Statement_of_Work.pdf

STATEMENT OF WORK August 29, 2019

This is a Blanket Purchase Agreement that is a simplified form of a monthly charge account. You are hereby authorized to provide hotel rooms as specified in the following agreement, if and when requested by the contracting officer (or the authorized representative listed in Block 15, Authorized Callers) will be on an “as per call” basis and as provided for in this agreement.

PERIOD OF AGREEMENT WILL BE FROM:

October 1, 2019 through September 30, 2020

INVOICE (1) ONE COPY AND REFERENCE ORDER NUMBER IN BLOCK 1 ALONG

WITH THE CALL NUMBER.

TERMS AND CONDITIONS IAW FAR AND DOD FAR SUPPLEMENT 13.3

1. EXTENT OF OBLIGATION: The Government will be obligated under this Blanket Purchase Agreement only to the extent of such authorized calls as are actually placed during the contract period.

2. PRICING: Prices charged the Government shall be as low or lower than those similar terms and conditions, in addition to any discounts for prompt payment:

$________ for a night based on availability.

(Rates for fiscal year 2021 to 2024 will be incorporated into this statement of work 30 days prior to the end of the fiscal year)

All official business is tax exempt and a ST-129 will be used for qualification only.

3. CALL AND DOLLAR LIMITATION: Under no circumstances will individual calls exceed the dollar limitations that are listed in Block 15, Authorized Callers.

4. PERSONS AUTHORIZED TO PLACE CALLS: See Block 15, Authorized Callers, for a list of individuals authorized to place calls under this agreement which is identified by name, organizational component and the dollar limitation per call.

5. INFORMATION FURNISHED TO CONTRACTOR: The individual making the call will furnish the supplier the call number, how many rooms, names of individuals. Calls will generally be made verbally, but written correspondence may be used when it is more convenient to do so.

(a) BPA number.

(b) Date of purchase

INVOICES:

PAYMENT WILL BE MADE MONTHLY BY VISA GOVERNMENT PURCHASE CARD

The normal billing period is monthly and runs from the 20th of one month to the 19th of the following month.

( ) A. A summary invoice shall be submitted at least monthly or upon expiration of this Blanket Purchase Agreement, whichever occurs first, for all reservations made during a billing period, identifying the invoices covered therein, stating their total dollar value and supported by the lodging request forms.

( ) B. An itemized invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all rooms made during a billing period and for which payment has not been received. Copies of the delivery tickets need not support these invoices.

(x) C. When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated; provided, that-

(1) A consolidated payment will be made for each specified period; and

(2) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for services accepted during the billing period, whichever is later.

All invoices shall be sent to the: 106th FORCE SUPPORT SQUADRON (FSV)

150 RIVERHEAD ROAD

F.S. GABRESKI AIRPORT

WESTHAMPTON BEACH NY 11978-1201

9. SCOPE OF WORK: The hotel shall furnish lodging accommodations for the 106th

Rescue Wing on a rental basis. The performance standards and requirements for these services include the following responsibilities:

9.1. Providing parking facilities.

9.1.2. Accepting advance reservations as necessary.

9.1.3. In case of overbooking, personnel will be transported to, and lodged in, another commercial hotel that meets the standards set forth and at no additional expense to the individual or the government.

9.1.4. METHOD OF PAYMENT: The contractor must accept a valid Government credit card (MasterCard), if offered by the traveler as an authorized method of payment for all charges incurred by the traveler. In addition the hotel based on their credit policies and requirements, may accept cash, other credit cards, and other methods of payment for charges.

9.1.5. At registration, the hotel should require each Government user to present the Government Visa card or other credit card for processing. Travelers without an acceptable credit card may be required to pay cash in advance for the room.

Adjustments for actual final charges may be made at check out.

9.1.6. Problems or questions concerning the correct charge for the hotel room rate should be settled between the hotel and the 106th Services Flight Manager or the designated representative. Problems or questions concerning the correctness of other items on the final bill (phone calls, food, drinks, cleaning, and number of days in room) should be settled between the hotel and traveler in the same manner as other hotel guest problems are solved.

10. QUALITY ASSURANCE: The Government will monitor the hotel performance under this Blanket Purchase Agreement using the following procedures.

10.1. Prior to agreement a team comprised of Lodging, Fire Protection, and Environmental Health personnel will inspect the facility. Other factors may also be evaluated and identified to the hotel when they impact service to Government personnel.

10.2. All findings of incomplete or unsatisfactory performance will be recorded, verbal notice given, and confirmed in writing to the hotel. The hotel will reply in writing, giving the reasons for the unsatisfactory condition, the corrective action taken, and the procedures developed to prevent recurrence.

11 DEFINITIONS

11.1. LODGING MANAGER. Civilian responsible to the Base Chief of Services for matters relating to lodging of military and Government employees assigned to Lodging.

11.2. 106th RESCUE WING, FORCE SUPPORT SQUADRON (FSV). The office that is responsible for providing on and off base lodging to authorize transient Government employees and military personnel.

11.3. COMMERCIAL LODGING. A hotel, motel, or inn providing sleeping accommodations to the traveling public.

11.4. STANDARD LODGING FACILITY. Bedrooms will have a bed for occupant with pillow, two sheets, firm mattress, mattress pad or cover, blankets, spread, wall to wall carpeting (desired) or other floor covering, a wall switch near the entrance door for at least one lamp, incandescent table or wall mounted lights for each bed, color TV, closet or hanger space, smoke detectors, individual thermostats, telephone, note pad with pen, bathrooms with vanity, mirror, light with grounded electrical outlet, and exhaust fan/privacy outside window.

11.5. STANDARD LODGING FACILITY SERVICES. Vending areas, 24 hour check in/out, wake-up and message service, central TV antenna or cable TV, room identification/directory signs and smoke detectors in hallways, air conditioning, ice machines, adequate parking space for all guests, TV/radio directory, local information packet, passenger/baggage loading zones, and secure luggage storage areas for guests when rooms are not immediately available for storage at check out.

12. ADDITIONAL 106TH RESCUE WING policies and billing procedures.

12.1. The 106TH Rescue Wing will pay for direct bill lodging of guard members using the Government credit card for lodging of guard members provided the reservations were made by a representative of the 106th Rescue Wing Services Flight. Under no circumstances should a guard member make his/her own reservations with the intent of the 106th Rescue Wing paying the costs. Members will present some form of payment for reservations made by a 106th Rescue Wing representative with instructions that the member pays for the reservation.

12.2.

sent monthly to the 106th Rescue Wing for payment. (Ref. Block 8 above)

12.3. All invoices should accurately reflect only room charges.

12.4. Guard members who bring family members or friends will be responsible for paying any charges above the rate authorized in this agreement. Additional charges must be collected from the guard member upon checkout. This is only subject to room availability.

12.5. Changes or cancellations will be conducted through the 106th Rescue Wing Services Flight office. Members may cancel room reservations directly with the hotel if they are unable to reach the 106th Rescue Wing Services Flight office during normal work hours. All cancellations must occur before to 1600, 24 hours

12.6. It will be the responsibility of the hotel to get any additional personal information from the members upon check in. The hotel will be responsible for tracking the billing members for unpaid services left uncollected at time of checkout. (i.e. phone charges, sundries, additional charges for additional guest). The 106th Rescue Wing will aid the hotel with the collection of these charges by sending notification memos with info copies to Squadron Commanders.

13. CONTRACTOR FURNISHED ITEMS

The hotel shall furnish the following:

13.1. ROOMS:

13.1.1. Living space: When the 106th Rescue Wing designates single room only, no more than one person shall be assigned to a room or share a bathroom. When a double room is requested, two beds will be in the room.

13.1.2. Standards:

13.1.2.1. Rooms shall be constructed and finished to provide good light and sound attenuation. All piping and wiring must be e n c l o s e d .

13.1.2.2. All finishes (walls and ceiling) should be free from damage, scars, marks, dirt, and dust. Vents and surrounding finished must be free of dirt and dust.

13.1.2.3. Ceilings and wall shall be finished in paint or wall c o v e r i n g .

13.1.2.4. All floors in living and sleeping areas shall have clean, serviceable covering.

13.1.2.5. All windows shall be provided drapes with blackout lining, shades or blinds. If only drapes are provided, they must screen out light.

13.1.2.6. Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defects.

13.1.2.7. All entrance doors to rooms shall have interior security locks; either deadbolt or double locking locks. All doors shall be free from holes, dents, or other physical defects.

13.1.2.8. Smoke and fire protection systems must be installed and meet federal, state, or local fire codes.

13.1.2.9. Bathrooms must be constructed to provide convenient sanitary facilities.

Wash basin and shower tub areas shall have a vanity table, a large lighted mirror, stopper devices, soap dishes, towel bars/hooks, and grounded electrical outlets conveniently located for use of electrical razors, hair dryers etc. Loose, missing, or badly worn/damaged wall tiles, floor tiles, fixtures or accessories are unacceptable. The fixtures controlling the flow of water must not be cracked or leaking and shall operate properly to maintain a constant, adequate flow and temperature without sudden surges of temperature changes. Bathrooms must have a working exhaust fan or an exterior window that can be opened which must be of frosted glass or curtained to provide privacy. The shower or shower/tub combination shall have shower doors or curtains.

13.1.3. FURNISHINGS AND EQUIPMENT: Furnishings and equipment must be clean and in Good repair. The following minimum furnishings are required:

13.1.3.1. Lamp 1 per desk or writing table.

13.1.3.2. Chair, occasional.

13.1.3.3. Clothes storage drawers.

13.1.3.4. Mirror.

13.1.3.5. Table, night, with lamp.

13.1.3.6. Desk or writing table with chair.

13.1.3.7. Luggage rack.

13.1.3.8. Throw rug (if room in not carpeted).

13.2.3.9. Ashtray (if a room is a smoking room).

13.1.3.10. Trash c on ta ine r s one in living room and one in bathroom.

13.1.3.11. Color television and radio preferred.

13.1.4. HEATING, AIR CONDITIONING, AND VENTILATION: Living quarters shall be provided with individual room-controlled heating and air conditioning (in season) and otherwise provided the ventilation necessary to maintain comfort for guests. If utilities fail, other than an area-wide failure, for more than eight hours the contractor shall take action to relocate all occupants to other Commercial Quarters facilities at no expense to the Government or the occupant.

13.2. SAFEGUARDING VALUABLES. The hotel must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants.

Receipts for the stored items must be furnished to the guest.

14. SPECIFIC TASKS

SERVICES: The hotel shall provide the following service:

14.1. ASSIGNMENT OF QUARTERS/ROOMS. The 106th Rescue Wing Services Flight representatives are responsible for designating Government personnel to occupy the hotel. All members of the rank of Colonel (O-6) and Chief Master Sergeants (E-9) will be placed in single rooms. All members with ranks below O-6 and E-9 will be placed in double rooms and doubled up as much as possible unless directed otherwise by the 106th Rescue Wing Services Flight representation when the reservation is made.

At no time will the hotel take it upon itself to place members of the rank of O-5 and below as well as E-8 and below in single rooms without authorization from the 106th

Rescue Wing Services Flight representative. Members of the rank of O-5 and below as well as E-8 and below are not authorized to request single rooms without authorization from the 106th Rescue Wing Services Flight representative.

14.2. CHECK IN/OUT SERVICE. The hotel must provide a check in/out service on a 24-hour basis, 7 days a week. Hotel agrees to inform all Government personnel assigned accommodations under this agreement of the government personnel who incur another day’s charge because of failing to meet the required check out time, do so at their own expense. The Government incurs no liability in this instance.

14.3. TELEPHONE. A telephone shall be provided in each room at no charge to the occupant. Each room occupant shall pay for all toll calls placed by him or her. Service provided shall be available 24 hours a day, seven days a week.

14.4. EXTRA SERVICE. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s) requesting and receiving the extra service.

14.5. CUSTODIAL/SANITATION SERVICES. Daily service include, but are not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap (minimum of 1 ¼ oz deodorant bar), bath towels, hand towels, wash cloths, sanitized drinking glasses, facial tissues, and cloth bath mat.

14.6. LINEN SERVICE. Linen service shall be provided a least one per week or when occupancy changes, whichever occurs first, and whenever necessary due to meet personnel requirement. Additional blankets shall be made available if required by occupant. All linen and blankets shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Pillows shall be of adequate quality to provide proper support.

14.7. COMMON USE AREAS. The hotel shall keep all hallways, corridors, grounds, and other adjacent areas under the hotel control in clean, neat, and safe condition.

employees shall respect them when displayed.

14.9. INFORMATION SERVICES. Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges. The hotel shall provide information on bus schedules, taxis, and other local transportation, dining facilities and locations, and commercial telephone directory service.

15. AUTHORIZED CALLERS: Pursuant to the subject BPA (Blanket Purchase Agreement) and in accordance with FAR 13.3, the following individuals identified by name, organizational component and dollar limitation per purchase ARE authorized to make purchases:

NAME ` ORGANIZATION COMPONENT DOLLAR LIMITATION

MSgt Shannon L. Clementi 106th FSS $25,000.00

EXHIBIT 1

References

106 RQW Instruction 34-135 Services Lodging 11 July 2018

EXHIBIT 2

Projected Lodging Requirements Data

1. Proposed* Oct 2019 through Sep 2020 Unit Training Assembly (UTA) dates

October 5-6, 2019 November 1-3, 2019 December 7-8, 2019 January 11-12, 2020 February 1-2, 2020 March 6-8, 2020 May 2-3, 2020 June 5-7, 2020 August 1-2, 2020 September 11-13, 2020

2. Projected average UTA lodging use: Lodging use requirements fluctuate depending on UTA participation and deployments.

3. Projected average off-UTA lodging use: This figure fluctuates widely at all times. It is determined by member requirements and unit requirements.