Louisville VAMC Industry Day Presentation (Final).pdf

LOUISVILLE VAMC

REPLACEMENT HOSPITAL

LOUISVILLE, KY

W912QR-21-R-0008

INDUSTRY FORUM

Date: 28 October 2020

OPENING REMARKS / ADMINISTRATIVE ITEMS

Matthew D. Lowe, PE, PMP Chief, DVA Division USACE, Louisville District

OPENING REMARKS / ADMINISTRATIVE ITEMS

Welcome to Louisville!

Please silence mobile devices

Facility logistics – emergency exits, restrooms

COVID-19 – physical distancing, assigned seats, masks, hand sanitizing

No audio or visual recording

Posting of briefing and asking questions

Purpose of Industry Forum

Information in this presentation is for informational purposes only and is not/will not be contractually binding. Review the solicitation and amendments for contractual requirements.

AGENDA

Opening Remarks / Administrative Items

Project Background

Project Overview

Risk Management

Contracting

Small Business

Construction Contract Administration

Louisville VAMC Perspective

Closing Remarks

PROJECT BACKGROUND

George Odorizzi, PE, CCM Project Manager

CFM

STAKEHOLDERS

CFM – Central Region

VISN 9

Medical Center

HQ PMO

LRD

Louisville District

MX

Designer of Record / AE

Commissioning Agent

HISTORY OF FACILITY AND DECISION

1946 – President Truman signs VA’s request to purchase 59 acres outside of Louisville.

1952 – The new, $8M, 494-bed hospital (constructed 1947-1951) opens on Zorn Avenue.

1996 – VA begins opening Community-Based Outpatient Clinics (CBOCs), in part to address need for services that can’t be delivered at the Zorn Avenue campus.

2004 – VA initiates a Capital Asset Realignment for Enhanced Services (CARES) study that concludes the Louisville facility was built to 1950’s standards, including floor-to-floor heights that can’t easily be modified to accommodate today’s standards, and is located on a constrained hilltop site with little room for expansion or swing space for new construction.

2006 – VA Secretary Nicholson announces VA’s intent to replace the Zorn Avenue Medical Center with a new state-of-the-art medical center.

CARES PROJECT (1/2)

VA selects the AE joint-venture of URS-SmithGroup as the Designer of Record who performs a feasibility study of potential alternatives in 2009.

2010 – VA advertises for expressions of interest to sell land to VA.

2011 – VA begins initial environmental screening of alternatives.

2012 – VA publishes Programmatic EA, signs Mitigated FONSI, and purchases Brownsboro Road site.

2013 – VA exercises option for start of concepts and awards a site-specific environmental assessment (SEA).

2014 – VA holds public scoping, conducts SEA, and obtains approval of the 35% schematics.

CARES PROJECT (2/2)

2015 – VA halts SEA & begins Environmental Impact Statement (EIS) – Puts award of construction documents on hold until EIS complete.

2017 – VA finalizes EIS with Record of Decision and exercises option for construction documents.

2018 – City of Crossgate sues VA in Federal Court over VA’s compliance with NEPA and VA puts solicitation of construction on hold until motions for summary judgement are concluded.

2020 – VA completes design updates and begins outreach in preparation for solicitation of construction (i.e., Industry Forum – today!).

CURRENT OPERATIONS

VA continues to deliver care at its Zorn Avenue location and its eight area CBOCs including:

Scottsburg, IN Grayson County (Clarkson, KY) New Albany IN Newburg (Louisville, KY) Carrolton, KY Shively (Louisville, KY) Ft Knox, KY Stonybrook (Louisville, KY)

The new facilities are badly needed to support and improve the delivery of care.

Parking issues at the existing campus continue to be an issue and degrade patient experience.

Area Veterans are excited to see this new facility get built.

LOCATION

The future Brownsboro Road site is approximately 3 miles (4.4 miles driving) from the existing VA Medical Center campus on Zorn Avenue and approximately 6 miles (9.6 miles driving) from downtown Louisville.

DEPARTMENTS AND SERVICES

104 Inpatient Beds:

48 Medical/Surgery

20 ICU/SICU

16 Inpatient Mental Health 20 Substance Abuse Residential Rehabilitation

Treatment Program (SARRTP)

36 Clinics Specializing in:

Primary Care Surgical and Medical Specialty Dental Mental Health Geriatric Care Extended Care Home-Based Primary Care Programs Substance Abuse (Outpatient)

Services at all Facilities:

Primary Care Behavioral and Mental Health Women’s Healthcare Tele-Health Social Work

Services at Zorn Avenue Campus:

Inpatient Care Surgery Specialty Care Dental Optometry

SARRTP

Hospice and Palliative Care

PROJECT OVERVIEW

Matthew D. Lowe, PE, PMP

PROJECT SCOPE

Replacement Medical Center campus to be constructed on approximately 34 acres of previously undeveloped farmland in Louisville, KY.

Design and construction of approximately 970k gross square feet:

– 104 bed, full service (inpatient/outpatient) hospital

– Realigns Community Based Outpatient Clinics (CBOCs) to in-house

– Two parking structures (approximately 2,600 vehicles)

– Laundry facility (to serve Louisville and Lexington Medical Centers)

– Central Utility Plant & underground utility distribution

– Roadways, sidewalks, perimeter fencing, landscaping and other site improvements

Unique conditions:

– Underground storage tanks (sanitary and storm detention)

– Multi-level, stepped concourse (not atrium)

– Interstitial space

– Roof courtyards/terraces

SITE CONTEXT

CAMPUS LAYOUT

CAMPUS ISOMETRIC VIEW

(LOOKING SOUTHWEST)

CAMPUS CIRCULATION

CAMPUS CROSS SECTION (LOOKING NORTH)

EAST (MAIN) ENTRY (LOOKING SOUTHWEST)

21WEST ELEVATION (NORTH GARAGE AND ED)

(LOOKING SOUTHEAST)

STEPPED CONCOURSE CROSS SECTION

(LOOKING WEST)

PROJECT SCHEDULE

Activity Current Date

Ready to Advertise 18 AUG 2020 (A)

Advertisement Date 03 DEC 2020

Receipt of Proposals 08 FEB 2021

Award Date 28 JUL 2021

Notice to Proceed 19 AUG 2021

Contract Completion Date 19 NOV 2025 (1,554 days duration)

PROJECT COST

Target Ceiling $705,000,000 exclusive of Government Field Office

RISK MANAGEMENT

Tara L. O’Leary, PE, PMP Risk Manager, DVA Division

SITE CONDITIONS

Context

– Generally flat with a gentle downslope from north and east to south and west

– grading plans require both raising and excavating portions of site

– former homestead located in northwest portion of site

– rock formations at site are subject to karst activity

Risk Mitigation Activities

– Geotechnical Investigation

– Geophysical Investigation

GEOTECHNICAL INVESTIGATION (1/3)

~34 acres

~100 borings

GEOTECHNICAL INVESTIGATION (2/3)

~1,060 drilled piers

Estimated Rock Contour

Drilled Pier

GEOTECHNICAL INVESTIGATION (3/3)

Price Breakout Schedule – Unit Priced Line Items with Identified Estimated Quantities

– Drilled Piers in Unclassified Excavations (by diameter)

– Drilled Piers in Rock (by diameter)

– Drilled Pier Test Probe Holes

– Open Excavation Rock Removal

– Trench and Pit Rock Removal

FAR Clause 52.211-18 Variation in Estimated Quantity

GEOPHYSICAL INVESTIGATION

EM61 and EM38 elevated responses in northwest corner of site

16 test pits (~ 5 feet deep)

1 trench brick, wire, ceramic, and other relatively inert materials removal and disposal of waste material, unsatisfactory soil, rock, trash, debris

CONSTRUCTION PERMITS (1/3)

Kentucky Transportation Cabinet (KYTC)

– Construction Access and Temporary Signalization – Has been submitted by the Government with the review and approval in process

– Grading and Drainage – Submission by the Government is currently in process (KYTC will coordinate with Federal Highway Administration (FHWA))

– Permanent Signalization – Delegated Design to the Construction Contractor(KYTC will coordinate with FHWA)

Federal Aviation Administration (FAA) / Kentucky Airport Zoning Commission (KAZC)

– Water Tower – Renewal request has been submitted by the Government with the review and approval in process

– Building and Antenna – Renewal request has been submitted by the Government with the review and approval in process

– Construction Cranes – Means and Methods of the Construction Contractor

CONSTRUCTION PERMITS (2/3)

Louisville Metro Air Pollution Control District (APCD)

– Construction and Operation of Central Utility Plant (CUP) – Has been submitted by the

Government with the review and approval in process

– Fugitive Dust Control Plan – Submission by Government is currently in process

Louisville / Jefferson County Metropolitan Sewer District (MSD)

– Large Site Disturbance – Submission by Government is currently in process

– Sanitary – Lateral Extension – Submission by Government is currently in process

Louisville Gas & Electric (LG&E)

– Permanent Gas – Service Agreement – Government responsibility and being worked

– Permanent Electric – Excess Facility Agreement – Government responsibility and being worked

CONSTRUCTION PERMITS (3/3)

Utility Work within Existing Right-of-Ways – Construction Contractor Requirement

– KYTC (Northeast – Brownsboro Road/KY22)

– City of Graymoor-Devondale / City of Louisville (Southwest – Carlimar Lane)

Kentucky Department of Natural Resources (DNR)

– Blasting – Means and Methods of the Construction Contractor

SOLE SOURCE ITEMS

SidePlate Systems, Inc. – Steel Connection System (Licensing Fee)

TYCO – Model WS Specific Application Window Sprinklers

Or Equal and Basis of Design Items – approximately 1,330 items

MISC. RISK MANAGEMENT ITEMS

Submittal Register

Delegated Design List

Communications Matrix

CONTRACTING

Michael Hutchens Contract Specialist / Contracting Officer USACE, Louisville District

Office Phone: 502-315-6180 Email: Michael.D.Hutchens@usace.army.mil

HOW TO OBTAIN THE SOLICITATION

beta.SAM – www.beta.SAM.gov

Solicitation Number – W912QR21R0008

View interested vendors list and register as an interested vendor.

Register to receive notifications and updates / amendments.

RFP technical information will be posted on the beta.SAM website at: www.beta.SAM.gov http://www.beta.sam.gov/ http://www.beta.sam.gov/

OBTAINING THE ISSUE DOCUMENTS

Requirements to download Technical Data Package

– Need to be registered in System for Award Management (SAM)

Any amendments issued to the RFP will also be posted here.

Pre-Solicitation Notice – posted to beta.SAM at least 15 calendar days prior to the planned date of advertisement.

Advertisement – minimum 45 calendar days to prepare proposals.

THE PROCUREMENT PROCESS

The Medical Center project will be a Design-Bid-Build (DBB) Request for Proposal (RFP).

Project award will be made on a “Best Value” basis as described in the evaluation criteria.

Proposals must be submitted on time.

– The Louisville District is in the Eastern time zone.

The Source Selection Evaluation Board (SSEB) evaluates contractors’ proposals based on specific factors which are defined in the RFP Package.

PROPOSAL REQUIREMENTS (1/2)

Source Selection Criteria for “Best Value” will consist of the following factors:

– Prime Contractor’s Past Performance

– Management

– Key Subcontractor Experience

– Schedule

– Small Business Participation Plan

– Price Evaluation

Submit your best proposal the 1st time.

– Discussions may not be opened, if we receive an initial proposal that is awardable.

PROPOSAL REQUIREMENTS (2/2)

Instructions for submitting a Request for Information (RFI) will be included in the solicitation.

– RFIs for this project will be received and answered through the ProjNet system:

www.projnet.org

• Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

– The project will have a ProjNet Bidder’s Key, which is used to post your RFIs to the proper project.

• The project’s Bidder Key will be included in the ProjNet Instructions section of the RFP.

– Requests for Information and their responses will be available for public review through ProjNet.

http://www.projnet.org/

SMALL BUSINESS

Crystal Harbin Deputy for Small Business

Email: SBO-LRL@usace.army.mil

NETWORKING

Although some firms are not meeting face-to-face, networking is an important part of preparing for the upcoming project.

– Company Name

– POC Name, Email, Phone

– Are you interested in being the Prime or Subcontractor

– If you’re interested in being a subcontractor, state the type of work you are interested

(Electrical, Mechanical, Roofing, etc.)

The sign-in sheet will be posted to beta.SAM.gov no later than 30 October 2020. Please be sure to use this information to network with other firms and build your team.

SMALL BUSINESS PARTICIPATION PLAN

The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements.

– Both large and small business offerors must submit a participation plan.

– The participation plan is based on total contract value.

Large Business offerors must submit a Small Business Subcontracting Plan.

– Mandated by FAR 19.702.

– This is not a rated element as a part of the Source Selection process, but the offeror shall submit an acceptable plan prior to award.

– The subcontracting plan is based on total subcontracted dollars.

– Failure to comply in good faith is in material breach of the contract.

CONSTRUCTION CONTRACT ADMINISTRATION

Matthew D. Lowe, PE, PMP

Safety is

Priority #1

Resident Management System (RMS) will be used.

Monthly progress payments will be made within 14 days of application.

Monthly schedule update requirements.

All submittals are approved by the Contractor’s QC staff.

Submittal Reviews: turn around in 30 days.

Requests For Information (RFIs) during construction are answered by USACE (DOR input as needed).

Contractor role is QC; Government role is QA.

Government is committed to Partnering process at all levels.

Success for all stakeholders.

Government seeks to develop a high performing / profitable long-lasting relationship.

Government on-site project office (both USACE and CFM).

Satisfy the

“Customer”

LOUISVILLE VAMC PERSPECTIVE

Stephen D. Black, PT, FACHE Medical Center Director Robley Rex VA Medical Center

CLOSING REMARKS

Matthew D. Lowe, PE, PMP

PRIMARY GOVERNMENT TEAM MEMBERS

USACE Project Manager – Melody A. Thompson, PMP

USACE Contract Specialist – Michael D. Hutchens

USACE Design Manager – Gregory T. Schanding, PE

USACE Risk Manager – Tara L. O’Leary, PE, PMP

USACE Construction Area Engineer – TBD

USACE Medical Facilities Center of Expertise and Standardization (MX) Project Director – Scott Neyhart, PE

CFM Project Manger – George E. Odorizzi, PE, CCM

CFM Project Officer (on-site) – Jeff Miller

Louisville VAMC Hospital Activation Team Engineer – John M. Denny, PE

Louisville VAMC Project Coordinator – Debbie Hunt, DNP, RN, NEA B/C, CENP

All questions will be submitted and responded electronically via ProjNet.

– www.ProjNet.org

– Managing Agency: USACE

– Quick Add Key: HM49QP-84I7BP

– Questions Due By: 1700 Eastern Friday, October 28,2020

– Responses Issued By: Friday, November 6, 2020

Instructions included in www.beta.SAM.gov Industry Day Notice.

– Notice ID: W912QR-21-VALouisville-IndustryDay

QUESTIONS

http://www.projnet.org/ http://www.beta.sam.gov/