Combined_Synopsis-Solicitation.doc

I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(II) Solicitation W912PQ-19-R-6100 is being issued as a Request for Quotation.

(III) This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-43. NAICS code 721110.

(IV) COMMERCIAL ITEM DESCRIPTION:

CLIN 0001 - Blanket Purchase Agreement (BPA) – Local Hotels – Hotel Rooms This agreement will be done in accordance with the Federal Acquisition Regulation (FAR). This agreement is a “zero dollar” agreement used as a tool to outline what we are expecting from the hotel and what the hotel can expect from the government. Room payments will be made using the government purchase card (GPC). This is a local area set-aside. It is the intention of the government to award BPA contracts to interested and qualified hotels in Newburgh, Fishkill, and Montgomery NY only. Hotel qualifications are identified in the attached Statement of Work. The government estimates calls per hotel can range between 5-40 rooms per month depending of various factors, including but not limited to, room availability from the hotel, mission requirements of the government, cost per rooms, etc. This is just an estimate and does not obligate the government to meet the above mentioned range per hotel/per month. In most cases, the requirement will be for double rooms, double occupancy.

Please provide the following estimates for:

1. Approximate cost per room/Double Occupancy: _______________________________

2. ***Number of Room blocks available for the Saturday night of the third full weekend of each month (July exempt). (Must be the same number of rooms for each month. EXAMPLE: Block of 20 rooms for January - 20 Rooms @ $99.00 per room…. Block of 20 rooms for June – 20 rooms @ $99.00 per room).

Number of blocked rooms for each month: ___________

***Weekends subject to change.

This agreement will be renewable annually for a duration of 5 years. Room prices must be at or below the local per diem of the hotel.

(VII) Place of Delivery: Local Hotels in Newburgh, Fishkill, and Montgomery, NY (VIII) The following provisions in their latest editions apply to this solicitation: FAR 52.212-1, Instructions to Offerors, Commercial Items.

(IX) The Government’s intent is to award BPA’s to hotels that meet the standards outlined in the statement of work. Vendors MUST have a Tax ID number, Cage Code and DUNS number to be eligible for award of this BPA. Additionally, your company must be registered in the SAM System www.sam.gov.

(X) FAR 52.212-3 (Alt 1), Offerors Representations and Certifications, Commercial Items. Offerors shall include a completed copy as part of their quote. A copy of the Offerors Representations and Certifications may be obtained from (http://farsite.hill.af.mil).

(XI) FAR 52.212-4, Contract Terms and Conditions is incorporated by reference and applies to this acquisition with the following addendum: DFARS 252.204-7004 Required SAM Registration, Commercial Items.

(XII) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEVIATION). Additional FAR clauses cited within the above clauses, which are applicable, will be incorporated into the solicitation and the resulting contract.

(XIII) The following clauses are incorporated by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this website http://farsite.hill.af.mil:

52.203-3, Gratuities;

52.203-6, Alt I, Restrictions on Subcontractor Sales to the Government;

52.206-11, Certification and Disclosure Regarding Payments to influence Certain Federal Transactions 52.204-4, Printed or Copied-Double Sided on Recycled paper;

52.204-7, System for Award Management

52.204-13, SAM

52.209-7, Protecting the Government's interests when subcontracting with contractors debarred, suspended or proposed debarment 52.209-10, Solicitation and contracts 52.212-1, Instructions to Offerors- Commercial Items 52.219-8, Utilization of Small Business Concerns (DEVIATION);

52.222-3, Convict Labor;

52.222-19, Child Labor – Cooperation with Authorities and Remedies;

52.222-21, Prohibition of Segregated Facilities;

52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans;

52.222-36, Affirmative Action for Workers with Disabilities;

52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and other Eligible Veterans;

52.222-50, Combating Trafficking in Persons;

52.225-13, Restriction on Certain Foreign Purchases;

52.227-1, Authorization and Consent 52.232-33, Payment by Electronic Funds Transfer-SAM;

52.233-1, Disputes 52.242-13, Protest after Award

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Protest to the independent review authority shall be filed with either the Office of the Chief Council or the Contracting Officer:

Office of Chief Counsel

ATTN: NGB Protest Decision Authority

1411 Jefferson Davis Highway

Jefferson Plaza 1; Suite 11300

Arlington, Virginia 22202-3231

FAX (703) 607-3684 or 3682

OR

Protest to the Contracting Officer shall be filed at:

105AW/Base Contracting Office

Attn: Kevin Fenner

1 Maguire Way

Newburgh, NY 12550-5075

FAX (845) 563-1735

ONLY WRITTEN PROTESTS WILL BE CONSIDERED. NO PROTESTS MAY BE FILED BY ELECTRONIC MAIL.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.242-15, Stop-Work-Order;

52.247-34, F.O.B. Destination;

52.252-1, Solicitation Provisions and Contract Clauses (http://farsite.hill.af.mil);

52.252-2, Clauses incorporated by Reference (http://farsite.hill.af.mil);

52.253-1, Computer Generated Forms

252.203-7000, Requirements Relating to Compensation of Former DoD Officials;

252.203-7002, Requirement to Inform Employees of Whistleblower Rights;

252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product;

252.204-7004 Alt A, Central Contractor Registration;

252.204-7006, Billing Instructions;

252.209-7001, Disclosure of Ownership or Control by the Government of a Terrorist Country;

252.209-7004, Limitations on the use or Disclosure of information by Litigation Support Offerors 252.223-7008, Prohibition of Hexavalent Chromium;

252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items (DEVIATION);

252.225-7001, Buy American and Balance of Payments 252-225-7012, Preference for Certain Domestic Commodities;

252.225-7036 Alt I, Buy American Act – Free Trade Agreements – Balance of Payments Program;

252.232-7003, Electronic Submission of Payment requests and Receiving Reports;

252.232-7010, Levies on Contract Payments;

252.243-7002, Requests for Equitable Adjustment;

252.243-7001, Pricing of Contract modifications;

252.247-7022, Inspection of Supplies Full Text Clauses (will appear in Blanket Purchase Agreement):

52.203-19, Prohibition on requiring certain internal confidentiality agreements or statements;

52.204-22, Alternative Line Item Proposal;

52.204-23, Prohibition on Contracting Hardware, Software, and Services developed or provided by Kaspersky lab and other covered entities;

52.212-2, Evaluation Commercial Items;

52.212-3, Offeror Representations and Certifications ALT I;

52.219-4, Small Business Program Representation;

52.219-28, Post-Award Small Business Representation;

52.232-39, Unenforceability of unauthorized obligations;

52.232-40, Providing Accelerated Payments to Small Business Subcontractors;

52.233-4, Applicable Law for breach of Contract Claim;

Formal communications such as request for clarifications and/or information concerning this solicitation must be submitted in writing or via e-mail to the address below. All answers (on a non-attribution basis) will be posted on the FedBizOps (https://www.fbo.gov) web site. Offerors are requested to submit questions to the email address noted below not later than 10am EST on 5 December 2018. Terms of the solicitation and specification remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation shall apply. Award can only be made to contractors registered in the SAM System www.sam.gov.

(XIV) N/A.

(XV) Quotes from interested and qualified parties must be submitted by NO LATER THAN Friday December 7th at 10am eastern standard time (EST). The preferred method to receive quotes is by email to kevin.m.fenner.mil@mail.mil. Quotes may also be faxed to 845-563-1735. Again the preferred method is by email, however any other method mentioned above is acceptable.

(XVI) Point of contact is Kevin Fenner (845) 563-2832 or email kevin.m.fenner.mil@mail.mil.