W912QR-60158703_NRP01-0000.pdf

Solicitation For Army Reserve National Roofing Program FY26 Task Order 01

P2: 565479 Design-Build

Volume A – B301 - Lima, OH

Certified Final

11 February 2026

W912QR-60158703

MATOC W912QR24D0054 thru 24D0063

All requirements of the base MATOC Volume 1 of 2 shall apply to this Task Order unless noted otherwise.

ARIMS: 200A

Disposition: Maintain for 15yrs after construction

W912QR-60158703_NRP01-0000

A site visit is recommended for the contractor to review the complexities of the work sites, verify existing conditions, and exact measurements.

A Site Visit/ Pre -Proposal Meeting is scheduled for 26 February 2026.

We will be holding a site visit following the Pre-Proposal Meeting.

All attendees are required to meet at Pass and ID at the Lima Tank Plant at 1000 hrs.

No inquiries will be allowed during the site visit. All inquiries must be submitted via the Projnet Bidder Inquiry site. A Bidder Key is provided with the solicitation information. Please RSVP the following information:

1. Name of Attendee

2. Company

3. Phone Number and Email Address

Please remember to bring a Real ID - State Issued ID or Valid US Passport in order to attend the site visit.

Send RSVP to john.p.heam@usace.army.mil, USACE must receive the email by Noon hours EST.

on 23 February 2026. If you do not register, a site visit will not be conducted.

A Confirmation email will be sent out by 24 February 2026, to confirm each registration.

Please see attachment C in the RFP for the access form that will need to be completed and sent to.

Proposals are due no later than 11:00 AM ET on 10 March 2026. Submit your proposal by email to ethan.s.phillips@usace.army.mil. Proposals not received by the stated date/time will not be considered. Please acknowledge receipt of this RFP by signing below in the space provided and returning to Ethan Phillips via email at ethan.s.phillips@usace.army.mil.

Payment and Performance Bonds will be required for this project. Performance and Payment Bonds are required within 10 days after the date of award. The Notice to Proceed will be issued after receipt and approval of the bonds.

All questions regarding this Request for Proposal (RFP) must be submitted via ProjNet. The website to access this system is www.projnet.org and the bidder inquiry key for this specific project is:

(S6JMN5-D3ZQXW). Please see ProjNet instructions included in this RFP.

Deadline for all questions via ProjNet will be 03 March 2026 with all questions answered by 05 March 2026.

Lima B301 Roof Replacement

B301 – Lima, OH

P2 568389

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TABLE OF CONTENTS

VOLUME A: Building 301 – Lima, OH

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 80 50.00 06 SPECIAL PROVISIONS FOR TASK ORDERS

00 80 50.00 06 Submittal Register

DIVISION 01 – GENERAL REQUIREMENTS

01 11 50.00 06 Task Order SCOPE OF WORK

ATTACHMENTS

ATTACHMENT A:

ATTACHMENT B:

ATTACHMENT C:

Site Location

Building Plans, Elevations, and Sections

Special Access Requirements

--End of Table of Contents--

B301 - Lima, OH

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SECTION

00 80 50.00 06

SPECIAL PROVISIONS FOR TASK ORDERS

08/19

1. PART 1 GENERAL

1.1. SUBMITTALS

Government approval/acceptance is required for submittals with a "GOVT” designation; submittals not having a "GOVT" designation are for information only. When used, a designation following the "GOVT" designation identifies the office that will review the submittal for the

Government. The submittals listed in the Submittal Register at the end of this specification section shall be submitted in accordance with Section

01 33 00.

SD-01 Preconstruction Submittals

SD-02 Shop Drawings

SD-05 Design Data

SD-07 Certificates

SD-11 Closeout Submittals

1.2. NOT USED

1.3. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK - Paragraph 1.37 of Section 00 80 00.00 06 is replaced with the following:

1.3.1 Refer to FAR 52.211-12 "LIQUIDATED DAMAGES" in Section 00 70 50 for the amount of Liquidated Damages for the Task order project.

1.3.2 Refer to FAR 52.211-10 "Commencement, Prosecution, and Completion of Work" in Section 00 70 50 for a notification of significant contract dates.

1.3.3 Additional Requirements/Clarifications of Work Included Within the Contract

The time stated in FAR 52.211-10 "Commencement, Prosecution, and

Completion of Work" in Section 00 70 50 for completion shall include as-built drawings, O&M manuals, operational tests/reports/training/instructions, and equipment lists.

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1.4. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. ER 415-1-15

This provision specifies the procedure for the determination of time extensions for unusually severe weather in accordance with the "Default

(Fixed-Price Construction)" as discussed in Section 00 70 00 of the base contract and Section 00 70 50 of this task order. In order for the

Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The Contractor's progress schedule must reflect these anticipated adverse weather delays in weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY WORKDAYS BASED ON (5) DAY WORK

WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

B301 22 21 22 21 19 6 4 3 6 16 19 20

Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the Contractor will record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the

Contractor's scheduled workday. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated listed above, the

Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair-weather workdays, and issue a modification in accordance with the "Default (Fixed-Price

Construction)" in section 00 70 00 of the base contract, Volume 1 .

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1.5. WAGE RATES

The decision of the Secretary of Labor, covering rates of wages, including fringe benefits to be paid laborers and mechanics performing work under this contract, is attached to this solicitation. The payment for all classes of laborers and mechanics actually employed to perform work under the contract will be specified in the following contract provisions: "Contract Work Hours and Safety Standards --

Overtime Compensation"; "Construction Wage Rate Requirements"; and

"Compliance with Copeland Act Requirements" in Section 00 70 00 of the base contract.

Wage decision included: OH20250068 Building

The work to be performed is located in Lima, OH, Allen County.

1.6. NOT USED

1.7. Antiterrorism (AT) and Operations Security (OPSEC)- Paragraph 1.7 of Section 00 80 00.00 06 is replaced with the following:

1.7.1 AT Level I training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

1.7.2 Access and general protection/security policy and procedures.

This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal

Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of

Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any

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individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.3 AT Awareness Training for Contractor Personnel Traveling

Overseas. This standard language requires U.S.-based contractor employees and associated subcontractor employees to make available and to receive Government-provided area of responsibility (AOR)–specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander, with the unit ATO being the local point of contact.

1.7.4 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to Government information systems. All contractor employees with access to a Government info system must be registered in the ATCTS at commencement of services and must successfully complete the DoD Information Assurance Awareness prior to access to the information system and annually thereafter.

1.7.5 For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within

90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

1.7.6 Controlled Unclassified Information (CUI). Include DFARS clause

252.204-7012, which requires the contractor to comply with NIST 800-

171. Also include DFARS provision 252.204-2019 into solicitations.

Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn’t show a medium- or high-level assessment with a score of

110 or better (as described in the “NIST SP 800-171 DoD Assessment

Methodology”), include clause252.204-7020 and obtain the vendor’s

“system security plan” and “plan of action” for NIST SP 800-171 verification and assurance by Army security officials.

1.8. NOT USED

1.9. NOT USED

1.10. NOT USED

1.11. NOT USED

1.12. NOT USED

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1.13. NOT USED

1.14. NOT USED

1.15. NOT USED

1.16. NOT USED

1.17. NOT USED

1.18. NOT USED

1.19. NOT USED

1.20. NOT USED

1.21. NOT USED

1.22. NOT USED

1.23. NOT USED

1.24. NOT USED

1.25. NOT USED

1.26. NOT USED

2. PART 2 PRODUCTS NOT USED

3. PART 3 EXECUTION NOT USED

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Line

Act-ivity

Trans-mittal # Specification Section SD # SD Description Item Submitted

Paragraph

Classi-fication:

GA for

GOVT or

A/E Revwr Submit

Approval

Needed

By

Material

Needed

By

Action

Code

Date Of

Action

Date FWD to APPR /

Auth -

Date RCD

From

CONTR

Date

FWD To

Other

Revwr

Date

RCD

From

Other

Revwr

Action

Code

Date Of

Action

Mailed To

CONTR/

Date RCD

From

APPR

Authority Remarks

01 35 26.00 06 SD-01 Preconstruction Submittal Accident Prevention Plan (APP) 1.7 GA

01 35 26.00 06 SD-01 Preconstruction Submittal Activity Hazard Analysis (AHA) 1.8 F

01 45 04.10 06 SD-01 Preconstruction Submittal Design Quality Control Plan 3.2 GA

01 45 04.10 06 SD-01 Preconstruction Submittal Construction Quality Control Plan 3.3 GA

01 50 00 SD-01 Preconstruction Submittal Construction Site Plan 1.3 GA

01 57 19.00 06 SD-01 Preconstruction Submittal Environmental Protection Plan 1.7 GA

01 74 19 SD-01 Preconstruction Submittal Construction Waste Management Plan 1.7 GA

00 80 00.00 06 SD-07 Certificates No Asbestos - Containing Material (ACM)

Certification

1.14 F

00 80 00.00 06 SD-07 Certificates Insurance 1.31 F

00 80 00.00 06 SD-07 Certificates Warranties 1.15 GA

00 80 00.00 06 SD-11 Closeout Submittals Preliminary (Working) As-Built Drawings 3.4 GA

00 80 00.00 06 SD-11 Closeout Submittals Final As-Built Drawings 3.4 GA

TITLE: P2 568389 - Lima Building 301 Roof Replacement

SUBMITTAL REGISTER

JOB NAME:

LOCATION: Lima, OH

CONTRACT NO:

CONTRACTOR:

SB MATOC

CONTRACTOR SCHEDULE

DATES

CONTRACTOR

ACTION

APPROVING AUTHORITY

B301, Lima, OH

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SECTION

01 11 50.00 06

Task Order SCOPE OF WORK

1. PROJECT INFORMATION

1.1. GENERAL

Design/Build: The Contractor shall provide all labor, equipment, supplies, and consultant services and all site investigations, surveys, analysis, sampling, testing and verification of existing field conditions as required for design and construction of the Roof Replacement Project at

B301 to result in a complete and useable Facility. Contractor shall provide complete design analysis incorporating all engineering computations, analysis, test, and survey results, building code (including fire protection, life safety, environmental and accessibility) review as it pertains/affects/relates to this project, equipment and material data and documentation of existing conditions.

1.2. SCOPE OF WORK

Unless specifically noted otherwise in this Specification Section or in the base MATOC contract Volume 1 of 2 itself, all requirements of the base

MATOC contract Volume 1 of 2 shall apply to this Task Order. The work includes design and construction to replace the following roof systems located at B301:

Building RFID (SF) Section(s) Existing Roof System

6,200 SF 1 Metal Roof Panel

Design/Build: Design and construction shall comply with the requirements contained in this Task Order Request for Proposal (RFP). The design and technical criteria contained and cited in this RFP and the Unified

Facilities Guide Specifications (UFGS) establish minimum standards for design and construction quality. The Designers of Record shall use the

Unified Facilities Guide Specifications (UFGS) and the requirements contained in this RFP to fully develop the technical specifications and construction drawings. The objective of this solicitation is to obtain an energy efficient, durable, maintainable, and sustainable space.

Design/Build: The illustrations and exhibits included in this RFP illustrate the conceptual design of the project and are provided to define the scope of work and budget. The concepts provided shall be further developed by the Design/Build Contractor to comply with the customer’s functional needs.

All demolition required to construct the project is included as part of the work of this Contract.

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1.3. SITE LOCATION

This project is located at 1155 Buckeye Rd, Lima, OH.

1.4. EXISTING SITE UTILITIES

1.4.1. The contractor shall verify the location of all utilities serving the building. Upgrading the existing utilities, (unless noted otherwise) outside the limits of construction, is not a part of this project.

1.5. BID OPTIONS

1.6. NOT USED

1.7. ATTACHMENTS

Design/Build: Information provided in the Attachments is intended to guide the completion of the design by establishing existing conditions, and the desired character, appearance, and function of the new construction. The following Attachments are included and shall be used and strictly adhered-to in completing the design and construction of the project.

a. ATTACHMENT A: Site Location

b. ATTACHMENT B: Building Layout Plans

c. ATTACHMENT C: Building Plans, Elevations, and Sections

1.8. NOT USED

1.9. NOT USED

1.10. NOT USED

1.11. NOT USED

1.12. NOT USED

1.13. NOT USED

1.14. PERSONNEL REQUIREMENTS AND QUALIFICATIONS

1.15. Registered Roof Consultant (RRC) (Designer of Record) shall have a degree in Architecture or Engineering and have at least ten (10) years of experience in roof repairs. The RRC must be currently licensed by the International Institute of Building Envelope Enclosures

(IIBEC).

1.16. NOT USED

1.17. NOT USED

1.18. NOT USED

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1.19. NOT USED

2. DESIGN REQUIREMENTS

2.1. GENERAL

The Contractor shall prepare complete construction documents for all work designed as required by the RFP. The construction documents to be prepared shall include, but are not limited to, construction drawings, specifications, submittals, and design analysis as required in Section 01

33 16.00 10 DESIGN DATA (DESIGN AFTER AWARD), Volume 1. Materials and equipment shall be limited to those specified except that where no specific material and equipment is specified or no basis of design is identified, the Contractor shall use materials and equipment accepted within the construction industry and in compliance with Design Criteria.

2.2. DESIGN

2.2.1. The Contractor shall prepare a 100% design for the project in accordance with the RFP using industry standard materials and efficient practices. The design of the materials selected shall be high quality, durable and easily maintained. The Contractor shall be responsible for the professional quality, code compliance, technical accuracy, and coordination of all designs, drawings, specifications, and other documents or publications upon which the design and construction are based. It shall be the responsibility of the Design/

Build Contractor to verify the accuracy of the documents provided.

2.2.2 CAD/BIM Requirement

The contractor will not be required to produce advanced modeling and design drawings will be limited to CAD files.

2.2.3 Design Submittal Requirements

The contractor will not be required to produce an interim design submittal. The contractor will submit a Charrette Report (FIO), final design, a corrected final design, and a certified final design. The independent Registered Roof Observer (RRO) identified under Section 01

11 00.00 06 Paragraph 3.3..2.3 shall review the final design as part of the contractor design QC review team. The RRO shall attend the final design plan-in-hand review meeting.

2.1.4 Design Professionals

General Scope of work for most task orders will be for roof replacement and exterior water proofing with associated work. Roof replacement design will be certified by a RRC and have a professional engineer or architectural stamp. Structural analysis will only be required if there is a change in the dead load for the structural system or if called out in the task order scope of work. Electrical and mechanical design will be limited to relocating existing systems.

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2.2.2. Design Milestone Schedule

Notice to Proceed (NTP) Day 0

Design Quality Control Plan (DQCP) NTP + 14 Days

Charette Report (FIO no review) NTP + 30 Days

Final Submittal NTP + 60 Days

Final Plan Review Complete(Over the

Shoulder)

NTP + 75 Days

Corrected Final Submittal NTP + 90 Days

Certified Final Submittal NTP + 105 Days

2.3. REQUEST FOR PROPOSAL (RFP) INTENT

The intent of this RFP section is to describe the requirements for appearance, function, materials, and types of construction in sufficient detail to enable engineering and design to be completed by the Contractor.

2.4. Design Milestone Meetings

2.4.1. Charette / Kickoff Meeting

2.4.1.1. Shall be in person and on-site.

2.4.2. Final Design / Plan-in-hand Review Meeting

2.4.2.1. Shall be in person and on-site.

2.5. NOT USED

2.6. NOT USED

2.7. NOT USED

2.8. NOT USED

2.9. NOT USED

2.10. NOT USED

2.11. Insert any additional REQUIRED DESIGN PROFESSIONALS beyond RRC

2.12. GOVERNMENT FURNISHED MATERIALS

2.12.1. GFM Handover

The GFM has been provided as part of the Solicitation package.

2.12.2. GFM File Formats

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GFM are provided only in PDF format.

2.13. (See Paragraph 2.1 Section 01 11 00.00 06) DESIGN SUBMITTAL

DISTRIBUTION MATRIX

Submittal Reviewers & Mailing Addresses

U.S. Army Corps of Engineers

Ryan Fagan

Ryan.a.fagan@usace.army.mil

LRL-ED-MA Room 414

600 Doctor Martin Luther King Junior Place

Louisville, KY 40202

U.S. Army Corps of Engineers

Timothy M. McClellan, P.E., RRC

Timothy.m.mcclellan@usace.army.mil

LRL-ED-MA Room 414

600 Doctor Martin Luther King Junior Place

Louisville, KY 40202

US Army Corps of Engineers – Wright Patterson Resident Office

John Hearn john.p.hearn@usace.army.mil

Supervisory Construction Control Rep, COR

LRL CDSO Chairman OSHA SGE

2475 K Street Bldg. 52

WPAFB OH 45433

Justin Reeder, PE, RRC, RRO, CDT

USARC-ARIMD Engineering Branch / SAIN Engineering

USAR National Roofing Program REM

Phone: 843.813.2423

Email: justin.reeder@saineng.com

Dwight Inkrott

Facilities Manager

Phone: (419)604-5931

Email: dwight.k.inkrott.civ@army.mil

Alex Iezzi

Facilities Engineer

Production, Quality, Assurance & Test Division

PM Abrams

Email: alex.m.iezzi.civ@army.mil

Cell: (586) 393-9607

3. GENERAL CONSTRUCTION REQUIREMENTS

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mailto:Timothy.m.mcclellan@usace.army.mil mailto:justin.reeder@saineng.com mailto:dwight.k.inkrott.civ@army.mil mailto:alex.m.iezzi.civ@army.mil

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3.1. SUMMARY

3.1.1. The requirements include:

a. Construction considerations and use of the premises.

b. Protection of personnel and Government property.

c. Construction facilities and job site standards.

d. The requirements of this section apply to the entire project including all amendments or modifications that may be issued to modify the contract documents.

3.2. GENERAL INFORMATION

3.2.1. See Attachment C for Special Access Requirements. Access

Request Form to be submitted at least 3 business days in advance of arrival. Contract must pass vetting and must be REAL ID compliant.

No cameras are allowed except with pass and photos must be approved before being taken offsite. Computer pass will need to be completed for any computers brought on installation.

3.2.2. NOT USED

3.2.3. Coordinate all construction activities with:

a. Contracting Officer’s Representative

b. Base Fire Department

c. Base Security/Police

d. Base Civil Engineer

e. Building Occupants

3.2.4. NOT USED

3.2.5. NOT USED

3.2.6. NOT USED

3.2.7. NOT USED

3.2.8. NOT USED

3.2.9. Project and Safety Signs. See 01 50 00, Paragraph 2.1.3.

3.3. DOCUMENTATION

3.3.1. NOT USED

3.3.2. NOT USED

3.4. NOT USED

3.5. Work Schedule under Section 01 11 00.00 06 Paragraph 3.9.1.2 is changed to “Work S WORK SCHEDULE: The Contractor shall schedule the

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work between the hours of 7:00 a.m. and 4:30 p.m. Monday through Friday except Federal Holidays. Contractor can request different work hours and days with the Stakeholder at Kickoff.

3.5.1. Permission to perform any work outside of these hours must be in writing and submitted five (5) calendar days in advance for approval by the Contracting Officer.

3.5.2. The Government may or may not grant such permission at its discretion.

3.6. Contractor Personal Vehicle Parking under Section 01 11 00.00 06

Paragraph 3.9.1.7 is changed to Contractor Personal Vehicle Parking:

The contractor may use a limited number of parking spaces in the existing lots for the contractor’s employee parking of personal vehicles. The Contractor shall coordinate with the Government on the exact number of available spaces, and shall make provisions to transport employees to the site should inadequate parking spaces be available on site. Parking in these areas is available on a first-come first served basis.

4. NOT USED

5. NOT USED

6. EXTERIOR EQUIPMENT

6.1. NOT USED

7. ARCHITECTURAL / BUILDING ENVELOPE

7.1. Contractor to cover twenty (20) existing skylights with metal panels sufficient to bear the weight similar to the existing surrounding roof.

7.2. Contractor to install OSHA approved maintenance platform for exhaust fan service on roof. Contractor to ensure roof can adequately support new maintenance platform.

7.3. Gutters/downspouts to be replaced with commercial grade gutters and downspouts.

8. NOT USED

9. NOT USED

10. NOT USED

11. NOT USED

12. NOT USED

13. NOT USED

14. Roof System

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Roof system installed shall comply with UFC 3-110-03 Roofing, with

Change 5, or the latest version available. Where they do not existing contractor shall install roof access ladders from the ground to roof and between roof sections to allow access to all sections.

Contractors shall install new splash blocks at all downspout terminations.

Contractor bids shall include removal of 2-8 inches of insulation.

Existing roof systems may be multi-layered with differing roof system types below the surface membrane. Contractor is responsible for identifying all equipment mounted directly below the deck and to utilize a connection method that either avoids the deck or relocates equipment in a way that complies with current building codes.

Building RFID (SF) Section(s) New Roof System

6,200 SF 1 Spray Applied Coating

14.1. BUILDING

Contractor to prepare existing metal roof panels per manufacturer specifications and apply a spray applied coating that will achieve a minimum 20 year No Dollar Limit (NDL) warranty.

14.2 ROOF DECK REPAIR

NOT USED

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Building 301

Attachment B

Building Layout Plans

Attachment C

Special Access Requirements

DEPARTMENT OF THE ARMY

JOINT SYSTEMS MANUFACTURING CENTER - LIMA

1155 BUCKEYE ROAD

LIMA, OHIO 45804

AMTA-CSL 9 July 2025

MEMORANDUM FOR: Joint Systems Manufacturing Center (JSMC) – Lima employees, contractors, and visitors.

SUBJECT: Visitor/Access Control Policy.

1. DOD Components

a. In accordance with AR 190-13 dated 27 Jun 2019, the Commander (or civilian equivalent) is directed to establish and maintain a visitor control program to ensure only authorized individuals enter the installation. Visitors will NOT be granted unescorted installation access without the required identity proofing, vetting against the National Crime Information Center Interstate Identification Index (NCIC-III), the Terrorism Screening Data Base (TSDB), and determination of a valid purpose for entry for all personnel who do not possess a common access card

b. All visitors, contractors, and vendors must have a need to enter JSMC – Lima validated by a DOD component for one-time, intermittent, or routine physical access to an Army installation. Attachment 1 provides a list, by name, of the approved DOD components authorized to validate access.

c. The Visitor Control Office (VCO) will provide Automated Installation Entry (AIE) access passes or badges for employees, visitors and others requiring unescorted access as follows—

(1) Implement procedures to issue, revoke, retrieve, or turn-in expired AIE badges.

(2) Provide AIE badges. Persons receiving an AIE badge must have a validated need to enter and must conform to identity proofing, vetting against NCIC-III, and fitness determination requirements.

(3) Establish and maintain an installation access control roster indicating Visitor, Contractor, and Delivery Driver access dates, fitness determination, gate eligibility, and other relevant information.

(4) AIE badges will be issued for routine physical access onto the installation.

(5) Create and maintain an Access Request form.

AMTA-CSL

SUBJECT: Visitor/Access Control Policy

d. In accordance with AR 190-13 Chapter 8, all personnel requiring entry to JSMC – Lima must be in possession of a valid State driver’s license/State ID card with photo which complies with Public Law 109-13 (The REAL ID Act of 2005) , a US Government issued ID Card (CAC, PIV, Retiree or Dependent ID), a valid U.S. passport or passport card, or a valid passport from other countries cleared by the State Department. Visitors will present their identification documents to access control personnel (DA Police/VCO) upon request for enrollment into AIE. Photocopies of identification will not be accepted.

2. FITNESS ADJUDICATION STANDARDS AND PROCEDURES FOR

INSTALLATION ACCESS CONTROL

a. General.

(1) This describes the minimum Army standards for controlling unescorted access to JSMC – Lima for visitors, uncleared contractors, and other persons not eligible for a CAC or other form of ID. These standards provide the framework for determining the potential threat to good order and discipline and/or health and safety on the installation and fitness of such persons for unescorted access to JSMC-Lima.

(2) Fitness for unescorted access to Army installations will be determined by an analysis of information obtained through authoritative government data sources. The sources, at a minimum, include the NCIC-III and TSDB (when available) to determine if granting unescorted access to a person presents a potential threat to the good order, discipline, or health and safety.

(3) Only U.S. Government officials designated by the Commander (or civilian equivalent) will conduct the fitness determination. The designation will be in writing by name and duty position and annotated in local policies and procedures.

b. Vetting Procedures. Vetting against NCIC-III is a law enforcement function. It must be overseen by law enforcement personnel and must conform to the requirements established in the FBI Criminal Justice Information Services security and specific State policy guidelines. Vetting and access control information is Law Enforcement Sensitive and will not be released to the public or other unauthorized individuals. Once personnel are enrolled, AIE is intended to continuously vet all personnel that enter JSMC – Lima.

All personnel shall report to the VCO Office to update their profile in advance of the expiration date of their pass, badge, or credential provided for entry into AIE. Personnel will be vetted in accordance with the below guidelines:

(1) CAC holders are already identity proofed and vetted to DOD personnel security standards.

(2) Non-CAC GDLS employees and authorized sub-contractors (Allied Universal, etc.) will be vetted upon registration into AIE.

(3) Non-escorted visitors, other subcontractors, and routine delivery drivers (Fed-ex, UPS, etc.) will be vetted upon initial registration into AIE with access not to exceed 1-year.

c. Fitness adjudication standards for unaccompanied access. Army senior commanders, in the absence of an approved waiver, deny persons access to installations based on information obtained from the results of a NCIC-III check, using the “QWI” under purpose code C, and the Terrorist Screening Data Base when available. These government-authoritative data source checks give an indication if a person may present a threat to the good order, discipline, and morale of the installation.

This information includes, but is not limited to a person who has:

(1) NCIC-III contains criminal arrest information about the individual that causes the senior commander (or civilian equivalent) to determine that the person presents a threat to the good order, discipline, or health and safety on the installation.

(2) A claimed identity that cannot be verified based on the reasonable belief that the person submitted fraudulent identity information in the attempt to gain access.

(3) Current arrest warrant in NCIC, regardless of the offense or violation.

(4) Current bar from entry or access to a federal installation or facility.

(5) Conviction of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, or drug possession with intent to sell or distribute.

(6) Conviction for espionage, sabotage, sedition, treason, terrorism, or murder.

(7) Being registered as a sex offender.

(8) Felony conviction within the last 10 years regardless of the offense or violation.

(9) Felony conviction for a firearms or explosives violation regardless of when the conviction occurred.

(10) Engaged in acts or activities designed to overthrow the U.S. Government by force.

(11) Been identified in the NCIC KST file or TSDB report as known to be, or is suspected of being, a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. Installation access control personnel will strictly follow the FBI’s published engagement protocols.

d. If an individual is denied unaccompanied access based upon derogatory information obtained from an NCIC or NCIC-III check, a waiver may be processed, but only if the denied person requests a waiver. Access control personnel will issue instructions to the denied person(s) on how and where to submit a waiver if one is requested. Vetting denials will be added to a roster and referred to the installation Security Manager for further action.

3. ESCORTED PERSONNEL

a. Personnel not affiliated with the DOD who are not vetted against NCIC-III or fail vetting will:

(1) Be issued an “Escort Required” badge and escorted at all times while on JSMC – Lima in accordance with this annex by Army personnel authorized to escort and be accompanied for the duration of the individual’s visitation period. Army personnel authorized to escort visitors include uniformed Service members, DOD employees, and CAC-holding contractors (Attachment 2). Personnel authorized to escort are required to show their CAC to the Department of the Army (DA) Police prior to the visitor’s entry to the installation.

(2) Be in possession of a valid State driver’s license/State ID card with photo which complies with Public Law 109-13 (The REAL ID Act of 2005), a US Government issued ID Card (CAC, PIV, Retiree or Dependent ID), a valid U.S. passport or passport card, or a valid passport from other countries cleared by the State Department.

b. All Foreign Nationals will be issued a “Foreign National” badge and escorted at all times while on the installation in accordance with this annex by Army personnel authorized to escort and be accompanied for the duration of the individual’s visitation period. Army personnel authorized to escort visitors include uniformed Service members, DOD employees, and CAC-holding contractors (Attachment 2). Personnel authorized to escort are required to show their CAC to the DA Police prior to the visitor's entry to the installation. Exceptions to this requirement may be made by the Commander or civilian equivalent.

4. ACCEPTING LAW ENFORCEMENT CREDENTIALS FOR ACCESS TO ARMY

INSTALLATIONS DURING NON-EMERGENCY SITUATIONS

a. The number of various credentials issued by various agencies makes it virtually impossible for someone working an installation access control point (IACP) to know if the credential is legitimate.

b. Law enforcement credentials will not be accepted as installation access credentials by any person in civilian clothes operating an unmarked vehicle. DOD law enforcement personnel must present their CAC. Other Federal agents must present their federally issued PIV as opposed to law enforcement credentials.

c. Law enforcement officials who do not have a DOD-issued CAC, a federally issued PIV, or if the installation cannot scan or verify the PIV, will be vetted using their state driver’s license/State ID card with photo which complies with Public Law 109-13 (The REAL ID Act of 2005). This will be checked against NCIC-III for proper identify proofing and vetting.

5. ACCESS REQUESTS

a. The VCO will create and maintain an Access Request form. The form may be emailed to usarmy.lima.tacom.list.jsmc-lima-access-request@army.mil or physically dropped off to the VCO in Building 73, Room 139. Incomplete, illegible, or outdated forms will be returned for corrections to the requestor. Requests will be submitted no later than three business days before the requested visit. If requesting an exception to the submission time, the request must contain a rationale/justification as to why the submission time could not be met. DOD Components listed in Attachment #1 may make exceptions to the three-day rule via telephone or in person to the VCO at 419- 604-5936/5895 or to the DA Police Desk Sergeant at 419-604-5882/5883. Access requests can only be submitted by a permanent employee of JSMC – Lima.

b. Access requests will be submitted only for the length of time for the expected duration of required access, not to exceed 1-year. If access exceeding 1-year is required, a new request may be submitted no earlier than 30 days prior to current access expiration date. “Blanket” requests covering extended periods of time when a visitor may or may not come to JSMC – Lima will not be accepted.

c. Requests to access the installation via Gate #3 will require a valid justification and will be restricted to the following: Individuals bringing large/bulky equipment onto the installation which cannot be conveyed by any other means (i.e. hand carry, golf cart, etc.), contractors/vendors who work out of their vehicles, persons with a handicap, or other visitors who have special permission from the Commander (or civilian equivalent).

Visitors approved to access Gate #3 will also have access to Gate #6. Additionally, visitors with Gate #6 access may ride as passengers with a Gate #3 access as a driver.

d. A list of visitors for large group visits/events (5 or more) may be submitted with a request if all the information requested on the request form is included. Lists of contractors will not be accepted due to various end dates of the contract work to be completed.

e. US Government Foreign National visit requests must be routed through and submitted by the installation Security Manager. GDLS Foreign National Visit requests must be routed through and submitted by the GDLS Security Office or Protocol Officer.

f. In the event of VCO closures, emergency/same day access requests can be routed through an Approval Authority listed on Attachment #1 or, during non-business hours, the DA Police Watch Commander/Desk Sergeant at 419-604-5882.

6. BADGES – all personnel issued a badge for access to JSMC – Lima will be required to keep the badge on their person at all times. There is no requirement for the badge to be displayed. Badge type approval is identified in Attachment 1: Authorized DoD Components to Approve Visitor Requests for JSMC – Lima

a. Long term badges.

(1) Permanent employee badges – All permanent JSMC – Lima employees (USG, GDLS and other authorized contractors) will be issued an appropriate AIE access badge by the VCO. Badge holders are encouraged to be cognizant of their registration I.D.’s expiration date. Gate access will expire 10 days prior to the expiration date of the credential provided for entry into AIE and they will be informed by the gate officer that they must renew their credential. The gate officer will issue an AIE pass that expires on the date of the registering credential. Permanent employee badges for government employees and contractors shall be approved by the Senior Responsible Official (SRO) or Deputy (DSRO). GDLS shall retain the ability to authorize badges for their employees and subcontractors assigned to JSMC – Lima.

(2) Contractor badges – Contractor badges will be issued for those personnel expected to be working on JSMC – Lima for a routine basis. Requestors are responsible to inform their contractors to report to JSMC – Lima for duty within 2 weeks of the requested start date provided on the access form or they will be removed from the access roster and a new access form will be required. These contractors will be issued an appropriate access badge to be determined by the VCO not to exceed 1-year or the expiration date of the credential provided for entry into AIE, whichever comes first.

(3) Permanent Visitor badges - defined as Mission Partners, VIP's or other personnel as approved by an approval authority listed on Attachment #1. These visitors will be issued an appropriate access badge to be determined by the VCO not to exceed the expiration date of the credential provided for entry into AIE. Permanent Visitor badges for all long-term visitors (i.e. GDLS-SHO, PEO-GCS, TACOM, etc.) shall be approved by the SRO or delegate identified in attachment 1.

(4) Proximity badges – those personnel who require a proximity badge for card reader access must include a justification statement on their access request.

b. Temporary badges/Daily Visitors

(1) Escort required/Foreign National personnel will be issued a badge at the gate in which they were approved and can only be escorted by JSMC – Lima personnel with a CAC. Foreign National visit requests shall be approved by the sponsoring security office.

(2) Paper pass – Issued when a badge, CAC, or other credential is not used to access AIE.

(3) Daily Visitors – This category of visitors are all other types of personnel which include, but not limited to, on-call repair technicians, Allen County/City of Lima Utility Department personnel, Lima Area Security and Emergency Response (LASER) personnel, Task Force Lima personnel, Congressional Delegates (CODEL), TACOM/DCMA/PEO GCS/GDLS-Sterling Heights personnel, environmental/hazmat response personnel, etc. who only access JSMC – Lima periodically. These personnel will be vetted and can be added to the AIE database/access roster for up to 1-year or through the expiration date of the credential provided for entry into AIE, whichever comes first.

c. Expired badges.

(1) Expired or unneeded badges will be turned in to the VCO Office or to any DA Police Officer working at a gate. Requestors are responsible for ensuring badges are turned in when expired or no longer needed for their visitors/contractors.

(2) Personnel who attempt to gain access to JSMC – Lima with an expired badge will have the badge confiscated by the DA Police. If access is still required, personnel should contact their POC to submit a new access request to the VCO Office.

d. Lost badges – In all cases, if a badge is determined to be lost/missing/stolen, the person responsible for that badge will be required to file a report with the DA Police at Building 345 or Gate #6 before a replacement badge is issued. All attempts to locate the badge should be made prior to filing a report.

e. Badge activations/deactivations – all requests to activate/deactivate a badge for GDLS employees or subcontractors will be initiated by the GDLS Security Office.

f. No credentials – JSMC – Lima employees who forget their credentials (badge, license, CAC, etc) can be verified in AIE of their access status and issued a paper pass not to exceed 24 hours. On subsequent access, a lost badge report must be filed IAW paragraph 6.b.(2)d. above.

7. POINT OF CONTACT – The point of contact for this policy is the Department of Army Police Physical Security Specialist at 419-604-5614.

Encls TRAVIS D. ADKINS

1. Authorized DoD Components Senior Responsible Official to approve visitor requests

2. General Dynamics list of CAC holders

3. Access Request Form

ADKINS.TRAVIS.DEA

N.1074863589

Digitally signed by

ADKINS.TRAVIS.DEAN.1074863589

Date: 2025.07.09 13:37:43 -04'00'

OPTIONAL FORM 7

SEPTEMBER 1988

PRESCRIBED BY GSA

FPMR (41 CFR) 101-20.110

PROPERTY PASS

1. DATE ISSUED

This pass is to be used whenever property is removed from the building. It is to be properly filled in and signed and handed to the guard when leaving the building.

2. NAME 3. BUILDING

4. DESCRIPTION OF PROPERTY BEING REMOVED

5. PROPERTY BELONGS TO 6. DEPARTMENT OR AGENCY

7. SIGNATURE OF PERSON AUTHORIZING REMOVAL

OF PROPERTY

8. TITLE

9. PASS GOOD UNTIL

NSN 7540-00-634-4264

JSMC-LIMA ACCESS REQUEST FORM VERSION 5 DATED 9 AUGUST 2022 PREVIOUS EDITIONS ARE OBSOLETE

JSMC-LIMA ACCESS REQUEST FORM

(ARMY REG 190-13)

(SEE REVERSE OF THIS FORM FOR INSTRUCTIONS)

DATE

PRIVACY ACT STATEMENT

AUTHORITY: Executive Order 9397 (SSN); Title 10 U.S.C. Section 3013; DoDD 8500.1

PRINCIPLE PURPOSE(S): To provide installation commanders and law enforcement officials with the means by which information may be accurately identified to determine in an applicant meets authorized access requirements. Use of SSN is required to make positive identification of an applicant. Records stored in the Visitor Control Office Systems are maintained to support Department of the Army physical Security and information assurance programs and are used for identity verification purposes, to record personal data registered with the Department of the Army, and for producing installation management reports employed by security officials to monitor individuals accessing Army installations. Other acceptable identification e.g. Common Access Cards (CAC), will be used to distinguish individuals who request entry to Army Installations.

ROUTINE USE(S): The “DOD Blanket Routine Uses” are set forth at the beginning of the Army compilation of systems of records notices.

DISCLOSURE: Voluntary; however, failure to provide the requested information will result in the denial of an authorized access pass (or equivalent) and denial of entry to Army installations.

SECTION I – TO BE FILLED OUT BY VISITOR

1. NAME (LAST, FIRST, MIDDLE) 2. DRIVERS LICENSE STATE &

NUMBER

3. SOCIAL SECURITY NUMBER

4. DATE OF BIRTH (DD-MMM-YYYY) 5. PHONE NUMBER 6. BUSINESS PHONE (IF APPLICABLE)

7. CURRENT HOME ADDRESS 8. CURRENT COMPANY/BUSINESS NAME/ADDRESS (IF APPLICABLE)

9. REQUESTED DATE OF ACCESS (DD-MMM-YYYY) 10. END DATE OF ACCESS (DD-MMM-YYYY)

SECTION II – TO BE FILLED OUT BY REQUESTOR

11. VISITOR TYPE: PERM. VISITOR CONTRACTOR ESCORT FOREIGN NATL DAILY VISITOR

12. REQUESTOR INFORMATION (JSMC POINT OF CONTACT)

12a. REQUESTOR (FULL NAME/RANK) 12b. REQUESTOR ORGANIZATION AND PHONE #

13. JUSTIFICATION FOR VISIT/BADGE

14. GATE ACCESS REQUESTED GATE 3 (DRIVE-IN) GATE 6 (WALK IN) BOTH

14a. GATE 3 JUSTIFICATION – MUST DETAIL REASON FOR REQUESTING DRIVE IN GATE (SEE REVERSE FOR INSTRUCTIONS)

STATEMENT OF UNDERSTANDING

I fully understand my responsibilities as a requestor for the control of the person identified at the top of this application. All information submitted is true and correct to the best of my knowledge. I further understand that it is my responsibility to ensure that I notify the Installation Visitor Control Office of any change in my status as a sponsor or any knowledge of misuse of the badge to be issued. It is my responsibility to ensure that the badge is returned to the Installation Visitor Control Office if it is not renewed or expires. If this badge is issued to an employee or contractor, upon termination of employment or services being provided, I will ensure the issued badge is returned to the Visitor Control Office or nearest Gate.

SIGNATURE OF REQUESTOR DATE

JSMC-LIMA ACCESS REQUEST FORM VERSION 6 DATED 31 March 2025 PREVIOUS EDITIONS ARE OBSOLETE

SECTION III – APPROVAL AUTHORITY

I HAVE REVIEWED THIS APPLICATION AND THE

SUPPORTING DOCUMENTATION AND I ENSURE IT

MEETS THE PROVISION OF JSMC PHYSICAL

SECURITY PLAN ANNEX Q.

APPROVED DISAPPROVED

SIGNATURE, TYPED NAME, GRADE, DUTY TITLE

(MUST BE LISTED ON JSMC PHYSICAL SECURITY PLAN ANNEX Q

ATTACHMENT #1)

INSTRUCTIONS FOR USE OF THIS FORM

THIS FORM:

MUST BE FILLED OUT COMPLETE, ACCURATE AND LEGIBLE.

MUST BE SUBMITTED NO LATER THAN 3 BUSINESS DAYS FROM THE REQUESTED VISIT BY THE REQUESTOR

IF VISITOR HAS A VALID CAC, INDICATE “CAC” IN BLOCKS 2-3 AND LEAVE BLOCK 4 BLANK. DO NOT LIST PII.

SECTION I & II

1. – NAME MUST BE AS APPEARS ON GOVERNMENT ISSUED IDENTIFICATION. NICKNAMES (JIM INSTEAD OF

JAMES, ETC) WILL NOT BE ACCEPTED

2. – DRIVERS LICENSE STATE AND NUMBER BOTH MUST BE PROVIDED FOR VETTING (EXCEPT CAC)

3. – FULL SOCIAL SECURITY NUMBER MUST BE PROVIDED FOR VETTING (EXCEPT CAC)

4. – FULL DATE OF BIRTH MUST BE PROVIDED FOR VETTING (EXCEPT CAC)

5. – 8. – SELF EXPLANATORY

9. & 10. – BEGINNING AND END DATES OF VISIT. VISIT REQUESTS OF MORE THAN 60 DAYS WILL

REQUIRE JUSTIFICATION AND A BADGE BEING ISSUED

11. – VISITOR TYPE. REFER TO ACCESS/VISITOR CONTROL POLICY FOR DEFINITIONS

12 a & b. – REQUESTOR IS THE POC, THE EMPLOYEE OF JSMC THAT IS SUBMITTING THE REQUEST

13. – DETAILED DESCRIPTION OF VISIT/BADGE REQUEST

14. – SELF EXPLANATORY

14a. – IF REQUESTING DAILY ACCESS TO GATE #3, A VALID JUSTIFICATION IS REQUIRED. DESCRIBE THE REASON VISITOR MUST DRIVE ONTO JSMC (CARRYING TOOLS, EQUIPMENT, ETC) EVERY DAY VS. GATE #6 (WALK IN GATE). “TOOLS AND EQUIPMENT” BY ITSELF IS NOT VALID JUSTIFICATION FOR DAILY DRIVE IN ACCESS. IF DRIVING A PRIVATELY OWNED VEHICLE, AN ADDITIONAL PARKING PERMITIS REQUIRED.

DESCRIBE IN JUSTIFICATION.

ADDITIONAL INSTRUCTIONS

THIS FORM MAY BE SUBMITTED BY THE FOLLOWING MEANS:

DROPPED OFF TO THE VISITOR CONTROL OFFICE IN BUILDING 73 ROOM 139

EMAILED TO: usarmy.lima.tacom.list.jsmc-lima-access-request@army.mil

US GOVERNMENT EMAILED SUBMISSIONS MUST BE ENCRYPTED

MULTIPLE VISITORS (5 OR MORE) MAY BE SUBMITTED ON A LIST FOR SPECIAL EVENTS/VISITS BUT THE

INFORMATION IN SECTION I MUST BE COMPLETE AND SUBMITTED ON THE LIST

GATE 6 VISITORS MAY COME IN GATE 3 WITH AN APPROVED GATE 3 VISITOR

GATE 6 VISITORS MAY BE GRANTED GATE 3 ACCESS ON A CASE BY CASE BASIS I.E. DELIVERY OF

SUPPLIES, LARGE TOOLS/EQUIPMENT WITH PRIOR COORDINATION

W912QR-60158703_NRP01-0000

mailto:usarmy.lima.tacom.list.jsmc-lima-access-request@army.mil

DC18608

Cross-Out