W912QR22Q0035.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR22Q0035 07-Mar-2022

b. TELEPHONE NUMBER

502.315.6933

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 22 Mar 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANDREW J FLEMING

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W22W9K13074015001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 964954 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ROUGH RIVER LAKE

14500 FALLS OF ROUGH ROAD

FALLS OF ROUGH KY 40119-9801

TEL: FAX:

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

SPECIAL INSTRUCTION

The Request for Quote (RFQ) is to provide all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, required to perform cleaning services at Rough River Lake, KY, in accordance with the Performance Work Statement and Maps. The Base Year will be from 01 April 2022 to 31 March 2023. The Contractor’s services and responsibility shall include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state and local laws and regulations.

One award will be made from this RFP. The contract type is a Firm Fixed Price.

The contract type is a Firm Fixed Price Purchase Order. This contract's period of performance is one year from 01 April 2022 to 31 March 2023.

This procurement is 100% set-aside for Small Business, NAICS 561720, Janitorial Services (19.5 Million)

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

The offeror shall complete the price breakout. The total evaluated price will be determined by adding the total of all line items from the price breakout schedule. The price will be reviewed by the Government for reasonableness and realism through the use of price analysis. Price will also be checked for unbalancing of line items. Offerors are cautioned to distribute costs appropriately. Award will not be made to offerors who do not provide reasonable and realistic prices for all line items listed in the price breakout schedule.

To schedule a site visit, call the Rough River Project Office at (270) 257-2061.

Quotes are due on 22 March 2022 at 10:00 AM Eastern Time. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to Andrew.J.Fleming@usace.army.mil.

For contractual/technical questions, please contact Andrew Fleming by e-mail at Andrew.J.Fleming@usace.army.mil.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submission of quote. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (previously DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from DUN and Bradstreet by calling 1-800-333-0505. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates , and search for the information you need. These guides can also be viewed at http://www.acquisition.gov.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Page numbering may be off throughout this document

W912QR22Q0035

Section SF 1449 - CONTINUATION SHEET

PRICE BREAKOUT SCHEDULE

Price Breakout Schedule - Rough River Lake Cleaning Services This is a Requirements Type Contract to furnish all necessary management, personnel, materials, supplies, tools, parts, equipment, and vehicles required to perform cleaning services at Rough River Lake.

Offerors are strongly encouraged to attend the site inspection meeting and tour the project areas.

Section C-3 Facility and Area Cleaning Item# Description Est. Quant. Unit Price Total 0001 Campsite Cleaning ____2____ _EA_ $____ $_________

0002 Clean Group Shelter ___125___ _EA_ $____ $_________

0003 Litter Pick-up ___52____ _EA_ $____ $_________

0004 Clean Pit Toilet, Flush ____1600_ _EA_ $____ $_________ Toilet, Or Shower house

0005 Receptacles ___1776__ _EA_ $____ $_________

0006 Fish Cleaning Station ___70____ _EA_ $____ $_________

Section C-3 Total $ ____________

Est. Quant. Unit Price Total Section C-4 Project Office Janitorial Services Item# Description 0007 Project Office Cleaning ____45___ _EA_ $____ $_________

Section C-4 Total $_____________

Total for Contract (Section C-3 + C-4) with Period of Performance of 01 April 2022 to 31 March 2023:

REPS&CERTS

REPRESENTATIONS & CERTIFICATIONS

COMPANY NAME AND ADDRESS: __________________________________________

PHONE NUMBER _____________________ FAX NUMBER _____________________

EMAIL ADDRESS ________________________________________________________

BUSINESS SIZE (select one) Large Business _____ Small Business_____ HUBZone Business_____ 8A _____ Woman-Owned ____ Service-Disabled Veteran-Owned ____ Contractor is registered with SAM: _____ YES _____ NO (See FAR 52.204-7)

TAX ID # ______________________

INDICATE Unique Entity Identifier (previously DUNS NUMBER) ___________________ (This is 9 digit numeric code) (Note: See Unique Entity Identifier (FAR 52.204-7)

CAGE NO. _________

ROUGH RIVER LAKE

SERVICE CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENREAL

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF WORK

C-1.3 CALL ORDERS

C-1.4 NEGOTIATION

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND SECURITY REQUIREMENTS

C-1.10 ACCIDENT REPORTING

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTALPROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 INTERRUPTIONS TO SYSTEMS

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 NOTIFICATION OF WORK TO BE DONE

C-1.26 MINIMUM MANPOWER REQUIREMENTS

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS

C-1.28 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.29 REPORTS

C-1.30 APPLICABLE PUBLICATIONS

C-1.31 DEFINITIONS

SECTION C-2

GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

SECTION C-2

NOT APPLICABLE

SECTION C-3

CLEANING SERVICES – RECREATION FACILITIES AND AREAS

SECTION C-3

FACILITY AND AREA CLEANING

C-2.1 – GENERAL

C-2.2 – WORK TO BE PREPARED

C-2.3 – SCHEDULE OF WORK

C-2.4 – LOCATION OF WORK

C-2.5 – SPECIAL PROVISIONS

SECTION C-4 JANITORIAL

SERVICES

SECTION C-4

PROJECT OFFICE JANITORIAL SERVICE

C-3.1 – GENERAL

C-3.2 – WORK TO BE PERFORMED

C-3.3 – SCHDULE OF WORK

C-3.4 – LOCATION OF WORK

Exhibit A – Quality Assurance Surveillance Plan

Exhibit B – Deduction Schedule for Closed Areas

Exhibit C – Location of Work Maps

Exhibit D – Samples Forms

Exhibit E – Bidder’s Statement of Contract Performance and Work Experience

Exhibit F – Evaluation Factors for Contract Award

NOTE: Exhibit E must be completed and submitted as part of the quote

SECTION C-5

NATURAL RESOURCES MANAGEMENT

SECTION C-5

NOT APPLICABLE

SECTION C-6

NOT APPLICABLE

SECTION C-6

DRIFT, DEBRIS, AND TRASH REMOVAL

SECTION C-7

BEACH AND BUOY MAINTENANCE

NOT APPLICABLE

SECTION C-8

NOT APPLICABLE

SECTION C-8

PARK ATTENDANT

SECTION C-9

MAINTENANCE OF NAVIGATION AIDS

SECTION C-9

NOT APPLICABLE

SECTION C-10

NOT APPLICABLE

SECTION C-10 HERBICIDE

APPLICATION SERVICES

SECTION C-11

BUILDINGS, FACILITIES, MECHANICAL, ELECTRICAL, WATER, & SEWAGE SYSTEMS

SECTION C-11

NOT APPLICABLE

SECTION C-12

GUARDRAIL, SIGNS, BARRICADES, BUMPERS, CURBS, & POSTS

SECTION C-12

NOT APPLICABLE

SECTION C-13

MAINTENANCE OF ROADS, PARKING AREAS, PULL-OFFS, AND LAUNCHING RAMPS

SECTION C-13

NOT APPLICABLE

SECTION C-14

WILDFIRE, SUPPRESSION AND DISASTERS

SECTION C-14

NOT APPLICABLE

SECTION C-15

GENERAL

SECTION C-15

NOT APPLICABLE

DESCRIPTION/SPECFICATIONS

SECTION C‐1

General

C‐1.1 PROJECT INFORMATION. Rough River Lake is in South Central Kentucky, in Breckinridge and Grayson Counties, approximately 17 miles Northwest of Leitchfield, Kentucky. Principal cities in the area are Leitchfield and Hardinsburg, Kentucky.

C‐1.2 SCOPE OF WORK. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform cleaning services at the Rough River Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference.

The quantities listed in the Price Breakout Schedule are approximate and are provided as information only to assist in p r e p a r a t i o n of proposed pricing. They are not guaranteed, and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

C‐1.3 CALL ORDERS. When work is required under these Specifications, the Contractor shall respond within 2 workdays after receipt of notification. The Contractor will be notified of work to be performed by issuance of a Call Order by the Technical POC.

a. Call Orders. The Call Order is the Contractors' notification to actually perform the work, at the time(s) specified by the Technical POC, or if the time is not specified, according to the time schedules contained in the technical p r o v i s i o n s of the contract. There may be several call orders issued, at different times, for work contained in the c o n t r a c t . All work under this contract will proceed by the issuance of a call order.

b. Fixed Price. Under this procedure the Government requires definite quantities of items from the Price Breakout Schedule for routine work. The Contractor furnishes the services in accordance with the technical provision of t h e contract at the quoted price in the Price Breakout Schedule. The Contractor furnishes all plant, labor and materials for f i x e d price work unless otherwise specified.

C‐1.4 NEGOTIATION. No negotiated work is included in this contract.

C‐1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Sunday through Saturday, 7:00 a.m. to 4:00 p.m. Central Time. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified b y the Technical POC.

Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The eleven Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th)

Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the Technical POC.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the Technical POC when severe conditions make it impractical or dangerous to perform the work.

d. Emergency and/or After-Hours Work. Additional work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the Technical POC. Additional work due to any of the above-mentioned items may vary in days or hours from the schedule of work listed in sections C-3 and C-4. Additional personnel may be required to handle the additional workload during holiday periods because of heavy visitation. The Technical POC will notify the Contractor of actual work requirements.

C‐1.6. CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the Technical POC prior to the pre-work conference for this contract:

a. Contractor Quality Control Inspector. List of Quality Control Inspectors.

b. Contractor Representatives. List of names of Contractor Representatives.

c. Accident Prevention Plan (APP). The Contractor shall submit, for acceptance by the Technical POC, an accident prevention plan and Activity Hazard Analysis (AHA) in accordance with the requirements of the Corps of Engineers' Safety and Health Requirements Manual, EM 385-1-1, hereinafter referred to as the Safety Manual, current at the time of award.

d. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

e. Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

f. Certificate of Insurance. See Section H

g. Security Requirements. Section H

h. Certification for Rollover Protective Structures (ROPS). The Contractor shall submit a certification from the manufacturer or a Registered Professional Engineer to demonstrate rollover protective structures (ROPS), as required in of the Safety Manual, comply with applicable SAE recommended practices or an approved OSHA program. In lieu of the certification, the Contractor may provide a written statement containing the following information permanently affixed to the ROPS:

1) Manufacturer's or fabricator's name and address;

2) ROPS model number, if any;

3) Machine make, model, or series number the structure is designed to fit.

i. Certification of Employees Qualified to Administer First Aid and CPR. The Contractor shall submit proof the appropriate number of employees, as required in the Safety Manual, are certified to administer First Aid and CPR (reference TP-1.7d).

j. Quality Control Plan. Submit one copy of the basic quality control plan.

k. Performance Bond. Submit one copy of the required performance bond.

C‐1.7 PERMITS AND LICENSES. The Contractor shall obtain, at his own expense, licenses or permits required to perform the contract work. The Contractor shall comply with all current Federal, State, and local laws and regulations and any subsequent changes.

C‐1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish employees, excluding office and clerical personnel, T-shirts with the company identification on the left side of the shirt, which may be silkscreen or patchwork. Long trousers, shirts, and shoes/boots will be in good condition and be kept clean. The only exception allowed to the wearing of long trousers may be for personnel exclusively engaged in janitorial work at the restrooms, pit toilets, and porta-jons, who may be allowed to wear shorts that extend to at least the top of the knee, with approval of the Technical POC. Any employee wearing worn uniform items (which shall include trousers, shorts, coats, boots or shoes) or not wearing the required uniform may be asked to leave the project until the uniform item(s) is/are replaced. The Contractor shall ensure that the subcontractors working on site for more than five consecutive days shall furnish employees with T-shirts with the subcontractor's name meeting the criteria above. Contractor and subcontractor's vehicles shall be identified with the organization name, address and telephone number prominently displayed on the outside of both front doors of the vehicle for readily visible identification.

C‐1.9 SAFETY AND SECURITY REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the Technical POC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage s h a l l be made subject to any claims for extension of time or for excess costs or damages sustained by t h e Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop o r d e r .

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1- 1(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-

1. pdf), and as otherwise stated herein. Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the Technical POC a minimum of 7 days prior to a Contractor monthly safety m e e t i n g , to permit a Government representative to attend.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the Technical POC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385- 1-1.

c. Activity Hazard Analysis.

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job.

The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the Technical POC and mus t be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included in Exhibit D, which shall be used by the Contractor as a guide for the preparation of required AHA's.

3) A copy of the approved AHA’s shall be always available to workers at each associated job site and a copy shall be provided to the Government.

d. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the Technical POC any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any p e r s o n s , except employees, into work areas that are not otherwise open to the public;

nor shall the C o n t r a c t o r transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

e. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the

AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt (as detailed in C-1.8), long trousers and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by the safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

f. Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Two people per crew shall be trained in First Aid and CPR. Individuals working alone shall be trained in First Aid.

g. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the Technical POC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

h. Equipment Safety.

1) Rollover Protective Structures (ROPS). A certification or written statement shall be provided, in accordance with TP 1.6c.

2) Seat Belts. Seat belts are required and shall be used on all riding lawn mowers and tractors.

3) Protective Devices. Mowers shall be equipped with suitable protective devices to prevent discharged objects from injuring people or damaging property.

i. Keys. The Contractor will be furnished keys for necessary access to areas and buildings. Any additional keys required will be furnished by the Technical POC. No duplicates of the keys are to be obtained. Keys will be inventoried semi-annually with a written report given to the Technical POC or his Key Control Officer. Key security shall be the Contractor's responsibility. Failure to provide adequate key security shall result in a deduction from the payment due the Contractor in the amount of the current cost to replace lost or damaged keys and re-combinating any affected locks, plus the installation labor of a WG-10.

j. Access Gates. Egress and ingress to closed areas will be controlled as directed by the Technical

P O C .

k. Required Security Training and Planning.

1) All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2) All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

3) Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4) The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Technical POC NLT 5 calendar days a f t e r the completion of the training.

5) All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

6) All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or r e s t r i c t e d areas.

7) The Prime Contractor Company must have a Facility Clearance (FCL) at the appropriate level

(IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD Form 254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL.

8) The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Technical POC no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of th e official contract file.

C‐1.10 ACCIDENT REPORTING. The Contractor shall maintain accurate accident records and report accidents as prescribed by the Technical POC. Accidents shall be reported within 24 hours of occurrence, and all serious accidents (those resulting in death or injury requiring medical attention or lost time) shall be reported immediately.

C‐1.11 DAMAGE R E P O R T S . In a l l i n s t a n c e s where G o v e r n m e n t property, equipment, n a t u r a l f e a t u r e s , landscape, or trees are damaged by contract employees, an immediate notification shall be made to the Technical POC. A full report of the incident and extent of such damage shall be submitted to the Technical POC within two working days of occurrence, excluding weekends and holidays.

C‐1.12 CONTRACT EMPLOYEES’ CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract.

Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Technical POC to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers.

The KO or the Technical POC may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C‐1.13 DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C‐1.14 SUPERVISION.

a. General. The Contractor shall act as, or provide, a Superintendent physically present on-site whenever the work specified herein is being performed. The Contractor shall appoint a representative in his/her absence, or in the absence of the Superintendent. The Superintendent and any designated representative shall have full authority to represent the Contractor for prompt action on any matter pertaining to contract administration. The Superintendent shall deal directly with the Technical POC or a designated representative for day-to-day administration of contract provisions. If the Contractor appoints a Superintendent, one primary Superintendent shall be appointed to coordinate all communications with the Technical POC for all activities under this contract, except that an alternate Superintendent may be appointed to act on behalf of the primary Superintendent in this individual’s absence.

b. Communication. The Contractor or the appointed Superintendent shall contact the

Technical POC or their designated representative daily, or as directed by the Technical POC, to coordinate his work schedule in compliance with the contract terms and arrange satisfactory operating agreements between his operations and the Corps of Engineers.

The Contractor shall furnish the Technical POC, in writing, the name of a superintendent for on-the-job contact and supervision purposes. The Contractor and Superintendent shall attend a pre-work conference at the Project Office prior to commencing contract work. The Contractor or Superintendent shall maintain a communication system which ensures a maximum one-half hour (1/2) hour response to messages or inquiries from the Technical POC, or his representative, on major issues such as performance related problems needing attention and relaying emergency messages to Contractor employees.

C‐1.15 ENVIRONMENTAL PROGRAM.

a. General. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the Technical POC. Citations for noncompliance with environmental standards against work performed by the Contractor are a matter of resolution between the installation representative and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State, or local officials will be made by the Government. If the citations are issued due to faulty operation or maintenance practices or negligent acts on the part of Contractor employees, the Technical POC will deduct the fine or penalty from any payment due the Contractor.

b. Hazardous or Toxic Substances. If the Contractor encounters any containers, not used in his operation (i.e., barrels, drums, etc.), on the project maintenance area, suspected of containing, or having contained, hazardous or toxic substances, he shall immediately notify the Technical POC. The containers shall not be moved or disturbed by the Contractor until the Government confirms there is no hazardous or toxic substance involved. Once confirmed the containers do not contain hazardous or toxic substances, the Contractor shall be responsible for removing them as a part of this contract. At no time will the Contractor be responsible for handling containers involving hazardous or toxic substances as a part of this contract.

c. Refuse Hauling, Dumping and Disposal Areas. Transportation of refuse and debris shall comply with State and Federal Laws. Anytime the Contractor is hauling refuse, the truck will be fully enclosed and/or covered to prevent any garbage from falling from the truck. Unless otherwise specified, all refuse and debris shall be removed from the project on the day it is picked up. All refuse shall be hauled to a State approved Sanitary Landfill or Transfer Station. Receipts indicating the amount dumped and the dates and times of dumping will be retained by the Contractor and be subject to regular inspection by the Technical POC. No dumping or disposal shall be permitted upon Government property without prior approval from the Technical POC.

C‐1.16 CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit C). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The Contracting Officer or the Technical POC will evaluate the Contractor's response and take appropriate action, which may i n c l u d e making necessary deductions. Upon finalization of the CDR, the Contractor and the Technical POC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any d e c i s i o n , etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C‐1.17 MEETINGS. The Contractor and/or superintendent shall meet with the Technical POC or his designated representative weekly or as determined by the Technical POC. The Technical POC will hold a meeting not later than one normal workday after a Contract Deficiency Report (CDR) is issued.

Mutual effort will be made to resolve any problems identified. Written minutes of these meetings shall be prepared by the Technical POC and signed by the Technical POC and the Contractor or their representative(s). Should the Contractor not concur with any decisions, etc., contained in the minutes, the Contractor shall state so in writing, and request a final decision by the KO.

C‐1.18 QUALITY CONTROL. The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the Technical POC.

d. A method of insuring that employees have full knowledge of work assignments and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activities with the Technical POC and/or inspector.

A signed plan, including Contractor specific information, shall be provided to the Contracting O f f i c e r and the Technical POC, and accepted, prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the Contracting Officer and Technical POC.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C‐1.19 QUALITY ASSURANCE. The Government will monitor the Contractor's performance in accordance with the Quality Assurance Surveillance Plan, Exhibit G, and reserves the right to perform inspections at a level sufficient to assure adequacy of the Contractor's Quality Control Plan. The Government will use 100% Inspection.

1) Quality Assurance Inspections. The Technical POC will inform the Contractor as to how the Government intends to inspect the contract and who is in charge of Quality Assurance. The Quality Assurance Inspector (QAI) will keep a daily log of all communications with the Contractor and/or Contractor’s superintendent. The Contractor and the QAI shall coordinate work schedules and inspections to best evaluate Contractor performance. The plan shall contain a method of informing the Government when items of work are ready for inspection, i.e. a detailed written route schedule indicating the times routine work is performed in each area.

2) Contractor Deficiency Reports. When the Contractor fails to perform according to the performance standards, the Technical POC will notify the Contractor in writing by issuing a Contractor Deficiency Report (CDR), stating the nature and extent of the deficiency. The Contractor shall explain in writing the reason(s) performance was less than satisfactory and how to prevent recurrence, within two business days of receipt of the CDR.

3) Deductions. If the performance of any required service is unsatisfactory, not quickly correctable, and is the fault of the Contractor, the Government will deduct the cost from payments due the Contractor.

Deductions will be based on the Price Breakout Schedule, or the Government's cost to complete the work. Normally, re-performance will not be permitted on services required on a highly repetitive basis.

C‐1.20 DEFICIENCIES. If the performance of any required service is unsatisfactory, not quickly correctable, and is the fault of the Contractor, the Government will deduct the cost from payments due the Contractor. Deductions will be based on the Price Breakout Schedule, or the Government's cost to complete the work. Normally, re-performance will not be permitted on services required on a highly repetitive basis.

C‐1.21 INTERRUPTIONS TO SYSTEMS. All work that would necessitate an interruption of the use of the project or its support systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the Technical POC. Interruptions shall be kept to an absolute minimum, and all repairs or replacements of equipment or components shall be accomplished in an expeditious and efficient manner. All major maintenance on equipment and any maintenance that could endanger visitors shall be conducted off government property.

C‐1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPTMENT.

a. Government Furnished Facilities. No facilities will be provided in this contract.

b. Utilities. The Government will furnish available utilities to perform the specified work. At remote locations the Contractor shall supply his own utilities such as water. The Contractor shall make a dedicated effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Government furnished utilities shall be used only in the performance of work specified in this contract.

c. Forms. All Department of Defense forms, required by the Government to be used under this contract, will be provided by the Government during the contract period. The Government reserves the right to modify or supersede these forms during the contract period.

d. Control. The Contractor shall provide control to ensure Government furnished equipment, property, or items are utilized only for contract purposes. The Contractor will be provided keys to allow access to certain secure areas and will be held responsible for losses due to his negligence and for the replacement of compromised locks (which can occur due to loss or duplication of keys). Upon completion (including any extensions of contract term) or termination of the contract for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished equipment, keys and any unused material or supplies in the same condition as received. Any discrepancies (except for fair wear and tear), damages or deficiencies in the inventory will be chargeable against the Contractor.

e. Safety Manual. Prospective contractors may review a copy of the Safety and Health

Requirements Manual EM 385-1-1 at the Project Office. The Contractor shall be provided one copy of Safety Manual EM 385-1-1, during the pre-work conference.

C‐1.23 CONTRACTOR‐FURNISHED ITEMS.

a. General. Unless otherwise specified, the Contractor shall furnish all personnel, tools, facilities, vehicles, transportation, equipment and operators, supplies, or materials required to perform all work. All Contractor-furnished equipment, supplies, materials, vehicles, etc., shall meet all applicable Federal, Department of Defense, Department of the Army, State and local laws and regulations. All materials shall be subject to approval by the Technical POC prior to use.

b. Service Vehicle. It is the Contractor's responsibility to provide service or work vehicles as necessary, capable of transporting employees, equipment, tools, materials, and supplies.

Contractor service vehicles used along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

c. Contractor Equipment and Supply Inspections. The apparent Contractor shall make available for inspection all service equipment, tools, and samples of supplies he proposes to use for work under this contract, along with proof of ownership or lease agreement.

Such articles shall be made available for inspection within seven (7) working days after notice from the Technical POC. Only equipment and supplies inspected and approved shall be used for work under this contract. A sample of the Safety Inspection for Miscellaneous Equipment (Exhibit G). All subsequently procured equipment to be used for work under this contract must be inspected and approved by the Government prior to use.

C‐1.24 SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for reporting all acts of vandalism, larceny, or pilfering to the Technical POC. The Contractor shall establish security procedures and safeguards compatible with the Government's existing procedures to protect all equipment, materials, supplies, tools and other resources. The Contractor shall cooperate with, and provide any assistance necessary to, the Government during any audits, usage checks of expendable property, and inventories of nonexpendable property under control of the Contractor. Any item of value found on the work sites shall be placed into the custody of the Technical POC for return to the owner, if ownership can be established. The Contractor shall inform the Technical POC of any information he or his employees receive about lost and/or found articles from the public.

C‐1.25 NOTIFICATION OF WORK TO BE DONE. The Contractor will be notified of work to be performed by a Call Order from the Technical POC. Under normal conditions, the contrac tor shall acknowledge rece ipt and understanding of the Cal l Order with in 48 hours.

C‐1.26 MINIMUM MAN‐POWER REQUIREMENTS. The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. Personnel required to handle emergency situations shall be available on call, 24 hours per day, 7 days per week.

C‐1.27 MINIMUM PERSONNEL QUALIFICATIONS. Only properly trained and qualified employees shall be used in the performance of this contract. All employees shall be subject to applicable Government regulations.