W912PP25Q0006_Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

REASON FOR CHANGE: This amendement extends the Request For Quote submission due date to eanble interested contractors to conduct a site visit and revises service callouts in the PWS.

CHANGES REQUIRED: Request For Quote submission due date is hereby extended from 21JAN2025 to 24JAN2025 at 1700 MST. PWS paragraph 5.1 normal and emergency service callout quantities are revised. Site visit information is included in the SF 30 Continuation Page.

CHANGE IN COST: None.

///// Last Item /////

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PP25Q0006

X 9B. DATED (SEE ITEM 11)

07-Jan-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jan-2025

CODE

US ARMY ENGINEER DISTRICT, ALBUQUERQUE

4101 JEFFERSON PLAZA NE

ALBUQUERQUE NM 87109-3435

W912PP 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

x 1

Erica M. Talley / Contracting Officer 505-342-3223 Erica.M.Talley@usace.army.mil

W912PP25Q0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SITE VISIT INFORMATION

WHO: Contractors interested in The FY 2025 John Martin Elevator Service Contract (W912PP25Q0006)

WHAT: Site visit of the facility, RSVP to Technical POC, Bo Sexson, at bo.m.sexson@usace.army.mil or 719-336-3476

WHEN: 17JAN at 1000 local

WHERE: John Martin Reservoir USACE Project Office, 29955 CR 27.75, Hasty CO 81044; Red-Roofed building NW of the intersection of CR 25.75 and GG.

WHY: To better understand requirements before quote submission by 1700 on 24JAN2024

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Jan-2025 05:00 PM to 24-Jan-2025 05:00 PM.

The following have been modified:

AMENDMENT 00001

Performance Work Statement John Martin Dam Elevator Maintenance Contract

John Martin Dam, Hasty, Colorado

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide maintenance and repair services for the John Martin Dam Elevator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the primary contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, non-personal services necessary to inspect, test, maintain and repair the John Martin Dam Elevator as defined in this Performance Work Statement (PWS), in strict accordance with all terms, conditions, general and special provisions and specifications except for those items specified as Government furnished property and services. Equipment covered by this contract includes all mechanical, control, electrical, hoisting, testing weights and all other elevator equipment and elevator components up to the point of disconnect with the building power. The contractor shall perform to the standards in this contract in accordance with current versions of ASME A17.1-2019/CSA B44:19 and ASME A17.3-2017. The contractor shall be licensed by the State of (New Mexico / Colorado) and shall provide documentation of this license.

The Contractor shall be responsible for the planning and estimating; material acquisition; and scheduling and accomplishment of all work (maintenance and repair) described in this PWS except for instances where the Government has agreed to furnish resources. It is highly encouraged that the Contractor visit the facility to determine the extent of work requirements and formulate an operational sequence necessary for completion of the contract. The Contractor shall thoroughly familiarize themselves with the electric traction elevator and associated equipment located at the John Martin Dam to ensure against misunderstanding between skills and material needed during the performance period of the PWS. Before work begins, a Maintenance Control Program (MCP) schedule shall be prepared by the Contractor and reviewed/approved by the Contracting Officer and the John Martin Reservoir Project Manager (POC).

1.2 Background: The John Martin Dam elevator is a 2 speed AC traction with 7 stops serving 20 stories. The elevator is an Armor elevator with an imperial motor, 7.5 HP, 480V, 3 phase 60 HZ, 750 lb capacity.

1.3 Objectives: The objective is to provide quarterly and annual inspections, make routine repairs and maintenance / adjustments and complete the 5-year load test as required by code to keep elevator in operable condition.

1.4 Scope: The Contractor shall service the elevator and all elevator equipment described in section 5 of this document. During these quarterly inspections, the contractor shall lubricate and grease all applicable elevator components, inspect and notify the John Martin Dam project POC of any repairs or component replacement that, in the contractor’s judgment, should be accomplished. Repair and/or replace components as described in section 5 of this document. The contractor’s contract manager, or alternate, shall coordinate services as detailed in section 1.6.3.1.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Year: Date of Award – December 31, 2025 (5-Yr Load Test/Quarterly Inspection/Annual Inspection) Option Year I: January 1, 2026 - December 31, 2026 (Quarterly Inspection/Annual Inspection)

Option Year II: January 1, 2027 - December 31, 2027(Quarterly Inspection/Annual Inspection) Option Year III: January 1, 2028 - December 31, 2028 (Quarterly Inspection/Annual Inspection) Option Year IV: January 1, 2029 - December 31, 2029 (Quarterly Inspection/Annual Inspection)

1.6 General Information:

1.6.1 Place of Performance: The work to be performed under this contract will be performed at the

Control Tower, at John Martin Dam, Bent County, Colorado.

1.6.2 Type of Contract: The Government will award a Firm Fixed-Price, Performance-based contract for the services described herein.

1.6.3 Hours of Operation: The contractor is responsible for conducting business between the hours of 7:30 AM to 4:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3.1 Coordination

Normal Service Requests (Routine testing, inspection, maintenance and repair) shall be accomplished during the hours of 0730-1600, Monday through Friday, excluding Federal Holidays. The contractor’s contract manager, or alternate, shall return calls from the John Martin Dam project POC within 1-day.

After Hours Emergency Service Requests are always to be provided on a 24 hour/day basis to reduce potential entrapment time of personnel in the elevator. Response time for After Hours Emergency Service Requests is detailed in section 5. The Contractor shall be responsible for coordinating site access with the John Martin Reservoir Project Office POC if it is necessary to work outside of these hours.

1.6.4 Recognized Holidays: The following holidays are recognized as Federal holidays and Government offices will not be open.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Independence Day Christmas Day

1.6.5 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s QCP is the means by which they assure themselves that their work complies with the requirement of the contract. The QCP will be submitted to the John Martin Dam Project Staff and to the District Office for acceptance within 1 week of award of contract.

1.6.6 Security Requirements:

1.6.6.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2 Antiterrorism and Operations Security: Per the guidelines mandated with the implementation of OPORD 2022-03: Integrating Antiterrorism and Operations Security (OPSEC) into the USACE Acquisition Process, the following OPSEC provisions apply to this requirement:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.6.2.1 Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/.

1.6.6.2.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.6.6.2.3 For Contractors who do not Require CAC, but Require Access to a DoD Facility or Installation: Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.6.2.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.6.6.2.5 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1.6.6.2.6 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.6.7 Special Qualifications: The Contractor shall ensure that all trades personnel employed for work under this contract are at least on the experience level of a journeyman, except for helpers and apprentices, who shall be under the direct supervision of a journeyman or above. All journeymen must have current credentials and have completed an appropriate accredited apprenticeship program or have equivalent skills and knowledge acquired through training and experience and possess any industry standard licensing specific to their field of work. Journeyman on site need to possess a current (New Mexico /Colorado) Conveyance Inspector/Mechanics License.

1.6.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR) or POC, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): The COR, if appointed, will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10 Contractor Key Personnel

The following personnel are considered key contractor personnel by the Government and will be submitted by name to the John Martin Reservoir Point of Contact (POC):

Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. This individual is responsible overall administration and coordination of the Contractor’s work.

Alternate Contract Manager: An alternate with full project manager authority shall be designated to act for the project manager during absences such as vacation, illness, etc.

Maintenance / Repair Personnel: As part of the Maintenance Control Program (MCP), the contractor shall submit the names and qualifications of proposed maintenance and repair personnel, including any resumes, certifications, licenses, etc. required to document qualifications. At a minimum, the contractor shall submit licenses and proof of qualifications for all specialized personnel that will be performing work on this contract.

Elevator Inspector: Any work or testing requiring inspection by an Elevator Inspector, as indicated in ASME A17.1-2019/CSA B44:19 and ASME A17.3-2017 and according to the (New Mexico / Colorado) conveyance regulations and industry code shall require an (New Mexico / Colorado) State Licensed Elevator Inspector who is currently certified and qualified.

As part of the proposal, the contractor shall submit the names and qualifications of proposed maintenance and repair personnel, including any resumes, certifications, licenses, etc. required to document qualifications. The contractor will associate the personnel with appropriate tasks as defined in the MCP.

In addition, the contractor shall provide the phone numbers for their emergency call service, and program the emergency cab telephone to call this number, within 15 calendar days after contract award.

1.6.11 Government Key Personnel

The following are key Government personnel associated with this PWS:

The USACE Lake Manager/Paul Schoeninger, Bo Sexson (POC) is the Government's representative responsible for the management of the project. Questions regarding technical issues under this contract should be directed to this individual. The USACE Project Manager does not have the authority to change the terms or conditions of this contract including time and cost. The Contractor will be notified, in writing, of any changes in the USACE Project Managers.

Name: Paul Schoeninger Lake Manager John Martin Reservoir USACE Albuquerque District

29955 CR 25.75

Hasty, CO 81044 (719)336-3476 Email: paul.j.schoeninger@usace.army.mil

Name: Bo Sexson Point of Contact (POC) John Martin Reservoir

USACE Albuquerque District

29955 CR 25.75

Hasty, CO 81044 (719)336-3476 Email: bo.m.sexson@usace.army.mil

1.6.11.1 Payment Invoice

For purposes of determining whether an invoice has been properly submitted, the USACE Technical POC shall be responsible for determining whether any task has been completed or is being completed in compliance with all applicable contract requirements and what percentage of the task has actually been completed. However, the Contractor shall remain responsible for Quality Control and maintaining an inspection system, as specified in the contract. Invoices shall include all necessary information, including any necessary supporting documentation, and shall be provided to Bo Sexson.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

1.6.13 Safety:

1.6.13.1 U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1 and OSHA Requirements: The contractor will be required to comply with all pertinent provisions of the latest version of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the contract award. EM 385-1-1 and its changes are available at http://publications.usace.army.mil/publications by selecting Engineer Manuals, EM 385-1-1 “Safety and Occupational Health”. The Contractor must also comply with Occupational Safety and Health Act (OSHA) standards. OSHA standards are subject to change. It is the Contractor's responsibility to maintain familiarity with current OSHA standards.

1.6.13.2 Zero Accident Program: The Albuquerque District, in its continual pursuit of excellence in safety has established a goal of zero accidents. To attain this goal, it will be necessary for contractor management to set the expectation that worker injury is unacceptable and to create a culture where employees at all levels accept ownership of their safety performance.

PART 2 DEFINITIONS &

ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance (QA): The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control (QC): All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Workday: The number of hours per day the contractor provides services in accordance with the contract.

2.1.13 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement ANSI American National Standards Institute AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MCP Maintenance Control Program OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Utilities: The Government will provide water and electricity to the contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.2 Equipment: The Government will not provide any equipment for this contract.

3.3 Materials: The Government will provide the following material for this contract.

3.3.1 Manuals / Parts Catalogs / As-Builts

The Government will assist the contractor with copies of Operation / Maintenance Manuals and Parts Catalogs if they exist and are available in the Governments historical records.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish all labor, supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials

The Contractor shall provide all supplies, parts and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer's specifications to accomplish Normal Routine Service Requests (Quarterly, Annual, 5-Year) as stated in Part 5.

4.3 Repair Parts

The Contractor shall provide, at no additional cost, all the necessary repair parts, materials, and supplies to maintain, service, inspect and test the elevators as required by this contract to conduct Normal Service Requests. Necessary expendable supplies common to the trade will not be reimbursed and shall be included in the price of the service request. The Contractor is required to use replacement parts, which are equal to or greater than the quality of the part being replaced. In addition, ASME A17.1 details additional requirements for repairs to specific parts and equipment. See section 3.3 for Government Materials and section 4.2.2. for Material Exclusions.

4.4 Exclusions

The Contractor shall not assume responsibility for the following items, which are not included in this contract:

Other items necessitated by vandalism, negligence, or misuse of the equipment by persons other than the contractor, his representative and employees, excluding wear and tear. Contractor shall obtain District’s written approval to repair vandal related problems. Payment will not be made for any unauthorized work.

New attachments as may be recommended or directed by insurance companies or by federal, state, municipal, or other government authorities.

Car enclosures and related items, including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, dry cell batteries, handrails, mirrors, floor coverings, and other architectural features and accessories.

Power supply feeder circuits to the machine room circuit breakers.

Computer and microprocessor devices not exclusively dedicated to the elevator equipment such as terminal keyboards and display units.

Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer.

Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $3,000.00 which is not covered under Normal Service Requests (Part 5), is not covered by this contract but will be negotiated on an as need basis. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

4.3 Equipment: The Contractor shall provide all equipment, and/or tools needed for this contract.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services

Each year of the term of this contract (base year and/or optional years) the contractor shall provide maintenance, routine/minor repairs, and services, quarterly and annual inspections for the John Martin Dam elevator located at the Control Tower of the Dam. The contractor shall complete the 5-year load test when the deadline for this test falls within the contractor’s base year and/or optional years for the John Martin Dam elevator located at the Control Tower of the Dam. The contractor will also respond to normal out of cycle service calls to address minor problems and entrapments during normal business hours. These calls shall be limited to six (6) four (4) calls per year. Additionally, the contractor will also respond to Emergency After Hours service calls primarily to address cases of entrapment and fire. These calls shall be limited to four (4) one (1) calls per year. As well as the aforementioned service requests, the contractor will provide service requests as described in section 5.5 such as Callback Service Requests.

5.2 Limits of Basic Services

The Contractor shall provide trained elevator personnel with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide at no additional cost all the necessary repair parts (see section

4.2.2 for exclusions), materials and supplies to maintain, service, inspect and test the elevators as required by this contract. As part of the basic services the contractor is responsible for the following:

All parts, equipment, labor and overhead associated with routine repair work of a minor nature. This work, identified by inspection or service request, is required to return electric traction elevator and associated equipment located at John Martin Project Dam to a state of repair and efficiency suitable for the elevator and associated to effectively perform its intended function, except as noted in section 4.2.2.

All parts, equipment, labor and overhead associated with 6-service requests, per Calendar Year, is provided by the contractor after being notified of a problem by the John Martin Reservoir Project Office POC. Includes all costs incurred by the contractor, except as noted in section 4.2.2.

All parts, equipment, labor and overhead associated with callback service requests provided by the contractor after being notified of a problem by the John Martin Reservoir Project Office POC. Work is associated with prior work, within a 72-hour period, completed by the contractor that has been determined to be defective, incomplete and/or reoccurring malfunction. Work is identified as routine repair work which includes all costs incurred by the contractor, except as noted in section 4.2.2.

All parts, equipment, labor and overhead associated with quarterly inspections and 5-year load test during normal working hours. Includes all costs incurred by the contractor, except as noted in section 4.2.2.

5.3 Summary of Basic Services

The Contractor shall provide full service to meet routine maintenance requirements as discovered or required during or because of the quarterly / annual inspections. The Contractor shall maintain elevators so that the elevators operate in a safe and efficient condition. In the event of a break down, the Contractor shall make every effort to immediately return the elevator to an operating condition. During the quarterly inspections, any required or necessary maintenance or repair shall be brought to the attention of the John Martin Reservoir Project Office POC and annotated in the Work Completion Report. If repairs exceed the contractor’s limits of responsibility and are considered a Non-Routine Major Service Request, the contractor shall adhere to the requirements as set in section

5.5.6 (Non-Routine Major Service Request). The contractor shall examine all elevator equipment for optimum operation. The contractor shall repair and adjust elevator parts and components, clean and lubricate the system for smooth and efficient performance, maximizing performance and safe operation.

The examination, cleaning, lubrication and adjustment, and routine repairs will cover, at a minimum, the following components:

• Bearings

• Control and land positioning systems

• Signal fixtures

• Machines, drives, governors, sheaves (re-groove) and wire ropes

• Hoist Motors

• Power units, pumps, valves and jacks

• Car and hoist way door operating devices and door protection equipment

• Load weights, car frames & platforms and counterweights

• Safety mechanisms

• Interlocks and contacts

• Coils

• Bulb Replacement

• Contacts and Relays

• Solid State Devices

• Brake Linings and Pins

• Brake Shoes

• Replace wire ropes and equalize the tension of the hoisting ropes

• Dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies

• Examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans

The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown and deterioration. Contract maintenance of the elevator must assure continuous, safe, and satisfactory operation of all elevators, their parts, and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments. The repair of mechanical items / components typically involves disassembling components;

repair/replacement of worn or damaged parts; adjusting, cleaning and lubricating moving parts; and reassembling/reinstalling the original item/component or replacing with a new component in the original position. All parts and components (including kits, assemblies and subassemblies) required for maintenance and repair of all facilities and equipment except as noted in section 4.2.2.

5.3 Summary of Inspection and Testing Services

Each Calendar Year of the term of this contract (base year and/or optional years) the contractor shall provide quarterly inspections for the John Martin Dam elevator located at the Control Tower of the Dam. In addition, once per Calendar Year, the contractor will conduct a Category 1 annual test and inspection and once per every 5 calendar years from the date of the last Category 5 load test / inspection, the contractor will conduct a Category 5 annual test and inspection of the electric traction elevator located at John Martin Project Dam. The contractor shall complete these tests and inspections in accordance with current versions of ASME A17.1-2019/CSA B44:19 and ASME A17.3-2017. Also, the contractor shall provide periodic safety testing as outlined and in accordance with current versions of ASME A17.1 and ASME A17.3 or the governing state code of jurisdiction.

5.4 Maintenance Control Program

The contractor shall perform service in accordance with current versions of ASME A17.1-2019/CSA B44:19 and ASME A17.3-2017. In particular, the sections of the code requiring a Maintenance Control Program (MCP). As a part of the bid package, the contractor shall submit their proposal, including their Maintenance Control Program (MCP). The MCP shall display a schedule of type of Normal Service Requests with associated estimated hours per task, and the total number of hours per Quarter that the contractor will be performing the required maintenance, excluding travel time. In addition, the MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals, and any other details specific to the proposed maintenance schedule. Upon award, the successful bidder’s proposal, including their MCP, shall become a part of the contract, and any proposed changes to the plan will require negotiation and issuance of a contract modification prior to implementation of the proposed change. The MCP shall only include maintenance and inspection procedures applicable to the electric traction elevator located at John Martin Project Dam. As part of the MCP, the contractor shall submit to the POC a description of the scheduled routine maintenance and inspection tasks which the Contractor plans to provide. This schedule of tasks shall be supplied to the POC seven business days prior to the contractor performing any Quarterly, Annual, or 5-Year Normal Service Request. The Contractor shall prepare this schedule and task description in a checklist format similar to Technical Attachment 3. The John Martin Reservoir Project Office POC must approve the proposed “Scheduled Routine Maintenance Task Checklist” prior to contract work commencement. The contractor shall meet or exceed these requirements set within the approved MCP. The MCP shall include documentation of tasks and records to include maintenance, repair, replacements and tests performed and as required by ASME A17.1- 2019/CSA B44:19 and ASME A17.3-2017. The successful bidder’s MCP shall become the property of the Government after the MCP is approved and implemented.

5.4 Full Coverage Parts Repair and Replacement

As part of the basic services of this PWS, the contractor will provide full coverage parts repair and/or replacement for all components worn due to normal wear and tear. The contractor shall have an inventory of parts to support this effort. All replacement parts shall be new or refurbished to meet typical industry standards. The contractor shall re- lamp all signals as needed during the regularly scheduled visits. The contractor’s representative shall be a mechanic that has all the training and skills necessary to make “on the spot” repairs and replacements and shall not be, just a lubricating technician.

5.5 Service Requests

During scheduled Quarterly, Annual and 5-Year Normal Service Requests, the contractor shall perform inspections and repairs as called for in the approved MCP and as identified by findings the contractor discovers during the execution of work of the approved MCP. The contractor is expected to work until the task is completed. Extended work outside the normal hours of operation is not authorized for Normal Service Requests. If multiple days are needed to accomplish tasks associated with the Normal Service Requests, the contractor shall plan accordingly. All work associated with a Service Request shall be finished before the Government approves any payment for which it is invoiced. The Contractor shall provide appropriate laborer / mechanic / journeyman who is appropriately trained, certified and possesses the correct licensure for the tasks assigned by the Service Request and MCP. All necessary, expendable parts supplies and equipment common to the trade and required to execute Normal Service Requests will not be reimbursed but shall be included in bid price of the Normal Service Request as identified in the MCP. During the Service Request, the Contractor shall inspect the site, determine necessary repairs, and notify the John Martin Reservoir Project Office POC immediately if a repair exceeds the contractor’s limits of responsibility as defined by this PWS. If the repair or service exceeds the contractor’s limits of responsibility, the service call will be classified as a Non- Routine Major Service Request and follow the appropriate associated action.

5.5.1 Quarterly Normal Service Requests

Once per quarter per year, the contractor shall conduct a quarterly periodic maintenance, repairs and inspections of the electric traction elevator located at John Martin Project Dam. The contractor shall perform all recommended maintenance, inspections and associated repairs that is pertinent to the John Martin Project Dam elevator referenced in A17.1-2019/CSA B44:19 and ASME A17.3-2017. The Contractor shall perform and document all system testing, inspection findings and maintenance in their Work Completion Report and submit a copy to the John Martin Reservoir Project Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with John Martin Reservoir Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP. Results of the quarterly inspection and associated maintenance actions will be annotated in a detailed Work Completion Report. Quarterly Service Request shall be referred to as a Normal or Routine Service Call.

5.5.2 Annual Normal Service Request (Category 1)

Once per year, the contractor shall conduct a Category 1 Annual test and inspection of the electric traction elevator located at John Martin Project Dam. The contractor shall perform all recommended testing / inspection that is pertinent to the John Martin Project Dam elevator as shown in ASME A17.1- 2019/CSA B44:19, Table N-1, Category 1 elevator. The Contractor shall perform and document all system testing / inspection findings in their Work Completion Report and submit a copy to the John Martin Reservoir Project Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with John Martin Reservoir Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP. Results of the annual test and inspection will be annotated in a detailed Work Completion Report and specific memo detailing inspection and results from the contractor. Work for the Annual Service Request (Category 1) shall be referred to as a Normal or Routine Service Call.

5.5.3 5-Year Normal Service Request (Category 5)

Once per every 5 years from the date of the last Category 5 inspection, the contractor shall conduct a Category 5 Annual test and inspection of the electric traction elevator located at John Martin Reservoir Project Dam. The contractor shall perform all recommended testing / inspection that is pertinent to the John Martin Reservoir Project Dam elevator as shown in ASME A17.1-2019/CSA B44:19, Table N-1, Category 1 elevator. The Contractor shall perform and document all system testing / inspection findings in their Work Completion Report and submit a copy to the John Martin Reservoir Project Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with John Martin Reservoir Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP. Results of the Category 5 test and inspection will be annotated in a detailed Work Completion Report and specific memo detailing inspection and results from the contractor. Work for the Category 5 shall be referred to as a Normal or Routine Service Call.

5.5.4 Out of Cycle Service Request (4– Times Annually)

A maximum of 4-times annually, the contractor shall provide, at no extra cost, a non-emergency response service. The contractor shall ensure a trained elevator mechanic will be on site, within one working day, to trouble shoot and repair an elevator malfunction identified by John Martin Reservoir Dam personnel for the electric traction elevator located at John Martin Reservoir Project Dam. The Contractor shall perform and document all repairs, system testing / inspection findings in their Work Completion Report and submit a copy to the John Martin Reservoir Project Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with John Martin Reservoir Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP. Work and associated maintenance actions will be annotated in a detailed Work Completion Report. Work for the Out of Cycle Service Request shall be referred to as a Normal or Routine Service Call.

5.5.5 After Hours Emergency Service Request (1– Times Annually) A maximum of 1-times annually, the contractor shall provide an emergency response service.