W912PP23Q0036.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

PAGE OF PAGES

1 99

1. REQUEST NO. 2. DATE ISSUED RATING

W912PP23Q0036 03-Aug-2023 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

SEE SCHEDULE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. % NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

US ARMY ENGINEER DISTRICT, ALBUQUERQUE

4101 JEFFERSON PLAZA NE

ALBUQUERQUE NM 87109-3435

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

14-Aug-2023(Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

505-342-3210LORETTA D SANCHEZ

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912PP23Q0036

Section B - Supplies or Services and Prices

SUBMISSION INSTRUCTIONS

Please submit offers to Loretta Sanchez via e-mail at Loretta.D.Sanchez@usace.army.mil. This requirement will be awarded in accordance with FAR 13 Simplified Acquisition Procedures. The Government intends to award a Firm Fixed Price service contract to the responsible, qualified small business Offeror based on a fair and reasonable price.

SAM

****************Note to Offeror****************

The System for Award Management (SAM) registration (formerly CCR) should be completed prior to award of any resultant contract from the RFQ. Failure to have this registration completed could cause delay of award or rejection of offer. To complete or update a SAM registration, go to www.sam.gov.

Please provide the following information with quote:

UEI Number: ______________________

Federal Tax ID Number: ______________________ CAGE Code: ______________________ mailto:Loretta.D.Sanchez@usace.army.mil http://www.sam.gov/

SOLICITATION W912PP23Q0036

BASE TASKS CLIN

PWS

Reference

DESCRIPTION AMOUNT UNIT PRICE

0001 5.1.1 PMP including project schedule, milestone payment schedule, and Quality Control Plan

1 Job

0002 5.1.2 Meetings including kickoff and routine status meetings 1 Job

0003 5.1.3 Monthly Status Reports and Invoicing 1 Job

0004 5.2.1 Project Work Plan 1 Job

0005 5.2.2 Abbreviated UFP-QAPP 1 Job

0006 5.2.3 Accident Prevention Plan (APP) 1 Job

0007 5.3.1 Gross Gamma Surveys 1 Job

0008 5.3.2 Building 28005 Structure Investigation 1 Job

0009 5.3.3 Soil Sampling (Systematic and Targeted) 1 Job

Base Task 4 0010 5.4 Reporting (including Recommendation Report, Data Deliverables) 1 Job

TOTAL CONTRACT AMOUNT

CLIN SCHEDULE

OT-10 Radiation Characterization Survey Kirtland AFB, New Mexico

Base Task 1

Base Task 2

Base Task 3

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT (PWS)

OT-10 RADIOLOGICAL SURVEY

KIRTLAND AIR FORCE BASE, NEW MEXICO

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide environmental compliance services at Kirtland Air Force Base (KAFB) located in Bernalillo County. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the primary contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform a radiological survey at the OT-10 site at KAFB as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This contract will provide support to the 377th Mission Support Group (MSG) at Kirtland Air Force Base, located in Bernalillo County, in central New Mexico, southeast of and adjacent to the city of Albuquerque.

The radiological survey will be conducted on the OT-10 range located in the southeast portion of the facility near the golf course. The site consists of four active thorium-seeded training fields and a bunker used by the Defense Threat Reduction Agency/Defense Nuclear Weapons School (DTRA/DNWS) to train military radiological response personnel in the detection of dispersed contamination resulting from incidents involving nuclear weapons. A list of the five sites and approximate acreage is below. Attachment 3 includes a general location map and aerials of the sites.

• Training Site (TS)-1: Convoy Site, 7.6 acres consisting of mostly flat terrain

• TS-2: C-130 crash site, 12.5 acres consisting of uneven terrain with hills and small arroyos

• TS-3: B-52 crash site, 10 acres consisting of mostly flat terrain

• TS-4: Helicopter crash site, 10 acres consisting of mostly flat terrain

• Building 28005 and the immediate surrounding area: Bunker containing potentially radioactive material, 1 acre of flat terrain

The survey will be performed to address comments from a 2022 inspection completed by the Nuclear Regulatory Commission (NRC).

1.3 Objectives: The objective of this contract will be to complete a radiological survey and provide a report with recommendations (likely based on a comparison to background concentration) on any required remedial or corrective actions at the five sites (TS-1, TS-2, TS-3, TS-4, and Building 28005 and the immediate surrounding area) within the OT-10 range at Kirtland AFB.

1.4 Scope: This PWS defines the scope of environmental services necessary to complete a radiological survey at the OT-10 Range. Anticipated tasking (detailed in Part 5) is below:

• Task 1 – Project Management

• Task 2 – Planning Documents (Workplan/Safety Plans) Preparation

• Task 3 – Radiological Survey

• Task 4 – Reporting

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months from the date of award.

1.6 General Information:

1.6.1 Place of Performance: The work to be performed under this contract will be performed at Kirtland Air Force Base, southeast of Albuquerque, NM within Bernalillo County.

1.6.2 Type of Contract: The Government will award a firm fixed price, performance base contract to complete the services and tasking described herein.

1.6.3 Hours of Operation: The contractor is responsible for conducting business between the hours of 0700- 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Recognized Holidays: The following holidays are recognized as Federal holidays and Government offices will not be open

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.5 Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP demonstrates how work to be completed complies with the requirement of the contract. The QCP will be evaluated in the work plan deliverables as discussed in section 5.1.1.3 of the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance or requests for any proposed changes to the QCP in writing.

1.6.6 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the performance standards outlined in Technical Exhibit 1.

1.6.7 Security Requirements: The Contractor must fill out a Visitor Access Request form for each employee wanting access to the base. This must be submitted to the designated Base point of contact who will process them for approval. Once approved, the contractors must present them to the Base Visitors Center who will issue them Visitor's Passes. Those wishing to drive must also provide their driver's license, Vehicle registration, and proof of insurance. All Visitor's Passes must be readily available to the person they were issued to at all times that they are on Base. Additional requirements may be necessary for all employees coming to the Base from out of state if Base Covid-19 restrictions are in place.

1.6.7.1 General security requirements and guidance (DOD Components Only): The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). The DoD and Service-specific security requirements specified below, if applicable, are performance requirements. All contract personnel shall complete applicable initial training within 30 days of contract award, or the date new contract personnel begin performance on the contract. The Contractor shall maintain security training records in accordance with applicable RA policies. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated security in accordance with applicable RA plans and procedures - this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.7.3 Physical security and access control requirements (DOD Components Only): All contract personnel requiring physical access to a DOD installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access on a DOD installation in the US to meet contract performance requirements shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to DOD-owned facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA. Reference: DODM 5200.08, Volume 3, “Physical Security Program: Access to DOD Installations.”

1.6.7.4 Antiterrorism (AT) Level I training (DOD Components Only): All contract personnel requiring routine access to DOD installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training for the first three years of performance on a DOD contract, and triennially thereafter. The RA may also provide additional awareness material to contract personnel regarding suspicious activity reporting. Online AT Level I awareness training is available at https://jkodirect.jten.mil/ (website subject to change). Reference: DODI O-2000.16, Volume 1, “DOD Antiterrorism Program Implementation: DOD Antiterrorism Standards.”

1.6.7.5 Training requirements for the protection of sensitive information (DOD Components Only): All contract personnel with access to critical information (as identified in the RA's Operations Security (OPSEC) Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites: https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). Reference (DoD Only): DoDM 5205.02, “DoD Operations Security (OPSEC) Program Manual.”

All contract personnel with access to Controlled Unclassified Information shall complete training in accordance with applicable DoD or other federal agency policy. Reference (DoD Only): DoDD 5200.48, “Controlled Unclassified Information (CUI).”

1.6.7.8 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the RA's COR or similar point of contact no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.6.7.9 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.10 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The Contractor shall have a local office in the central New Mexico area to minimize mobilization costs and have documented experience performing radiological surveys on DOD facilities including Kirtland AFB. The contractor will possess and maintain a license issued by the NRC. The Contractor shall comply with NRC license reciprocity requirements as applicable.

All on-site workers performing hazardous operations, including working with hazardous materials must have completed the Occupational Safety & Health Administration (OSHA) 1910.120, Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training, plus annual refresher courses. All on-site workers should also have radiation safety and As Low As Reasonably Achievable (ALARA) training.

Contractor personnel shall be proficient in the use of computers, word processing, data entry, and geographic information system capabilities. Contractor personnel shall be experienced in the use of the internet, in corresponding via email using Microsoft Office for all transmitted information, and in the use of Microsoft office products including, but not limited to Word, Excel, PowerPoint, Projects, and Access. Data sharing between the Contractor and the Government shall be conducted on a Government approved application or secure website.

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer or other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government and shall be identified in the Project Management Plan (PMP) outlined in Task 1.

Project Manager. The Project Manager (PM) shall have a minimum of five (5) years of experience managing environmental projects. The PM shall have experience with site management and environmental investigations at sites under NRC permits. The PM must not have been convicted of a crime involving fraudulent financial activities or tax infractions. The PM must have sufficient technical experience to communicate proficiently with USACE engineers and scientists. This PM will be the primary point of contact (POC) for USACE.

Health Physicist: The contractor shall provide a health physicist. Health physics support shall be provided by a health physicist certified by the American Board of Health Physics to develop radiation protection requirements of the Accident Prevention Plan (APP)/Site Safety Heath Plan (SSHP) and, when necessary, visit the site to help implement ionizing radiation protection requirements of the APP/SSHP.

Radiation Safety Officer: The Site Safety and Health Officer (SSHO) can be the Radiation Safety Officer if the requirements of paragraph 06.F.02 of Engineers Manual (EM) 385-1-1 are met. EM 385-1-1 is the Safety and Requirements Manual that is published and maintained by the USACE. Anyone who works on a DOD project or a military contract needs to understand and adhere to the guidelines in this manual. The Project Health Physicist can also be the Radiation Safety Officer.

Site Safety and Health Officer (SSHO): The SSHO shall be responsible for safety of Contractor and subcontractor staff during all field activities that involve significant hazards. The SSHO shall be responsible for implementing and monitoring the Accident Prevention Plan to meet EM-385-1-1 requirements. The SSHO position is a full-time responsibility during field activities. The SSHO shall be present at the project site, located so they have full mobility and reasonable access to all major work operations during the shift. The SSHO positions may not be the supervisor, unless specifically exempted by USACE and coordinated with the local SOH Office. The SSHO should report to a senior project (or corporate) official. The SSHO training/experience requires:

• The SSHO, as a minimum, must produce a copy of their instructor-signed OSHA 30-hour training card (or course completion if within 90 days of having completed the training and card has not yet been issued).

• Five (5) years of continuous construction industry safety experience in supervising/managing general construction (managing safety programs or processes or conducting hazard analyses and developing controls), or Five (5) years of continuous general industry safety experience in supervising/managing general industry (managing safety programs or processes or conducting hazard analyses and developing controls).

• SSHOs shall maintain competency through having taken 8 hours of documented formal, on-line, or self-study safety and health related coursework every year. Examples of continuing education activities that meet this requirement are: writing an article, teaching a class, reading/writing professional articles, attendance/participation in professional societies/meetings.

• Hazardous waste sites require HAZWOPER 40-hr training

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Contractor Travel: Not Applicable. As a firm fixed-price task order, the Contractor is responsible for costs associated with travel necessary to support the PWS.

1.6.13 Other Direct Costs: This contract is a firm-fixed price contract. Other direct costs, including travel and training shall be included within negotiated milestone payments.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever they become aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase In/Phase Out Period: Not Applicable

1.6.17 Safety:

1.6.17.1 U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1 and OSHA Requirements: The Contractor will be required to comply with all pertinent provisions of the latest version of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 in effect on the date of the contract award. EM 385-1-1 and its changes are available at https://www.publications.usace.army.mil/USACE- Publications/Engineer-Manuals/. The Contractor must also comply with Occupational Safety and Health Act (OSHA) standards. OSHA standards are subject to change. It is the Contractor's responsibility to maintain familiarity with current OSHA standards.

1.6.17.2 Zero Accident Goal: The Albuquerque District, in its continual pursuit of excellence in safety, has established a goal of zero accidents. To attain this goal, it will be necessary for Contractor management to set the expectation that worker injury is unacceptable and to create a culture where employees at all levels accept ownership of their safety performance.

1.6.17.3 Contractor Accident Prevention Plan: The Contractor shall develop a contract- or site- specific Accident Prevention Plan (APP) to address the specific work, work processes, equipment to be used, and hazards pertaining to the contract. The APP shall contain appropriate hazard-specific plans as needed for the work being performed. The APP should include precautions for COVID-19. The Contractor shall provide (1) Electronic in PDF Format 30 Days after award for Review and Acceptance by USACE.

https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The KO is the only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR): Not applicable for this project.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AHA Activity Hazard Analysis ALARA As Low As Reasonably Achievable APP Accident Prevention Plan AR Army Regulation ASTM American Society for Testing and Materials AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CIAR Counterintelligence Awareness and Reporting COR Contracting Officer Representative CUI Controlled Unclassified Information DA Department of the Army DNWS Defense Nuclear Weapons School DOD Department of Defense DTRA Defense Threat Reduction Agency ELAP Environmental Laboratory Accreditation Program EM Engineering Manual ERPIMS Environmental Resources Program Information Management System FAR Federal Acquisition Regulation FPCON Force Protection Condition FY Fiscal Year GIS Geospatial Information System GPS Global Positioning System GWS Gamma Walkover Survey HAZWOPER Hazardous Waste Operations and Emergency Response HPCON Health Protection Condition HQDA Headquarters Department of the Army KAFB Kirtland Air Force Base IAW In Accordance With IDW Investigation-Derived Waste KO Contracting Officer MSG Mission Support Group NMED New Mexico Environment Department NRC Nuclear Regulatory Commission OCI Organizational Conflict of Interest OPSEC Operations Security OSHA Occupational Safety and Health Act PM Project Management or Project Manager PMP Project Management Plan POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QAPP Quality Assurance Project Plan QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QSM Quality Systems Manual RA Risk Assessment RA Requiring Activity RFI RCRA Facility Investigation RCRA Resource Conservation and Recovery Act RPP Radiation Protection Plan

RTC Response to Comments SCR Service Contract Reporting SOP Standard Operating Procedure SSHO Site Safety Health Officer SSHP Site Safety Health Plan TS Training Site TSDB Terrorist Screening Database UFP-QAPP Unified Federal Policy-Quality Assurance Project Plan USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: None

3.2 Facilities: The Government will provide limited use of property for temporary storage of field equipment if required.

3.3 Utilities: The Government will not provide utilities for Contractor use.

3.4 Equipment: The Government will not provide equipment for Contractor use.

3.5 Materials: The Government will not provide material for Contractor use.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all staff, supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable

4.3 Equipment/Materials: The Contractor shall provide all equipment and materials necessary to complete services in this PWS.

4.4 Government Safety Requirements: The Contractor shall submit their written APP to the KO for evaluation and acceptance if optional field investigation tasks are required.

4.5 Service Contract Reporting (SCR): Not Required for this acquisition.

PART 5

SPECIFIC TASKS

5.0 General Scope:

The Contractor shall perform environmental consulting services including planning completion of radiological surveys, and reporting for the Site designated as OT-10 at KAFB, including sites TS-1, TS-2, TS-3, TS-4, and Building 28005 and the immediate surrounding area. The purpose of the surveys is to determine if radiological contaminants have migrated off-site, and if so, to delineate these areas. Radiologic mapping of the permitted areas will also be required to allow for future monitoring and/or decommissioning.

All plans, permits, reports, and document deliverables shall be prepared to meet DoD quality standards, KAFB policy requirements, and NRC regulatory requirements. All plans and reports will be provided to the 377th MSG at Kirtland AFB. The 377th MSG, and not the USACE or Contractor, will coordinate and communicate as needed with other DOD entities, the NRC, and the State Regulatory Agency.

All investigation derived waste (IDW) shall be disposed of by the Contractor in accordance with all federal, state, and local regulations and requirements. The Contractor shall comply with regulatory requirements by adhering to all site permits in place during the initiation of this contract and enacted with Contractor participation during the period of performance as described further in this PWS.

Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, service operations, monitoring and other types of wells, and the general site environment. This includes the protection of trees, shrubs and other vegetation not in the affected zone from dust damage, soil compaction, and physical contact with machines and equipment. If appropriate, the Contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be tested, confirmed, and verified to be non-contaminated. The Contractor shall conduct all operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water.

During site work the Contractor shall plan, construct, operate, maintain, optimize, and decommission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or any other appropriate destination.

The Contractor shall identify tasks necessary to comply with the substantive requirements of applicable federal environmental laws including the Clean Water Act, Endangered Species Act, Migratory Bird Treaty Act, and National Historic Preservation Act, in consultation with Kirtland AFB environmental staff and USACE, and include them in the Work Plan. Tasks could include activities such as:

• Conducting literature review and field surveys for cultural resources.

• Implementing best management practices to prevent release of contaminated water into installation impoundments.

• Surveying for nesting migratory birds and avoidance of active nesting areas.

• Implementing relevant environmental measures from the Kirtland Air Force Base Integrated Natural Resources

Management Plan (2012).

If, during excavation or other construction activities, any previously unidentified or unanticipated historical, archaeological, and cultural resources are discovered or found, activities that may damage or alter such resources will be suspended. Resources covered by this paragraph include, but are not limited to: any human skeletal remains or burials; artifacts; shell, midden, bone, charcoal, or other deposits; rock or coral alignments, paving, wall, or other constructed features; and any indication of agricultural or other human activities. Upon such discovery or find, immediately notify the Contracting Officer so that the appropriate authorities may be notified and a determination made as to their significance and what, if any, special disposition of the finds should be made. Cease all activities that may result in impact to or the destruction of these resources. Secure the area and prevent employees or other persons from trespassing on, removing, or otherwise disturbing such resources. The Government retains ownership and control over archaeological resources.

5.1 BASE TASK 1.0: Project Management

Deliverables for Task 1 include (no regulatory deliverables):

• Milestone Payment Schedule due to USACE PM and tech lead (TL) prior to the kick-off meeting and finalized in advance of submission of the first invoice

• Draft Project Management Plan (including Project Schedule, Milestone Payment Schedule, and Quality Control Plan) within 30 calendar days of award

• Project Schedule (assume quarterly updates)

• Resumes and/or certificates for Key Personnel in advance of the Kick-off Meeting

• Meeting agenda and materials in advance of each meeting

• Meeting minutes within five (5) days of each meeting

• Monthly Status Reports by 10th day of each month to the PM and TL

• Draft invoices for PM and TL review by 10th day of each month and Final invoices as soon as possible after comments are received

5.1.1 Project Management Plan (PMP): The Contractor shall provide a complete draft of the PMP within 30 calendar days of award for USACE review. The Contractor shall respond to USACE comments and provide a final PMP within 60 calendar days of award. This document shall govern the organization, management, schedule, and quality control process for the Base Tasks. The PMP will include resumes for Key Personnel once they are accepted by USACE. These staff will be included in an organizational chart. Roles and responsibilities for Contractor and Subcontractor staff will be described as they relate to management and quality control. Contact information for Government points of contact will be included in the PMP. The PMP shall include a Project Schedule, a Milestone Payment Schedule, and a Quality Control Plan.

5.1.1.1 Project Schedule: The Contractor shall develop and maintain an activity-based schedule that fully supports the technical approach and outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage the completion of the performance objectives in this PWS.

The schedule shall account for Federal review periods, as well as KAFB legal and staffing for signature authority in order to meet project goals and regulatory deadlines. The initial schedule shall be delivered to USACE within 30 calendar days of contract award. The Contractor shall maintain the project schedule through the life of the project and provide updates as necessary during monthly briefings. The Government approved schedule will be included in the Final PMP. Updates to the Project Schedule may be provided with meeting minutes (Part 5.1.2 below) or with monthly status reports (Part 5.1.4 below) as the schedule changes. The Contractor may assume quarterly schedule updates are required.

5.1.1.2 Milestone Payment Schedule: The Contractor shall deliver a Draft Milestone Payment Schedule to the USACE PM and TL in advance of the Kick-off meeting. USACE will provide comments on the Milestone Payment Schedule along with comments on the Kick-off Meeting minutes within seven (7) calendar days of the meeting. The Contractor shall address all comments on the Milestone Payment Schedule and provide a final Milestone Payment Schedule in advance of submission of the first invoice.

Partial payments shall be based on documents that can be used by the Government to verify work progress in accordance with contract requirements. The approved Milestone Payment Schedule shall be included in the Final PMP.

5.1.1.3 Quality Control Plan: The Contractor’s Quality Control Program (QCP) shall be detailed in this portion of the PMP. The Contractor quality control procedures shall include the specific quality control measures applied for the delivery of the Base Task components of this PWS. Particular emphasis should be placed on the quality of document deliverables and of data interpretation and presentation within document deliverables. The Contractor need not include or modify this portion of the PMP for inclusion of Optional Tasks because quality processes for optional tasks are included within the optional tasks planning deliverables. The Quality Control Plan need not be delivered for review ahead of the draft PMP.

5.1.2 Kick-off (Post Award Meeting) and Routine Status Meetings: The Contractor shall conduct a project kick-off teleconference/virtual meeting within 15 calendar days of contract award to discuss task requirements and expectations. The Contractor shall present general schedule and the technical approach. In advance of the kick-off meeting, the Contractor shall provide resumes and applicable licenses and/or certificates for key personnel that shall be working for the duration of this contract to both the KO and the PM for review and approval. The Contractor may request clarification for KAFB logistical requirements, schedule concerns, or other questions. The Contractor shall provide meeting minutes to attendees within five (5) business days of the Kick-Off Meeting for review and Government approval.

The Contractor shall schedule and host regular status meetings to inform USACE and KAFB on project status and pre-mobilization meetings (if fieldwork is necessary to prepare for field efforts). For budgetary assumptions, the Contractor may assume meetings will be conducted on a monthly basis. The actual schedule of meetings may be adjusted based on project activities and need not be fixed at regular intervals. The Contractor may assume that the meetings will be performed by teleconference or video meeting platform for a duration of one (1) hour. The Contractor shall update the Government on active tasks and issues with project performance. If any fieldwork options are exercised, some status meetings may also include pre-mobilization information to provide the Government with a status of field safety and quality preparations. Pre-mobilization meetings can also be utilized to address logistical concerns and planning items. The Contractor shall provide accessible telephone or software platforms for Government participation and provide agendas in advance of each meeting. The Contractor shall provide meeting minutes to attendees within 5 business days of the subject status meeting.

5.1.3 Monthly Status Reports and Invoices: The Contractor shall provide monthly status reports to USACE by the tenth (10th) day of each month starting no less than 45 calendar days from date of award. The status reports shall contain a brief summary of progress performed for each major task, percent complete per date, and significant issues that affect project schedule or quality. These brief reports shall be provided for the USACE PM and TLCOR to evaluate the associated invoice. The invoices shall be approved by the USACE PM. USACE is responsible for submission of payment request to the USACE finance center. Monthly status reports shall be submitted even during months when there is no Contractor billing activity. Invoices shall include all the necessary information, including any and all supporting documentation, and will be based on the work completed for each specific task under this contract. Invoices shall be prepared IAW the approved Milestone Payment Schedule in order to receive partial payment for ongoing tasks. Invoiced milestones will be on Government approved work products.

5.2 BASE TASK 2.0: Planning

Deliverables for Task 2 include:

• Project Work Plan

• Abbreviated UFP-QAPP

• Accident Prevention Plan (APP) including a Site Safety Health Plan and Radiation Protection Plan (RPP)

5.2.1 Project Work Plan: The Contractor shall generate a project workplan. The work plan will be a separate deliverable from the abbreviated QAPP (unless otherwise approved by the Government) and will include detailed breakout and tasking associated with the proposed project work, including all field efforts and procedures, criteria for identifying any areas of interest/radiological anomalies, soil sampling methodologies, waste handling, and reporting. The work plan will be prepared as draft for review by the USACE, and draft-final for review by the 377th MSG. The 377th MSG, and not the USACE or Contractor, will coordinate reviews as needed with other DOD entities, the NRC, and the State Regulatory Agency. It is assumed the Contractor will support in addressing any comments that are received from these other reviewers, and will ultimately prepare a final plan that incorporates all approved changes by the 377th MSG.

5.2.2 Abbreviated UFP-QAPP: An optimized or abbreviated UFP-QAPP shall be developed IAW the DoD Department of Energy Consolidated Quality Systems Manual for Environmental Laboratories Version 5.4 (QSM 5.4) for laboratory analytical methods and QA/QC methodology. A DoD Environmental Laboratory Accreditation

Program (ELAP)-certified laboratory shall be utilized for environmental laboratory analysis and shall be specified in the UFP-QAPP. Guidance documents include: Intergovernmental Data Quality Task Force, 2005 Unified Federal Policy Quality Assurance Project Plan. Part 1: UFP-QAPP Manual, and Uniform Federal Policy for Quality Assurance Project Plans, Optimized UFP-QAPP Worksheets.

Laboratories shall be specified in the UFP-QAPP that hold DoD ELAP accreditation for the required analyte, method, and matrix, throughout the life of the project. For methods that require a specialized analysis not available by DoD ELAP certified laboratories, alternate laboratories may be utilized with explicit Government authorization.

The site background and site conceptual model information may be taken from the Phase II RFI Work Plan approved by USACE and KAFB. The project organization, contacts, and roles and responsibilities may be presented in a simplified and generalized manner. The UFP-QAPP should include sufficient information for the Government to assess the QA/QC program of the Contractor.

The UFP-QAPP is a required document per DoD policy and is intended for USACE and KAFB to verify compliance with required laboratory and field QA/QC methods use rather than to meet KAFB RCRA permit requirements. The UFP-QAPP will be prepared as draft for review by the USACE, and draft-final for review by the 377th MSG. The 377th MSG, and not the USACE or Contractor, will coordinate reviews as needed with other DOD entities, the NRC, and State Regulatory Agency. It is assumed the Contractor will support in addressing any comments that are received from these other reviewers, and will ultimately prepare a final UFP-QAPP that incorporates all approved changes by the 377th MSG.

The Contractor shall ensure that the UFP-QAPP is fully approved prior to proceeding with sample analysis. Specific Contractor work procedures may be detailed in SOPs. Field SOPs provided in this document may be used by USACE during field inspections. Field methods shall include spill response plans, rigorous waste tracking and inspections procedures, and methods for timely site restoration subsequent to field investigation activities.

5.2.3 Accident Prevention Plan (APP): The Contractor shall generate an APP that is comprehensive for all field activates included in this PWS. The APP shall include a Site Safety Health Plan (SSHP) as well as a Radiation Protection Plan (RPP). The APP will be prepared as draft for review by the USACE. The Contractor will also only provide the draft SSHP and RPP portions of the APP to the 377th MSG for review. It is assumed the Contractor will support in addressing any comments that come back from these reviewers and will ultimately prepare a final APP that incorporates all USACE and 377th MSG approved changes.

The Contractor shall deliver a final APP to USACE prior to intrusive field mobilizations and maintain and update the APP document for changes in staff, materials, equipment, and as new hazards are recognized. All available site conditions as well as Contractor proposed field methods and equipment shall be used to assess hazards to site workers, potential for property damage, and risk of environmental release. The APP shall be prepared IAW EM 381- 1 in order to address recognized accident, exposure, environmental, and property risks. The most current APP shall be available upon request for inspection by USACE and KAFB at any point during field activities. This document is a stand-alone USACE deliverable requirement and is not an NRC regulatory deliverable.

All hazards…