W912QR20Q0032_02APR20.pdf

SEE ADDENDUM

(No Collect Calls)

W912QR20Q0032 02-Apr-2020

b. TELEPHONE NUMBER

502.315.6666

8. OFFER DUE DATE/LOCAL

TIME 12:00 PM 22 Apr 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY M PHILLIPS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

502.315.6195 OR 6193FAX:

TEL: 502.315.6172 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912QR20Q0032

Section SF 1449 - CONTINUATION SHEET

SPECIAL INSTRUCTIONS

SPECIAL INSTRUCTIONS

This Request for Quote (RFQ) is for an Indefinite Delivery Indefinite Quantity Contract to provide Installation, Repairs, Upgrades, Maintenance, and Removal of Data and Telecommunications Cabling as needed at offices throughout the U.S. Army Corps of Engineers, Louisville District and the award of one task order for the SEED project to provide Cable Outlet Relocation for the Real Estate Office, Room 137 of the Romano Mazzoli Federal Building, Louisville, KY. All work shall be performed in strict compliance with the attached specifications and all other terms, clauses and conditions incorporated herein.

Note: This solicitation contains an option clause to extend the awarded contract for up to one (1) additional two-year period. The one two-year option period is as follows:

Option Period 1: 01 January 2023 through 31 December 2025

Location:

Romano Mazzoli Federal Building 600 Martin Luther King, Jr Pl Louisville, Ky 40202 Phone: (502) 315-6548 Technical Point of Contact (TPOC): Ellen K. Radowski, IT Chief Ellen.K.Radowski@usace.army.mil

One award will be made from this RFQ. The contract type is a Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ). The minimum guarantee for the Base Year is $5,000.00 in services. There is no guaranteed minimum for the option period, if exercised.

This procurement is 100% set-aside for Women-Owned Small Business, NAICS 238210 ($16.5 million).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Note: The basis of award is the Best Value Trade-Off process. Factors to be considered are Past Performance/Experience and Price. In addition to the completed price breakout schedule/quote, the Offeror must complete and submit the Representations and Certifications located within the solicitation.

SITE VISITS HIGHLY ENCOURAGED. It is highly recommended each offeror attend a site visit. Additionally, in light of the current COVID-19 Pandemic, it is requested that contractors limit the amount of individuals coming for a site visit to no more than two (2) individuals. The contractor assumes responsibility for all quantities, materials, critical dimensions, and site conditions used to calculate their quote and perform the requested work. All contractors may call the Technical Point of Contact (TPOC) for an appointment. The TPOC’s contact information is as follows:

Ellen K. Radowski, IT Chief Phone: (502) 315-6548 Ellen.K.Radowski@usace.army.mil

Quotes are due 22 April 2020 at 1200PM Eastern Time. Faxed, telephoned, or mailed quotes will not be accepted.

Electronic submittals will be accepted and may be emailed to amy.m.phillips@usace.army.mil.

Note: Page numbering in this document may not be accurate.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.

Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

EVALUATION CRITERIA

Evaluation for Contract Award

The contract will be awarded on the basis of “Best Value to the Government”. This means that factors other than price will be considered during the Government selection of the Contractor to be awarded the contract. Quotes shall include the following:

Completed Contract Rate Pricing and Price Breakout Schedule for the Sample Project Completed Standard Form 1449 (signed) Completed Project Details Sheet and Past Performance Questionnaires attached to this document

The Offeror provided information contained in the above listed items is necessary for the Government to assess and evaluate potential contractors under the “Best Value to the Government-Tradeoff Process” criteria described below.

Evaluation Criteria

Content and Rating. Quotes shall be specific and complete in every detail and shall contain the information necessary to properly assess and evaluate the Contractor's capability to perform the specified contract services, based upon the following factors:

Past Performance/Experience Price

In addition to a complete and properly prepared price breakout schedule, the Contractor shall also complete the “Past Performance Questionnaires” and “Project Detail Sheets” forms attached to this document. The price breakout schedule and information provided on the forms will be used to evaluate each Offeror’s quote. The Government will evaluate the quotes in accordance with the criteria described herein, and award a firm fixed price IDIQ contract to the responsible offeror, whose quote conforms with all the terms and conditions of the solicitation and whose quote is determined to represent the overall best value to the Government, all factors considered. Quotes will be evaluated in accordance with the factors contained in the following paragraphs.

Past Performance. Offerors will be evaluated on the following:

Project Detail Sheets shall be used by the offeror to provide up to five (5) previous projects which are similar in size and/or scope to this solicitation. Projects considered similar to this project include installing or removing copper outlets, floor mount pedestals, fiber cables, or new audio/video cabling. Projects considered similar in size to this project include installation of at least 15 units. Past Performance Questionnaires attached to this document shall be used by the Offeror to provide business references that can be contacted for the purpose of verifying past performance.

At least one (1) reference for each project identified for project experience. Reference information must include project name, location, points of contact, telephone number, and email address (for the point of contact). Also include any ratings, letters, awards, etc. that support past performance on these projects. A Past Performance Questionnaire Template is attached for your convenience. If used, the Past Performance Questionnaire must be submitted by the offeror with the quote submission and not sent directly to the agency from the reference.

The SSEB will next review how well the offeror performed on those projects. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. The Government also reserves the right to not contact the provided references. In addition to the information submitted by the offeror, the Government reserves the right to review any other sources of relevant information for evaluating past performance, including projects other than those submitted by the offeror. The Government will, at a minimum, review past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/Unique Entity Identifier numbers. Other sources may include, but are not limited to, past performance information retrieved from inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

The Government will consider information in the Past Performance Questionnaires completed by personnel for whom the Offeror has performed work, and any information obtained from other sources. Evaluation of past performance will be based on subjective assessment based on a consideration of all relevant facts and circumstances.

It will not be based on absolute standards of acceptable performance. The Government's conclusions about the overall quality of the Offeror's past performance may influence the selection of the quote considered “Best Value to the Government”.

NOTE: For purposes of evaluating past performance, the Prime Contractor is defined as the contractor identified in Block 17a of the Standard Form 1449.

Price. The completed Contract Rate Pricing and Sample Project Price Breakout Schedule will be reviewed for completeness and compatibility with the estimated costs to perform the contract services. The reasonableness of the quoted prices will be evaluated and compared with the Government's cost estimates. All price and non-price factors when combined will be weighted approximately equal when evaluating an Offeror’s quote, the lowest price shall not by itself determine which Offeror is awarded the Contract, except as mentioned below. The quoted prices shall demonstrate an understanding of costs to perform the specified contract services. This understanding should be reflected in the Offeror’s quoted prices for individual work items.

Overall Price Evaluations. The total evaluated price will be determined by adding the Grand Total (base plus all options) SATOC Price from the Contract Rate Pricing sheet with the Total Price for the Sample Project. The price will be reviewed for reasonableness through the use of price analysis. Price will also be checked for unbalancing of line items. Offerors are cautioned to distribute costs appropriately. Award may not be made to offerors who do not provide reasonable and realistic prices for all items listed in the Contract Rate Pricing quote, and for all line items in the Sample Project Price Breakout Schedule. Quotes that do not utilize the binding rates proposed in the Contract Rate Pricing sheet to calculate the price for the Sample Project may not be considered for award.

Discounts. Prompt payment discounts will not be considered in the evaluation of quotes. However, any offered discount will form a part of the award, and will be taken if payment is made within the discount period indicated by the Offeror.

Evaluation Process

A Source Selection Evaluation Board (SSEB) comprised of representatives of the Corps of Engineers, User/Customer, and other required personnel will evaluate the quotes. Offerors are advised that the evaluation and rating of quotes will be conducted in strict confidence. Reviews of non-price factors will be conducted without knowledge of the price offered. The number and identities of offerors will not be revealed to anyone who is not involved in the evaluation and award process or to other offerors.

The evaluation process will consist of the following four parts:

(1) Quote compliance review

a. This is an initial review to ensure that all required forms and certifications are complete.

(2) Past-performance and experience evaluation

a. The SSEB will evaluate and rate the quotes against the solicitation requirements.

i. Using the relevancy ratings and confidence assessments defined in the tables below, these non-price factors will be evaluated based on the extent of recent and relevant past experience, and the quality of the offeror’s performance during that experience.

Past Performance Relevancy Ratings Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments

Rating Definition

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

(3) Price evaluation

a. The SSEB will evaluate price quotes independent of the evaluation of the non-price factors.

(4) Trade-off Analysis

a. After evaluations are complete, the Contracting Officer will compare the relative advantages and disadvantages of the quotes and prices. The Contracting Officer will then consider all factors to select the quote offering the best value to the Government.

FORM A: Project Detail Sheet

Your company’s name

Name of Project/Location/Total Price/Acreage

General Scope of Project

Your role (prime, joint venture, subcontractor) and work your company self-performed___________________________________________________________________

Percentage of Work completed by Prime Contractor Personnel: ____________________% Award Date: ____________

Extent and type of work you subcontracted out

Project Point of Contact (POC) for reference (name and organization and phone number)

FORM B: Past Performance Questionnaire, Rating Definitions, and Evaluation Sheet (page 1 of 4)

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: Unique Entity Identifier:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE

AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE

COMPLETED QUESTIONNAIRE TO USACE WITH THEIR QUOTE AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS

FORM.

FORM B: (page 2 of 4)

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR

EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional

Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory

Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

FORM B: (page 3 of 4)

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING THAT BEST REFLECTS YOUR EVALUATION OF THE

CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts

b) Ability to meet quality standards specified for technical performance

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort

c) Government Property Control

d) Knowledge/expertise demonstrated by contractor personnel

e) Utilization of Small Business concerns

f) Ability to simultaneously manage multiple projects with multiple disciplines

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues)

c) Would you hire or work with this firm again? (If no, please explain below)

d) In summary, provide an overall rating for the work performed by this contractor.

CONTRACT RATE PRICING

BASE PERIOD (Years One – Three)

Small Project - 1 to 5 Units

Line Item Unit Unit Cost Estimated QTY Extended Price

Install New Copper Outlets (less than 200') EA $ 24 $ Install New Copper Outlets (201-400') EA $ 6 $ Remove floor mount Pedestals EA $ 9 $ Install Govt Furnished Cable in System Furniture EA $ 0 $

TOTAL Small Project - Base Period $

Medium Project - 6 to 20 Units Total

Install New Copper Outlets (less than 200') EA $ 120 $

Install New Copper Outlets (201-400') EA $ 18 $ Remove floor mount Pedestals EA $ 45 $

Install Govt Furnished Cable in System Furniture EA $ 60 $ TOTAL Medium Project - Base Period $

Large Project - Greater than 20 Units

Install New Copper Outlets (less than 200') EA $ 150 $ Install New Copper Outlets (201-400') EA $ 18 $ Remove floor mount Pedestals EA $ 60 $ Install Govt Furnished Cable in System Furniture EA $ 90 $

TOTAL Large Project - Base Period $

All Projects

Mount Government Furnished Television/Monitor EA $ 6 $

TOTAL $

BASE PERIOD TOTAL (Small + Medium + Large + All Projects) $ ______________

OPTION PERIOD (Years Four – Five)

Small Project - 1 to 5 Units

Install New Copper Outlets (less than 200') EA $ 16 $ Install New Copper Outlets (201-400') EA $ 4 $ Remove floor mount Pedestals EA $ 6 $ Install Govt Furnished Cable in System Furniture EA $ 0 $

TOTAL Small Project - Option Period $

Medium Project - 6 to 20 Units Total

Install New Copper Outlets (less than 200') EA $ 80 $ Install New Copper Outlets (201-400') EA $ 12 $ Remove floor mount Pedestals EA $ 30 $ Install Govt Furnished Cable in System Furniture EA $ 40 $

TOTAL Medium Project – Option Period $

Large Project - Greater than 20 Units

Install New Copper Outlets (less than 200') EA $ 100 $

Install New Copper Outlets (201-400') EA $ 12 $ Remove floor mount Pedestals EA $ 40 $ Install Govt Furnished Cable in System Furniture EA $ 60 $

TOTAL Large Project – Option Period $

All Projects

Mount Government Furnished Television/Monitor EA $ 4 $

TOTAL $

OPTION PERIOD TOTAL (Small + Medium + Large + All Projects) $ ____________

GRAND TOTAL (TOTAL BASE PERIOD PLUS OPTION PERIOD) $ ____________

NOTE 1: The unit price proposed on this price breakout schedule will become binding upon award for the life of the SATOC Contract and must be used on each subsequent task order. Adherence to these rates will be reviewed with each task order quote, including the seed task order.

NOTE 2: The number of units for each line item are estimated based on past experience and are only used to approximate the total estimated SATOC cost for price evaluation purposes. Rates will not be re-negotiated should the level of effort exceed these estimated quantities. Please see FAR Clauses 52.216-19 Order Limitations and 52.216-22 Indefinite Quantity; Special Instructions for information regarding the contract minimums and maximums.

NOTE 3: Project size and pricing will be determined by totaling the number of new copper outlets to be installed, the number of existing floor pedestals to be removed, and the number of system furniture patch cables to be installed. Projects are defined as:

Small - between 1 and 5 total new outlet installations, pedestal removals and system furniture patch cable installations.

Medium - between 6 and 20 total new outlet installations, pedestal removals and system furniture patch cable installations.

Large – over 21 total new outlet installations, pedestal removals and system furniture patch cable installations.

Pedestal moves will count as two units – a pedestal removal and a new outlet installation.

Project size will not be considered in the pricing of television/monitor mounting.

Task orders will include line items for mobilization and labor, supplies and materials not covered in the unit prices.

Quantities shown on the Contract Rate Pricing Sheet are estimated quantities for the base period of the contract.

These quantities are estimates. There is no guarantee of work beyond the guaranteed minimum.

SAMPLE PROJECT PRICE BREAKOUT

Cable Outlet Relocation VA 8th Floor - Rm 137

Romano Mazzoli Federal Building

Line Item Description Unit Qty Unit Price Total Price

Duplex Data Drops Cat 6

Each

2 Cat6 Jacks Each 40 $ $

3 Patch Panel Meters 1 $ $

4 Cat6 Cable Plenum Each 6000 $ $

5 Testing Each 40 $ $

6 Faceplates Each 20 $ $

7 Patch Panel Terminations Each 40 $ $

Project Management

Job

9 All other labor, supplies and materials

Job 1 $ $

Total Sample Project Value

SCOPE OF WORK

US Army Corps of Engineers

Louisville District (LRL) Cabling

Statement of Work (SOW)

1. Introduction (Purpose). The Louisville District, US Army Corps of Engineers (LRL) has a requirement for installation, repair and removal of computer and network cabling, including associated equipment, services and maintenance. These services will primarily cover the District Office, located at the Romano Mazzoli Federal Building, 600 Dr. Martin Luther King Jr. Place, Louisville, KY 40202 and on rare occasions may extend to all the field locations within the District boundaries. The district boundaries include portions of Illinois, Indiana, Ohio, and Kentucky.

2. Mission Requirements (Scope). LRL requires installation, repair, upgrades, maintenance and removal of data and telecommunications cabling at offices throughout the District. Approximately 80-90% of the work is expected to be located in the District Office in Louisville, KY. The remaining work will take place at field offices within the district boundaries. A listing of field offices can be found on the Louisville District’s internet site www.lrl.usace.army.mil. Cabling will include variations of shielded and unshielded twisted pair copper cable (CAT 6), coax cable, single and multimode fiber cable for indoors and outside (aerial and buried) cable plant. Other materials will include accessories such as inner duct, messenger cable, patch panels, jacks, connectors, patch cords, line cords, surface and flush mount wall boxes, floor mount boxes, face plates, floor plates, labeling, Panduit, PVC conduit, wall interface centers for fiber, punch down blocks, grounding protection, Velcro cable wraps, wire ties, D rings, material for trenching and other items associated with cabling projects.

3. Technical Requirements. The Contractor under this Statement of Work (SOW) shall provide onsite support staff to meet the technical requirements at LRL sites. Specific requirements will be detailed in task orders. All work shall be done in accordance with the Telecommunications Industry Association (TIA) and Electronic Industries Alliance (EIA) Building Telecommunications Wiring Standards’ general guidelines. Work shall be coordinated with the local Information Technology Chief (IT Chief) or designated representative(s).

The Contractor shall:

3.1. Furnish and install miscellaneous wiring components in order to update the cable management, fiber and

LAN runs in order to connect equipment to the data network and to the telephone service providers using the following instructions or as specified in individual task order.

3.1.1. Copper Cabling. Copper cabling will be CAT6, unless specified otherwise in the individual task order. Cabling shall be rated for plenum return air space. The Ronald Mazzoli Federal Building has a grid of cable troughs in many of the floors. Most cabling currently runs through the floor or above the suspended ceiling from the workstation areas to patch panels in communications closets. Unless otherwise specified, one cable shall be installed for each 8 pin modular connector. Copper cables shall not be split between multiple modular connectors.

3.1.2. Copper outlet/connectors. Copper cabling is generally terminated at the workstation in floor mounted pedestals (doghouses). Workstation outlet types and locations for future work will be specified in the task order and may be floor mounted doghouses or wall mounted receptacles, or modular furniture outlets. Individual connectors will be 8 pin modular RJ45 type connectors wired to a TIA/EIA T568B configuration, unless otherwise specified. Outlets/connectors will be the same rating (CAT 6) as the cabling. A minimum of 1 m (3 feet) of cable slack will be provided at the communications closet.

Copper distribution cable will be terminated in the communications closet on CAT 6 compliant rack or wall mounted patch panels. Cables from the same outlet shall be terminated in the same patch panel where possible and shall be individually identified.

3.1.3. Fiber optic cable. Fiber optic cable is used for the data backbone in the District Office. Current backbone is multi-mode 50 micron OM3 laser optimized cable terminated with TIA/EIA SC adapters.

3.1.4. Miscellaneous audio-video installation. Mounting of government furnished television monitors using government furnished mounts may be required. Installation details will be specified in the task order. Typical installation will include the installation of HDMI and/or VGA audio-video cable from wall mounted monitors to designated termination location in wall, floor or table. Low profile wall or floor mounted raceway may be required for cable routing on vertical or horizontal surfaces.

3.1.5. Miscellaneous floor to desktop cabling for systems furniture. Installation of patch cables from the wall or floor outlet to the desktop may be required. Installation details will be specified in the task order.

Coordination with the furniture installers will be done by the Government.

3.2. Perform cable management and ensure all cables are dressed and labeled at both ends.

3.2.1. Cable Management. Contractor shall update the cable management of the switch cabinets as new cables are added in and ensure that cables are dressed.

3.2.2. Labeling. All outlets shall be labeled at both ends. Label each workstation outlet and patch panel outlet to clearly identify which patch panel outlet runs to which wall outlet. When reusing existing cabling, verify that the label on each workstation outlet and patch panel outlet clearly identifies which patch panel outlet runs to which wall outlet, and correct if necessary.

3.3. Perform testing of cable installations.

3.3.1. Testing. All cable and/or outlet installations shall be tested after installation to ensure full functionality. Tests should include alien attenuation crosstalk ratio far-end (AACRF), alien far-end crosstalk (AFEXT), alien near-end crosstalk (ANEXT), power sum alien attenuation crosstalk ratio far-end (PSAACRF), power sum alien far-end crosstalk (PSAFEXT), and power sum alien near-end crosstalk (PSANEXT). Testing results shall be provided to the IT Chief.

3.4. Ensure worksite is clear of all unused items or obstacles.

3.4.1. Cable Abandonment/Removal. Abandoned cables should be removed when possible. Cables may be left in place if it is not possible to remove them without damage to the existing infrastructure.

Abandoned cables and their corresponding identification label shall be removed from the communications closet patch panel.

3.4.2. Removing floor mount data receptacles. Floor mount pedestals (doghouses) that are removed shall be returned to the government for disposal. Cap holes in the floor with thin gauge aluminum or tin plates.

Do not fill holes with concrete or other material that can block under-floor trays. The plate should be thick enough to support foot traffic but thin enough to not interfere with carpet installation. Plates should be glued to the surface with adhesive.

3.4.3. Trash Collection / General Housekeeping. Contractor shall collect trash, discarded cabling and used boxes and dispose of in accordance with instructions from the IT Chief. Neatness and trash disposal shall be inspected and evaluated by the IT Chief or designee.

4. Special Requirements / Constraints. The Contractor shall perform all work per USACE Enterprise Standards and STIG (Security Technical Implementation Guide) compliance. The Contractor’s personnel are responsible for compliance with all laws, rules and regulations governing conduct with respect to health and safety. The contractor’s personnel are responsible for compliance with the following:

4.1. Period of Performance. The period of performance is from date of award with a base period of 3 years and one (1) 2- year option period. There is no guarantee the option period will be exercised. The work shall commence on site NLT 1 week from date of award.

4.2. Place of Work Performance and Primary Duty Station. All work shall be performed onsite at the USACE Louisville District office, unless otherwise specified in the task order. The Louisville District office is located at:

U. S. Army Corps of Engineers Louisville District Office 600 Dr. Martin Luther King Jr. Place Louisville, KY 40202

4.3. Work Hours. Work should normally be performed between 8:00 a.m. to 5:00 p.m. (Eastern Time). Work that requires drilling, sawing or hammering that might impact surrounding offices shall be done before 7:00 AM or after 5:30 PM. Access to locations after normal working hours requires an escort and permission.

4.4. Travel. All travel will be accomplished consistent with requirements of FAR 31.205-46 Travel Costs.

Established Federal Government per diem rates will apply to all contractor travel. Travel will not be paid for work in the District Office. Travel to field offices, if required, will be specified in the task order with a Not To Exceed (NTE) amount.

4.5. Delivery Schedule of Materials (Cabling and Infrastructure Components). During the execution of any task order against this SOW, the Contractor shall:

4.5.1. Coordinate all parts deliveries with the IT technical staff at each location between the hours of 7 am to 5:30 pm, 5 days a week local time, excluding recognized government holidays unless pre-scheduled.

4.5.2. Shipping Cost to FOB destination shall be included in a task's final proposal. The Contractor is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination until accepted by the site’s mail custodian, IT technician or other designated on-site personnel.

4.5.3. Attach a complete packing list to each shipment to include identifying task order number.

4.5.4. All shipments and boxes, including multiple separate shipments, must be clearly labeled (as part of the shipping label) with the assigned task order number.

4.5.5. Handle and store any hazardous material and parts, if any, in accordance with the Occupational Safety & Health Administration (OSHA) 29 Code of Federal Regulation (C.F.R.) §1910 Occupational Safety and Health Standards.

4.5.6. Package and transport any hazardous material and parts, if any, in accordance with Environmental

Protection Agency (EPA) Hazardous Material Transportation Act, 1975; and 49 C.F.R. Parts 100-185 Hazardous Materials Regulations.

4.5.7. Transportation of equipment within the Local Area as defined in the Joint Travel Regulations (JTR) is the responsibility of the Contractor(s).

4.5.8. Package, handle and store equipment and any items necessary to accomplish the tasks described in this SOW.

4.6. Project Management.

4.6.1. The Contractor shall provide project oversight to assist with tracking project milestones and coordination of task orders with the IT Chief and IT Operations Officer. To this end, the Contractor shall provide a Contractor POC (name, phone number, email address) who will manage project oversight and coordination between the IT Chief, IT Operations Officer and Contractor. Additionally, the Contractor will provide a list of the personnel working on any task order and their contact information when a cabling project is initiated.

4.6.2. The Contractor shall attend a project kickoff meeting once a task order is initiated. For task orders lasting more than two weeks, periodic In-Progress Reviews (IPRs) will also be required bi-weekly to demonstrate the Contractor is developing and maintaining project schedules toward a successful and timely cable installation. The Contractor shall present status of the schedule to the IT Chief and IT Operations Officer at these IPRs.

4.6.3. It is anticipated that daily communication between the IT Chief, IT Operations Officer and

Contractor PM may occur during a cabling project. This communication can be in person, email or telephone. Any project issues or delays to the schedule shall be communicated immediately.

4.6.4. The Contractor is responsible for developing and maintaining scheduling detail in coordination with the IT Chief and IT Operations Officer.

4.6.5. When specified in the individual task order, the Contractor shall present status updates of the MS Project 2010 schedule to the IT Chief and IT Operations Officer.

4.7. Knowledge, Skills, and Abilities Required. The Contractor shall provide staff who are proficient in the following areas:

4.7.1. Practical knowledge of and experience with installation, removal and maintenance of computer network data communications cabling and associated infrastructure. Installers shall be BICSI certified.

4.7.2. Ability to plan, organize and coordinate work activities toward the successful accomplishment of the task, goal, or project.

4.8. Non-Personal Services. The Government shall neither supervise contractor employees not control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractors’ responsibility to notify the Procuring Contracting Office (PCO) immediately.

4.9. Site Security and Security Requirements. The contractor shall be responsible for obtaining required security clearances. Government issued ID is required for entry. USACE retains the right to request removal of Contractor personnel, regardless of prior clearance or adjudication status, whose actions while assigned to this contract are determined to be detrimental to the overall performance of the contract or the best interests of the Government as determined by the Contracting Officer. The reason for the request for removal will be fully documented in writing by the COR and issued to the contractor.

Subcontractor employees shall be considered Contractor employees for the purpose of Security Requirements.

4.9.1. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall comply with applicable installation, access and local security policies and procedures. Policies and procedures will be provided by the local Security Office. The contractor workforce must comply with all policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection condition (FPCON) at any individual facility or installation change, the Government may require changes to contractor security matters or processes.

4.9.2. Will be escorted in area where they may be exposed to classified and/or sensitive materials:

All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive or restricted areas.

4.9.3. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

4.10. Accident Prevention. The USACE takes accident prevention seriously. In accordance with EM

385-1-1 and FAR clause 52.236-13 Alt I, U.S. Army Corps of Engineers Safety and Health Requirements Manual, an active program to reduce the likelihood of accidents is required. The Contractor shall:

4.10.1. Prepare an Abbreviated Accident Prevention Plan (APP), in accordance with EM 385-1-1, paragraph 01.A.12.e, prior to the start of work and submit to the Government for acceptance.

4.10.2. Implement the abbreviated Accident Prevention Plan.

4.10.3. Prepare and submit an accident report using ENG Form 3394, if an accident occurs to a Contractor or subcontractor employee working on elements of this contract and maintain an accurate record of the accident if it resulted in traumatic injury, occupational illness, death or damage to government property in excess of $2,000.00 in accordance with EM 385-1-1.

4.10.4. All accidents meeting the reporting requirements according to EM 385-1-1 for contractor or sub- contractors will be investigated and reported to the Government. The contractor will report accidents meeting the reporting requirements to the Government no later than 24 hours after occurrence.

4.10.5. All work that involves climbing shall be in accordance with the USACE EM 385-1-1 Health and Safety Manual and the accepted abbreviated Accident Prevention Plan.

4.10.6. Any environmental safety and occupational health hazards encountered by the Contractor shall be reported immediately to the IT Chief and the Contracting Officer.

5. Deliverables.

5.1. The contractor shall provide a final activity report to the COR, IT Chief, and IT Operations Officer no later than five (5) working days after the completion of each task order. The report shall contain a description of all major activities completed during the task order, any problems encountered including follow-on mitigation or escalation actions taken,…