/participants within three (3) business days of receiving COR/TM acceptance of the minutes.

6.2.2 Task 2.2: Remedial Action Work Plan (RAWP) including Quality Control Plan (QCP)

The Contractor shall prepare and submit a Draft RAWP including QCP within 21 calendar days after NTP. The Draft Final RAWP including QCP shall be due within 15 calendar days of receipt of USACE comments on the Draft RAWP including QCP. The Final RAWP including QCP shall be due within 15 calendar days of receipt of

USACE/EPA/IDEM comments on the Draft Final RAWP including QCP. The most recent RAWP can be provided to Contractors upon request.

Before each field season after the first field season, the Contractor shall update the RAWP, as needed. Excavation cannot begin until the COR/TM approves the updated RAWP or indicates that an updated RAWP is not needed.

In general, the RAWP shall include/specify:

• a detailed description of the technical approach, performance monitoring, and overall management strategy, including optimization, for the remedial action;

• the necessary procedures, inspections, deliverables, and a schedule with specific dates for completion of each required activity and deliverable required by the PWS;

• a list of key Contractor personnel providing support on the project; and

• a Quality Control Plan (QCP) as described below.

The Contractor’s schedule shall fully support the approved technical approach and outline activities and defined to support and manage completion of the performance objectives in this PWS. The due dates for all deliverables shall be identified. The initial schedule shall be included in the RAWP.

The Contractor’s Quality Control Plan (QCP) shall be included as an element of the RAWP and shall describe how project deliverables will be submitted for Contractor’s Independent Technical Review (ITR); identify the ITR Team;

and describe the methods to be used for management of review comments.

• At a minimum, ITR is required for the following deliverables issued under the contract: RAWP, site-specific plans (i.e., SMP/SMP updates, SAP, QMP, DMP, APP-HASP), Backfill Letter Reports, monthly tabulated results of air monitoring, Air Monitoring Report, and Remedial Action Completion Report. The Contractor shall provide a signed certification with signatures of the ITR team and a statement that an ITR was accomplished and all comments resulting from that review have been incorporated into the documents. Such a signed certification must accompany every previously-identified deliverable submitted for review under the project.

• The Contractor shall plan and perform Quality Control (QC) activities on all work products submitted to the Government or otherwise developed in completion of this contract. Quality Control activities include, but are not limited to, checking of calculations, formatting consistency, grammatical review, data QC, technical review, and accuracy verification. Documents and submittals that do not meet minimum quality requirements will not be accepted and will be returned to the Contractor without review for revision and resubmission. In addition, the Contractor may receive a negative performance rating and be required to develop corrective actions.

6.2.3 Task 2.3: In-person Pre-Construction Meeting

The Contractor shall schedule and plan an in-person pre-construction meeting to be held in Evansville, Indiana prior to the start of field work. The final location will be selected based on the availability of meeting space. Past meetings have been held at EVPL’s Central Library or in a trailer at the Contractor’s laydown yard. The Final RAWP may incorporate any agreements made during the project planning meeting.

The Contractor shall prepare an Internal Draft pre-project planning meeting presentation, which contains all material to be presented, for review by USACE prior to the project planning meeting. The Contractor shall provide an agenda to stakeholders/participants no later than five (5) business days in advance of the meeting. The Contractor shall provide draft minutes electronically to stakeholders/participants within three (3) business days of the meeting, for review by stakeholders/participants within three (3) business days. Minutes shall be finalized within 15 calendar days following the meeting. The Contractor shall distribute a copy of the final minutes to all stakeholders/participants within three (3) business days of receiving COR/TM acceptance of the minutes.

6.2.4 Task 2.4: Site-Specific Plans

The Contractor shall prepare and maintain plans for remedial action implementation. The most recent site-specific plans are provided with the RFP.

6.2.4.1 Task 2.4a: Site Management Plan (SMP)

The Contractor shall prepare and submit a Draft SMP within 30 calendar days after NTP. The Draft Final SMP shall be due within 15 calendar days of receipt of USACE comments on the Draft SMP. The Final SMP shall be due within 15 calendar days of receipt of USACE/EPA/IDEM comments on the Draft Final SMP.

Before each field season after the first field season, the Contractor shall update the SMP, as needed. Excavation cannot begin until the COR/TM approves the updated SMP or indicates that an updated SMP is not needed.

Site Management Plan (SMP): The SMP provides USACE with a written understanding of how the project will be managed. This includes, but is not limited to, an overview of the remedial action, the approach used, and identifies:

key personnel; the General Schedule, including the timeline and number of remedial design drawings the Contractor expects to complete in monthly intervals (see below for more information); the resources required; the intended communication process with USACE; the Contractor’s points of contact and responsibilities; a description of how property owner complaints or issues will be handled; how the Contractor will interact with the respective road authority and maintain the roads; when and how the Contractor shall employ dust suppression measures; how the Contractor will use erosion and sediment control measures and maintain them over the life of field operations; and site security/access. The SMP shall also describe the protocols and methods that will be employed to ensure quality landscaping and establishment of lawn growth. A plan shall be included in the SMP describing the proposed hiring strategy and how local subcontractor/services/laborers will be utilized through the duration of the contract.

Note: The SMP will be reviewed by USACE to ensure it meets the requirements of the contract and PWS. The SMP is a living document that can be updated as needed to reflect actual site conditions.

As part of the SMP, the Contractor shall submit a General Schedule which will include a timeline and projected number of remedial design drawings to be completed each month for the duration of the project. The Contractor shall also maintain and update a written Revised Work Schedule for the site projected out two months in advance of current operations and provide detailed plans for the work scheduled two weeks in advance of the current operations as part of Weekly Reports (see Appendix E for example information to be included in Weekly Reports). The detailed plans in Weekly Reports shall include a list of upcoming yards to be opened, excavated, and restored (i.e., those in which final grade has been achieved, sodded etc.). The Contractor shall also provide Daily Reports (see Appendix F for examples) with details of the planned activities for that day. All timelines, schedules, and plans shall be posted in an area accessible by USACE representatives. Upcoming site walks shall generally be scheduled to be conducted Monday through Friday and at least two days advanced notice given to the USACE onsite project engineer in order to accommodate the onsite project engineer’s schedule if necessary.

The Contractor shall prioritize the residential cleanups based on the following system: 1) properties with lead concentrations higher than 1200 ppm or arsenic concentrations higher than 68 ppm, 2) the presence of children age 7 and under and pregnant or nursing women followed by 3) properties in a given area to minimize frequency of disturbance to residents in that area. Circumstances may arise in which the EPA makes USACE aware of properties that should be remediated in an expedited fashion. In such cases, the Contractor will be notified and shall address the properties as a top priority.

6.2.4.2 Task 2.4b: Sampling and Analysis Plan (SAP) and Quality Management Plan (QMP)

The Contractor shall prepare and submit a Draft SAP for particulate monitoring and air sampling and backfill source quality sampling and a Draft QMP within 30 calendar days after NTP. The Draft Final SAP and Draft Final QMP shall be due within 15 calendar days of receipt of USACE comments on the Draft SAP and Draft Final QMP. The Final SAP and Final QMP shall be due within 15 calendar days of receipt of USACE/EPA/IDEM comments on the Draft Final SAP and Draft Final QMP.

Before each field season after the first field season, the Contractor shall update the SAP and the QMP, as needed.

Excavation cannot begin until the COR/TM approves the updated SAP and updated QMP or indicates that an updated versions are not needed.

6.2.4.2.1 SAP

The SAP describes the sampling activities that the Contractor will perform during remedial action implementation activities at the Jacobsville site. For this project, sampling activities focus on particulate monitoring and air sampling to evaluate offsite migration of site-related contaminants during remediation activities (excavation) as well as backfill source quality sampling. The SAP for this contract is comprised of the following two parts:

1. Field Sampling Plan (FSP) in accordance with 40 CFR 300.415(b)(4)(ii). The FSP describes the number, type, and locations of samples and the types of analyses.

2. Quality Assurance Project Plan (QAPP) in the Uniform Federal Policy Quality Assurance Project Plan (UFP-QAPP) March 2012 optimized worksheet format and in accordance with:

• Intergovernmental Data Quality Task Force Uniform Federal Policy (UFP) for Quality Assurance Project Plans, EPA-505-B-04-900A, March 2005;

• EPA Guidance for Quality Assurance Project Plans (QA/G-5) EPA/240/R-02/009, December 2002;

• EPA Requirements for Quality Assurance Project Plans (QA/R-5) EPA/24/B-01/003, March 2001

(reissued May 2006).

In general, the QAPP explains how the Contractor will assure the quality of all work and products including, but not limited to, backfill source, gravel, and air monitoring sampling. Furthermore, the QAPP describes policy, organization, and functional activities and the data quality objectives and measures necessary to achieve adequate data for use in planning and documenting the sampling investigation.

A quality control manager who can ensure the QAPP Addendum contains all required information and is submitted in the correct format shall be engaged for the preparation of the QAPP.

Recommended content and format for the SAP can be found in Section 2.3.2 of EPA/540/G- 89/004.

UFP-QAPP March 2012 optimized worksheets are accessible at:

https://www.epa.gov/sites/production/files/documents/ufp_qapp_worksheets.pdf.

6.2.4.2.2 QMP

The QMP shall be prepared in accordance with EPA Requirements for Quality Management Plans (QA/R-2) EPA/240/B-01/002, March 2001. If a Contractor has a QMP that has been previously approved by EPA Region 5 and that reflects the organization’s current structure and quality system, then the Contractor does not need to prepare a new plan.

6.2.4.2.3 Data Collection, Verification, Validation, and Reporting

I. The laboratory(ies) used by the Contractor must be accredited in accordance with the DoD Environmental Laboratory Accreditation Program (DoD ELAP) by a third-party Accreditation Body (AB) and hold a current National Environmental Laboratory Accreditation Conference (NELAC) accreditation for all appropriate fields-of-testing throughout the support of this contract. (e.g., NELAP compliant with ISO/IEC 17011:2004)

II. The laboratories must be accredited for all appropriate fields-of-testing to perform work under the DoD QSM version 5 (or later).

III. Accreditations must be maintained throughout the support of this contract. Information related to accreditation shall be provided to the USACE COR prior to initiation of laboratory services on this contract.

https://www.epa.gov/sites/production/files/documents/ufp_qapp_worksheets.pdf.

https://www.epa.gov/quality/epa-qar-2-epa-requirements-quality-management-plans

IV. Laboratories must have available documentation of the laboratory quality system in accordance with the DoD QSM version 5 (or later). The DoD QSM version 5 (or later) provides guidance for implementing environmental quality systems based on the National Environmental Laboratory Accreditation Conference (NELAC) Quality Systems standard, which is based on ISO/IEC 17025.

V. All laboratories must demonstrate the ability to generate acceptable results from the analysis of proficiency-testing (PT) sample(s), subject to availability, using each applicable method in the specified matrix. Upon request, laboratories must make available, to the DoD, the results of all PT samples analyzed by the laboratory during the period of performance.

VI. The Contractor and/or environmental laboratory either anticipating or engaged in support of this contract, shall notify the USACE COR immediately of any changes regarding the laboratory’s accreditation. Furthermore, the Contractor and/or laboratory shall notify the USACE COR in writing of any change in status of laboratory operations that may affect ongoing compliance with these requirements. This written notification requirement applies, but is not limited, to suspension or revocation of certification or accreditation.

VII. The USACE COR may, at any time, conduct audits (including requests for pertinent data or information) that support an environmental laboratory’s self-declaration of compliance. If the COR finds the laboratory non-compliant, the Contractor shall use an alternate compliant laboratory service until such time as compliance is again demonstrated by the original laboratory.

VIII. The Contractor shall have a project chemist with analytical chemistry and data validation experience assigned to the project to oversee the DQO development, method selections, and QAPP preparation.

IX. The Contractor must provide all analytical chemistry data in hardcopy (if requested) and/or PDF, and electronic format compatible with Automatic Data Review (ADR) or similar software. The electronic data deliverables (EDD) will be in EPA’s SEDD 2A, 2B, 3, or 4 XML format (compliant with 5.2 valid values) as determined by the Project Chemist and/or lead TM. The EDD submittal will be “error-free” via the ADR checker or EPA’s SEDD checker and match the hardcopy.

X. Details on the SEDD format are provided in SEDD Version 5.2 (or most recent version) specification located at http://www.epa.gov/clp/staged-electronic-data-deliverable-sedd-resource-documents. EDDs for chemistry data are required prior to approval of a Final Report. These deliverables shall be reviewed and must be found acceptable for milestone approval.

XI. Data Management - The Contractor must provide a technical service that allows electronic formatting of analytical data for use in Automatic Data Review (ADR) or similar software. Contractor data review services must meet DoD QSM version 5 (or later) and e-QAPP criteria. The environmental services laboratory shall update its ADR software with the DoD QSM version 5 (or later) e-QAPP (library). A project-specific e-QAPP library may be applicable, which the Contractor may be requested to develop, if not already available.

Additionally, the Contractor must have the ability to set up or modify data review and data management software in order to process state-of-art modifications required by Integrated Risk Information System (IRIS).

XII. Data Verification - The Contractor shall perform data verification of 100% for all analytical results according to

QC criteria provided in D0D QSM version 5 (or later). Also, the Contractor shall provide a data verification report.

XIII. Validation –The Contractor shall contract a third-party contractor for the validation of 10% of the analytical results at the EPA validation stage…