W912QR20R0055_PH2_Specs-0002.pdf

CIVIL/OPS/ENVIRONMENTAL BR

ATTN: LEVI SPETH

600 DR M L KING JR PL

LOUISVILLE KY 40202-2236

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W912QR20R0055 for the Design/Build Full Facility Restoration of Building 5502 at JBMDL, NJ is hereby amended as follow s:

1. SEE SUMMARY OF CHANGES.

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912QR20R0055

X 9B. DATED (SEE ITEM 11)

14-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Sep-2020

CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE 964860

FACILITY CODECODE

EMAIL:TEL:

W912QR20R0055_PH2_Specs-0002

W912QR20R0055

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 08-Sep-2020 02:00 PM to 09-Sep-2020 02:00 PM.

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

AMDT 0002 SUMMARY OF CHANGES

SUMMARY OF CHANGES

The due date and time for Phase II proposal submission is 2:00 PM (Eastern) on 09 September 2020.

DRAWINGS:

1. The following Drawings have been replaced in their entirety:

ES100 SITE ELECTRICAL PLAN (Edited) AD120 SECOND FLOOR DEMOLITION PLAN (Edited) AD200 EXISTING BUILDING ELEVATIONS (Edited) A-100 BASEMENT PLAN (Edited) A-110 FIRST FLOOR PLAN (Edited) A-120 SECOND FLOOR PLAN (Edited) A-130 THIRD FLOOR PLAN (Edited) A-200 BUILDING ELEVATIONS (Edited)

2. The native CADD files have been included in Amendment 0002

Specifications:

3. The following Specification Sections have been added or replaced in their entirety:

VOLUMES 1a thru 1c

DIVISION 00

TABLE OF CONTENTS

SECTION 00 00 10 SOLICITATION CONTRACT FORM (PRICE BREAKOUT SCHEDULE) (Edited) SECTION 00 80 00.00 06 SPECIAL PROVISIONS (Edited)

DIVISION 01

Section 01 02 00.00 48 Statement of Work (Edited) Attachment A Room Requirements (Edited) Attachment C Geotechnical Report (Edited) Section 01 46 00.00 06 Total Building Commissioning (Edited) Section 01 50 00 Temporary Construction Facilities and Controls (Edited) Section 01 57 19.00 06 Temporary Environmental Controls and Permits (Edited)

DIVISION 27 – COMMUNICATIONS

27 05 28.36 48 Cable Trays for Communications Systems – DELETED from RFP.

27 10 00.00 48 Building Telecommunications Cabling Systems – DELETED from RFP.

DIVISION 33 – UTILITIES

33 82 00.00 48 Telecommunications Outside Plant OSP – DELETED from RFP.

4. SF1442 Section 00 22 00 – Supplementary Instructions:

Section 00 22 18 has been replaced in its entirety.

5. FAR Provision 52.204-24 and FAR Clause 52.204-25 are hereby deleted and replaced in their entirety.

The following have been modified:

PRICE BREAKOUT SCHEDULE

Price Breakout Schedule

Section 00 00 10 – Solicitation Contract Form

BID SCHEDULE

PROJECT: – Building 5502, Barracks D/B FFR LOCATION: Joint Base McGuire-Dix-Lakehurst, New Jersey

PROPOSER’S NAME: _________________________________________________

BASE PROPOSAL

ITEM

NO. DESCRIPTION UNIT AMOUNT

0001 Primary Facility Renovation – Building 5502 job $ Barracks Bldg. (Renovation Work - K Funds)

0002 Primary Facility Renovation – Building 5502 job $ Barracks Bldg. (Renovation Work - K Funds)

0003 Primary Facility Renovation – Building 5502 job $ Removal of Hazardous Materials

0004 Site Work job $

0005 Electrical Fee job $40,000.00

0006 Project design fees job $_________

TOTAL BASE PROPOSAL $

OPTION PRICING

ITEM

NO. DESCRIPTION UNIT AMOUNT

0007 Option: New Entry Canopies job $

0008 Option: Exterior Walk-in Refrigerator/Freezer job $

0009 Option: Fire Pump and Housing job $

0010 Option: Paved Driveway job $

0011 Option: Resurface Basketball Court job $

0012 Option: CFCI Operations and Maintenance – job $

Army Reserve (OMAR) Funded Bona Fide Need Equipment

0013 Option: CFCI Operations and Maintenance – job $ Army Reserve (OMAR) Funded Bona Fide Need Kitchen Equipment

TOTAL ALL OPTIONS PROPOSAL $

TOTAL BASE W/ ALL OPTIONS PROPOSAL $

Description of Proposal Items

(a) Item No. 0001 “Primary Facility Renovation – Building 5502 Barracks Bldg. (Renovation Work -K Funds)” includes all construction work associated with the renovation of Building 5502, antiterrorism/force protection, and all applicable regulatory permitting and survey work and fees required within a line five feet outside of this building.

Amendment 0002

(b) Item No. 0002 “Primary Facility Renovation – Building 5502 Barracks Bldg. (Renovation Work -

K Funds)” includes all construction work associated with the installation of the elevator in Building 5502.

(c) Item No. 0003 “Primary Facility Renovation – Building 5502 Barracks Bldg. Removal of Hazardous

Materials” includes all construction work associated with the removal of any and all hazardous materials as described in the contract drawings and specifications.

(d) Item No. 0004 “Site Work” includes all demolition and construction work required to support the renovation of Building 5502 including all utility work beyond the five foot line referenced in Item No.

0001.

(e) Item No. 0005 “Electrical Connection Fee” is required for the electrical connection to Building 5502.

(f) Item No. 0006 “Project design fees” includes the fees for the Offerors’ design professionals to complete the Base Proposal design and construction documents for the project.

(g) Item No. 0007 “New Entry Canopies” (Option) includes all work required to furnish and install (4) new entry canopies and frames at each entrance to Building 5502 to match the existing canopies.

*Price shall be good for 365 days from notice to proceed.

(h) Item No. 0008 “Exterior Walk-in Refrigerator/Freezer” (Option) includes all work required to furnish and install (2) new exterior walk-in refrigerator and freezer combination unit located near the kitchen as described in section 01 02 00.00 48.

(i) Item No. 0009 “Fire Pump and Housing” (Option) includes all work required to design, furnish and install a packaged fire pump and exterior enclosure to provide adequate water pressure to Building 5502.

(j) Item No. 0010 “Paved Driveway” (Option) includes all work required to furnish and install new pavement over an existing driveway as as shown on drawings and described in the RFP.

*Price shall be good for 365 days from notice to proceed.

(k) Item No. 0011 “Resurface Basketball Court ” (Option) includes all work required to resurface the existing basketball court as described on the drawings and in RFP.

*Price shall be good for 365 days from notice to proceed.

(l) Item No. 0012 “CFCI Operations and Maintenance – Army Reserve (OMAR) Funded Bona Fide Need Equipment” (Option)” includes all work required to furnish and install “Bona Fide Need Funded Equipment” for the facility. Bona Fide Need Equipment is to be contractor provided and installed, unless otherwise noted. Contractor to review drawings and specifications to locate all Bona Fide Need Equipment. Bona Fide Need Equipment for the facility includes but is not limited to the following.

Surface mounted entry mat’s Fire extinguishers, window blinds, & trash cans Microwave ovens Refrigerators

*Price shall be good for 570 days from notice to proceed.

(m) Item No. 0013 “CFCI Operations and Maintenance – Army Reserve (OMAR) Funded Bona Fide Need Kitchen Equipment” (Option) includes all work required to furnish and install “Bona Fide Need Funded Kitchen Equipment” for the facility. Bona Fide Need Kitchen Equipment is to be contractor provided and installed, unless otherwise noted. Contractor to review drawings and specifications to locate all Bona Fide Need Equipment. Refer to the RFP for a list of Kitchen Equipment.

*Price shall be good for 570 days from notice to proceed.

SECTION 00 22 16 - SUPPLEMENTARY INSTRUCTIONS TO PROPOSERS

The following have been modified:

“For Official Use Only” Source Selection Information See FAR 2.101 and 3.104

SECTION 00 22 18

PROCEDURES FOR SUBMITTAL AND EVALUATION OF OFFERS FOR PHASE TWO

1. Overview.

1.1

1.2

1.3

The intent of this solicitation is to select one contractor for the Design and Construction of a Full

Facility Restoration (FFR) project to renovate and repair Barracks Building 5502 at Joint Base

McGuire-Dix-Lakehurst in Burlington County, NJ.

This is a two-phase procurement and the basis of award is the Best Value Trade-Off Process. Following completion of the evaluation of Phase I, up to a maximum of five (5) most highly qualified offerors will be selected to participate in Phase II. The selected offerors for Phase II will be invited to submit the information described in this Section 00 22 18, Procedures for Submittal and Evaluation of Offers for

Phase II, for review and evaluation by the Government. Following completion of the Phase II evaluation, the Contracting Officer will award a firm fixed price contract to the responsible offeror whom the Source

Selection Authority determines conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. For Phase II submittals, requirements stated in this RFP are minimums.

NOTE: The rating information from Phase I will not be considered in Phase II or in the final selection.

The target ceiling for contract award is $13,100,000.00 based on the funds made available for this project. The Government cannot guarantee that additional funds will be available for award. Offerors are under no obligation to approach this ceiling.

2. Submittal of Offers.

2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies will have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror's capability for successfully completing the solicited project. For Phase II, requirements stated in this Request for Proposal (RFP) are minimums.

Innovative, creative, or cost-saving proposals that meet or exceed the requirements are encouraged and will be rated accordingly. Proposals should follow in the order of sequence set forth in the RFP.

Information provided out of sequence may not be evaluated and may result in the offeror’s disqualification from award.

2.2 Offerors shall submit their proposals electronically in accordance with the Proposal Submission

Instructions in Section 00 21 00 of the solicitation. Please follow the instructions precisely as proposals must complete the upload no later than the time and date specified in Block 13 of Standard Form 1442.

NOTE: The Louisville District is in the Eastern Time Zone.

2.3 The Government is using a two-phase procurement approach for this design/build project. For Phase II, offerors are required to submit a proposal consisting of the information identified in paragraphs 2.4 and

2.5 below. All proposal materials shall be electronically in accordance with the Proposal Submission

W912QR20R0055_PH2_Specs-0002 h2ctclrs Highlight

See FAR 2.101 and 3.104

Instructions in Section 0 21 00 of the solicitation. The sections should parallel the submission requirements identified herein.

2.4 Volume I for Phase II shall include the following information:

Volume I – Factor I: Design Narrative

Volume I – Factor II: Design Drawings

Volume I – Factor III: Small Business Participation Plan

*NOTE: Failure to place the required submission information under the appropriate tab (factor or sub factor) may result in a lower rating if the evaluators cannot readily find the appropriate information. Any specified page limits will be strictly adhered to and enforced. Information submitted that exceeds the specified limit(s) will not be evaluated.

2.5 Volume II for Phase II shall be submitted electronically in accordance with the Proposal Submission

Instructions in Section 00 21 00 of the solicitation and shall include the following information:

Volume II – Tab A: Standard Form 1442 and Price Breakout Schedule

Volume II – Tab B: Joint Venture Agreements

Volume II – Tab C: Evidence of Ability to Obtain Bonding and Proof of Financial Ability

Volume II – Tab D: Pre-Award Information

Volume II – Tab E: Subcontracting Plan

NOTE: Failure to place the required submission information under the appropriate tab may result in a lower rating if the evaluators cannot readily find the appropriate information.

3. Proposal Evaluation Process.

3.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the Corps of Engineers, User/Customer, and other required personnel will evaluate the proposals. Offerors are advised that the technical evaluation and rating of proposals will be conducted in strict confidence. Technical (Volume I) proposals will be reviewed and rated without knowledge of the price offered. The number and identities of offerors are not revealed to anyone not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described herein, and the basis of award is a

Best Value Trade-Off, as stated above.

3.2 The evaluation process for Phase II essentially consists of four parts: proposal compliance review and responsibility review, technical evaluation, price evaluation, and price/technical trade-off analysis.

3.2.1 Proposal Compliance / Responsibility Review: This is an initial review to ensure that all required forms and certifications are complete, that both a technical and price proposal were received, and that the offeror is financially capable of sustaining performance under the contract and is able to obtain the required level of performance and payment bonds from an acceptable surety.

3.2.2 Technical Evaluation: The SSEB will evaluate and rate the Phase II Volume I proposals against the RFP requirements. Factors I and II (Design Narrative and Design Drawings) will be rated using Tables 3 and

4, below. The SSEB will assign an adjectival combined technical/risk rating to the Technical Factors and corresponding Sub-factors (if any). The combined technical/risk rating includes consideration of risk, as defined in Table 4, in conjunction with the strengths, weaknesses, significant weakness, uncertainties, and

See FAR 2.101 and 3.104 deficiencies in determining technical ratings. Factor III – Small Business Participation Plan will be rated using Table 5 below.

3.2.3 Price Evaluation: The SSEB and Contracting Officer/SSA will evaluate price proposals independent of the technical evaluation. The SSEB will not have access to price information until completion of the technical evaluation.

3.2.4 Price/Technical Trade-off Analysis: After all above evaluations are complete, the Contracting

Officer/SSA will compare the relative advantages and disadvantages of technical proposals and compare prices. The Source Selection Authority (SSA) will then consider all factors to select the proposal offering the best value to the Government.

4. Proposal Information and Related Evaluation Factors.

4.1 Phase II proposals will be evaluated in accordance with the factors below, listed in relative order of importance. All evaluation factors, other than price, when combined are considered approximately equal to price. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the

Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

4.2 Volume I – Factor I: Design Narrative 1st

4.3 Volume I – Factor II: Design Drawings 2nd

4.4 Volume I – Factor III: Small Business 3rd

Participation Plan

4.5 Volume II - Price and Pro Forma Information (Sealed Envelope)

Tab A Standard Form 1442 and Price Breakout Schedule Not Rated

Tab B Joint Venture Agreement Not Rated

Tab C Evidence of Ability to Obtain Bonding and Not Rated

Proof of Financial Ability

Tab D Pre-Award Information Not Rated

Tab E Subcontracting Plan Acceptable / Unacceptable

See FAR 2.101 and 3.104

4.6 Ratings

Evaluators will apply the rating for the definition that most closely matches the evaluation.

TABLE 3

Technical / Risk Assessment Ratings

Adjectival Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet the requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

TABLE 4

Technical Risk Ratings

Adjectival Rating Description

Low

Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor efforts and normal Government monitoring will likely be able to overcome any difficulties.

Moderate

Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High

Proposal contains a significant weakness or combination of weaknesses which Is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable

Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

See FAR 2.101 and 3.104

4.7 Definitions

1. Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

2. Strength. An aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

3. Significant Strength. An aspect of an offeror’s proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

4. Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See

FAR 15.001.

5. Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

6. Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the offeror is unclear

(e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission, or mistake).

7. Clarification. Limited exchanges between the Government and offerors that may occur when award without discussions is contemplated. See FAR 15.306(a)(1).

8. Adverse Past Performance. Past performance information that supports a less than satisfactory rating on any evaluation.

5. Volume I – Factor I: Design Narrative

5.1 Submission Requirements:

5.1.1 Provide a clear and concise narrative describing your proposed design process for this project, especially with regard to sequencing of work within a multi-story renovation. Proposed narratives shall also address the design process and logic/rationale for the following project features:

Architectural – Address ceiling height restrictions and coordination including design/placement of HVAC, plumbing, electrical, and fire protection in the corridors, and kitchen design.

Structural – Address elevator design and seismic requirements

HVAC System

Abatement of Hazardous Materials

Energy Conservation Techniques

Sustainable Design Strategies

The narrative shall also note any improvements exceeding the RFP requirements, including an explanation of proposed building systems, as outlined in Section 01 02 00.00 48, Statement of Work

See FAR 2.101 and 3.104

NOTE: There is a limit of ten (10) single sided, 8.5” x 11” pages, using a minimum font size of 11 and a minimum margin of one-half inch on all sides, for the Design Narrative factor.

5.2 Evaluation Criteria:

5.2.1 The Design Narrative will be evaluated for completeness and thoroughness according to the building features of the RFP as outlined in Section 01 02 00.00 48, Statement of Work. Proposals that demonstrate a complete understanding of the project requirements in Section 01 02 00.00 48, Statement of Work, may receive additional consideration.

6. Volume I – Factor II: Design Drawings

6.1 Submission Requirements:

6.1.1 Submit ANSI D half size scalable to fit 11” x 17” sheets. The proposed design drawings shall provide the information as follows:

BUILDING FUNCTION & AESTHETICS

Floor Plan

Exterior Elevations (show all four sides)

NOTE: There is a limit of twenty (20) drawings for the Design Drawings factor using 11” x 17” sheets.

All information must be clearly legible. Any information that is not clearly legible may result in a lower rating if the evaluators cannot readily find the appropriate information.

6.2 Evaluation Criteria:

6.2.1 Design Drawings will be reviewed for thoroughness, functionality, quality of materials, and an understanding of the project requirements. Drawings that exceed the minimum requirements within the

RFP, may receive additional consideration.

7.0 Volume I – Factor III: Small Business Participation Plan

7.1 Submission Requirements

ALL OFFERORS ARE REQUIRED TO SUBMIT A SMALL BUSINESS PARTICIPATION PLAN.

The Small Business Participation Plan shall be based on the offeror’s best effort and is required to address each of the following areas individually:

The extent to which the small business programs listed in FAR 19 (small business, small disadvantaged business, woman-owned small business, HubZone, service disabled veteran owned small business, etc.) are specifically identified in the Small Business Participation

Plan;

See FAR 2.101 and 3.104

The extent of participation of such firms in terms of the value of the total acquisition in %’s for the base year and for each individual option year; the extent of commitment to use such firms (for example, enforceable commitments, i.e., teaming agreements signed, are to be considered more heavily than non-enforceable ones);

The complexity and variety of the work small firms are to perform on this acquisition;

The practicality of the Small Business Participation Plan, i.e., aggressive goals.

The Small Business Participation Plan shall be organized as follows:

(1) Prime Contractor type of business (check all that apply):

( ) Large

( ) Small (also check type of small business)

( ) Small Non-Disadvantaged Business

( ) Small Disadvantaged Business

( ) Woman-Owned Small Business

( ) HUBZone Small Business

( ) Veteran Owned Small Business

( ) Service Disabled, Veteran Owned Small Business

(2) Percentage of your participation as a prime contractor: __________________ %

NOTE: Small Business primes’ self-performance counts as Small Business Participation, and small business primes may achieve small business participation goals through their own performance/participation as a prime and/or through subcontracting to other small businesses.

(3) Percentage of total contract value of subcontracts planned for:

% of Total

Contract Value

Large %

Total Small %

Small Non-Disadvantaged %

Small Disadvantaged %

Small Woman Owned %

Small HUB Zone %

Small Veteran Owned %

Small Service Disabled Veteran

Owned

Each percentage above shall be accompanied by detailed supporting documentation regarding individual commitments.

NOTE: The sum of the percentages of Small Non-Disadvantaged and Small Disadvantaged should equal the entries for the Total Small; however, the sum of all of the percentages need not equal 100% since the prime is not included and individual subcontractors may be counted towards more than one category.

(4) List principal supplies/services (be specific) to be subcontracted to:

See FAR 2.101 and 3.104

Name of

Company

Type of

Service/Supply

Large

Small Non-Disadvantaged

Small Disadvantaged

Small Woman Owned

Small HUB Zone

Small Veteran Owned

Small Service Disabled Veteran

Owned

(5) Prior Performance Information: Provide any information substantiating the offeror’s track record of utilizing small business on past contracts.

(6) For Large and Small Businesses provide descriptive information for all small business categories. Any information concerning long-term relationships with Small Business subcontractors, such as mentor-protégé relationships, should be provided.

(7) Extent of Commitment: Provide documentation regarding enforceable commitments to utilize any small business category as defined in FAR Part 19 as subcontractors.

(8) Small Business Subcontracting Plan: Each Large Business Offeror shall provide a Small

Business Subcontracting Plan that contains all of the elements required by FAR Clause

52.219-9. This Plan shall be submitted separately from the Small Business Participation information required above which applies to both Large and Small Businesses. The

Subcontracting Plan is not a requirement for evaluation in source selection but rather a requirement for award to a Large Business. The approved Small Business Subcontracting

Plan will be incorporated into any resultant contract(s).

7.2 Evaluation Criteria:

ALL OFFERORS ARE REQUIRED TO SUBMIT A SMALL BUSINESS PARTICIPATION

PLAN. The Small Business Participation Plan will be evaluated based on the offeror’s best efforts, the level of small business commitment that is being demonstrated for the proposed acquisition, and the prior level of commitment to utilizing small businesses in performance of prior contracts. The Small Business

Participation Plan must meet the minimum Total Small Business Participation goal of Twenty percent

(20%) of the total contract value (through collective small business participation from any type of small business or sub-category small business).

Pursuant to DFARS PGI 215.304(c), the following elements will be considered in evaluating an offeror’s

Participation Plan:

The extent to which such firms, as defined in FAR Part 19, are specifically identified in plans;

The extent of commitment to use such firms (enforceable commitments will be weighted more heavily than non-enforceable ones);

The complexity and variety of the work such firms are to perform;

The realism of the plans;

See FAR 2.101 and 3.104

Past performance of offerors in complying with the requirements of the Subcontracting Plan Goals for such firms and monetary targets for participation;

The extent of participation of such firms in terms of the proposed subcontracted value; and

The extent to which the offeror provides detailed explanations/documentation supporting the proposed participation percentages, or lack thereof. The Department of Defense (DOD) has established small business goals to help ensure small business receives a fair proportion of DOD awards.

See FAR 2.101 and 3.104

8.0 Volume II - Price and Proforma Information

8.1 Tab A - Standard Form 1442 and Proposal Price Breakout Schedule.

8.1.1 Submission Requirements:

The offeror shall complete and submit Standard Form 1442 and Section 00 10 00, Proposal Price

Breakout Schedule. Both of these forms are included in Section 00 10 00 of this solicitation.

8.1.2 Evaluation Criteria:

The price will be evaluated on base proposal plus all options. The price will be evaluated for fairness and reasonableness through the use of a price analysis. Price will also be checked for unbalancing of line items. Offerors are cautioned to distribute costs appropriately.

8.2 Tab B – Joint Venture Agreements

8.2.1 Submission Requirements:

If more than one contractor is listed in Block 14, or the offeror listed in Block 14 is a joint venture (JV), then a signed JV agreement must be submitted with the proposal and the offeror shall be registered in the

System for Award Management (SAM) as a legal entity separate from the individual joint venture members. However, each member of the JV must submit its own Unique Entity Identifier (formally

DUNS number) with the proposal.

Small business offerors (e.g., 8(a), HUBZone, SDVOSB) submitting a proposal as a JV or Mentor-

Protégé shall submit evidence from the offeror's SBA Servicing Agency that the offeror has notified and discussed the proposed joint venture for this specific project with the appropriate SBA Representative or

Business Opportunity Specialist. Joint Venture agreements and approved 8(a) Mentor-Protégé agreements must be submitted with the proposal.

8.2.2 Evaluation Criteria:

This information will be used for the purpose of completing the Pre-Award Survey and will not be rated.

Joint Venture Agreements and Mentor-Protégé agreements must comply with the relevant regulations in

Title 13 of the Code of Federal Regulations in order for an offeror to be eligible for any small business-related price preference.

8.3 Tab C – Evidence of Ability to Obtain Bonding and Proof of Financial Ability

8.3.1 Submission Requirements:

A. Financial Capability. Submit Proof of Financial Ability (Most recent financial statement covering assets and liabilities). Include the name, address, and telephone number of offeror's banking institution. If the offeror is a joint venture, submit this information for all joint venture members.

B. Bonding Capability. Submit information showing offeror's ability to be bonded for this project. Include the name, address, and telephone number of the offeror's bonding company, which must be on the approved Treasury list available at https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html.

See FAR 2.101 and 3.104

8.3.2 Evaluation Criteria:

This information will be used for the purpose of completing the Pre-Award Survey and will not be rated.

See FAR Part 28 for information related to bonds.

8.4 Tab D – Pre-Award Information

8.4.1 Submission Requirements:

A. The offeror shall submit one completed copy of Section 00 45 00, Representations and Certification.

B. The offeror shall submit the following information:

a) Number of years the firm has been in business

b) Name, address, and telephone numbers of two credit/trade references

c) A list of present commitments, including the dollar value

If the offeror is a joint venture, submit this information for all joint venture members.

8.4.2 Evaluation Criteria:

This information will be used for the purpose of completing the Pre-Award Survey and will not be rated.

8.5 Tab E - Subcontracting Plan

8.5.1 Submission Requirements:

Large business offerors shall submit a Subcontracting Plan in accordance with FAR Clauses 52.219-8 and

52.219-9 DEV. To be acceptable, plans must adequately address the required statutory elements and provide sufficient information to enable the Contracting Officer to answer affirmatively questions A through H of

Appendix DD, Part 2, AFARS 5119.705-4. The offeror may use the attached sample sub-contracting plan as a starting point. Percentage goals apply to the total amount being subcontracted.

8.5.2 Evaluation Criteria:

Submitted information will be evaluated for acceptability in accordance with AFARS 5119.705-4. To be acceptable, subcontracting plans must:

(a) Adequately address the required statutory elements.

(b) Provide sufficient information to enable the Contracting Officer to answer affirmatively questions A through H of Appendix DD (AFARS 5119.705-4), a copy of which is attached.

(c) To be acceptable, subcontracting plans must meet all of the requirements outlined in

Appendix DD, Part 3, AFARS 5119.705-4. If discussions with offerors are necessary, those areas where the plan is deficient will be reviewed with each offeror with the goal of correcting deficiencies.

See FAR 2.101 and 3.104

AFARS -- Appendix DD Subcontracting Plan Evaluation Guide

Part 1 – Introduction

DD-100 Purpose.

The guide provides a methodology for uniform and consistent evaluation of subcontracting plans within the Army. It is designed to facilitate compliance with the mandates of 15 U.S.C. § 637(d) to increase opportunities for small and small disadvantaged businesses.

DD-101 Applicability.

In accordance with requirements of FAR 19.705-4, DFARS 219.705-4 and AFARS 5119.705-4, the contracting officer shall use this guide to review all subcontracting plans (except those for commercial items), including those submitted in response to the provisions in FAR 19.705-2(d) and (e). When the contract will require subcontracting plans, use the clauses designated by FAR 19.708(b)(1) and (2) and DFARS 219.708(b)(1)(A) in the solicitation. A copy of the completed evaluation shall be included in the contract file.

DD-102 Goals.

Contracting officers must place special emphasis on negotiating subcontracting goals that are realistic, challenging and attainable. The plan must express goals in terms of percentages of total planned subcontracting dollars and must be comparable to the dollar commitments in the small business participation plan. In accordance with FAR 19.705-4(d), the contracting officer must review enough evidence to determine that the:

1. Offeror can meet subcontracting plan goals;

2. Offeror’s goals are consistent with their cost or pricing data or information other than cost or pricing data;

3. Offeror will honor the terms of subcontract agreements (i.e., timely payments of amounts owed, use of firms cited in proposal, etc.); and

4. Offeror’s make or buy policy or program does not conflict with the proposed subcontracting plan and is in the

Government’s best interest.

5. Plan includes the contractor’s commitment to adopt and comply with its requirements and goals for small business utilization.

DD-103 Evaluation Rating.

Either the contracting officer, the small business representative, or both, shall evaluate and rate the subcontracting plan as

“acceptable” or “unacceptable,” in the context of the particular procurement. For instance, in smaller dollar value contracts, or contracts for uniquely manufactured items, it might be impracticable or not cost effective for offerors to take the type of actions that might be appropriate in contracts for larger dollar values or commercial components. To receive an “Acceptable” rating, the contractor must satisfy all objectives in Part 2 and meet each statutory subcontracting plan requirement outlined in

Part 3. Failure to receive a subcontracting plan rating of acceptable could jeopardize the offeror’s selection for contract award. The contracting officer must document the decisions in the contract file.

See FAR 2.101 and 3.104

DD-104 Modification of Guide.

Pursuant to AFARS 5101.403, only principal assistants responsible for contracting may approve individual deviations to this evaluation guide. This approval authority may not be further delegated.

DD-105 Use of Preaward Surveys.

For contracts administered by the Defense Contract Management Agency, obtain information needed to assess contractor compliance with subcontracting plans in current and previous contracts by requesting a preaward survey in accordance with

FAR 9.106, DFARS 209.106 and DFARS PGI 209.106.

Part 2 – Rating System

DD-201 Acceptable Plans.

Objective: The subcontracting plan meets all of the requirements outlined in Part 3. The offeror has provided details that demonstrate an acceptable approach to assisting, promoting and utilizing small businesses, small disadvantaged businesses, women-owned small businesses, historically underutilized business zone small businesses, veteran-owned small businesses, service disabled veteran-owned small businesses and, for Defense Research Programs, historically black colleges and universities and minority serving institutions. The offeror has demonstrated an ability to meet prior subcontracting plan goals and honor the terms of subcontract agreements. Offeror has outlined an approach utilizing mentor protégé firms, joint venture teams, or other partners. The subcontracting goals are realistic, challenging, and attainable. Clarifications and minor rework of the submission may be required to correct slight omissions that do not prejudice other offers.

DD-202 Unacceptable Plans.

Objective: The subcontracting plan fails to meet a requirement outlined in Part 3. The offeror has not provided an acceptable approach to assisting, promoting, and utilizing small businesses. The offeror has a history of failing to honor subcontract agreements. The offeror did not discuss the establishment of mentor protégé relationships, teaming, or joint venture agreements with other firms. Ensure the proposed subcontracting goals are attainable in light of the contractor’s past performance in meeting subcontracting goals. Proposed subcontracting goals reflect less than a good faith effort. Substantial rework of the document is required to correct omissions and establish realistic, challenging, and attainable goals. Failure to receive a rating of acceptable may jeopardize offeror’s eligibility for contract award. See FAR 19.702(a)(1).

Part 3 – Subcontracting Plan Requirements

DD-301 Requirements.

If any of the following are answered “NO”, the plan is not acceptable, and the offeror must revise it before contract award.

Does the plan:

1. Contain a policy statement or evidence of internal guidance to company buyers that commits to complying with the Small

Business Act (Public Law 99-661, Section 1207 and Public Law 100-180)?

2. Identify separate percentage goals for utilizing small businesses (including Alaska Native Corporations (ANCs) and Indian tribes), veteran-owned small businesses (VOSB), service-disabled veteran-owned small businesses (SDVOSB), historically underutilized business zone small businesses (HUBZone), small disadvantaged businesses (SDB), women-owned small businesses (WOSB), and, for Defense Research Programs, historically black colleges and universities and minority serving institutions where applicable? Negotiated subcontracting goals must correlate with percentages of small business utilization identified in the contractor’s small business participation plan, see FAR 15.304 and DFARS 215-304, and/or minimum targets identified in the solicitation or contract modification. FAR 19.704(a)(1)

See FAR 2.101 and 3.104

3. Project the total dollars planned to be subcontracted and a separate statement of the total dollars planned to be subcontracted to small business (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns? FAR 19.704(a)(2)

4. Describe the principal types of supplies and services to be subcontracted and identify the types planned for subcontracting to small business (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB and WOSB concerns?

5. Describe the method to be used to develop the subcontracting goals? FAR 19.704(a)(4)

6. Describe the method for identifying potential sources for solicitation purposes? FAR 19.704(a)(5)

7. State if the offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with small business, VOSB, SDVOSB, HUBZone, SDB

(including ANCs and Indian tribes), and WOSB concerns? FAR 19.704(a)(6)

8. Identify the name of the employee who will administer the offeror’s subcontracting program and describe that person’s duties? FAR 19.704(a)(7)

9. Provide an approach for ensuring that small businesses, VOSB, SDVOSB, HUBZone, SDB, (including ANCs and Indian tribes) and WOSB concerns will have an equitable opportunity to compete for subcontracts?

10. Require the offeror to include the clause at FAR 52.219-8, Utilization of Small Business Concerns in all subcontracts that offer further subcontracting opportunities and require all subcontractors (except small business concerns) that receive subcontracts over $700,000 ($1,500,000 for construction) to adopt a plan that complies with the requirements of the clause at

FAR 52.219-9, Small Business Subcontracting Plan?

11. Provide assurances that the offeror will:

a. Cooperate in required studies or surveys;

b. Submit periodic reports so that the Government can determine the extent of offeror’s compliance with the subcontracting plan;

c. Submit semi-annual Individual Subcontract Reports (ISRs) and/or Summary Subcontract Reports (SSR) in the

Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov) in accordance with FAR 52.219-9 or provide other ancillary reports as requested by the contracting officer or Army Small Business Office;

d. Ensure that its subcontractors with subcontracting plans agree to submit the ISRs and/or SSRs using the eSRS;

e. Provide its prime contract number and its DUNS number and the e-mail address of the Government or contractor employee responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports; and

f. Require each subcontractor with a subcontracting plan to provide the prime contract number and its own DUNS number, and the e-mail address of the Government or contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans? FAR 19.704(10)

12. Describe the types of records that the contractor will maintain concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns and to award subcontracts to them? FAR 19.704(11)

13. Does plan, pursuant to FAR 19.704(11)(c), provide a separate goal for the basic contract and, if applicable, each option?

http://www.esrs.gov/

See FAR 2.101 and 3.104

SMALL BUSINESS SUBCONTRACTING PLAN (SAMPLE)

Federal Acquisition Regulation (FAR), paragraph 19.708(b)(1)) prescribes the use of the clause at FAR 52.219-9 entitled

"Small Business Subcontracting Plan.” The following is a suggested model for use when formulating such subcontracting plan. While this model plan has been designed to be consistent with FAR 52.219-9, other formats of a subcontracting plan may be acceptable. However, failure to include the essential information as exemplified in this model may be cause for either a delay in acceptance or the rejection of a bid or offer where the clause is applicable. Further, the use of this model is not intended to waive other requirements that may be applicable under FAR 52.219-9. "SUBCONTRACT," as used in this clause, means any agreement (other than one involving an employer-employee relationship) entered into by a federal government prime contractor or subcontractor calling for supplies or services required for performance of the contract or subcontract.

I. IDENTIFICATION DATA:

Company Name:

Address:

Date Prepared: Solicitation Number:

Description:

Estimated Contract Dollar Value:

II. TYPE OF PLAN (circle one)

A. Individual Plan (All elements developed specifically for this contract and applicable for the full term of this contract, including any option periods.)

B. Master Plan (Goals developed for this contract; all other elements standard; must be renewed every three years)

C. Commercial Plan Commercial products/service plan, including goals, covers the offeror’s fiscal year and applies to the entire production of commercial items or delivery of services sold by either the entire company or a portion thereof (e.g., division, plant, or product line); this includes planned subcontracting for both commercial and

Government business. In accordance with FAR 19.704(d), “A commercial plan (as defined in FAR 19.701) is the preferred type of subcontracting plan for contractors furnishing commercial items.”(Contractor sells large quantities of off-the-shelf commodities to many Government agencies. Plans/goals negotiated by a lead agency on a company-wide basis rather than for individual contracts. Plan effective only during the year for which it is approved. The contractor must provide a copy of the lead agency approval.)

See FAR 2.101 and 3.104

III. GOALS:

(For information purposes only: FAR 19.704(a)(1) requires separate percentage goals for using Small Business, Veteran-

Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged

Business, and Women-Owned Small Business concerns as subcontractors; and a statement of the total dollars planned to be subcontracted to Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns. NOTE: The dollar amounts planned for subcontracting must be expressed as percentages of total subcontracting dollars as shown below.)

State separate dollar and percentage goals, expressed in terms of percentages of total subcontracting dollars, for the use of

Large Business, Small Business, Veteran-Owned Small Business, Service Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, Woman-Owned Small Business, and Historically Black Colleges and Universities/Minority Institutions concerns as subcontractors. The offeror shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs in the following format. (For a contract with options, provide a separate statement for the basic contract and individual statements for each option year.)

A. BASE BID ONLY: The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) and dollar amounts are applicable to the contract cited above or to the contract awarded under the solicitation cited. Total Base Bid is $______________________.

(i) Total estimated dollar value of all planned subcontracting for an individual contract plan; or the offerors total projected sales, expressed in dollars, and the total value of projected subcontracts to support the sales for a commercial plan; i.e., the sum of a and b above: $ (100 Percent) $__________________ and ________________

(ii) Total estimated dollar value and percent of planned subcontracting with Small Business (including Veteran-

Owned Small Business, Service Disabled Veteran-Owned Small Business, HUBZone Small Business, Small

Disadvantaged Business, Woman-Owned Small Business, and Historically Black…