W912PX-22-R-0003-0001 Govt Response to KTR Questions (KO).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add Government Responses to contractor questions (see Section C, Descriptions and Specifications).

The POC for this action is Jessica Bailey, Contract Specialist, jessica.a.bailey30.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 92

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Apr-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PX22R0003

X 9B. DATED (SEE ITEM 11)

01-Apr-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Apr-2022

CODE

JIATFS REGIONAL CONTRACTING OFFICE

TRUMAN ANNEX, BLDG 289

NAS KEY WEST FL 33040-9051

W912PX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PX22R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

GOVERNMENT RESPONSES

The Government’s Responses to contractor questions submitted in response to Solicitation W912PX22R0001 (published on SAM.gov on 26 January 2022):

Contractor Question 1: Is the contractor for this opportunity required to have a facility clearance or is the Government willing to sponsor the clearances for our employees?

Government Response 1: Yes, the contractor for this opportunity is required to possess a Top Secret Facility Clearance (FCL) at time of proposal submission. The Government will not sponsor the clearances.

Contractor Question 2: RFP instructions, Section 7.9.3. The RFP states: “For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted.” Will the government allow CPARS in lieu of Past Performance Questionnaires?

Government Response 2: No, The Government will not allow CPARS in lieu of Past Performance Questions. See Section L.

Contractor Question 3: PWS 1.6.18.13, Vehicles and Equipment. 1.6.18.13 The Contractor shall stock work vehicles with OSHA compliant first aid kits…” In order to determine how many first aid kits are necessary, will the government provide the number of work vehicles needing these kits?

Government Response 3: The contractor shall provide any work vehicles needed for this requirement and each of these vehicles shall be stocked with an OSHA compliant first aid kit. See PWS Section 1.6.24.6.1.

Contractor Question 4: RFP Instructions, Section 7.8.1.2, Subfactor 2 – Contractor / Service Personnel Security Clearances, and Section 7.5. This section states: “The Offeror shall provide statements that the Offeror and its proposed Key personnel have the minimum active facility and personnel security clearances necessary to perform the tasks of this requirement in accordance with the DD254. The minimum security clearance requirements for both the Offeror and its proposed personnel must be active at the time of proposal submission. Statements must be furnished as part of this submittal for verification of appropriate clearance levels and active status.” And Section 7.5 states, “Except for the first page, the Offeror shall ensure that the company name, logo, or other company identifying information does not appear in within the Volume 1, Technical.” Volume I restricts offerors from providing any “company identifying information.” Would the government allow offerors to include Security Clearance statements, which includes company names for verification purposes, in Volume III or IV instead of Volume I?

Government Response 4: This is no longer required. See Section L.

Contractor Question 5: RFP Instructions, Section 7.10.3.d. The instructions state: “Include position descriptions and/or resumes for all designated key personnel.” What information is required in the Key Personnel resumes, and how will the resumes be evaluated?

Government Response 5: This is no longer required. See Section L.

Contractor Question 6: PWS 1.6.11. Key Personnel and Mission Essential Contractor Services: The required BOMI certifications for Key Personnel are not widely used industry standard certifications. Seasoned/veteran personnel in these professions are not typically required to have BOMI certifications in the performance of similar/identical work. If BOMI is the only certification authority we are permitted to use, would the government consider allowing the Key Personnel proposed to obtain these BOMI certifications within 6 months of contract award?

Government Response 6: BOMI is not the only certification authority listed in the PWS.

Contractor Question 7: PWS 1.6.11.4. The Heating Ventilation and Cooling (HVAC) Technician: The BOMI “System Maintenance Technician” or “High-Performance Building Management” certification is required. We cannot locate the “High-Performance Building Management” certification under the BOMI list of certifications, only a “High-Performance Sustainable Building” certification. Please verify the “High-Performance Sustainable Building” certification is acceptable or provide an alternative certification.

Government Response 7: High-Performance Sustainable Building is not acceptable, only BOMI System Maintenance Technician is acceptable. See PWS Section 1.6.11.2.

Contractor Question 8: PWS 1.6.11 Key Personnel and Mission Essential Contractor Services: Would another certification authority other than BOMI be acceptable to meet the BOMI certification requirements?

Government Response 8: Each position has different certification requirements and not all are BOMI.

Contractor Question 9: PWS 5.5.2. “5.5.2 Government Vehicle Dispatching: Support personnel shall assist in issue and return of Government vehicles. The Contractor shall be responsible for cleaning the inside and outside of all Government furnished vehicles. Please advise the type and quantity of vehicles available for contractor use to perform their duties in support of this contract.

Government Response 9: There are no Government vehicles available for contractor use. This section pertains to the dispatch of vehicles to be used by Government personnel. See PWS Section 5.11.2.

Contractor Question 10: PWS 5.5.1, Vehicles and Equipment. “5.5.1 Forklift Support: Personnel may be required to operate up to 15,000-pound capacity forklifts…” Will the contractor have access to a government-owned forklift or will the contractor be required to provide a forklift?

Government Response 10: The contractor will have access to a government-owned forklift for Logistics Support only. If additional forklifts are needed to support other requirements of this contract, the contractor will need to provide the additional forklifts. See PWS Section 5.11.1.

Contractor Question 11: PWS 1.6.8.2 Vehicles and Equipment. “1.6.8.2 Contractor personnel operating equipment or vehicles in performance of this contract: Contractor Personnel shall have current, valid State and Government operating licenses as well as certifications for equipment they operate during contract performance.” Does this requirement reference any government furnished equipment or vehicles? If so, please provide a list of equipment, tools, and vehicles in order to ensure we have the appropriate certifications.

Government Response 11: With the exception of the Logistic Support Forklift, there is no Government Furnished equipment or vehicles. List: Electric Forklift in Central Processing Facility. See PWS Section 3.4

Contractor Question 12: RFP Instructions Section 7.8.1.1 and 7.9. RFP Section 7.8.1.1 Subfactor 1 – Past Experience states: “The Offeror submission consists of at least three (3) contract reference(s)…” and RFP Section

7.9 Volume II – Past Performance states: “Offerors shall submit a maximum of three (3) contracts…” Are offerors required to use the same three contracts provided as past experience in Volume I for their Volume II contract?

Government Response 12: Past Experience is no longer a Subfactor. See Section L - C. 2. Volume II-FACTOR 2 – Past Performance for updated instructions.

Contractor Question 13: Can offerors provide less than 3 contract references for Volumes I and II?

Government Response 13: See Section L - C. 2. Volume II-FACTOR 2 – Past Performance for updated instructions.

Contractor Question 14: Reference Attachment 0012 Historical Workload Data. Item 12 indicates "Chiller Maintenance Specialist (Subcontract)" 1 person @ 88 hours. Can the Government confirm that this is a subcontractor to the current FM Prime Contractor?

Government Response 14: Reference Attachment 0011. Yes, this is a subcontractor.

Contractor Question 15: Reference Attachment 0012 - Historical Workload Data. Item 13 indicates "Fire Alarm Inspector/Repair (Contract)" 1 person @ 64 hours. Can the Government confirm that this is a subcontractor to the current FM Prime Contractor?

Government Response 15: Reference Attachment 0011. Yes, this is a subcontractor.

Contractor Question 16: Reference Attachment 0012 Historical Workload Data. Item 14 indicates "Uninterruptible Power Supply Technician/Battery Tech (Contract)" 1 person @ 80 hours. Can the Government confirm that this is a subcontractor to the current FM Prime Contractor?

Government Response 16: Reference Attachment 0011. No, this is not a subcontractor.

Contractor Question 17: Reference Attachment 0012 Historical Workload Data. Item 15 indicates "Grounds Keeper Lead (Contract)" 1 person @ 2080 hours. Can the Government confirm that this is a subcontractor to the current FM Prime Contractor?

Government Response 17: Reference Attachment 0011. No, this is not a subcontractor.

Contractor Question 18: Reference Attachment 0012 Historical Workload Data. Item 16 indicates "Grounds Maintenance (Contract)" 2 people @ 4160 hours. Can the Government confirm that this is a subcontractor to the current FM Prime Contractor?

Government Response 18: Reference Attachment 0011. No, this is not a subcontractor.

Contractor Question 19: Reference 1.4 Table 2 Technical Factor and Sub-factors; Subfactor 2: Contractor / Service Personnel Security Clearance The Offeror shall provide documentation which illustrates that the Offeror and its proposed personnel, both Key and Non-Key Personnel, have the minimum active facility and personnel security clearances necessary to perform the tasks of this requirement in accordance with the DD254. The minimum security clearance requirements for both the Offeror and its proposed personnel must be active at the time of proposal submission. Documentation must be furnished as part of this submittal for verification of appropriate clearance levels and active status.

However, Section 7.8.1.2 Subfactor 2 – Contractor / Service Personnel Security Clearances states the following:

The Offeror shall provide statements that the Offeror and its proposed Key personnel have the minimum active facility and personnel security clearances necessary to perform the tasks of this requirement in accordance with the DD254. The minimum security clearance requirements for both the Offeror and its proposed personnel must be active at the time of proposal submission. Statements must be furnished as part of this submittal for verification of appropriate clearance levels and active status. Request: Please clarify which is required with proposal submission for personnel security clearance: 1) security clearance documentation or 2) statements acknowledging that the proposed key personnel have the required clearances in accordance with the DD254? If documented proof of security clearance is required, please specify what type of personnel security clearance documentation is acceptable.

Government Response 19: This is no longer required. See Section L.

Contractor Question 20: RFP Reference: 7.8.1 Factor 1 – Technical, 7.8.1.1 Subfactor 1 – Past Experience, 7.9 Volume II – Past Performance. Technical, the Offeror must submit contract reference(s) which demonstrates that the Offeror possesses three (3) years’ combined experience on recent and relevant service contracts similar in size, scope, and complexity to the requirements in the solicitation in support of the U.S. Government or private sector.

The Offeror submission consists of at least three (3) contract reference(s) (Government or private sector) which demonstrate experience supporting contracts of comparable size and complexity to the requirements in the solicitation This volume shall contain past performance information regarding similar contracts. This volume shall not exceed seven (7) pages, excluding Past Performance Questionnaire Forms. Offerors shall submit a maximum of three (3) contracts under which the contractor performed during the past three years, from the issue date of this RFP, which are relevant to the efforts required by the PWS of this solicitation. The information being requested for Subfactor 1 – Past Experience and Volume II – Past Performance seem to be the same, at least 3 contract references. Please clarify whether the contract references required for Subfactor 1 – Past Experience are the same contract reference to be provide in Volume II – Past Performance. If not, please differentiate/clarify specifically what is required for Subfactor 1 -Past Experience.

Government Response 20: See Section L - C. Proposal Content for updated instructions.

Contractor Question 21: Please provide me with the vendor attendee list for vendors who attended the March 1st, 2022 site visit for this solicitation.

Government Response 21: Ahtna, Kenmar General Contracting, L.L.C., Kūpono Government Services, Shields Point, LLC, Silver Lake Construction, SysCom, Inc., The Brewer-Garrett Company, The Tatitlek Corporation, and Tlingit Haida Tribal Business Corporation.

Contractor Question 22: Section 5.0 Acceptance of the NOO document (page 22) state “Offerors must possess a Top Secret Facility Clearance (FCL) at time of proposal submission. Proposals submitted by offerors without a Top Secret FCL will not be evaluated or considered for award.” What is the process for getting Top Secret Facility Clearance and is it reasonable to expect that clearance will be provided before the submission of our proposal?

Government Response 22: An uncleared contractor must be sponsored for an FCL. The Government will not sponsor for this requirement. See Section L.

Contractor Question 23: Per the PWS, 5.4.8.1 Fire System Initial Inspection: The Contractor shall provide a “D.

Software Backup Disc" in accordance with paragraph 5.4.8.2. The PWS do not reference any software backup requirements for the high voltage computer system, the Trane HVAC monitoring system, nor the UPS systems. Are the backup disc requirements for the mentioned systems excluded?

Government Response 23: The Government will provide any software backup Disc, for systems currently in use.

Contractor Question 24: Software upgrades and patches are not mentioned in the PWS or attachments and since software upgrades and patches are not repair or maintenance activities are they excluded from this PWS?

Government Response 24: If required, software revisions shall be coordinated by the Contractor. The Government shall be responsible for the costs of these revisions. See PWS Sections 5.3 and 5.6.

Contractor Question 25: Is it the government's intent for existing deficiencies to be the financial responsibilities of the new contract holder?

Government Response 25: The Government reached out to the contractor on 6 April 2022 for clarification. Upon receiving no response, the Government is unable to respond to this question.

Contractor Question 26: Will the government allow a grace period of 60 days for the new contract holder to identify and report any new undocumented deficiencies for waiver of financial responsibilities?

Government Response 26: No, the Government will not allow a grace period of 60 days for the new contract holder to identify and report any new undocumented deficiencies for waiver of financial responsibilities.

Contractor Question 27: Per the PWS, 5.8 Special Events: The Contractor shall be required to deliver, set up, and take down all required furniture and support equipment, i.e., tents, tables, chairs, ice buckets, coolers, linens, utensils, kitchen support equipment, trash cans, food, etc., in support of command official events to include Change of Commands, official Command dinner parties, picnics and other command sponsored official events that are coordinated by the Protocol Office, both on and off provided during normal working hours, arrangements must be made through HQ Support Facilities Branch 14 days in advance, the military installation at government and commercial locations within 25 mile radius. Support for Command sponsored, but Non-Protocol Office coordinated events are limited to the Beach Patio Pavilion, Church Complex and JIATF South Compound and only”

Will the government provide the necessary event equipment and vehicle to transport the personnel and equipment?

Will the government provide a separate CLIN with a defined dollar amount or a total man-hour per 12 month period?

Will the government utilize the credit card transaction process to fund any additional Special Event requirement?

Government Response 27: The Government will provide the necessary event equipment. No, the Government will not provide the vehicle to transport the personnel and equipment; the Contractor shall provide any vehicles needed.

No, the Government will not provide a separate CLIN with a defined dollar amount or a total man-hour per 12 month period.

The Government will purchase any additional Special Event equipment required.

Contractor Question 28: Per the PWS, the contractor is required to provide 24/7 response, will the government provide overtime reimbursement to include travel time and after-hours phone conversations to staff and management for all hours worked above 40 weekly hours?

Government Response 28: No, the Government will not provide overtime reimbursement to include travel time and after-hours phone conversations to staff and management for all hours worked above 40 weekly hours.

Contractor Question 29: Per the PWS will essential personnel be required to shelter in place during a severe weather event?

Government Response 29: Not all severe weather events require shelter in place. Essential personnel are only required to shelter in place if an order to shelter in place is given. See PWS Section 1.6.11.6.

Contractor Question 30: The PWS does not have a Force Majeure Clause, in the event of a Force Majeure event, will the government reimburse the essential personnel for their entire time they are required to be onsite, to include:

travel time to and from site and the standby non-working hours?

Government Response 30: Any direct labor costs related to recovery operations resulting from a declared disaster or hurricane will be negotiated and added to the contract by modification.

Contractor Question 31: Per the PWS 2.1.21, The contractor is responsible for severe weather labor repair costs.

Any damages caused by Force Majeure, is not preventable or a fair wear and tear incident. Will the government add a Force Majeure waiver to the PWS?

Government Response 31: No, the Government will not add a Force Majeure waiver to the PWS. See Response to Question 30.

Contractor Question 32: Will the government add a Force Majeure waiver to cover the COVID-19 or any “pandemic,” “epidemic” and/or “disease COVID-19 or its downstream effects and consequences?

Government Response 32: No, the Government will not add a Force Majeure waiver to cover the COVID-19 or any “pandemic,” “epidemic” and/or “disease COVID-19 or its downstream effects and consequences.

Contractor Question 33: Per the PWS 2.1.12 MODIFICATIONS, the first $3,500.00 of labor cost is the responsibility of the contractor. The nature of a modification to a system will change the system from its original state and should require a manufacture or engineering analysis which is considered new work. A modification is a change to the stated purpose of the equipment/system/facility and is not within the scope of this service contract PWS. Will the government remove all Modification Clauses from the PWS.

Government Response 33: The PWS has been updated. See PWS Section 5.2.6.

Contractor Question 34: Per the PWS, 1.6.11.8 Mission Essential Contractor Services: “Contractors will be onsite throughout the duration of shelter in place and report directly to COR.” Please clarify, does the government mean the Contractor’s Project Manager will report to the COR?

Government Response 34: Yes, if the Project Manager is providing Missions Essential Contractor Services as defined in Attachment 0008. See PWS Section 1.6.11.6.

Contractor Question 35: Per the PWS, 5.3 Maintenance Records: Data entry shall be performed by fully trained and role qualified GCSS-Army personnel. Since GCSS-Army is a military owned software/database will the government cover the required training sessions cost?

Government Response 35: No, the Government will not cover the required training sessions cost. See PWS Section 5.2.3.

Contractor Question 36: Per the PWS 5.6 Furniture Moves, will the contractor be required to assemble new cubicle systems to include new power circuits?

Government Response 36: No, the contractor will not be required to assemble new cubicle systems to include new power circuits. See PWS Section 5.12.

Contractor Question 37: If new power circuits are required, this is considered new work and all labor cost is the responsibility of the government, please clarify If the existing power circuits are reused, no additional cost will be required.

Government Response 37: Yes, if existing power circuits are reused, no additional costs will be required.

Contractor Question 38: For 5.6 Furniture Moves, will the government provide historical data to quantify the amount of work in man-hours or dollar amount in a 12-month period and provide a separate CLIN to support the task?

Government Response 38: No, the Government will not provide man-hours or dollar amount. Furniture moves average 10-15 annually. The Government will not provide a separate CLIN to support the task. See PWS Section 5.12.

Contractor Question 39: Is the annual load test required for each of the 5 generators?

Government Response 39: See PWS Section 5.6.

Contractor Question 40: What is the monthly building kilowatt load for each of the 5 generators?

Government Response 40: The monthly building kilowatt load for each of the 5 generators is 865kW-950kW.

Contractor Question 41: What is the voltage output of each of the 5 generators at the generator mounted main breaker?

Government Response 41: The voltage output of each of the 5 generators at the generator mounted main breaker are: 291 Breaker Voltage Two (2) units (1200 AMP). Warehouse Generator one (1) unit Breaker Voltage (400AMP). Campus Generators Two (2) units at 13.8 step down to 480V.

Contractor Question 42: Are the CAT main generators operated in parallel or single mode during the monthly test?

Government Response 42: The CAT main generators operated are single mode during monthly test. See PWS Section 5.6.

Contractor Question 43: If needed, is there a common connection point at a central switchboard to connect the load bank?

Government Response 43: Yes, there one common connection point at a central switchboard to connect the load bank: 291 Detroit’s (two) and warehouse generator (one) have common connection points. Campus Generators CAT’s (two) are 13.8 and do not have common connection points.

Contractor Question 44: Will the current electrical configuration require an outage to connect the load bank(s)?

Government Response 44: No, the current electrical configuration will not require an outage to connect the load bank(s).

Contractor Question 45: If addition hardware or material is required to connect the load bank to conduct the test is the government responsible for the additional costs?

Government Response 45: The Contractor is responsible for non-consumable hardware or materials associated with this task. See PWS Section 1.4.

Contractor Question 46: Can the Government confirm that the current Facilities Maintenance contract is Contract No. W912PX17C0004 and that no security services/armed guard services are included in this contract.

Government Response 46: Yes, the Government can confirm that the current contract number is W912PX17C0004 and that there are no security services/armed guard services are included in this contract.

Contractor Question 47: Can the Government confirm that all required payroll, work performed by subcontractors, materials/tools purchased by KTR and maintenance work/repair/replace work required by the current contract will be completed and paid for by the end of the transition period by the incumbent contractor so that all contracted items of work from before the final transition date are successfully closed out to the Government's satisfaction. For example, will the incumbent KTR completely close out and pay for Battery Maintenance to take place May/June per p.59/75 in the PWS? All FY2022 Life Cycle described on P. 64/75 under "component description" and lower on the page "80 batteries in 1279 (201, 1& 2 Strings)"? If not can the Government please describe what items of work will fall under the new KTR's responsibility during the transition period and how much will any item cost so that it can be budgeted and included in the price proposal.

Government Response 47: The Government does not control contractor operations regarding subcontractors, closeout, and payment.

Contractor Question 48: We observed quite a few tools and materials in the current contractor's workshop.

Specifically what items will stay and what will the new KTR have to purchase?

Government Response 48: As specified in the PWS, paragraph 1.1. “The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Facilities Maintenance and Support Services as defined in this Performance Work Statement (PWS) except for those items specifically identified as government furnished material, equipment, or services elsewhere in this PWS...” There are no tools and materials included in this requirement.

Contractor Question 49: We saw a forklift and multiple heavy duty hand trucks in the warehouse. Will these items be provided to a new contractor by the Government at no charge? Please list the items currently used by the Contractor to meet the needs of performance on the contract and whether the items belonging to the Government will be available for use under the new contract.

Government Response 49: As specified in the PWS, paragraph 1.1. “The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Facilities Maintenance and Support Services as defined in this Performance Work Statement (PWS) except for those items specifically identified as government furnished material, equipment, or services elsewhere in this PWS...” Only one electric logistics forklift will be provided. See PWS Section 3.4.

Contractor Question 50: How are the gas and diesel powered vehicles and equipment fueled up and at what cost to the Contractor? This includes items we observed around the installation including lawnmowers, gas powered landscaping tools, manlift for tree trimming, small generators, portable generators, etc.

Government Response 50: As the contractor provides all vehicles and equipment except for one battery powered forklift, the contractor will determine how to fuel them at their expense.

Contractor Response 51: It was stated at the site visit that the Government intends to change out fixtures and devices so that the installation becomes more "hands free." Can the Government confirm that these revisions/light renovations are not included in the contract as written but instead would negotiated via a supplemental agreement for work within scope.

Government Response 51: The Government can confirm that there is no current “hands free” installations in the solicitation. Any such supplemental agreements for within scope changes would be made via modification.

Contractor Question 52: PWS 5.4.5, The PWS states that all generation equipment will be load tested annually as per NFPA 70 requirements. In addition to the annual requirement generators must be run under load at least 30 consecutive minutes per month. This equipment shall be included in the Contractor's Preventive Maintenance Program. The Contractor shall provide the Government a report of test results. Can the Government please clarify if a load bank is required for the annual and the monthly testing for all generators and if the contractor is responsible for providing the load bank?

Government Response 52: A load bank is required for the annual test, but not the monthly testing which utilizes the building/facility loads. The contractor is responsible for providing the load bank. See PWS Section 5.6.

Contractor Question 53: Regarding the FM 200 Fire Suppression systems, could the Government verify how many systems are in place and provide sizes and maintenance requirements?

Government Response 53: As the Government maintains the FM 200 Fire Suppression systems. The requirement to maintain is not a contractor requirement.

Contractor Question 54: How many sump pumps are in the facility? Where are they located and is maintenance of these pumps included in this contract?

Government Response 54: As the Government maintains the sump pumps on the facility. The requirement to maintain is not a contractor requirement.

Contractor Question 55: How may Kubota side-by side vehicles are provided by Government for contractor use?

Government Response 55: The Government does not provide any Kubota side-by-side vehicles.

Contractor Question 56: Will the JLG manlift be available for the contractor's use?

Government Response 56: No, the JLG manlift will not be available for the contractor's use.

Contractor Question 57: Regarding the Bacnet/Trane Tracer monitoring system in place for HVAC can the Government provide historical data on how many times per year the Trane technician has been requried to provide special servicing?

Government Response 57: The Government cannot provide historical data on how many times per year the Trane technician has been required to provide special servicing.

Contractor Question 58: There are many ladders on site - are these Government furnished items for the contractor's use?

Government Response 58: The ladders on site are not for contractor use.

Contractor Question 59: Could the Government provide historical data regarding Hurricane Preparation – how many times per year have hurricane preparation services been required? How many hours for each occurrence including preparation and clean-up of flooding or downed trees, roof leaks, etc? Does the Contractor invoice the Government for overtime hours for unforeseen events such as hurricanes, special events (presidential visit), etc.

above and beyond the $3,500?

Government Response 59: The Government cannot provide historical data regarding Hurricane preparation; as it has only been required once in 2017. The Government does not have hourly data for preparation and clean-up.

Hurricane preparations and Special events done in accordance with the PWS are included in this requirement. See PWS Sections 5.14 and 5.16.

Contractor Question 60: Is the contractor responsible for theatre sound and PA equipment set up or maintenance?

Government Response 60: No, the contractor is not responsible for theatre sound and PA equipment set up or maintenance.

Contractor Question 61: Can the Government please confirm that elevator maintenance and repairs are not requirement in this contract?

Government Response 61: Yes, elevator maintenance and repairs are not a requirement in this contract.

Contractor Question 62: Regarding UPS battery replacement is the contractor to provide a service technician and batteries? Or does the Government provide the batteries?

Government Response 62: Yes, the contractor is to provide a service technician. The Government provides the batteries for UPS battery replacement. See PWS Technical Exhibit F.

Contractor Question 63: President Biden has re-instated Executive Order on Nondisplacement of Qualified Workers Under Service Contracts. A new Contractor must provide first right of refusal for each job to the incumbents' assigned employees. Can the Government please provide the position description (rather than the name), SCA anniversary date of the incumbent person in that position as well as the current clearance level of the person in that position.

Government Response 63: The Government will provide a list of personnel to the awardee.

Contractor Question 64: Can the Government confirm that the rubber flooring tiles, base board materials and other flooring installation materials/tools are supplied by the Government

Government Response 64: The Government can confirm that the rubber flooring tiles, base board materials and other flooring installation materials are supplied by the Government. The contractor provides installation tools.

Contractor Question 65: Can the Government confirm that paint is supplied by the Government

Government Response 65: Yes, the Government supplies paint. See PWS 1.4.

Contractor Question 66: Can the Government confirm that ceiling tiles and grid replacement materials are supplied by the Government

Government Response 66: Yes, the Government does supply ceiling tiles and grid replacement materials. See PWS 1.4.

Contractor Question 67: If wallpaper is damaged and needs to be removed can the Government confirm that drywall repair materials are supplied by the Government

Government Response 67: Yes, the Government does supply drywall repair materials. See PWS 1.4.

Contractor Question 68: Can the Government confirm that HVAC filters are supplied by the Government

Government Response 68: Yes, the Government provides HVAC filters. See PWS 1.4.

Contractor Question 69: Is the contractor responsible for appliance repairs? If so can the Government please list the appliances that the contractor is responsible for repairing.

Government Response 69: No, the contractor is not responsible for appliance repairs.

Contractor Question 70: We saw barrels of oil waste in storage. Who is responsible for Hazardous Waste disposal fees? Government or Contractor? What about battery disposal fees?

Government Response 70: The Government is responsible for Hazardous Waste disposal fees and battery disposal fees except for the disposal of the existing batteries for UPS Systems included in Technical Exhibit F.

Contractor Question 71: Is the contractor responsible for old asbestos tile and mastic removal and/or encapsulation during flooring replacement?

Government Response 71: No, the Contractor is not responsible for old asbestos tile and mastic removal and/or encapsulation during flooring replacement.

Contractor Question 72: Does the Government provide and pay for dumpsters and trash removal

Government Response 72: The Government provides and pays for dumpsters and trash removal except for disposal of debris included in PWS paragraph 5.19.6.

Contractor Question 73: Can the Government confirm that generator fuel is supplied by the Government

Government Response 73: Yes, for the generators in the equipment listing, the generator fuel is supplied by the Government.

Contractor Question 74: Can the Government provide historical data for client sponsored scheduled and unscheduled special events annually, how many man hours are required for set up, clean-up and tear down.

Depending on what time of day events are scheduled for does this requires contractor employees to work overtime and is OT pay billable less the $3,500

Government Response 74: No, the Government does not have historical data for client sponsored scheduled and unscheduled special events annually. All events are done within the standard working hours of the contract. See

PWS 5.14.

Contractor Question 75: Is the contractor responsible for any consumables for special events? If so what are they and what are typical quantities?

Government Response 75: No, the contractor is not responsible for any consumables for special events.

Contractor Question 76: With Covid is the contractor responsible for providing hand sanitizer, dispensers, disposable masks throughout the installation?

Government Response 76: As specified in the PWS, paragraph 1.4. “Maintenance, repair, and modification parts will be supplied by the Government. Examples include, but are not limited to, belts, hoses, filters, oil, batteries, and other similar items. This may be from stock, supply systems, purchase order, Government Purchase Card (GPC), or a modification to the contract to cover the part’s cost. These parts do not include janitorial or custodial consumable items.” See Technical Exhibit D regarding restock of hand sanitizer. Disposable masks are not included in this requirement.

Contractor Question 77: During the site visit we saw a Government van with HVAC supplies and small tools parked near one of the buildings. Will this van and all of its contents (tools, parts, etc.) be provided to the contractor? Will the Government replenish parts needed for repairs?

Government Response 77: No, the van and its contents will not be provided to the contractor. See PWS, paragraph 1.1.

Contractor Question 78: What Government vehicles (trucks, vans, trailers, etc.) will be available for use by the contractor for official business, supply runs, equipment moves, furniture moves, trash removal, etc?

Government Response 78: There are no Government vehicles available for use by the contractor for official business, supply runs, equipment moves, furniture moves, trash removal, etc.

Contractor Question 79: Can the Government please provide a list of all Government tools that will made available for use by the contractor. Also, what tools must the contractor provide?

Government Response 79: The Government will not provide any tools under this contract. As specified in the PWS paragraph 1.1 “The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Facilities Maintenance and Support Services as defined in this Performance Work Statement (PWS) except for those items specifically identified as government furnished material, equipment, or services elsewhere in this PWS.”

Contractor Question 80: Can the Government please confirm that all of the spare parts and supplies we saw in the tool room area are purchased owned and supplied as needed by the Government. Are there any spare parts that the Contractor must supply? If so please provide a list and historical data of what the Contractor supplies aside from cleaning supplies and restroom paper goods.

Government Response 80: As specified in the PWS, paragraph 1.4. “Maintenance, repair, and modification parts will be supplied by the Government. Examples include, but are not limited to, belts, hoses, filters, oil, batteries, and other similar items. This may be from stock, supply systems, purchase order, Government Purchase Card (GPC), or a modification to the contract to cover the part’s cost. These parts do not include janitorial or custodial consumable items.” No, there are no spare parts the contractor must supply.

Contractor Question 81: What cleaning equipment is owned by the Government and provided for use by the contractor? i.e. pressure washers, floor waxers/buffers, fans for drying areas, shop vacs, vacuums, garbage cans, etc.

Government Response 81: As specified in the PWS, paragraph 1.1. “The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Facilities Maintenance and Support Services as defined in this Performance Work Statement (PWS) except for those items specifically identified as government furnished material, equipment, or services elsewhere in this PWS...”

Contractor Question 82: PWS 5.5.2. Can the Government detail the number and type of vehicles that the contractor will be responsible for cleaning inside and outside, how often interior and exterior cleaning is required per vehicle and where this is done? i.e. does the contractor take the vehicle to the car wash and is that paid for by the contractor?

Government Response 82: Currently, the Government has two (2) cars, one (1) SUV, six (6) vans, and five (5) trucks. Cleaning is done upon issue and return of the vehicle and is done in the Central Processing Facility (CPF).

See PWS Section 5.11.2.

Contractor Question 83: Is the cooling tower chemistry testing and servicing included in this contract? Is the contractor responsible for this? Is the contractor responsible for any aspect of water treatment in the closed loops or cooling towers?

Government Response 83: No, cooling tower chemistry testing and servicing is not included in this contract. No, the contractor is not responsible for any aspect of water treatment in the closed loops or cooling towers.

Contractor Question 84: Is the contractor responsible for annual inspection and testing of fire extinguishers and the replacement of fire extinguishers? What about AEDs and 1st aid kits throughout the installation?

Government Response 84: No, the contractor is not responsible for annual inspection and testing of fire extinguishers and the replacement of fire extinguishers, AEDS, or first aid kits.

Contractor Question 85: Is the contractor responsible for communications from the buildings to the emergency providers? i.e. phone lines, antennas, etc.

Government Response 85: No, communication to emergency providers is the responsibility of the Government.

Contractor Question 86: For on call/afterhours calls does the Government provide pagers or does the contractor personnel get contacted on their cell phones?

Government Response 86: No, the government does not provide pagers. Yes, the contractor personnel get contacted on their cell phones.

Contractor Question 87: Does the Government provide all of the radios/walkie talkies utilized by the contractor personnel while on campus?

Government Response 87: Yes, the Government provides all the radios utilized by contractor personnel while on campus.

Contractor Question 88: Section 7.10.3 b. Price Proposal details. For evaluation purposes the section states the one half of the second option will be added to the base price proposal and the four option price proposals. Does this mean that if the final potential 6 month option is awarded after 5 years it will be awarded at 50% of the price proposed for the second option year? or will that be negotiated at the time as needed?

Government Response 88: No, the Offeror’s total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and one-half of the 4th option. See Section L ADDENDUM TO FAR 52.212-1 C. Proposal Content NOTE.

Contractor Question 89: Section 7.10.3 c. Price Proposal details. This states that any escalation in option year pricing shall be identified….can the Government please explain what this means?

Government Response 89: This is no longer a requirement. See Section L.

Contractor Question 90: Section 7.10.3 d. Price Proposal details. According to SCA the new contractor must provide first right of refusal to incumbent contractor employees; therefore to include resumes for key personnel who may accept an offer to stay on with a new contractor isn't feasible. How are we to meet the requirements of the manning chart key personnel resumes?

Government Response 90: This is no longer a requirement. See Section L.

Contractor Question 91: Who is the current service provider for the UPS and battery systems? Can the Government provide the POC information?

Government Response 91: The Government does not have privity for subcontractors used by the incumbent. As such, this information must be obtained from the incumbent.

Contractor Question 92: For the York Magnetic Centrifugal Chillers who is the maintenance subcontractor? Do the incumbent personnel already have specialized training for maintenance of these chillers?

Government Response 92: The Government does not have privity for subcontractors used by the incumbent. As such, this information must be obtained from the incumbent.

Contractor Question 93: Given the housing crisis in Key West does the Government have a revised budget range that can be shared with us for this contract total over 5 years.

Government Response 93: No, the Government does not budget for contractor housing.

Contractor Question 94: PWS 1.6.1 OPSEC and CTIP Training are required for new employees - is there a cost for this training other then time spent?

Government Response 94: No, there is no cost for OPSEC and CTIP Training.

Contractor Question 95: PWS 5.5 Maintenance records - states the following: "Data entry shall be performed by fully trained and role qualified GCSS-Army personnel." Can the Government please clarify this.

Government Response 95: GCSS Army is used for Government Vehicle Dispatching, which is conducted at Central Processing Facility (CPF). See PWS Sections 5.2.3 and 5.11.2.

Contractor Question 96: PWS 5.5.3. Hazardous waste management - can the Government please clarify who the HW Manager is that provides the training, where the training takes place and how long the training takes initially and annually.

Government Response 96: Training is conducted by Navy personnel at Boca Chica Naval Base. Initial training is three (3) days and annual training is one (1) day.

Contractor Question 97: PWS 1.2 Background. States there are (2) 75K KVA mobile generators to be included in this contract One the site visit only one 150KVA generator was shown Can the government clarify the quantity, location and size of the portable generators

Government Response 97: Mobile Generators have been removed from PWS Section 1.2 and the generator listing on Technical Exhibit E has been updated.

Contractor Question 98: PWS 1.6.11.2. This paragraph states that a BOMI or FMA certificate is required These take time to acquire. Is there a time limit on obtaining that certification or does the manager need to have the certification at the time of take over.?

Government Response 98: The Project Manager and Alternate Project Manager must have and maintain a Project Management Professional (PMP) Certification, or a Building Owners and Managers Institute (BOMI) or (FMA) Facility Management Administrator certification throughout the term of the contract. PWS Section 1.6.10.1 has been updated to reflect this.

Contractor Question 99: PWS 1.6.11.10. The General maintenance Technician GM is described Is this position presently filled by the incumbent?

Government Response 99: No, the general maintenance technician GM is is not filled by the incumbent.

Contractor Question 100: PWS 1.6.11.10 E. This paragraph refers to JIATFS internal training program Can the Government describe the program and its requirements and cost if any.

Government Response 100: This is no longer a requirement.

Contractor Question 101: PWS 1.6.16.4. Can the government provide the cost of the fee to the contractors firm and cost per person for an employee's 1 year pass?

Government Response 101: No, the Government cannot provide the cost of the fee to the contractor’s firm and cost per person for an employee’s one year pass as this is…