W912QM-16-Q-0069_FAHUM16_Translation_Svc_Solicitation.pdf

RFQ/SOLICITATION NUMBER: W912QM-16-Q-0069

FAHUM 2016 – Translation / Interpretation Services

STREAMLINED SOLICITATION:

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is W912QM-16-Q-0069 and is issued as a Request for Quote (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2005-85, effective date 07 Mar 2016.

iv. The associated North American Industrial Classification System (NAICS) code for this procurement is 541930, Translation and Interpretation Services with a small business size standard of $7.5 million dollars.

v. The 410th CSB, Regional Contracting Office, at Building D-10, Soto Cano Air Base, Palmerola, Comayagua, Honduras requires the following:

Item # Description Quantity

Unit of

Issue Unit Price

Total

Price

Translation Services from 11 to 21 April 16 for the event FAHUM Exe 2016. See attached performance work statement for details. **Price is to be quoted on a per word basis**

JOB $ $

Interpretation Services.

Interpreters are required for the event from 11 to 29

April 2016. See attached performance work statement for full details.

1 JOB $ $

Grand Total vi.

Interpretation / Translation service for FAHUM 2016 Event. The Contractor shall furnish supervisory personnel, training, equipment, material, and supplies to accomplish the tasks of providing Interpretation services as specified in this Performance Work Statement. The contractor shall perform to the standards in this contract and other items and non-personal services necessary to perform interpretation/translation. All prices and costs contained shall be stated in US. Dollars and all quotation submissions by vendors shall be provided in English.

When applicable, all taxes, credit card fees and any other fees will be included on the final price.

vii. Place of Performance:

Marriott Hotel Tegucigalpa

Blvd. Juan Pablo Segundo, Tegucigalpa, Honduras C.A.

Period of Performance: 11 April 2016 – 29 April 2016

viii. 52.212-1, Instructions to Offerors – Commercial Items (Oct 2015)

Addenda – Delete paragraphs: (d) product samples, (e) multiple offers and (h) multiple awards.

ix. 52.212-2, Evaluation – Commercial Items (Oct 2014)

The quotes/offers will be evaluated on the following factor:

(i) Price

(ii) Technical capabilities:

- Must be in accordance with (IAW) section 5 Specifications of the Performance Work Statement (PWS)

(iii) Past performance:

- Must include past performance of providing similar interpreter/translation services.

*Award will be given to the lowest priced quote that fulfills the technical requirements of this solicitation.

x. 52.212-3, Offeror Representations and Certifications—Commercial Items (Mar 2016)

Completed Copy of Offeror Representations and Certifications.

xi. 52.212-4, Contract Terms and Conditions—Commercial Items (May 2015) applies to this acquisition, no addenda has been done.

xii. 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—

Commercial Items (DEVIATION 2013-O0019) (Nov 2015) applies to this acquisition.

xiii. 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://www. acquisition.gov

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov

52.252-6 -- Authorized Deviations in Clauses (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense Federal

Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

http://www.acquisition.gov/

AMC Level Protest --

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to

Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

Clauses Incorporated by reference:

52.204-7, System for Award Management (Jul 2013);

52.222.50, Combating Traffic in Persons (Mar 2015)

52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000);

52.223-18; Encouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011);

52.229-6, Taxes -- Foreign Fixed-Price Contracts (Feb 2013);

252.201-7000, Contracting Officer’s Representative (Dec 1991)

252.222-7002, Compliance with local labor laws (Overseas) (Jun 1997)

252.225-7041, Correspondence in English (Jun 1997);

252.229-7000, Invoices Exclusive Of Taxes or Duties (Jun 1997);

252.232-7008, Assignment of Claims (Overseas) (Jun 1997);

252.232-7010, Levies on Contract Payments (Dec 2006);

252.233-7001, Choice of Law (Overseas) (Jun 1997);

252.243-7001, Pricing of Contract Modifications (DEC 1991).

xiv. The Defense Priorities and Allocation System (DPAS) is not applicable to this requirement.

xv. All quotes must include the following information:

Company Name, Address, Telephone Number, Email Address and Fax Number;

RFQ/Solicitation Number, Unit Price, Extended Prices for each CLIN, Contractor DUNS

Number and Commercial and Government Entity (CAGE) Code, Signed acknowledgement of amendments (if applicable)

Submitted Quotes shall be valid for at least 30 days.

Prices shall be submitted in US Dollars, if local currency is quoted the offeror will not be considered for award.

Close Response Date/Time/Location: 01 April at 12:00 pm at the 410th CSB Regional

Contracting Office, Soto Cano Air Base, Comayagua, Honduras or thru email at the below email address(es):

xvi. Point of Contact: Francisco Hernandez, Contracting Officer, phone: (504) 2713-5123 Ext:

4495219, e-mail: francisco.j.hernandez6.mil@mail.mil ; Jenny Zuniga, Contracting

Administrator, phone (504) 2713-5123 Ext 4494572, email: jenny.g.zuniga2.mil@mail.mil

Please see Performance Work Statement mailto:francisco.j.hernandez6.mil@mail.mil mailto:jenny.g.zuniga2.mil@mail.mil

United States Army South (ARSOUTH)

Performance Work Statement (PWS)

Fuerzas Aliadas Humanitarias Execution (FA-HUM EXE) 2016

Translation and Interpretation Services

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall ensure that all contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Interrpretation/Translatioin as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services

(GFS). The contractor shall perform to the standards in this contract.

1.2 Background: Fuerzas Aliadas Humanitarias (FA-HUM) is an annual US Southern Command exercise that the focuses on national and international response to a natural disaster and humanitarian response. Honduras was selected as the Host Nation for 2016. The Comisión

Permanente de Contingencias (COPECO) and US Army South (ARSOUTH) are the lead agencies responsible for this year’s exercise. This event, Execution (EXE), will be the the last one for FA-HUM 16.

1.3 Objectives: The objective of this PWS is to obtain support to provide interpretation and translation services from Spanish to English and English to Spanish for the FA-HUM 16 EXE being held in Tegucigalpa, Honduras by ARSOUTH.

1.4 Scope: Contractor shall provide non-personal services for translation and interpretation services from Spanish to English and English to Spanish. There are estimated presentations and / or documents that need to be translated prior to and during the conference from 11-28 Apr 2016.

Simultaneous Interpretation (SI) equipment technician as well as interpreters will set up and test interpretation equipment to ensure that the equipment required for performing translation and interpretation services is functional throughout the entire period of the conference to support the plenary and working groups’ venues as required.

1.5 Interpretation Period of Performance: 11 to 29 April 2016. Please see table below for details:

Date Hours Location Participants Set-up

11-29 Aril 16 0800-1700 LTC DeWind N/A One-on-One

18-29 Apr 16 0800-1700 COL Panko(Various locations) N/A One-on-One

18 Apr 16 0700-1200 Opening Ceremony and Press

Conference (Air Force HQs)

150 Class room (SI)

27 Apr 16 1600-2200 DVP Dinner (Intercontinental Hotel) N/A One-on-One

28-29 Apr 16 0700-2200 DVP SC CDR and ARSOUTH CDR

(Various locations)

N/A One-on-One

28 Apr 16 1200-1700 Simposyum (COPECO HQs) 60 Class room (SI)

29 Apr 0700-1200 AAR/Closing Ceremony /Press

Conference (Air Force HQs)

150 Class room (SI)

1.5.1 Translation Period of Performance: 11 to 21 April 2016.See below for details:

DATE PPT DOC OTHER TOTAL

11 April 16 4000 words 500 words 4500

12 April 16 4000 words 500 words 4500

13 April 16 4000 words 500 words 4500

14 April 16 4000 words 500 words 4500

15 April 16 4000 words 500 words 4500

16 April 16 4000 words 500 words 4500

17 April 16 4000 words 500 words 4500

18 April 16 2000 words 500 words 2500

19 April 16 2000 words 500 words 2500

20 April 16 2000 words 500 words 2500

21 April 16 2000 words 500 words 2500

Total 36000 5500 41500

1.6 General Information:

1.6.1 Quality Control Plan (QCP): N/A

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed

IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: N/A

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business in accordance with para. 1.5 Interpretation Period of Performance of this PWS, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work under this contract will be performed at Hotel Marriott, COPECO’s Main Oficce, the Intercontinental Hotel and the Hernan Acosta Mejias (HAM)

Airforce Base in Tegucigalpa, Honduras.

1.6.6 Type of Contract: Firm Fixed Price.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON Bravo: N/A

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Escorts: N/A

1.6.7.4 Personnel Security Clearance Requirements: N/A

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the

Host Nation Police Department of their residence or the State Police Department of their U.S.

residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk.

The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the

Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name

Married name (if applicable)

SSN or local equivalent (ID card number)

Date of birth

Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by

Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access

Procedures: N/A

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: N/A

1.6.7.6.1.1 Federal Installation/Facility Access: N/A

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access:

N/A

1.6.7.7 Employment Eligibility: N/A

1.6.7.8 Access to Government Information Systems: N/A

1.6.7.9 Key Control N/A

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office

IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The

COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including

Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the

COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the

COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: N/A

1.6.11 Special Qualifications or Certifications: N/A

1.6.11.1 IA/IT Training Certification: N/A

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious.

Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public.

1.6.12.2 Uniform: N/A

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs (ODC): N/A

1.6.15 Data Rights : The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the

Contractor to access data and information proprietary to a Government agency, another

Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the

Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States

Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements : N/A

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at

(http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: N/A

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: N/A

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the

Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: N/A

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: N/A

1.6.19.5 Threat Awareness Reporting Program (TARP Training): N/A

1.6.19.6 iWATCH Training: N/A

1.6.19.7 OPSEC Training: N/A

1.6.20 Overseas Training Requirements:

1.6.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: Upon award of the contract, or within 30 days of employment of new personnel performing services under this contract, the Contractor will coordinate with the supporting DoD Agency AT Officer through the

COR or KO, for AOR specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. This training will be updated as required by the supporting installation AT policies. Verification of the training will be made available to the COR or KO upon request.

1.6.20.2 SERE Training: All Contractor employees and subcontractor employees must complete the computer based SERE 100.1 Code of Conduct training course prior to theater entry. Training is available at http://jko.jten.mil. Completed training meets the requirement for three (3) years.

Verification of the training will be made available to the KO or COR upon request.

1.6.21 Foreign (OCONUS) Requirements: All U.S. citizen or resident, and TCN contractor personnel must comply with the training requirements listed in the Foreign Clearance Guide

(FCG). Verification of the training shall be made available to the COR or KO upon request.

Additionally, they must receive personal security training that includes at a minimum:

(a) Safety and security issues facing employees within the USSOUTHCOM AOR,

(b) Identifies safety and security contingency planning activities, and

(c) Identifies ways to utilize safety and security personnel and other resources appropriately.

1.6.21.1 Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or

U.S. resident Contractor employees and sub-contractor employees performing services under this who are traveling in the USSOUTHCOM AOR follow the requirements identified in the electronic Foreign Clearance Guide (FCG) at https://www.fcg.pentagon.mil/fcg.cfm and must have all necessary passports, visas, and other documents required to enter, exit, or work in the

USSOUTHCOM AOR; must have the appropriate DOD identity credential(s); must have the appropriate special area, country, and theater clearance as required in DOD Directive 4500.54E.

Contractor personnel shall return all U.S. Government issued identification, to include the

Common Access Card, to appropriate U.S. Government authorities within 5 days of the end of their travel or contractual duties.

1.6.21.2 Vetting: The Contractor company and all associated sub-contractor companies, must have been vetted by the U.S. Embassy in the country which the contract will be performed. For the purposes of this contract, the company is considered vetted if the company is located in the country which the contract will be performed unless the company has been previously barred from performing services for the Government. If during a previous vetting process the company was barred from performing service for the Government, then that is grounds for termination of the contract. If the company is located outside of the country which the contract will be http://jko.jten.mil/ https://www.fcg.pentagon.mil/fcg.cfm performed, the company must be vetted by the U.S. Embassy in the country of performance.

Vetting will coordinated through the U.S. Embassy's DOD Security Cooperation Office (SCO) in the country of performance. If during any previous vetting process in other countries, the company is found to be barred from performing services for the Government; this finding is grounds for termination of the contract.

1.6.21.3 Installation Access to DOD Facility on Host Nation Installation: N/A

1.6.21.4 Host Nation Installation Access with No DOD Facility: Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.21.5 Deoxyribonucleic Acid (DNA) Samples: The Contractor shall collect a DNA record for all U.S. citizen Contractor and subcontractor personnel traveling to the USSOUTHCOM AOR and shall have arrangements for storage of the DNA referenced specimen through a private facility or arrange for the storage of the specimen by contacting the Armed Forces Repository of

Specimen Samples for the Identification of Remains (AFRSSIR) at http://www.afmes.mil/index.cfm?pageid=afdil.afrssir.overview or phone: (302) 346-8800. In addition, U.S. citizen Contractor and subcontractor personnel shall comply with the requirements of DODI 3020.41, Enclosure 3, paragraph 8.b., or its successor.

1.6.21.6 Medical Travel Requirement: Contractor shall ensure that all Contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties. All U.S. citizen and third country national (TCN) Contractor and subcontractor personnel must meet the medical screening requirements established by the USSOUTHCOM Commander in the Medical Suitability Screening Regulation (SC Reg 40-501), as well as the requirements identified in FORCE HEALTH PROTECTION (FHP) GUIDANCE FOR DEPLOYMENT in the

USSOUTHCOM AOR or their successors and follow immunization and health protection guidelines outlined therein. All immunizations must be obtained prior to traveling to the

USSOUTHCOM AOR. U.S. citizen and TCN Contractor and subcontractor personnel traveling from a country outside of the USSOUTHCOM AOR must travel into the USSOUTHCOM AOR with a current copy of the Public Health Service Form 791, “International Certificate of

Vaccination”. In addition, U.S. citizen and TCN Contractor and subcontractor personnel traveling to the USSOUTHCOM AOR are required to be beneficiaries of a medical evacuation plan and service through an insurance plan provided by their employer or paid for individually.

1.6.22 Synchronized Pre-deployment and Operational Tracker (SPOT): N/A http://www.afmes.mil/index.cfm?pageid=afdil.afrssir.overview

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa

Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint

Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Local National. For the purpose of this clause or provision, a local national (LN) is defined as any person who is performing services under a contract and is a resident of any country within the USSOUTHCOM AOR.

2.1.9. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.11. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.12. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.13. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.14. Shall. Imperative.

2.1.15. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.16. Third Country National. For the purpose of this clause or provision, a third country national (TCN) is defined as any person, regardless of citizenship, who travels into the

USSOUTHCOM AOR from outside of the USSOUTHCOM AOR. This includes personnel who are citizens of the country where performance of the contract is being conducted, but reside outside of the USSOUTHCOM AOR. For this purpose, non-DOD contractor personnel are considered traveling under DOD sponsorship.

2.1.17. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFFSSIR Armed Forces Repository of Specimen Samples

ALMS Army Learning Management System

ANSI American National Standards Institute

AOR Area of Responsibility

AR Army Regulation

ATCTS Army Training Certification Tracking System

AT Anti-Terrorism

CAC Common Access Card

CFR Code of Federal Regulations

CI Counter Intelligence

CLIN Contract Line Item Number

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

DD Form 254 Department of Defense Contract Security Requirement List

DNA Deoxyribonucleic Acid (DNA)

DOD Department of Defense

DODD Department of Defense Directive

DODI Department of Defense Instruction

FAR Federal Acquisition Regulation

FHP Force Health Protection

FCG Foreign Clearance Guide

FY Fiscal Year

GFE Government Furnished Equipment

GFP Government Furnished Property

GFS Government Furnished Services

IA Information Assurance

IAW In Accordance With

IT Information Technology

JPAS Joint Personnel Adjudication System

JTR Joint Travel Regulation

KO Contracting Officer

LN Local National

LOA Letter of Authorization

NCIC-III National Crime Information Center Interstate Identification Index

NIST National Institute of Standards and Technology

ODC Other Direct Costs

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OSHA Occupational Safety and Health Administration

OPSEC Operation Security

PIPO Phase In/Phase Out

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QCP Quality Control Program

RA Requiring Activity

SOP Standard Operating Procedures

SPOT Synchronized Predeployment and Operational Tracker

TCN Third Country National

TE Technical Exhibit

TSDB Terrorist Screening Data Base

U.S.C. United States Code

SSOUTHCOM United States Southern Command

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and

Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services Government will provide web-based tool for uploading/downloading of task orders

(translation jobs) and assist vendor with obtaining user accounts as well as basic training on use of the tool. Government may provide access to shared network services such as a printer if situation permits.

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General : The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance : N/A

4.3. Materials . The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment The Contractor shall provide all equipment typically required for quality simultaneous interpretation for an audience of about 150 participants, to ensure success of the

FA-HUM 16 Execution to include the equipment listed below:

Interpretation:

1) Half-size/Tabletop SI Booth Mobile Simultaneous Interpretation (SI) Booth for at least 2 personnel

2) Interpreter Console to support simultaneous bi-lingual interpretation

3) Interpreter Microphones/Headsets (Refer to attachement 2)

4) Other SI Booth equipment as required

5) Audience receivers (IR or FM Wireless)

6) Batteries for receivers and other equipment

7) Audio cable appropriate to connect SI Booth with Government provided PA system

PART 5

SPECIFIC TASKS

5. Basic Services. This is a non-personal services contract to provide interpretation and translation services for United States Army South (ARSOUTH), also referred to herein as “the

Government”, in support of the FA-HUM 2016 Execution (EXE) being held in Tegucigalpa, Honduras. The Contractor shall furnish personnel, training, equipment, material, and supplies to accomplish the tasks of providing interpretation and translation services for the exercise Plenary and Working Groups venues as required. The contractor shall perform to the standards in the performance requirements summary of this PWS.

5.1. Specific Tasks: Contractor shall provide non-personal services for translation and interpretation services from Spanish to English and English to Spanish. There are estimated presentations and / or documents that need to be translated prior to and during the execution of the exercise from 11-21 April 2016 (see Attachment 2).

5.2. Simultaneous Interpretation (SI) equipment technician as well as interpreters will set up and test interpretation equipment to ensure that the equipment required for performing translation and interpretation services is functional throughout the entire period of the conference to support the plenary and working groups’ venues as required.

5.2.1 All required equipment must be set up and tested not later than 8 hours prior execution time.

5.3. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the

DOD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. If contract period of performance ends prior to September

30, the contractor has 30 days from end date of the contract to complete the CMR requirement.

Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable

Service/Component’s CMR website.

http://www.ecmra.mil/

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing

Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

ATTACHMENT 1

Performance Requirements Summary

Performance Objective

Standard

Performance

Threshold

Method of

Surveillance

% Deduction from monthly invoice for not meeting

Performance

Standards

Provide English to Spanish and Spanish to English interpretation and translation services

PWS para 5.1 at graduate and post-graduate levels standards

Zero deviation from standard

100% COR

Inspection

N/A

1. Combating Trafficking in Persons

FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States

Government's zero tolerance policy described in paragraph

(b) of this clause

The actions that will be taken against employees for violations of this policy.

Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

100%

Compliance

100%

Inspection, COR

Validation

2. Contracting Manpower

Reporting

PWS para. 5.3

The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil. The contractor shall provide the estimated total cost (if any) incurred to comply with this

100%

Compliance

100%

Inspection, COR

Validation https://cmra.army.mil/ reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending

September 30 of each government fiscal year and must be reported by 31

October of each calendar year. If contract period of performance ends prior to

September 30, the contractor has 30 day from end date of the contract to complete the

CMR requirement.

3. All required equipment shall be set up and tested not later than 8 hours prior to the execution time.

PWS para 5.2.1

Equipment is set up and tested not later than 8 hours prior to execution time

100%

Compliance

100%

Inspection n/a

ATTACHMENT 2

Deliverables Schedule

Interpretation Period of Performance: 11 to 29 April 2016. Please see table below for details:

Date Hours Location Participants Set-up

11-29 Aril 16 0800-1700 LTC DeWind (Various locations) N/A One-on-One

18-29 Apr 16 0800-1700 COL Panko (Various locations) N/A One-on-one

18 Apr 16 0700-1200 Opening Ceremony and Press

Conference (Air Force HQs)

150 Class room (SI)

27 Apr 16 1600-2200 DVP Dinner (Intercontinental Hotel) N/A One-on-One

28-29 Apr 16 0700-2200 DVP SC CDR and ARSOUTH CDR

(Various locations)

N/A One-on-One

28 Apr 16 1200-1700 Simposyum (COPECO HQs) 60 Class room (SI)

29 Apr 0700-1200 AAR/Closing Ceremony /Press

Conference (Air Force HQs)

150 Class room (SI)

Translation Period of Performance: 11 to 21 April 2016.See below for details:

DATE PPT DOC OTHER TOTAL

11 April 16 4000 words 500 words 4500

12 April 16 4000 words 500 words 4500

13 April 16 4000 words 500 words 4500

14 April 16 4000 words 500 words 4500

15 April 16 4000 words 500 words 4500

16 April 16 4000 words 500 words 4500

17 April 16 4000 words 500 words 4500

18 April 16 2000 words 500 words 2500

19 April 16 2000 words 500 words 2500

20 April 16 2000 words 500 words 2500

21 April 16 2000 words 500 words 2500

Total 36000 5500 41500

*Words per media format.