W912PP25Q0005.pdf

SEE ADDENDUM

(No Collect Calls)

W912PP25Q0005 20-Dec-2024

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

05:00 PM 15 Jan 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PP9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MATTHEW NULK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, ALBUQUERQUE

4101 JEFFERSON PLAZA NE

ALBUQUERQUE NM 87109-3435

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968289 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

TRINIDAD PROJECT OFFICE

TRINIDAD LAKE PROJECT OFC PO BOX 771 10950 CO

8.3

TRINIDAD CO 81082

TEL: FAX:

505-342-3496FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

505-342-3449

W912PP25Q0005

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SAM

****************Note to Offeror****************

The System for Award Management (SAM) registration (formerly CCR) should be completed prior to award of any resultant contract from the RFQ. Failure to have this registration completed could cause delay of award or rejection of offer. To complete or update a SAM registration, go to www.sam.gov.

Please provide the following information with quote:

UEI Number: ______________________

Federal Tax ID Number: ______________________

CAGE Code: ______________________

SUBMISSION INSTRUCTIONS

Please submit offers to MAJ Matthew Nulk via e-mail at matthew.nulk@usace.army.mil.

The Government intends to award a Firm Fixed Price service contract, resulting from this solicitation to the responsible Offeror with the lowest acceptable price.

INVOICE INSTRUCTIONS

The invoice(s) shall be submitted as a draft to the PM/COR for approval. The approved documents shall then be sent (preferably electronically) to:

Department of the Army

US Army Corps of Engineers Finance Center

5722 Integrity Drive

Millington, TN 38054-5005

CEFC-L4invoices@usace.army.mil and

USACE, Albuquerque PM/COR

Kim Falen|

Kimberly.C.Falen@usace.army.mil and

USACE, Albuquerque PM/COR

Robin Henry

Robin.G.Henry@usace.army.mil http://www.sam.gov/ mailto:matthew.nulk@usace.army.mil mailto:CEFC-L4invoices@usace.army.mil mailto:Kimberly.C.Falen@usace.army.mil mailto:Robin.G.Henry@usace.army.mil

PERFORMANCE WORK STATEMENT

2025-2029 TRINIDAD ELEVATOR SERVICE CONTRACT

1.0 General: This is a non-personal services contract to provide maintenance and repair services for the Trinidad

Elevator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the primary contractor.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, non-personal services necessary to inspect, test, maintain and repair the Trinidad Dam Elevator as defined in this Performance Work Statement (PWS), in strict accordance with all terms, conditions, general and special provisions and specifications except for those items specified as Government furnished property and services. Equipment covered by this contract includes all mechanical, control, electrical, hoisting, testing weights and all other elevator equipment and elevator components up to the point of disconnect with the building power.

The contractor shall perform to the standards in this contract in accordance with current versions of ASME A17.1-

2019/CSA B44:19 and ASME A17.3-2017. The contractor shall be licensed by the State of Colorado CO Department of

Labor and Employment Elevator Section and shall provide documentation of this license.

The Contractor shall be responsible for the planning and estimating; material acquisition; and scheduling and accomplishment of all work (maintenance and repair) described in this PWS except for instances where the Government has agreed to furnish resources. It is highly encouraged that the Contractor visit the facility to determine the extent of work requirements and formulate an operational sequence necessary for completion of the contract. The Contractor shall thoroughly familiarize themselves with the electric traction elevator and associated equipment located at the Trinidad Dam to ensure against misunderstanding between skills and material needed during the performance period of the PWS. Before work begins, a Maintenance Control Program (MCP) schedule shall be prepared by the Contractor and reviewed/approved by the Contracting Officer and the Trinidad Project Manager (POC)

1.2 Background: The Trinidad Dam elevator was recently upgraded to provide better and more reliable service. Replacing parts will now be easier due to this upgrade. However, the elevator is still in need of a comprehensive maintenance program that will maximize performance, safety, and life span. The elevator is a one traction elevator, with 480v 3 Ph, 60 Cy power supply, new logic control TAC 50-04 VVVF. The elevator travels approximately 125 LF, capacity is 1200lbs with eight (8)

Stops and eight (8) openings. It has new geared overhead HW 44 machine, Nema #4 stainless steel car & hall, hoistway wiring and toe guard.

1.3 Objectives: The objective is to provide quarterly and annual inspections, make routine repairs and maintenance / adjustments and complete the 5-year load test as required by code to keep elevator in operable condition.

1.4 Scope: The Contractor shall service the elevator and all elevator equipment described in section 5 of this document.

During these quarterly inspections, the contractor shall lubricate and grease all applicable elevator components, inspect and notify the Trinidad Dam project POC of any repairs or component replacement that, in the contractor’s judgment, should be accomplished. Repair and/or replace components as described in section 5 of this document. The contractor’s contract manager, or alternate, shall coordinate services as detailed in section 1.6.3.1.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year I: Date of Award - December 31, 2025 (Quarterly Inspection/Annual Inspection/5-year load test)

Option Year I: January 1, 2026 - December 31, 2026 (Quarterly Inspection/Annual Inspection)

Option Year II: January 1, 2027 - December 31, 2027 (Quarterly Inspection/Annual Inspection)

Option Year III: January 1, 2028 - December 31, 2028 (Quarterly Inspection/Annual Inspection)

Option Year IV: January 1, 2029 – December 31, 2029 (Quarterly Inspection/Annual Inspection)

1.6 General Information:

1.6.1 Place of Performance: The work to be performed under this contract will be performed at the Intake Tower, at

Trinidad Dam, Las Animas County, Colorado.

1.6.2 Type of Contract: The Government will award a Firm Fixed-Price, Performance-based contract for the services described herein.

1.6.3 Hours of Operation: The contractor is responsible for conducting business between the hours of 7:00 AM to 4:00

PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3.1 Coordination

Normal Service Requests (Routine testing, inspection, maintenance and repair) shall be accomplished during the hours of

0700-1600, Monday through Friday, excluding Federal Holidays. The contractor’s contract manager, or alternate, shall return calls from the Trinidad Dam project POC within 1-day. After Hours Emergency Service Requests are always to be provided on a 24 hour/day basis to reduce potential entrapment time of personnel in the elevator. Response time for After

Hours Emergency Service Requests is detailed in section 5. The Contractor shall be responsible for coordinating site access with the Trinidad Project Office POC if it is necessary to work outside of these hours.

1.6.4 Recognized Holidays: The following holidays are recognized as Federal holidays and Government offices will not be open.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

1.6.5 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that their work complies with the requirement of the contract. The QCP will be submitted to the Trinidad Dam

Project Staff and to the District Office for acceptance within 1 week of award of contract.

1.6.6 Security Requirements:

1.6.6.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting

Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of the US Army Corps of

Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The

Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the

Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the

Government representative. Contractor personnel and vehicles are subject to search when entering federal installations.

Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random

Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The

Contractor is responsible for meeting performance requirements during elevated FPCON and or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or

HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.6.2 Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

https://jko.jten.mil/

1.6.6.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime

Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database

(commonly referred to as “TSDB”). Contract personnel shall comply with all personal identify verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.6.6.4 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.6.6.5 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1.6.6.6 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in

FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at

(https://www.e-verify.gov) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment

Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.6.7 Special Qualifications: The Contractor shall ensure that all trades personnel employed for work under this contract are at least on the experience level of a journeyman, except for helpers and apprentices, who shall be under the direct supervision of a journeyman or above. All journeymen must have current credentials and have completed an appropriate accredited apprenticeship program or have equivalent skills and knowledge acquired through training and experience and possess any industry standard licensing specific to their field of work. Journeyman on site need to possess a current Colorado Conveyance Inspector/Mechanics License.

1.6.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR) or POC, and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the Contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): The COR, if appointed, will monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the

COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10 Contractor Key Personnel

The following personnel are considered key contractor personnel by the Government and will be submitted by name to the

Trinidad Point of Contact (POC):

https://www.e-verify.gov/

• Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. This individual is responsible overall administration and coordination of the Contractor’s work.

• Alternate Contract Manager: An alternate with full project manager authority shall be designated to act for the project manager during absences such as vacation, illness, etc.

• Maintenance / Repair Personnel: As part of the Maintenance Control Program (MCP), the contractor shall submit the names and qualifications of proposed maintenance and repair personnel, including any resumes, certifications, licenses, etc. required to document qualifications. At a minimum, the contractor shall submit licenses and proof of qualifications for all specialized personnel that will be performing work on this contract.

• Elevator Inspector: Any work or testing requiring inspection by an Elevator Inspector, as indicated in ASME

A17.1-2019/CSA B44:19 and ASME A17.3-2017 and according to the Colorado conveyance regulations and industry code shall require a Colorado State Licensed Elevator Inspector who is currently certified and qualified.

As part of the proposal, the contractor shall submit the names and qualifications of proposed maintenance and repair personnel, including any resumes, certifications, licenses, etc. required to document qualifications. The contractor will associate the personnel with appropriate tasks as defined in the MCP. In addition, the contractor shall provide the phone numbers for their emergency call service, and program the emergency cab telephone to call this number, within 15 calendar days after contract award.

1.6.11 Government Key Personnel

The following are key Government personnel associated with this PWS:

The USACE Project Manager / Trinidad Project Manager (POC) is the Government's representative responsible for the management of the project. Questions regarding technical issues under this contract should be directed to this individual.

The USACE Project Manager does not have the authority to change the terms or conditions of this contract including time and cost. The Contractor will be notified, in writing, of any changes in the USACE Project Managers.

Ms. Kim Falen

Trinidad Lake Manager (POC)

CESPA-ODO – AT

USACE Albuquerque District

10950 County Road 18.3

Trinidad, CO 81082

719-846-7990

Kimberley.C.Falen@usace.army.mil

Mrs. Robin Henry

Point of Contact (POC)

CESPA-ODO-AT

USACE Albuquerque District

10950 County Road 18.3

Trinidad, Colorado 81082

Telephone Number: (719) 846-7990

Email: Robin.G.Henry@usace.army.mil

Ms. Bernadine Cisneros

Contracting Officer’s Representative (Alternate POC)

CESPA-ODO-AT

USACE Albuquerque District

10950 County Road 18.3

Trinidad, Colorado 81082

Telephone Number: (719) 846-7990

Bernadine.B.Cinseros@usace.army.mil

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government mailto:Kimberley.C.Falen@usace.army.mil mailto:Robin.G.Henry@usace.army.mil mailto:Bernadine.B.Cinseros@usace.army.mil officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Safety:

1.6.13.1 U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1 and OSHA

Requirements: The contractor will be required to comply with all pertinent provisions of the latest version of the U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the contract award.

EM 385-1-1 and its changes are available at http://publications.usace.army.mil/publications by selecting Engineer Manuals, EM 385-1-1 “Safety and Occupational Health”. The Contractor must also comply with Occupational Safety and Health Act

(OSHA) standards. OSHA standards are subject to change. It is the Contractor's responsibility to maintain familiarity with current OSHA standards.

1.6.13.2 Zero Accident Program: The Albuquerque District, in its continual pursuit of excellence in safety has established a goal of zero contractor injuries. To attain this goal, it will be necessary for the contractor management personnel to communicate to the workers an expectation of zero injuries; that it is no longer acceptable to take chances; those shortcuts taken because of laziness or even while trying to do an efficient job are no longer welcomed; that praise for shortcuts or chance-taking will not exist. It is imperative that contractor management clearly sets forth the expectation for zero injuries so that the workers can begin to believe that the company is truly serious about safety. From the standpoint of worker psychology, zero is the only supportable goal. In attaining zero-injury performance, there is no substitute for the concept of setting and communicating safety performance expectations to the workers.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the

Government.

2.1.3 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the

Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance (QA): The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

http://publications.usace.army.mil/publications

2.1.10 Quality Control (QC): All necessary measures taken by the contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Workday: The number of hours per day the contractor provides services in accordance with the contract.

2.1.13 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

ANSI American National Standards Institute

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

MCP Maintenance Control Program

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Utilities: The Government will provide water and electricity to the contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.2 Equipment: The Government will not provide any equipment for this contract.

3.3 Materials: The Government will provide the following material for this contract.

3.3.1 Manuals / Parts Catalogs / As-Builts

The Government will assist the contractor with copies of Operation / Maintenance Manuals and Parts Catalogs if they exist and are available in the Governments historical records.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Services:

4.1 General: The Contractor shall furnish all labor, supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials

The Contractor shall provide all supplies, parts and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer's specifications to accomplish Normal Routine Service Requests (Quarterly, Annual, 5-Year) as stated in Part 5.

4.3 Repair Parts

The Contractor shall provide, at no additional cost, all the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevators as required by this contract to conduct Normal Service Requests. Necessary expendable supplies common to the trade will not be reimbursed and shall be included in the price of the service request. The

Contractor is required to use replacement parts, which are equal to or greater than the quality of the part being replaced. In addition, ASME A17.1 details additional requirements for repairs to specific parts and equipment. See section 3.3 for

Government Materials and section 4.4 for Material Exclusions.

4.4 Exclusions

The Contractor shall not assume responsibility for the following items, which are not included in this contract:

• Other items necessitated by vandalism, negligence, or misuse of the equipment by persons other than the contractor, his representative and employees, excluding wear and tear. Contractor shall obtain District’s written approval to repair vandal related problems. Payment will not be made for any unauthorized work.

• New attachments as may be recommended or directed by insurance companies or by federal, state, municipal, or other government authorities.

• Car enclosures and related items, including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, dry cell batteries, handrails, mirrors, floor coverings, and other architectural features and accessories;

• Power supply feeder circuits to the machine room circuit breakers.

• Computer and microprocessor devices not exclusively dedicated to the elevator equipment such as terminal keyboards and display units.

• Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer.

• Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $3,000.00 which is not covered under Normal Service Requests (Part 5), is not covered by this contract but will be negotiated on an as need basis. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

4.5 Equipment: The Contractor shall provide all equipment, and/or tools needed for this contract.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services

Each year of the term of this contract (base year and/or optional years) the contractor shall provide maintenance, routine/minor repairs and services, quarterly and annual inspections for the Trinidad Dam elevator located at the Intake

Tower of the Dam. The contractor shall complete the 5-year load test when the deadline for this test falls within the contractor’s base year and/or optional years for the Trinidad Dam elevator located at the Intake Tower of the Dam. The contractor will also respond to normal out of cycle service calls to address minor problems and entrapments during normal business hours. These calls shall be limited to 6 calls per year. Additionally, the contractor will also respond to Emergency

After Hours service calls primarily to address cases of entrapment and fire. These calls shall be limited to 2 calls per year.

As well as the aforementioned service requests, the contractor will provide service requests as described in section 5.5 such as Callback Service Requests.

5.2 Limits of Basic Services

The Contractor shall provide trained elevator personnel with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide at no additional cost all the necessary repair parts (see section 4.4 for exclusions), materials and supplies to maintain, service, inspect and test the elevators as required by this contract. As part of the basic services the contractor is responsible for the following:

• All parts, equipment, labor and overhead associated with routine repair work of a minor nature. This work, identified by inspection or service request, is required to return electric traction elevator and associated equipment located at Trinidad Project Dam to a state of repair and efficiency suitable for the elevator and associated to effectively perform its intended function, except as noted in section 4.4

• All parts, equipment, labor and overhead associated with 6-service requests, per Calendar Year, is provided by the contractor after being notified of a problem by the Trinidad Project Office POC.

Includes all costs incurred by the contractor, except as noted in section 4.4

• All parts, equipment, labor and overhead associated with callback service requests provided by the contractor after being notified of a problem by the Trinidad Project Office POC. Work is associated with prior work, within a 72-hour period, completed by the contractor that has been determined to be defective, incomplete and/or reoccurring malfunction. Work is identified as routine repair work which includes all costs incurred by the contractor, except as noted in section 4.4.

5.3 Summary of Basic Services: The Contractor shall provide full service to meet routine maintenance requirements as discovered or required during or because of the quarterly / annual inspections. The Contractor shall maintain elevators so that the elevators operate in a safe and efficient condition. In the event of a break down, the Contractor shall make every effort to immediately return the elevator to an operating condition.

During the quarterly inspections, any required or necessary maintenance or repair shall be brought to the attention of the

Trinidad Project Office POC and annotated in the Work Completion Report. If repairs exceed the contractor’s limits of responsibility and are considered a Non-Routine Major Service Request, the contractor shall adhere to the requirements as set in section 5.5.6 (Non-Routine Major Service Request). The contractor shall examine all elevator equipment for optimum operation. The contractor shall repair and adjust elevator parts and components, clean and lubricate the system for smooth and efficient performance, maximizing performance and safe operation. The examination, cleaning, lubrication and adjustment, and routine repairs will cover, at a minimum, the following components:

Bearings

• Control and land positioning systems

• Signal fixtures

• Machines, drives, governors, sheaves (re-groove) and wire ropes

• Hoist Motors

• Power units, pumps, valves and jacks

• Car and hoistway door operating devices and door protection equipment

• Load weights, car frames & platforms and counterweights

• Safety mechanisms

• Interlocks and contacts

• Coils

• Bulb Replacement

• Contacts and Relays

• Solid State Devices

• Brake Linings and Pins

• Brake Shoes

• Replace wire ropes and equalize the tension of the hoisting ropes

• Dismantle, clean, examine, replace worn parts, lubricate, reassemble, and adjust brake plunger assemblies

• Examine, lubricate, adjust, repair and replace car & corridor operating stations, car & corridor hangers & tracks, door operating devices, door gibs and car fans

The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown and deterioration. Contract maintenance of the elevator must assure continuous, safe, and satisfactory operation of all elevators, their parts and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments. The repair of mechanical items / components typically involves disassembling components; repair/replacement of worn or damaged parts; adjusting, cleaning and lubricating moving parts; and reassembling/reinstalling the original tem/component or replacing with a new component in the original position. All parts and components

(including kits, assemblies and subassemblies) required for maintenance and repair of all facilities and equipment except as noted in section 4.4

5.3 Summary of Inspection and Testing Services: Each Calendar Year of the term of this contract (base year and/or optional years) the contractor shall provide quarterly inspections for the Trinidad Dam elevator located at the Intake Tower of the Dam. In addition, once per Calendar Year, the contractor will conduct a Category 1 annual test and inspection and once per every 5 calendar years from the date of the last Category 5 load test / inspection, the contractor will conduct a

Category 5 annual test and inspection of the electric traction elevator located at Trinidad Project Dam. The contractor shall complete these tests and inspections in accordance with current versions of ASME A17.1-2019/CSA B44:19 and ASME A17.3-2017. Also, the contractor shall provide periodic safety testing as outlined and in accordance with current versions of ASME A17.1 and

ASME A17.3 or the governing state code of jurisdiction.

5.4 Maintenance Control Program: The contractor shall perform service in accordance with current versions of ASME

A17.1-2019/CSA B44:19 and ASME A17.3-2017. In particular, the sections of the code requiring a Maintenance Control

Program (MCP). As a part of the bid package, the contractor shall submit their proposal, including their Maintenance

Control Program (MCP). The MCP shall display a schedule of type of Normal Service Requests with associated estimated hours per task, and the total number of hours per Quarter that the contractor will be performing the required maintenance, excluding travel time. In addition, the MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals, and any other details specific to the proposed maintenance schedule. Upon award, the successful bidder’s proposal, including their MCP, shall become a part of the contract, and any proposed changes to the plan will require negotiation and issuance of a contract modification prior to implementation of the proposed change.

The MCP shall only include maintenance and inspection procedures applicable to the electric traction elevator located at

Trinidad Project Dam. As part of the MCP, the contractor shall submit to the POC a description of the scheduled routine maintenance and inspection tasks which the Contractor plans to provide. This schedule of tasks shall be supplied to the

Trinidad POC seven business days prior to the contractor performing any Quarterly, Annual, or 5-Year Normal Service

Request. The Contractor shall prepare this schedule and task description in a checklist format similar to Technical

Attachment 3. The Trinidad Project Office

POC must approve the proposed “Scheduled Routine Maintenance Task Checklist” prior to contract work commencement.

The contractor shall meet or exceed these requirements set within the approved MCP. The MCP shall include documentation of tasks and records to include maintenance, repair, replacements and tests performed and as required by

ASME A17.1-2019/CSA B44:19 and ASME A17.3-2017. The successful bidder’s MCP shall become the property of the

Government after the MCP is approved and implemented.

5.4 Full Coverage Parts Repair and Replacement: As part of the basic services of this PWS, the contractor will provide full coverage parts repair and/or replacement for all components worn due to normal wear and tear. The contractor shall have an inventory of parts to support this effort. All replacement parts shall be new or refurbished to meet typical industry standards. The contractor shall re-lamp all signals as needed during the regularly scheduled visits. The contractor’s representative shall be a mechanic that has all the training and skills necessary to make “on the spot” repairs and replacements and shall not be, just a lubricating technician.

5.5 Service Requests: During scheduled Quarterly, Annual and 5-Year Normal Service Requests, the contractor shall perform inspections and repairs as called for in the approved MCP and as identified by findings the contractor discovers during the execution of work of the approved MCP. The contractor shall plan on a minimum of 6-hours on site per call in addition to any travel time necessary to access the site. The contractor is expected to work until the task is completed.

Extended work outside the normal hours of operation is not authorized for Normal Service Requests. If multiple days are needed to accomplish tasks associated with the Normal Service Requests, the contractor shall plan accordingly. All work associated with a Service Request shall be finished before the Government approves any payment for which it is invoiced.

The Contractor shall provide appropriate laborer / mechanic / journeyman who is appropriately trained, certified and possesses the correct licensure for the tasks assigned by the Service Request and MCP. All necessary, expendable parts supplies and equipment common to the trade and required to execute Normal Service Requests will not be reimbursed but shall be included in bid price of the Normal Service Request as identified in the MCP. During the Service Request, the

Contractor shall inspect the site, determine necessary repairs, and notify the Trinidad Project Office POC immediately if a repair exceeds the contractor’s limits of responsibility as defined by this PWS. If the repair or service exceeds the contractor’s limits of responsibility, the service call will be classified as a Non-Routine Major Service Request and follow the appropriate associated action.

5.5.1 Quarterly Normal Service Requests: Once per quarter per year, the contractor shall conduct a quarterly periodic maintenance, repairs and inspections of the electric traction elevator located at Trinidad Project Dam. The contractor shall perform all recommended maintenance, inspections and associated repairs that is pertinent to the Trinidad Project Dam elevator referenced in A17.1-2019/CSA B44:19 and ASME A17.3-2017. The Contractor shall perform and document all system testing, inspection findings and maintenance in their Work Completion Report and submit a copy to the Trinidad

Project

Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with Trinidad Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP. Results of the quarterly inspection and associated maintenance actions will be annotated in a detailed Work

Completion Report. Quarterly Service Request shall be referred to as a Normal or Routine Service Call.

5.5.2 Annual Normal Service Request (Category 1): Once per year, the contractor shall conduct a Category 1 Annual test and inspection of the electric traction elevator located at Trinidad Project Dam. The contractor shall perform all recommended testing / inspection that is pertinent to the Trinidad Project Dam elevator as shown in ASME A17.1-

2019/CSA B44:19, Table N-1, Category 1 elevator. The Contractor shall perform and document all system testing / inspection findings in their Work Completion Report and submit a copy to the Trinidad Project Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with Trinidad Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP.

Results of the annual test and inspection will be annotated in a detailed Work Completion Report and specific memo detailing inspection and results from the contractor. Work for the Annual Service Request (Category 1) shall be referred to as a Normal or Routine Service Call.

5.5.3 5-Year Normal Service Request (Category 5): Once per every 5 years from the date of the last Category 5 inspection, the contractor shall conduct a Category 5 Annual test and inspection of the electric traction elevator located at

Trinidad Project Dam. The contractor shall perform all recommended testing / inspection that is pertinent to the Trinidad

Project Dam elevator as shown in ASME A17.1-2019/CSA B44:19, Table N-1, Category 1 elevator. The Contractor shall perform and document all system testing / inspection findings in their Work Completion Report and submit a copy to the

Trinidad Project

Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with Trinidad Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP. Results of the Category 5 test and inspection will be annotated in a detailed Work Completion Report and specific memo detailing inspection and results from the contractor. Work for the Category 5 shall be referred to as a Normal or Routine Service Call.

5.5.4 Out of Cycle Service Request (6– Times Annually): A maximum of 6-times annually, the contractor shall provide, at no extra cost, a non-emergency response service. The contractor shall ensure a trained elevator mechanic will be on site, within one working day, to trouble shoot and repair an elevator malfunction identified by Trinidad Dam personnel for the electric traction elevator located at Trinidad Project Dam. The Contractor shall perform and document all repairs, system testing / inspection findings in their Work Completion Report and submit a copy to the Trinidad Project Office POC prior to submitting a Payment Invoice. Work shall be accomplished and performed during normal working hours as coordinated with Trinidad Project Office POC. This scheduled service request will be annotated in the contractors proposed MCP. Work and associated maintenance actions will be annotated in a detailed Work Completion Report. Work for the Out of Cycle

Service Request shall be referred to as a Normal or Routine Service Call.

5.5.5 After Hours Emergency Service Request (2– Times Annually): A maximum of 2-times annually, the contractor shall provide an emergency response service. Work to be accomplished and performed at other than normal work hours as directed by the Trinidad Project Office POC (or designated alternate), also referred to as an Emergency Service Call. The

Contractor shall provide, a 24 hours/day, 7 days/week, 365-day/year coverage for emergency trouble calls not to exceed 2.

A trained mechanic, with appropriate certification, licensure, shall be “on call” and shall…