OPB_PWS-_Rental_House_Amendment_4-27-17.doc

PERFORMANCE WORK STATEMENT (PWS)

FOR

Extended Stay Lodging 24 July – 2 September 2017 in Southport, NC 28461 1050th TRANSPORTATION BATTALION (This PWS is subject to change depending on the requirement and event)

1.0 INTRODUCTION

Lodging accommodations are being requested for soldiers to conduct military operations. The 1050th Transportation Battalion is the command and control (C2) element for Operation Patriot Bandoleer (OPB) mission in Southport, NC.

2.0 BACKGROUND

Deputy Commanding General (DCG) of Army Material Command (AMC) requested Army National Guard (ARNG) operational mission support to redeploy ammunition from Military Ocean Terminal Sunny Point (MOTSU) and Military Ocean Terminal Concord (MOTCO) to multiple locations. ARNG and AMC signed a memorandum of agreement on 7 June 2014 for the National Guard to conduct Operation Patriot Bandoleer (OPB) missions in the future. Serving as the executive agent, Army Sustainment Command (ASC) provides guidance, oversight, and funding to brigade or battalion sized units to command and control (C2) missioned truck companies. The 1050th Transportation Battalion is the C2 element for OPB FY 17.

3.0 OBJECTIVES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform the requested tasks as described in this Performance Work Statement (PWS).

The contractor shall provide high quality extended lodging for 12 personnel (4 personnel per home) conducting military operations during 24 July – 2 September 2017. The contractor shall provide 3 EA- 4 BDRM, 2 Bath fully furnished residential units with common spaces that include: full kitchen w/appliances; common living space with seating for 4 personnel per home; laundry area to include washer and dryer. Common amenities to be included: WIFI access; cable or satellite TV with off street parking for 2 vehicles in order to accommodate the duration staff that is providing command control for OPB FY 17 in Southport, NC. Residential units must be free of pest, bed bugs, clean and in good sanitary conditions. Cooling and heat systems shall be in good workable condition.

3.0 SCOPE

3.1. LODGING:

The location of the hotel is required to be within a maximum 15-mile radius of Southport, NC zip code 28461.

If contractor subcontracts requirement, contractor shall ensure acceptable increments are not split more than twice due to transportation limitations.

The Federal Government is tax exempt.

Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide property, material, equipment, and/or services for this contract. The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.0.

Contractor shall provide room key/cards per room to the support staff no later than 10:00 am the morning of check-in.

3.2. BILLING:

The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 15% above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 115% or below 85% of the estimated quantity (FAR 52.211-18 Variation in Estimated Quantity).

3.3. PERSONAL EXPENSES:

Personal expenses in rental homes such as long distance phone charges, movie rentals, room service, etc. will be disabled and shall not be billed under the resultant contract.

3.4. SECURITY:

The rental homes shall be secured for soldiers to protect personal items, Government’s information, supplies, equipment and other properties.

3.5. PERFORMANCE PERIOD:

Government shall provide lodging duration and frequency in accordance with published Operation Order (OPORD): 24 July – 2 September 2017.

3.6. INVOICING:

Invoices shall be submitted via the Wide Area Work Flow (WAWF) system. The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. Upon sending a final invoice you must also provide room quantity, type and occupancy number.

3.7. SITE VISITS:

Site visit will be conducted once we receive notice of those who meet the requirements to ensure those contractors are able to meet the specification stated in the PWS. The COR will make a recommendation to the KO of the technical results from the site visit.

3.8. QUALITY CONTROL (QC):

The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract.

3.9. QUALITY ASSURANCE (QA):

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

3.10. RECOGNIZED HOLIDAYS:

No Holidays shall be recognized throughout the duration of these services as lodging and meals are continuous.

3.11. PLACE AND PERFORMANCE OF SERVICES:

A maximum 15-mile radius of Southport, NC zip code 28461.

3.12. PROTECTION OF PERSONALLY IDENTIFIABLE INFORMATION (PII):

The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

3.13. SPECIAL QUALIFICATIONS:

The contractor shall be able to communicate with government representatives. The Contractor shall ensure that employees are legal residents of the United States, qualified, possess the skills, knowledge, and training to satisfactorily perform the services required by the contract. Personnel performing work under this contract shall not be considered employees of the Government.

3.13.1. STANDARDS:

Personnel shall be citizens of the United States (US) or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. Personnel shall read, write, speak, and understand English. Personnel shall be free of felony criminal records.

3.14. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS:

The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

3.15. CONTRACT MANAGER (CM):

The contactor shall designate a CM who shall ensure performance under this contract. The name of this person shall be designated in writing to the KO. The CM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

3.16. COMBATING TRAFFICKING IN PERSONS:

The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

4.0 DEFINITIONS AND ACRONYMS

4.1.1. CONTRACTOR. The term refers to the primary (prime) vendor.

4.1.2. CONTRACTING OFFICER (KO). The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. He/she is the ONLY individual who can legally bind the government.

4.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to monitor contractor’s performance. This individual has authority to provide technical direction to the contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.1.4. SUPPORT STAFF. Personnel designated by COR to coordinate with contractor for access to facilities.

4.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.6. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

4.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

4.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.10. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

4.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

4.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

4.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

4.1.14. WORK WEEK. Monday through Sunday.

4.2. ACRONYMS:

AEI Army Enterprise Infrastructure

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFAC Dining Facility

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

IA Information Assurance

IS Information System(s)

KO Contracting Officer

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RTI Regional Training Institute

TE Technical Exhibit

5.0 SPECIFICATIONS

5.1. The contractor shall provide high quality extended lodging for 12 personnel (4 personnel per home) conducting military operations during 24 July – 2 September 2017. The contractor shall provide 3 EA- 4 BDRM, 2 Bath fully furnished residential units with common spaces that include: full kitchen w/appliances; common living space with seating for 4 personnel per home; laundry area to include washer and dryer. Common amenities to be included: WIFI access; cable or satellite TV with off street parking for 2 vehicles in order to accommodate the duration staff that is providing command control for OPB FY 17 in Southport, NC. Residential units must be free of pest, bed bugs, clean and in good sanitary conditions. Cooling and heat systems shall be in good workable condition.