W812QG-16-R-0002.pdf

SEE ADDENDUM

(No Collect Calls)

W912QG-16-R-0002 16-Jun-2016

b. TELEPHONE NUMBER

8032991537

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 20 Jul 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912QG9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BLAKE CROMER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010793637-0002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO FOR SOUTH CAROLINA

9 NATIONAL GUARD ROAD

COLUMBIA SC 29201-4763

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90BDR 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MEDICAL COMMAND

MEDICAL COMMAND

860 SOUTH CAROLINA RD.

EASTOVER SC SC 29044

TEL: FAX:

8032991540FAX:

TEL: 8032991450 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

621210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF108

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912QG-16-R-0002

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4,000 Each Nonpersonal Health Care Services

FFP

Base Year - Dental Examinations.

Period of Performance: 23 September 2016 to 22 September 2017.

Amount cannot be exceeded without Contract Officer Approval.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010793637-0002

NET AMT

0002 1,000 Each Nonpersonal Health Care Services

FFP

Base Year - Dental Treatments.

Period of Performance: 23 September 2016 to 22 September 2017.

Amount cannot be exceeded without Contract Officer Approval.

0003 1,500 Each Nonpersonal Health Care Services

FFP

Base Year - Dental Panographs.

Period of Performance: 23 September 2016 to 22 September 2017.

Amount cannot be exceeded without Contract Officer Approval.

0004 4,000 Each Nonpersonal Health Care Services

FFP

Base Year - Dental Bitewings.

Period of Performance: 23 September 2016 to 22 September 2017.

Amount cannot be exceeded without Contract Officer Approval.

0005 1 Each Nonpersonal Health Care Services

FFP

Base Year - Overages for CLINS 0001 thru 0004.

Period of Performance: 23 September 2016 to 22 September 2017.

0006 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 1 - Dental Examinations.

Period of Performance: 23 September 2017 to 22 September 2018.

Amount cannot be exceeded without Contract Officer Approval.

0007 1,000 Each Nonpersonal Health Care Services

FFP

Option Year 1 - Dental Treatments.

Period of Performance: 23 September 2017 to 22 September 2018.

Amount cannot be exceeded without Contract Officer Approval.

0008 1,500 Each Nonpersonal Health Care Services

FFP

Option Year 1 - Dental Panographs.

Period of Performance: 23 September 2017 to 22 September 2018.

Amount cannot be exceeded without Contract Officer Approval.

0009 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 1 - Dental Bitewings.

Period of Performance: 23 September 2017 to 22 September 2018.

Amount cannot be exceeded without Contract Officer Approval.

0010 1 Each Nonpersonal Health Care Services

FFP

Option Year 1 - Overages for CLINS 0006 thru 0009.

Period of Performance: 23 September 2017 to 22 September 2018.

0011 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 2 - Dental Examinations.

Period of Performance: 23 September 2018 to 22 September 2019.

Amount cannot be exceeded without Contract Officer Approval.

0012 1,000 Each Nonpersonal Health Care Services

FFP

Option Year 2 - Dental Treatments.

Period of Performance: 23 September 2018 to 22 September 2019.

Amount cannot be exceeded without Contract Officer Approval.

0013 1,500 Each Nonpersonal Health Care Services

FFP

Option Year 2 - Dental Panographs.

Period of Performance: 23 September 2018 to 22 September 2019.

Amount cannot be exceeded without Contract Officer Approval.

0014 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 2 - Dental Bitewings.

Period of Performance: 23 September 2018 to 22 September 2019.

Amount cannot be exceeded without Contract Officer Approval.

0015 1 Each Nonpersonal Health Care Services

FFP

Option Year 2 - Overages for CLINS 0011 thru 0014.

Period of Performance: 23 September 2018 to 22 September 2019.

0016 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 3 - Dental Examinations.

Period of Performance: 23 September 2019 to 22 September 2020.

Amount cannot be exceeded without Contract Officer Approval.

0017 1,000 Each Nonpersonal Health Care Services

FFP

Option Year 3 - Dental Treatments.

Period of Performance: 23 September 2019 to 22 September 2020.

Amount cannot be exceeded without Contract Officer Approval.

0018 1,500 Each Nonpersonal Health Care Services

FFP

Option Year 3 - Dental Panographs.

Period of Performance: 23 September 2019 to 22 September 2020.

Amount cannot be exceeded without Contract Officer Approval.

0019 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 3 - Dental Bitewings.

Period of Performance: 23 September 2019 to 22 September 2020.

Amount cannot be exceeded without Contract Officer Approval.

0020 1 Each Nonpersonal Health Care Services

FFP

Option Year 3 - Overages for CLINS 0016 thru 0019.

Period of Performance: 23 September 2019 to 22 September 2020.

0021 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 4 - Dental Examinations.

Period of Performance: 23 September 2020 to 22 September 2021.

Amount cannot be exceeded without Contract Officer Approval.

0022 1,000 Each Nonpersonal Health Care Services

FFP

Option Year 4 - Dental Treatments.

Period of Performance: 23 September 2020 to 22 September 2021.

Amount cannot be exceeded without Contract Officer Approval.

0023 1,500 Each Nonpersonal Health Care Services

FFP

Option Year 4 - Dental Panographs.

Period of Performance: 23 September 2020 to 22 September 2021.

Amount cannot be exceeded without Contract Officer Approval.

0024 4,000 Each Nonpersonal Health Care Services

FFP

Option Year 4 - Dental Bitewings.

Period of Performance: 23 September 2020 to 22 September 2021.

Amount cannot be exceeded without Contract Officer Approval.

0025 1 Each Nonpersonal Health Care Services

FFP

Option Year 4 - Overages for CLINS 21 thru 24.

Period of Performance: 23 September 2020 to 22 September 2021.

CMR Reporting (NON PRICED CLIN)

FFP

FOR INFORMATION ONLY--DO NOT PRICE THIS CLIN.

Period of Performance: 23 September 2016 to 22 September 2021.

Vendors must agree to complete the Contract Management Reporting Application at the end of each fiscal year, if awarded the contract.

The application may be accessed at: https://cmra.army.mil/Login.aspx.

The CMRA is an online database that automates the Army’s contract management and reporting process for contract management personnel by allowing users to enter their contract information, track contract data, and view reports based on contract data in the application. Its primary function is to support the Contractor Manpower Reporting (CMR) program that was approved on September 13, 2002 by the Business Initiatives Council (BIC) to improve the Army’s visibility of contractor services to planners and programmers. The CMR business process captures information of funding source, contracting vehicle, organization supported, mission and function performed, labor hours, and labor costs for contracted efforts. It enables the Army to:

• Fully understand the total Army workforce

• Provide better oversight of the workforce

• Ensure Army receives full value from contractor workforce

• Better account for total Army workforce

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

South Carolina Army National Guard (SCARNG)

Performance Work Statement (PWS)

For

Dental Examinations and Treatment Services

2 October 2015 (revised 26 May 2016)

PREPARED BY:

CPT Todd Lair

SCARNG MEDCOM

and

Blake S. Cromer

Contract Specialist

USPFO for South Carolina

PROCUREMENT SENSITIVE

FOR OFFICIAL USE ONLY (FOUO)

Table of Contents

1.0 General

2.0 Definitions and Acronyms

3.0 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S)

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

5.0 Performance Requirements

6.0 Applicable Publications

Technical Exhibit 1 - Performance Requirements Summary

Technical Exhibit 2 - Deliverables Schedule

Technical Exhibit 3 - Estimated Workload Data

Technical Exhibit 4 - Authorized Dental Treatment Fee Schedule

Points of Contact

1.0 General.

1.1 Scope.

In accordance with FAR 16.503 this is a Requirements Contract for commerical Dental Services consisting of dental examinations and dental treatments. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform a Nonpersonal Dental Examination and Treatment Services as defined in this Performance Work Statement (PWS). The SCARNG reserves the right to add additional or subtract Soldiers at every event based on mission requirements.

1.2 Background.

Dental Readiness is an essential component of Unit Readiness and is a prerequisite for Soldiers and Units to qualify for mobilization. There are four U.S. Army classifications for dental fitness:

•Class 1: Worldwide Deployable with no further treatment required.

•Class 2: Worldwide Deployable with need for non-urgent routine treatment.

•Class 3: Nondeployable without treatment for urgent conditions that likely will cause a dental emergency within 12 months.

•Class 4: Nondeployable with no examination documented within the past 12 months

The South Carolina Army National Guard (SCARNG) is comprised of over 9,000 Soldiers. The SCARNG has a requirement to evaluate the dental status of all assigned Soldiers on an annual basis. SCARNG annual assessments are scheduled on a monthly basis to take place at different locations across the state based on the Medical Command IMRX/SRP calendar. The components of the dental readiness program include: dental examinations, dental treatments, prescribing medication, digital bitewings, digital panoramic radiographs, and on site update of DENCLASS/eProfle.

The end result is all SCARNG Soldiers are upgraded from a Class 3 to a Class 2 status as shown in DENCLASS.

This PWS identifies the purpose of the work to be performed by the contractor and provides a description of the work to be completed and any required outcomes.

This service will require the contractor to perform services in static office environments and at times utilizing OSHA, HIPPA and Privacy Act compliant mobile dental practices.

The contractor will have the option to utilize the mobile dental practices at every event to preclude setup and teardown.

1.3 SCARNG Objectives for the Dental Services.

To provide the necessary mobile dental services to upgrade all Soldiers with a Dental Class 3 status up to a Class 2 status.

Provide dental examinations, treatments, bitewings and pano’s as required in paragraphs 1.4.1 and 1.4.2

Provide all management, labor, examination materials, equipment, certifications and supplies required to provide dental examination and treatments IAW this

PWS.

Obtain services through a reputable dental provider that has successfully performed these services in the past in a mobile and static environment, and can assess large groups of Soldiers in an efficient fashion. These services will provide dental treatments necessary to meet Department of the Army standards to meet readiness and deployability standards to ensure mission capability of the SCARNG.

Conform to the standards of HIPPA, Privacy Act, and OSHA-complaint mobile dental practices.

Dental services to be performed by licensed dental professionals.

Input to Medical Protection System (MEDPROS) when required on site.

Input to DENCLASS/ePROFILE on site.

Upon completion of each event, must submit a detailed list of services performed.

Submit a DENCLASS/ePROFILE and MEDPROS input summary report immediately after each event.

1.4 Period of Performance.

The Period of Performance shall consist of 1 base year (12 months) and four 1 year option years for a total period of five (5) years. The intent for this contract is to be awarded for a duration of five years pending the availability of funding and assurance of quality performance of services by the contractor.

Contract Period Start & End Dates Base Year 23 September 2016 – 22 September 2017 Option Year 1 23 September 2017 – 22 September 2018 Option Year 2 23 September 2018 – 22 September 2019 Option Year 3 23 September 2019 – 22 September 2020 (2020 Leap

Year) Option Year 4 23 September 2020 – 22 September 2021

1.4.1 Contractor shall provide for 23 event days per year which will consists of:

providing: bitewings, radiographs, panographs and dental treatments in a mobile or static environment. The SCARNG MEDCOM will provide all other services to include dental examinations, DENCLASS/EPROFILE input, patient control, etc. The 23 event days will be located at SCARNG MEDCOM 860 South Carolina Rd., Eastover, SC 29044 (McEntire JNGB). Refer to paragraph 5.1 of this PWS for more detailed specifics and Technical Exhibit 3 for workload planning factors.

1.4.2 Contractor shall provide for a maximum of 14 event days per year which will consists of providing: bitewings, radiographs, panographs, dental examinations, dental treatments, DENCLASS/EPROFILE input, patient control and all other necessary events to support the dental services provided to the SCARNG Soldiers. These 14 event days will be located through-out the state of South Carolina at a specified SCARNG Armory or Facility and must be performed in a mobile environment. Refer to paragraph 5.2 of this PWS for more detailed specifics and Technical Exhibit 3, page 31, for workload planning factors.

1.4.3 The maximum number of event days per Period of Performance (12 months) shall be 37 event days.

1.4.4 Refer to Technical Exhibit 3, Patient Workload Planning Factors, for a 23 day event patient workload.

1.4.5 Refer to Technical Exhibit 3, Patient Workload Planning Factors, for a 14 day event patient workload.

1.5 General Information.

1.5.1 Nonpersonal Dental Services.

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage it employees and guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer Representative (COR) or Contracting Officer (KO) immediately.

1.5.2 Quality Control.

The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Performance Requirements section. The contractor shall submit the QCP along with their RFP in response to the Government’s RFP. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to their QCP system.

1.5.3 Quality Assurance.

The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.4 Recognized Holidays.

The following are recognized U.S. holidays. The contractor shall not perform services on these days:

1.5.4.1 New Year’s Day

1.5.4.2 Martin Luther King Jr.’s Birthday:

1.5.4.3 President’s Day

1.5.4.4 Memorial Day

1.5.4.5 Independence Day

1.5.4.6 Labor Day

1.5.4.7 Columbus Day

1.5.4.8 Veterans Day

1.5.4.9 Thanksgiving Day

1.5.4.10 Christmas Day

1.5.5 Place and Performance of Services.

The contractor shall provide services beginning at 0800 and ending at 1600 on Fridays, Saturdays, Sundays or a combination of same e.g. Friday & Saturday, Saturday & Sunday or Friday & Saturday & Sunday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at Joint National Guard Base McEntire, Eastover SC, 29044 and various Armories across the state of South Carolina. Normal hours of operations are estimated to be 8 hours per day, 0800 to 1600; however, services shall be provided until mission is completed. This does not include mobilization, setup, and system checks that must be completed prior to the start of each event. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized during the actual performance of event days.

1.5.5.1 Unscheduled Gate Closures.

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.5.2 Installation Regulations.

The contractor’s employees shall become familiar with Air Force Instruction (AFI) 31- 204 Air Force Motor Vehicle Traffic Supervision while on McEntire Joint National Guard Base. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. NO PERSONAL WEAPONS ALLOWED ON THE ANY

GOVERNMENT INSTALLATION OR FACILITY.

1.5.6 Anti-Terrorism, Operational Security (OPSEC), and Information Assurance/Security Requirements.

The contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.6.1 COMSEC/IT Security.

All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.5.6.2 Government Information Systems. (IS)

Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system.

Contractor employees shall:

a. Comply with the command’s Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

f. Effective 16 Oct 2016, IAW NGB Memorandum, all individuals who require access to any personnel system in the ARNG HR Domain are required to obtain a security clearance level of "SECRET". DENCLASS utilizes the ARNG HR Domain, therefore all contract employees will require a Secret Security Clearance to access the DENCLASS database.

1.5.6.3 Protection of Personally Identifiable Information (PII).

The contractor shall protect all PII encountered in the performance of services IAW DFARS 224.103 (Defense Federal Acquisition Regulations System) and DoD 5400.11 (Department of Defense Directive), Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.5.6.4 Common Access Card (CAC) Requirements.

The CAC is the Department of Defense (DOD) Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2014, initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check, with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DOD - determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DOD affiliation from an authoritative data source;

(c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.5.6.4.i. HSPD-12 Background Investigation Requirements.

The contractor shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to DoD network (and other eligible populations as specified in DTM-08- 003 Attachment 3, Paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment to be determined (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel with then receive two e-mail messages; the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation (BI) will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.5.6.4.ii Trusted Associate Sponsorship System (TASS).

The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force or who has need to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the COR or Contracting Officer.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to serve as an AKO Sponsor.

Note: If an employee of a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for BI, the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC shall be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement shall be SSG Jose’ Garcia.

The government will establish a TASS application account for each CAC Request and shall provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at:

https://www.dmdc.osd.mil/tass/. The FSO or contractor employee shall submit completed applications in TASS and shall follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a NACI.

The government will inform the contractor's applicant, via email, of one of the following:

a. Approved. Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejected. The Government, in separate correspondence, shall provide reason(s) for rejection.

c. Returned. Additional information or correction to the application is required by the contractor’s employee.

The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer shall verify the contractor by SSN and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents shall be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer shall capture primary and alternate fingerprints, picture, and updates to DEERS and shall then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC's to the DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR.

1.5.6.5 Anti-Terrorism (AT) Level I Training.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

1.5.6.6 For contractors requiring CAC.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or

(3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.5.6.7 For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014- 05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

1.5.6.8 AT Awareness Training for Contractor Personnel Traveling Overseas.

This standard language requires U.S.-based contractor employees and associated subcontractor employees to make available and to receive Government-provided area of responsibility (AOR)–specific AT awareness training as directed by AR 525-13.

Specific AOR training content is directed by the combatant commander, with the unit ATO being the local point of contact.

1.5.6.9 iWATCH Training.

The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR NLT 15 calendar days after contract award.

1.5.6.10 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to Government information systems.

All contractor employees with access to a Government info system must be registered in the ATCTS (https://atc.us.army.mil/iastar/index.php) prior to commencement of services and must successfully complete the DoD Information Assurance Awareness prior to access to the information system and annually thereafter at (https://ia.signal.army.mil/DoDIAA/).

1.5.6.11 OPSEC Program.

The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

1.5.6.12 OPSEC Training

Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.5.6.13 Information Awareness / Information Technology Training.

All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter.

All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within six months of appointment to IA/IT functions.

1.5.6.14 Threat Awareness Reporting Program.

For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.5.6.15 Physical Security.

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.7 Contract Manager (CM).

The contactor shall designate a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.7.1 Post Award Conference/Periodic Progress Meetings.

The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.8 Identification of Contractor Employees.

All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on email) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.5.9 Combating Trafficking in Persons.

The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy and the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.5.10 Contractor Travel.

All travel in the performance of this contract is at the expense of the contractor.

1.5.11 Data Rights.

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used, retained or sold by the contractor without written permission from the KO. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.12 Organizational Conflicts of Interest (OCI).

The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.13 Phase In / Phase Out Periods.

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the transition from the existing contract to the new contract. The Government will coordinate the dates with the contractor prior to the ending of the existing contract for the new contractor to have a minimum of 1 weekend to attend an event and become familiar with the performance requirements. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.5.14 Telework.

The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. The contractor shall have an established telework program subject to review by the Government. All telework agreements shall be authorized and approved by the COR and include the date, time, and description of the tasks to be performed. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure the Government's mission-critical operations stay operational during times of National Emergency or incidents of National Significance. The COR(s) must identify to the Contracting Officer any tasks that are required to ensure continuity of critical supplies and services and at what level those supplies and services must be delivered.

Telework shall be at no additional cost to the Government.

1.5.15 Qualifications.

Contractors shall have a full understanding of what constitutes Individual Medical Readiness (IMR) and Fully Medically Ready (FMR) IAW AR 40-501 and AR 40-35 in order to provide dental services to the SCARNG Soldiers.

1.5.16 Special Contractor Licensing Requirements and Capabilities.

The contractor shall ensure the following qualifications, requirements and capabilities are met in order perform this service:

1.5.16.1 The prime contractor and any subcontractors must possess a current and valid business licenses from the South Carolina Secretary of State and the county/city where they will perform services as required.

1.5.16.2 All Dentist/Dental Hygienist and Assistants who are employed in the service of this contract must possess a current and valid licenses with the South Carolina Department of Labor, Licensing and Regulation and are South Carolina Board of Dentistry certified in order to perform dental examinations and dental treatments in South Carolina.

1.5.16.3. All employees in performance of dental services must adhere to the American Dental Associations HIPAA and OSHA compliance standards.

1.5.16.4 The prime contractor shall ensure all employees are familiar with the Privacy Act of 1974.

1.5.16.5 The prime contractor shall ensure those employees who will input information into DENCLASS/EPROFILE/Case Management are trained and proficient in the use of these systems.

1.5.16.6 The prime contractor shall insure internet access is provide in order to provide real-time data inputting, processing, uploading and reporting.

1.5.16.7 The prime contractor shall maintain all business records, licensing, certifications, reports etc in order to meet any requirement imposed by any city, county, state or federal agency in the performance of this service. These documents must remain valid throughout the life of this contract.

1.5.16.8 The Government does not provide training to contractor personnel.

1.5.16.9 Contractor shall have a network of local pharmacies for prescription medication services available for service members during contracted events.

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: This is the only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE.