Combined-Synopsis_Solicitation_W912QM-19-Q-0042.doc

RFQ/SOLICITATION NUMBER: W912QM-19-Q-0042

Non Tactical Radios (NTRs) – BTH GTM19

Date: 19 Mar 19

STREAMLINED SOLICITATION:

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is W912QM-19-Q-0042 and is issued as a Request for Quote (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-01, effective date 20 December 2018.

iv. The associated North American Industrial Classification System (NAICS) code for this procurement is 517919, All other Telecommunications with a small business size standard of 32.5 M. This requirement is not being set aside for Small Businesses.

v. CLIN Structure:

CLIN

Lease of 8 Radios and 1 Multi- Charger (See Statement of Work for more details)

vi. Description of the Requirement:

The 410th CSB, Regional Contracting Office requires Lease of Non Tactical Radios Services in support of Army South (ARSOUTH), Beyond the Horizon Guatemala 2019 (BTH GTM 19) Exercise. See Statement of Work (SOW) below for more details.

vii. Place of Delivery and Acceptance:

Delivery Sites:

Forward Operating Base (FOB) 5ta Brigada Huehuetenango, Guatemala, Central America Acceptance:

BTH GTM19

Forward Operating Base (FOB)

5ta Brigada Huehuetenango, Guatemala, Central America Applicable Provisions:

viii. 52.212-1, Instructions to Quoters —Commercial Items Addendum NOTE: This addendum replaces FAR 52.212-1 in its entirety. It can be revised as needed to reflect the specific requirement, such as paragraph c) Period for Acceptance of Quotations, (e) Multiple quotations, (h)Multiple purchase orders, etc.

This addendum replaces provision FAR 52.212-1 in its entirety.

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotations. Submit signed and dated quotations to the office specified in this solicitation via email to maria.n.reyesromeo.fn@mail;mil with courtesy copy to missy.l.mcneill.mil@mail.mil at or before the exact time specified in this solicitation. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, telephone number and email address of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of quotations. The quoter agrees to hold the prices in its quotation firm for 30 calendar days from the date specified for receipt of quotations.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotations.

(1) Quoters are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations or revisions are due.

(2) Any quotation, modification, revision, or withdrawal of a quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is “late” and will not be considered unless it is received before award is made, and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(g) Issuance of Purchase Order. The Government intends to evaluate quotations in accordance with FAR 13.106. The Government will not use the formal source selection procedures described in FAR Part 15. The Government may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Government may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order.

(h) Multiple Purchase Orders. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise.

(i) Contractor and Government Entity (CAGE) Code or NATO Contractor Government Entity (NCAGE) Code. The quoter shall enter its CAGE or NCAGE code in the block with its name and address on the cover page of its quotation, in accordance with FAR 52.204-16.

(j) Data Universal Numbering System (DUNS) Number. The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by the Contracting Officer, the quoter shall be registered in the SAM database prior to issuance of purchase order, during performance and through final payment. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for Information: The Contracting Officer will not notify unsuccessful quoters. Quoters may request information on purchase order(s) resulting from this solicitation.

(End of provision)

ix. FAR 52.212-2 Evaluation of Quotes—Commercial Items ADDENDUM This addendum replaces provision FAR 52.212-2 in its entirety.

(a) The Government will issue a purchase order resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered, in accordance with FAR 13.106. The following factor(s) shall be used to evaluate offers:

--Lowest Price Technically Acceptable

(c) Notification. For acquisitions for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful quoters shall be given only if requested or required by FAR 5.301.

(End of provision)

x. Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items (Oct 2018) Alternate I, with its offer.

xi. 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018) applies to this acquisition, no addenda has been done.

xii. 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items (DEVIATION 2013-O0019) (Jan 2019) applies to this acquisition.

xiii. The following clauses also apply to this acquisition:

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil AMC Level Protest --

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

Clauses Incorporated by reference:

52.202-1, Definitions (Nov 2013);

52.204-7, System for Award Management (Oct 2018);

52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor – Cooperation with Authorities and Remedies (Jan 2018) 52.222-21 Prohibition of Segregated (Apr 2015) 52.222-50 Combatting Trafficking in Persons (Jan 2019) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000);

52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certification (Aug 2018)

52.229-6, Taxes -- Foreign Fixed-Price Contracts (Feb 2013);

252.203-7000, Requirements Relating to Compensation of Former DOD Officials (Sep 2011);

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sept 2013);

252.203-7005, Representation relating to compensation of former DOD officials (Nov 2011);

252.209-7004, Subcontracting With Firms That Are Owned or Controlled By the Government of A Terrorist Country (Oct 2015);

252.225-7041, Correspondence in English (Jun 1997);

252.229-7000, Invoices Exclusive Of Taxes or Duties (Jun 1997);

252.232-7003, Electronic Submission of payment requests and receiving Reports (Dec 2018)

252.232-7006, Wide area workflow payment instructions (Dec 2018) 252.232-7008, Assignment of Claims (Overseas) (Jun 1997);

252.232-7010, Levies on Contract Payments (Dec 2006);

252.233-7001, Choice of Law (Overseas) (Jun 1997) 252.243-7001, Pricing of Contract Modifications (Dec 1991)

xiv. The Defense Priorities and Allocation System (DPAS) is not applicable to this requirement.

xv. Solicitation Date: 19 Mar 2019 Close Response Date/Time/Location: No later than 27 March 2019 at 3:00PM local time at the 410th CSB Regional Contracting Office, Soto Cano Air Base, Comayagua, Honduras or thru email at the below email address(es).

xvi. Points of Contact: Noema Reyes Romero, Contract Specialist phone: (504) 2713-5123 Ext. 449-4572 e-mail: maria.n.reyesromero.fn@mail.mil; CPT Missy L. McNeill, Contracting Officer, phone (504) 2713-5123 Ext 449-4304, email missy.l.mcneill.mil@mail.mil United States Army South (Army South)

Beyond the Horizons 2019, Guatemala (BTH19-GTM) Statement of Work (SOW)

Rental of Non Tactical Radio’s (NTRs)

1.1 General: This is a contract to rent non tactical radios (NTRs) for the United States Army South (Army South, also referred to herein as “the Government”). The Government shall not exercise any supervision or control over the contract delivery providers performing herein. Such contract providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Objective: The Contractor shall provide non tactical radios to the Government per the schedule in Technical Exhibit 1 in coordination with the Contracting Officer (KO) and the Contracting Officer Representative (COR).

1.3 Rental Period: 13 April – 10 August 2019

1.4 Hours of Operation: The contractor is responsible for conducting deliveries between the hours of 8:00 AM to 5:00 PM Monday thru Sunday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5 Key Personnel: The Contracting Officer (KO) and the Contracting Officer Representative (COR) are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the scheduling of the deliveries and support of radio issues. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 AM to 5:00 PM Monday thru Sunday.

2.1 Specifications:

2.2 The contractor shall deliver the NTRs per the schedule in Technical Exhibit 1. The delivery date and quantity will be verified by the KO or COR at least 24 hours in advance.

2.3 The contractor shall provide the following:

a) Forty-two (42) hand held portable radios that are channel multiband, multi-mission capable to process private and clear voice/data communication. The contractor shall provide the equipment with the following features and additional items:

1) Wideband/narrowband VHF/UHF (30-512 Mhz)

2) P25 and AES encryption compliance and analog and digital talk group configuration with NAC

3) One (1) additional intrinsically safe battery that will hold a minimum of a 12 hour charge per radio

4) One (1) carry case per radio

5) One (1) speaker/microphone per radio

6) One (1) antenna for short and long rage coverage per radio

7) One (1) channel for talk-around communication

8) Five (5) simplex channels for point to point communications

9) Ten (10) multiple chargers capable of holding six (6) radios each.

(b) For delivery schedule, see Technical Exhibit I.

2.3.1 The coverage of NTR’s must cover the following project sites; 5ta Brigada de Infantería; Tojocáz; Segundo Carrizal Zona 3; Lic. Alejandro Maldonado School, Las Lagunas Zona 10; Los Olivos Zona 7; El Eucalipto School Zona 7. Coverage shall also include the following Task Force Medical sites: Mercado Nuevo, Santa Barbara; Palacio Municipal San Sebastián; Escuela Oficial Mixta, Villa Chiantla; Centro Comunitario de Tojocáz, Tojocáz; all in the Department of Huehuetenango.

Communication Performance: Radios required in paragraph 2.2 shall have in the least audible and clear communication capability range of reaching all project construction sites. Forward Operating Base (FOB) Mira Flores located at La Paz Department. The Contractor shall provide extra radio devices if needed based on mission requirements.

2.4.1 Radios and equipment will be returned to the Contractor no earlier than 6:00 p.m. on the last day of the contract period or as coordinated with Government.

2.4.2 Upon notification of malfunctioning or inoperative equipment the Contractor shall have 24 hours to replace or repair equipment to satisfactory performance levels.

2.4.3 The Contractor shall certify in writing the performance, serviceability and function of the equipment prior to the Government acceptance of the delivery.

2.5 The Contractor shall conduct a joint inventory of equipment by serial number upon initiation of the contract with the COR. The Government, utilizing its own hand receipts, will sign for all equipment.

2.6 The Government will provide a COR to coordinate administrative, logistical and miscellaneous issues with the Contractor. This COR may not make any changes to the terms, conditions, standards, or cost of the contract.

2.7 Loss or Damage Beyond Fair Wear and Tear: Whenever equipment is returned to the Contractor with damages considered over and beyond fair wear and tear, the Contractor shall prepare and submit a written and detailed estimate to the KO for the cost of labor and parts necessary to repair the equipment to its original condition when the U.S. Government accepted it. No repair work on any damaged equipment will be performed until authorized in writing by the KO. The Contractor is cautioned that any repairs accomplished without the KO's authorization is done at their own risk and expense and will not be reimbursed by the U.S. Government. All parts replaced shall be turned in to the KO. In the event of lost equipment, the KO shall determine whether to settle the claim or refer to the claims clause within the contract.

2.8 Operations Security: The contractor shall take appropriate security measures to protect government critical and sensitive information. Neither the Contractor nor any of its contract service providers shall disclose, or cause disclosure of any information concerning government operations and activities which could result in, or increase the likelihood of, the possible breach of the activity’s security or interrupt the continuity of operations. Contractor will provide sub- contractors only required information to accomplish services and/or products delivery.

2.8.1 Personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. Personnel shall not post or discuss government facility activities on any unauthorized public access media. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

3.0 Changes to the Contract: THE ONLY PERSON AUTHORIZED TO MAKE CHANGES TO THE CONTRACT IS THE KO. Failure to clear any changes to the contract with the KO IN ADVANCE of the requested change will result in the Government not being responsible for the charges, and non-payment to the Contractor. Accordingly, the KO shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes to the terms of the contract). Purchases or changes by unauthorized persons will result in the contractor not receiving payment for costs incurred.

TECHNICAL EXHIBIT 1

Delivery Schedule

1 Multi-Charger

Multy Charger

4 Multi-Chargers