Amendment_0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

W912PP

PROJECT: Multiple Award Task Order Contract (MATOC), Environmental Consulting Services for the U.S. Army Corps of Engineers (USACE) South Pacific Division (SPD), Multiple Environmental Government Acquisition (MEGA)

1. This is Amendment No. 0001 to Solicitation No. W912PP-13-R-0028; 03 March 2014. The following revisions shall be incorporated into the specifications. All other provisions shall remain unchanged.

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE

US ARMY ENGINEER DISTRICT, ALBUQUERQUE

ATTN: CONTRACTING DIVISION

4101 JEFFERSON PLAZA NE

ALBUQUERQUE, NM 87109-3435

ENVIRONMENTAL PROJECT MGMT SEC

4101 JEFFERSON PLAZA NE

ALBUQUERQUE, NM 87109-3435

W912PP-13-R-0028

1 2

03/10/2014

03/03/2014

2. SPECIFICATIONS: DELETE THE FOLLOWING LISTED PAGES AND SUBSTITUTE THE

PAGES ATTACHED HERETO. ON THE REVISED PAGES, FOR CONVENIENCE, CHANGES ARE

EMPHASIZED BY HIGHLIGHTS (additions) AND STRIKE THROUGH (deletions). ALL PORTIONS

OF THE REVISED (OR NEW) PAGES SHALL APPLY WHETHER OR NOT CHANGES HAVE

BEEN INDICATED.

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////////////////////////////////////////////////// LAST ITEM /////////////////////////////////////////////////////////////

W912PP-13-R-0028

Amendment 0001

Multiple Award Task Order Contract (MATOC)

Environmental Remediation Consulting Services

For the

U.S. Army Corps of Engineers (USACE) South Pacific Division (SPD)

Multiple Environmental Government Acquisition (MEGA)

1. Use of the Words “Proposer” and “Offeror”: Whenever the word “Proposer” appears in the solicitation it shall be construed to have the same meaning as the word “Offeror.”

2. Availability of Plans and Specifications: This solicitation will be issued via Internet only. Notification of amendments shall be made via Internet only, as well. It is therefore the contractor’s responsibility to check the following address daily for any posted changes to this solicitation. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Federal Business Opportunities (FBO) system. FBO is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders must register with FBO before accessing the system. Registration instructions can be found on the FBO website at www.fbo.gov by clicking on the “Register Now” hyperlink. Contractors registered with FBO may view and/or download this solicitation and all amendments from the Internet after solicitation issuance at this site.

3. Award of Contract: The Government intends to evaluate proposals and award up to three (3) Multiple Award Task Order Contracts (MATOCs) without discussions with Offerors. If the Contracting Officer determines during the source selection process that fewer or more than three (3) contracts should be awarded, based upon the selection criteria, the Contracting Officer has the discretion of adjusting that number, or awarding none at all. The Government reserves the right to conduct discussions with contractors determined to be within the competitive range, if the Contracting Officer later determines them to be necessary.

The awarded MATOCs will be for a Small Business contractor pool, not to exceed a total shared contract capacity of $50 million, resulting from this solicitation to the responsible Offerors whose offers conform to the solicitation criteria established in Section L and Section M, and are considered most advantageous to the Government, price and other factors considered. The Government may reject any or all offers if such action is determined to be in the best interest of the Government.

4. Proposal Receiving Information:

a) Proposals shall be received no later than 1400 hours (2:00 p.m.) Mountain Time on 10 April 2014.

Mail all copies, as detailed in Section L and Section M, including all attachments to the following (as detailed in Block 9 of the SF 33):

U.S. Army Corps of Engineers, Albuquerque District ATTN: Contracting Division (Madeline E. Livermore) 4101 Jefferson Plaza NE Albuquerque, NM 87109-3435 Phone: (505) 342-3240 Fax: (505) 342-3496 E-mail: madeline.e.livermore@usace.army.mil http://www.fbo.gov/ mailto:madeline.e.livermore@usace.army.mil

The Packaging that contains the Proposal shall be marked:

Proposal for Solicitation W912PP-13-R-0038 0028, DO NOT OPEN

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), "Restriction on Disclosure and Use of Data."

b) Due to the security requirements at the U.S. Army Corps of Engineers, Albuquerque District Building, those Offerors who have their proposals hand-carried*, it may take longer to be processed through security on this date. Therefore, please allow sufficient time for turning in your proposal.

*NO LATE PROPOSALS WILL BE ACCEPTED

*This instruction shall also apply to those proposals delivered through a delivery or parcel service.

5. Technical Information and Conflicting Criteria or Information:

a) Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at www.projnet.org.

2. To submit and review bid inquiry items, bidders will need to be a current registered user or self register into the system. To self-register, go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your email address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

3. From this page, you may view all bidder inquiries or add inquiry.

4. Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

5. The Solicitation Number is: W912PP-13-R-0038 0028 The Bidder Inquiry Key is: BUPIQ2-35VFW8

b) Offerors are instructed to only submit ONE INQUIRY AT A TIME. Offerors are cautioned that inquiries that include multiple questions will be closed without response. Offerors will be responsible for resubmitting their inquiries.

Only submit ONE INQUIRY AT A TIME when submitting questions in ProjNet.

c) The Bidder Inquiry System will be unavailable for new inquires by close of business on April 4, 2014 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation if necessary.

d) Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e) The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f) Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

http://www.projnet.org/

PART 5

CONTRACTOR KEY PERSONNEL AND QUALIFICATIONS

5.0 Key Personnel: The follow personnel are considered Key Personnel by the Government:

5.1 The Contractor shall have experienced personnel to perform or provide a wide range of services required for ECS including, but not limited to, all disciplines necessary to address issues specific in Part 1 of this PWS. The Contractor and its subcontractor team jointly shall have all necessary qualifications and experience. The Contractor shall provide the Government with a list of the key personnel assigned to the contract by name, position, name of the firm (if other than the prime Contractor), and address of the firm. The Contractor shall maintain a current list of this information and provide it to the Government if changes are made. The Contractor shall also provide current organization chart of the key personnel and the organization they below to. Resumes shall be presented with appropriate dates and responses to required qualifications as noted in the position description. The resumes will be evaluated to determine whether the individuals meet the desired qualifications and experience necessary to perform their roles and responsibilities under this contract.

5.1.1 Exclusive of the project management functions (Program Manager, Senior Contracts Manager, Project Manager, and Contractor Quality Control Supervisor), the Contractor may utilize subcontractors, or consultants identified in the accepted proposal or subsequently approved by the USACE Contracting Officer to perform any of the functions required within the specific task order. Additional Project Managers can be from teaming relationships.

5.1.2 NOTE: The Contracting Officer shall approve replacement of all key personnel after verifying that they meet or exceed the qualifications of the contract. Resumes of these individuals shall be required as part of task order proposals or whenever a change in personnel is to occur. If further key personnel are required to perform any work under this contract, the Contractor will be required to submit their resumes for approval by the Contracting Officer.

Resumes of these individuals may be required as part of task order proposals.

5.2. Program Manager

The Contractor shall designate one (1) individual as the Program Manager that serves as a single point of contact for coordination of program issues with USACE. The Program Manager shall be responsible for the overall management of the contract including cost, schedule, and technical quality. The Program Manger shall be competent, experienced and knowledgeable in the full range of environmental consulting activities identified in this contract. The Program Manager shall take immediate corrective action when performance is not acceptable to USACE. The Program Manager shall oversee the development and implementation of record keeping, administrative, safety and quality control programs. The Program Manager will provide an annual report to the Contracting Officer that shall include details on subcontracting executed under awarded task orders.

• The individual proposed as the Program Manager shall have a college degree in an environmental related engineering or science field from an ABET accredited institution.

• The individual proposed as the Program Manager shall have five (5) years experience in Program Management for other contracts/programs with a minimum of three (3) years working experience in ECS.

• The individual proposed as the Program Manager shall document certification and/or professional registration, in their respective field, where applicable or available.

• The Program Manager must be an employee of the Prime.

5.3 Project Manager(s)

For each task order, the Contractor shall designate a Project Manager (PM). The Program Manager may act as the Project Manager, with approval of USACE, if execution is sufficiently limited. The Offeror shall identify the PM before issuance of the task order and the PM qualifications, experience and performance history shall be satisfactory to the Contracting Officer or COR. The Project Manager shall be the single point of contact for the task order, and shall be responsible for the management and execution of the task order in accordance with the approved performance work statement, approved work plans, and all Federal, State, and local laws and regulations. The Project Manager shall ensure coordination between the Safety and Health Manager (SHM) and the Site Safety and Health Officer (SSHO) to ensure that all site activities are performed in a safe manner. The Contractor shall also maintain close communication and coordination with USACE for the duration of the project, including weekly and/or monthly progress and detailed cost reporting.

• Individuals proposed as Project Managers shall have a college degree in engineering, geology, chemistry, or related field from an ABET accredited institution

• Individuals proposed as Project Managers shall have five (5) years experience in Project Management for other contracts/programs with a minimum of three (3) years working in ECS

• Individuals proposed as Project Managers shall report professional registration, in their respective field, where applicable or available

• As a minimum, one (1) project manager must be an employee of the Prime

5.4 Contractor Quality Control Supervisor (CQCS)

The Contractor shall designate, at a minimum, one (1), but no more than three (3), individual(s) who is trained within its organization to be responsible for overall management of Contractor Quality Control (CQC) and have the authority to act in all CQC matters. The CQCS shall have appropriate education and experience in environmental consulting services. The CQCS is responsible to ensure compliance with the requirements identified in the Performance Work Statement and the Contractor Quality Control Plan. The need for an on-site QCS will be defined in the Performance Work Statement for the project specific task order, if required.

• The individual proposed as the CQCS shall have a minimum of three (3) years working experience in quality assurance and quality control (QA/QC) of environmental consulting services

• The individual proposed as the CQCS shall have demonstrable expertise in laboratory techniques.

• The individual proposed as the CQCS shall have formal education or training in field sampling related to environmental consulting services

• The CQCS must be an employee of the prime

5.5 Safety and Health Manager

In accordance with the USACE Safety and Health Requirements Manual (EM385-1-1, current version dated 15 September 2008), the contractor shall designate one (1) individual as a Safety and Health Manager (SHM) for any consulting work involving hazardous waste. The SHM shall be a Certified Industrial Hygienist (CIH), Certified Safety Professional (CSP) or Certified Health Physicist (CHP). If the project involves radioactive material incidental to the ECS work, then the contractor shall have a CHP assigned to the project, accessible to the field crew; but not necessarily required to be on-site. The SHM shall demonstrate the authority to shut down the site work if/when Health and Safety becomes an issue. The SHM shall enlist the support of safety and occupational health professionals with appropriate education and experience when working on sites with multiple hazards. The SHM shall be responsible for the following actions:

• Developing, maintaining, and overseeing implementation of the Site Safety and Health Plan (SSHP);

• Visiting the project as needed to audit the effectiveness of the SSHP;

• Remaining available for project emergencies;

• Developing modifications to the SSHP as needed;

• Evaluating occupational exposure monitoring/air sampling data and adjusting SSHP requirements as necessary;

• Serving as a QC staff member;

• Approving the SSHP by signature.

5.6 Site Safety and Health Officer (SSHO)

The SSHO is required at cleanup operations. The SSHO shall demonstrate the authority to shut down the site work if/when health and safety becomes an issue. The SSHO shall have the authority and is responsible for the following actions:

• Being present anytime cleanup operations are being performed to implement the SSHP;

• Inspecting site activities to identify safety and occupational health deficiencies and correct them;

• Coordinating changes/modifications to the SSHP with the SHM, site superintendent, and contracting officer; and Conducting project specific training.

The SSHO shall have a minimum of three (3) years of experience implementing safety and occupational health procedures at environmental sites.

The SSHO shall have training and experience to conduct exposure monitoring/air sampling and select/adjust protective equipment use.

5.7 Senior Chemist

The Contractor shall utilize a Senior Chemist who shall ensure that all chemistry related goals of the program are attained. The Senior Chemist shall be available for consultation with the Contractor's personnel and Government personnel. The Senior Chemist should have general knowledge of remedial process chemistry, fate and transport of organics and inorganics, knowledge of chemical quality control, experience with validation software (ADR.NET or equivalent) and staged electronic data deliverables. The Senior Chemist shall be experienced in the sampling and analysis of toxic/hazardous chemicals and radiological contamination in environmental matrices. The Chemist will be required to have advanced expertise (senior level) in chemical data quality management of environmental analytical data and demonstrate an understanding and application of the UFP QAPP. The chemist must demonstrate knowledge and understanding of the DoD QSM and its application during validation to ensure defensible data are delivered meeting project specific requirements. Knowledge and understanding of data base systems, including ERPIMS, ERIS, EQuIS, is considered to be beneficial.

• The individual proposed at the Chemist shall have a college degree in chemistry, environmental, biological or physical sciences or engineering, with at least 30 semester hours in chemistry from an ABET accredited 4-year program

• The individual proposed as the Chemist shall have a minimum of five (5) years of specialized experience in ECS-related work

5.8 Civil Engineer

The Civil Engineer is responsible for assuring that all civil and general engineering support goals specified in the Task Order are attained.

• The individual proposed as the Civil Engineer shall have a college degree in civil engineering (soil mechanics, materials or related specialty), geological engineering, or related field from an Accreditation Board for Engineering and Technology (ABET) accredited college or university

• The individual proposed as the Civil Engineer shall demonstrate education and experience in geotechnical engineering

• The individual proposed as the Civil Engineer shall have five (5) years experience related to investigation, design, and construction of geotechnical features with a minimum of 3 years experience being related to ECS, and related feasibility studies The individual proposed as the Civil Engineer shall have at a minimum five (5) years of experience, specifically related to environment environmental compliance. Specific environmental compliance education may be substituted for up to two (2) years experience

5.11 Biologist/Botanist

The Biologist/Botanist is responsible for assuring regulatory compliance is achieved for all environmental resource related issues in a task order. This individual will provide technical and planning assistance to project staff in early project planning, endangered/threatened flora/fauna efforts and environmental public meetings. The proposed team member must have the following experience and knowledge:

• Knowledge of biological principles, policies, and techniques as they apply to project sites across SPD.

• Ability to author and review Environmental Impact Statements (EIS) and provide technical leadership for environmental and ecological assessments.

• Ability to ensure compliance with the National Environmental Policy Act (NEPA) and other applicable environmental regulations and policies.

• Experience in working with federal and/or state Resource Management laws, regulations and guidelines.

Required education is a bachelor’s degree from an accredited college in biological or other physical sciences, agriculture, natural resources management, or related discipline appropriate to the position. The proposed individual shall have a minimum of five (5) years of applicable experience.

5.13 Technical Support Disciplines

The Offeror shall provide a resume for individuals who are trained and experienced as one or more of several technical fields, related to ECS work, and detailed in the Price Schedule, in Section B. Each individual must have, at a minimum, a bachelor’s degree in a related field from an accredited university and a professional registration, as applicable in their field.

5.14 Multi-Disciplined Technical Staff

The Contractor shall utilize only personnel that meet or exceed industry standards for qualifications and experience and IAW DOD regulations. Note: Resumes of other personnel (i.e., ground water modeling specialist, geotechnical engineers, field staff, etc.) may be required as part of task order proposals to verify that they meet the qualifications of the solicitation. The Contracting Officer may request the resumes of any of these personnel to verify that they meet the requirements before task order award.

5.15 Optional Services: Exercise of options is at the Government’s discretion. If the Government elects to exercise these options, it will provide the contractor 30 days advance notice of its intent to exercise the options. The contractor shall not perform these optional services unless the Contracting Officer has executed a contract modification exercising the option and issued a notice to proceed.

6.4.2 Laboratory

Laboratories providing services to the Department of Defense, including USACE, must be accredited for the DoD Environmental Laboratory Accreditation Program (DoD ELAP) by a DoD approved Accrediting Body (AB) which is ISO/IEC 17011:2004 compliant. As an element of the DoD ELAP, all laboratories must demonstrate the ability to generate acceptable results from the analysis of proficiency-testing (PT) sample(s), subject to availability, using each applicable method in the specified matrix. DoD ELAP accreditation establishes that laboratories have an established and documented laboratory quality system that conforms to ISO/IEC 17025 as implemented by the DoD Quality Systems Manual for Environmental Laboratories, version 4.2, October 2010.

In addition to DoD ELAP accreditation the laboratory shall hold current accreditation for all appropriate fields-of-testing in the State holding regulatory over-sight for the project. This is usually accomplished by the laboratory holding a current National Environmental Laboratory Accreditation Program (NELAP) accreditation for all appropriate fields-of-testing. However, for projects in States that have certification requirements under a State specific laboratory program, certification under that program is also required. Proof of current accreditation / certification for the applicable fields of testing is required prior to the laboratory acceptance of any samples for the project.

An environmental laboratory either anticipating, or engaged in support, of USACE Sacramento contracts shall notify the prime contractor and COR immediately of change in status of laboratory operations that may affect on-going compliance with these requirements. The COR may, at any time, conduct audits (including requests for pertinent data or information) that support an environmental laboratory's certifications including compliance with the DoD QSM. If the COR finds the laboratory non-compliant, alternate compliant laboratory services will be utilized, until such time as compliance is again demonstrated.

Before performing environmental testing for USACE Sacramento, the laboratory shall have access to the approved Quality Assurance Project Plan (QAPP). If a site specific QAPP is not available the default data quality indicators (DQIs) are per the most current version of the DoD QSM.

The list of labs certified under NELAP can be located at the following site: http://www.nelac-institute.org/accred-labs.php

6.4.3 UFP-QAPP

The Uniform Federal Policy for preparation of QAPPs shall be reviewed and used to prepare the site specific UFP- QAPP, to include all applicable information from this guidance as appropriate. The web site to download the UFP- Guidance document and an example UFP-QAPP is located in the reference section of this SOW.

6.4.4 Electronic Data Deliverables

Laboratory electronic data deliverables (EDD) for project sample data are required. Laboratory deliverables shall be electronic data deliverables in the ADR or SEDD format for all District projects. All electronic data submitted by the contract laboratory is required to be error-free, and in complete agreement with the hardcopy data reports. The contract laboratory, at their cost, will correct any data errors in EDD files identified by the Sacramento reviewing USACE District (determined at the Task Order Level).

ADR/SEDD files are to be delivered both by e-mail and on high density CD accompanying the final pdf data reports. The disk must be submitted with a transmittal letter from the laboratory that certifies that the file is in agreement with hardcopy data reports and has been found to be free of errors using the latest version of the project specific ADR library (e-QAPP) and the latest version of the ADR software.

The format for SEDD is hierarchical. There are three primary stages of SEDD, based on the level of detail they require.

• Stage 1 contains the minimum amount of data required to transmit “results-only” data. Only limited method QC data (or no QC data at all) would be reported in Stage 1.

• Stage 2 has two distinct levels that build on Stage 1. Stage 2a adds method QC data, and Stage 2b adds instrument QC data.

• Stage 3 builds on stage 2 by adding additional measurement data that allows for independent recalculation of reported results.

http://www.nelac-institute.org/accred-labs.php http://www.nelac-institute.org/accred-labs.php

Measured drawings and floor plans (on file at Fort Elbonia)

Copies of all available historic photographs of the buildings

Recommendations and justifications for National Register eligibility

Recommendations and justifications for Cold War property eligibility

Final Report documenting and summarizing all above data

The Contractor shall submit the Final Report document as a draft for USACE and Fort Tumblweed CRM approval. Allow 30 days for government review. Upon addressing review comments made on the draft version, and upon USACE COR approval, the Contractor shall produce a Final version of the document.

Documents shall be provided in PDF and Microsoft Word versions, and ArcGIS 10.0 formats.

2.2 Task 2. Deliverables and Specifications.

The contractor shall provide all deliverables identified in Table 1.

Table 1 - Deliverables

Task Deliverable Due date

No. of copies

(USACE)

E-copy/Hard copy

No. of copies (Ft. Tumbleweed

Elbonia) E-copy/Hard copy

1A

Draft Research Design Within 90 days of contract award

1 / 0 1 / 2

1A

Final Research Design 30 days after receipt of government comments

1 / 0 1 / 3

1B Draft Historical Building Inventory

Within 270 days of contract award

1 / 0 1 / 2

1B

Final Historical Building Inventory

30 days after receipt of government comments

1 / 0 1 / 3

PROPOSAL STRUCTURE

3.0. Format: Printing shall be single spaced and pages shall be double sided. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape. A Table of Contents should be created for each volume. Labeled Section Tabs shall be used to separate sections in the document. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11” Font Size – Arial or Times New Roman, 12 point font

NOTE: 11x17 folded pages are acceptable for tables/graphic representations; however they must be inserted into the binder and folded. A smaller type may be used on charts, graphs, figures, diagrams, and schematics to accommodate a “make to fit” software capability; however, all text shall be legible and easily read.

3.1. Electronic Files: Offerors shall provide all proposal files on CD. Files shall be in read-only format, using PDF files. Electronic files shall be labeled the same as the corresponding hard copy proposal. The CD shall be externally labeled with the volume number, date, and the Offeror’s name. If the hard copy proposal differs from the electronic version, the hard copy will govern. An electronic copy of the Offeror’s price schedule IS NOT required.

3.2. Content Requirement: All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, and to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The use of outlines, tables, and other means of summarizing pertinent and required information is encouraged.

VOLUME 1 – TECHNICAL AND PAST PERFORMANCE

4.0. Volume 1 of the proposal shall include an Executive Summary (ES) which should provide an introduction of the Offeror’s firm, proposal team and the firm’s capabilities. The ES shall not exceed two (2) pages in length and will not be included in the twenty five (25) thirty (30) page limitation.

4.1. Following the ES, Volume 1 shall be organized into Factors 1, 2, 3 and 4. Each Factor shall be further organized into the Sub-factors identified herein. This volume shall not exceed a total of 30 (thirty) double sided pages.

Pages exceeding this page limit will not be evaluated. Offerors are cautioned to refrain from quoting prices, or other pricing terms of any nature in this technical portion of the proposal (Volume 1).

4.2. Each Factor and Sub-factor within the proposal binder shall be clearly identified and shall begin at the top of a page. All pages of this volume shall be identified by the complete company name, date and RFP number in the header and/or footer. The first page of each section shall begin with the number “1” with succeeding pages consecutively numbered at the bottom of each page to the end of the section.

4.3. FACTOR 1

Technical Requirements: The technical requirements factor is divided into the following sub-factors:

4.3.1. FACTOR 1, SUB-FACTOR 1

Sub-factor 1: Summary of Previous Experience – Environmental Consulting Services

a. Using the Contract Description Form enclosed in Section J, provide at least two (2) but no more than five (5) examples of recent and relevant projects performed as the prime Contractor which demonstrates the Offeror's experience in performance of environmental consulting services similar to that described in Section C of this solicitation. Offerors should take into account the experience of its team members proposed for the contract, timeliness of performance, safety and health record, customer satisfaction and cost control. Project Experience from formal Teaming Partners will be evaluated. Award will only be made to the prime Contractor.

b. The projects selected should show diversity in the types of work accomplished by the firm, teaming arrangements, key personnel and their roles on the project, and regulatory information in addition to the basic cost information. Offerors may add lines to section (e) of the Contract Description Form, “Description of project” for additional project details provided the 25 30 page limitation is not exceeded.

c. Project experience submitted by the Offeror as a subcontractor will not be evaluated. Offerors can submit

Government and/or commercial contracts for the prime Offeror either currently in performance (must have demonstrated 6 months of execution) or awarded during the past five (5) years from the closing date of this RFP which are relevant to the efforts required by this solicitation. Information provided on the Contract Description Forms will also be used to evaluate past performance. Offerors are invited but not required to submit photographs of successful projects in conjunction with this section. Project Experience from formal Teaming Partners will be evaluated. Award will only be made to the prime Contractor.

d. Where the word “project(s)” appears in this section, it is understood to mean a project(s), contract(s), task order(s), or any other contract document provided for in the Federal Acquisition Regulation (FAR 2.101).

Examples of projects submitted by the prime Contractor may be projects performed for a Federal or State Government agency; or for a commercial or private sector customer.

e. Where the word “recent” appears it is understood to mean a project for which it is at least 75% complete

(measured by performance period days) as of the RFP closing date or a project that has been completed within 5 years of the RFP closing date. Projects completed more than 5 years before the RFP closing date will not be considered for evaluation purposes.

f. Relevant experience is one indicator of an Offeror’s ability to perform the contract successfully. Where the word “relevant” appears it is understood to mean that the project experience submitted is similar to the services described in this solicitation. Regarding relevant prime Contractor experience, the Government will consider the types of work features that are self-performed, on-site, by the prime Contractor’s own organization as well as that of a Joint Venture (JV), partnership, etc. Project Experience from formal Teaming Partners will be evaluated. Award will only be made to the prime Contractor.

g. If an Offeror has been required to take corrective action for any substandard performance, the Offeror should explain the circumstances and the corrective action(s) taken. If an Offeror has experienced other performance problems such as cost overruns, extended performance periods, and so on, the Offeror should explain.

4.3.2. FACTOR 1, SUB-FACTOR 2

Sub-factor 2: Resumes of Key Management Personnel for this Contract

The Offeror shall provide the resumes of the key personnel which it expects will execute the work that may be awarded under this contract. Specifically, the Offeror shall provide a resume for the key individuals listed below.

The resumes should clearly display proposed job title, current employer, education, special qualifications and record of experience showing title, specific duties, responsibilities and assignments within at least the last five years. The purpose of this submittal is to identify the level of expertise available for this contract. The resumes should include appropriate cross reference to the projects submitted under Factor 1, Sub-factor 1 (if applicable). A suggested resume template is included in Section J, Attachment 3.

Arrange the resumes in the proposal in the order listed in this solicitation. Resumes do not count against the overall page limitation. However, Personnel Resume Forms are limited to three (3) pages, per resume. Additional pages will not be evaluated. At the discretion of the Offeror, positions may be dual-hatted, with two exceptions:

the Site Safety and Health Officer and the Quality Control Supervisor.

NOTE: After contract award, the Contracting Officer shall approve replacement of any key management personnel after verifying that they meet or exceed the requirements of the contract, as detailed in the Performance Work Statement. If further key personnel are required to perform any work under this contract, the Offeror will be required to submit their resumes for approval by the Contracting Officer. The Offeror will provide information on the following key personnel that demonstrates their qualifications and experience:

NOTE: The Government will evaluate the proposed individuals for the following key positions (a-n) based on previous project experience serving in the role and based on qualifications described in Part 5 of the Performance Work Statement of this solicitation.

a. Program Manager - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a Program Manager

b. Project Managers - The Offeror shall provide a minimum of one (1) resume but no more than three (3) resumes for individual(s) who are trained and experienced as a Project Manager. (This allows the Government to ascertain the Offeror’s ability to provide, if necessary, multiple Project Managers for execution of concurrent Task Orders.)

c. Contractor Quality Control Supervisor (CQCS) - The Offeror shall provide a minimum of one (1) resume but no more than three (3) resumes for individual(s) who are trained within its organization to be responsible for overall management of Contractor Quality Control (CQC) and have the authority to act in all CQC matters.

(This allows the Government to ascertain the Offeror’s ability to provide, if necessary, multiple Contractor Quality Control Supervisors for execution of concurrent Task Orders.)

d. Safety and Health Manager (SHM) - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a SHM.

e. Site Safety and Health Officer (SSHO) - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a SHM SSHO.

f. Senior Contracts Manager (SCM) Senior Chemist - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a SCM Chemist.

Program Chemist (PC) - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a PC.

g. Civil/Project Engineer (C/PE) - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a C/PE.

h. Regulatory Specialist (RS) - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a RS related to the field of ECS.

Hazardous Materials Inspector - The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a Hazardous Materials Inspector. This may be the same individual as the Safety and Health Manager or Site Safety and Health Officer if he/she meets all requirements.

i. Archeologist – The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as an Archeologist.

j. Biologist/Botanist – The Offeror shall provide one (1) individual resume for an individual who is trained and experienced as a Biologist/Botanist.

k. Technical Support Disciplines - The Offeror shall provide three (3) resumes but no more than five (5) for individuals who are trained and experienced as one or more of several technical fields, related to ECS work, not otherwise listed. For example, but not limited to: Hydrologist, Geophysicist, Geologist, Risk Assessor, Toxicologist, Archaeologist, etc.

4.3.3. FACTOR 1, SUB-FACTOR 3

Sub-factor 3: Organizational Structure for this Contract

a. Provide a narrative and a diagrammed organizational chart of the Offeror's proposed team (including all subcontractors). Key sub-organizations such as chemistry, geology, safety, project management, engineering, construction, etc., should also be shown and briefly described. Provide descriptors of the organizational members as prime, subcontracted, Joint Venture (JV), or other affiliation. The organizational narrative should include a list of the projects which have been executed under this organizational structure and the length of time associated (participating on the team) with the sub-organizations that are not part of the prime Contractor’s firm. It is important that the Offeror clearly defines the organizational roles/responsibilities and the contractual/legal responsibilities of the team or JV (if applicable) and how projects will be accomplished under the proposed organizational structure. The Offeror may utilize a table format to outline roles and responsibilities of key personnel including lines of communication.

b. Small businesses are encouraged to form teaming arrangements, JVs, partnerships, and so on, involving two or more small businesses. For consolidated acquisitions, the size standard is applied to the individual person or concern(s), not to the combined assets of the Joint Venture and so forth. Note: This type of strategy allows members of the small business community to leverage their capabilities to participate at the prime Contractor level without invalidating their status as small businesses. If appropriate, the proposal may identify how past experience on the projects submitted under Factor 1, Sub-factor 1 were executed using the proposed organizational structure.

4.4. FACTOR 2

Past Performance/Performance Risk:

4.4.1. This tab shall contain past performance information regarding relevant contracts. Past Performance

Questionnaire (PPQ) forms submitted by previous customers for the contract descriptions in Factor 1, Sub-factor 1 are not included in the overall proposal page limitation of Volume 1. PPQ forms should be included under this tab.

4.4.2. For all contracts identified in Factor 1, Sub-factor 1, Contract Descriptions pertaining to the Offeror (prime

Contractor, partnership, JV Offerors, etc.), a PPQ form must be completed and submitted. The PPQ form included in this solicitation (Section J) is provided for the Offeror or its team members to submit to their customer(s) for each project the Offeror includes in its proposal for Factor 1, Sub-factor 1: Previous Experience.

4.5. Offerors shall include a proposal cover sheet in Volume 2 as required by FAR 52.215-1 (c) (2). This provision, entitled “Instructions to Offerors – Competitive Acquisition,” is included in full text in Section L of the solicitation. The proposal cover sheet must provide the following information:

a) Solicitation Number

b) Name, address, telephone and facsimile numbers, and electronic email address

c) DUNS, CAGE and Tax Identification numbers of the Offeror

d) Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item as reflected on the price schedule attached to the SF33. (Note, failure to agree with all terms, conditions, and provisions in the solicitation may result in the Offeror’s proposal being rejected as non-responsive)

e) Names, title, telephone and facsimile numbers, and electronic email address of person(s) authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

f) Name, title, and signature of person authorized to sign the proposal and any contract that may result from that proposal

g) Acknowledgement that your company’s data at the System for Award Management website is current per FAR Clause 52.204-7, System for Award Management (July 2013). (This clause is in Section I of this

RFP.)

4.6. TAB A

Tab A shall follow the proposal cover sheet of Volume 2 and shall include the following:

• Standard Form 33 (SF33): Solicitations, Offer and Award Documents

• Applicable Joint Venture Agreements, Formal Teaming Arrangements, and Relative Documentation

These documents should be secured within some form of document protector and not “hole-punched”.

The SF33 shall be completed by the Offeror and duly executed with an original signature by an official authorized to bind the company in accordance with instructions at FAR 4.102. Include in Block 15A with the Offeror’s name and address your company’s DUNS, CAGE and Tax Identification numbers.

Offerors shall acknowledge all amendments to the solicitation in Block 14. If the Offeror fails to acknowledge all amendments, the proposal (Volumes 1 and 2) will be considered non-responsive and shall not be evaluated further and therefore ineligible for award.

Section M – Evaluation Factors for Award

PROPOSAL EVALUATION AND CONTRACT AWARD

A. BASIS FOR AWARD

The awards will be made based on the best overall (i.e., best value) proposals that are determined to be the most beneficial to the Government, with appropriate consideration given to the four (4) five (5) evaluation factors: 1) Technical Requirements; 2) Past Performance / Performance Risk; 3) Corporate Technical Plans, Practices, and Procedures; 4) Sample Project Scenario and 5) Cost/Price. The Factors are in order of importance (i.e. Factor 1 is more important than Factor 2, Factor 2 is more important than Factor 3 and so on). Non-price factors 1, 2, 3, and 4 are each significantly more important than Factor 5; Cost/Price. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the non-price factors (including all sub-factors). Proposals receiving a deficiency will not be considered for award. Offerors will be cautioned that the award may not necessarily be made to the lowest cost/price offered.

NOTE: ALL NON-PRICE FACTORS/SUB-FACTORS COMBINED ARE SIGNIFICANTLY MORE

IMPORTANT THAN COST/PRICE.

B. FACTORS AND SUB-FACTORS TO BE EVALUATED

The following evaluation factors and sub-factors will be used to evaluate each proposal. Award will be made to the Offeror proposing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors and sub-factors described below. All factors and sub-factors will be evaluated on the completeness, conciseness, and relevance of information provided. Evaluation of the Offeror’s proposal shall address the factors (including sub-factors) as it applies to the solicitation requirements. A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach”, Paragraph C of this section.

The evaluation factors are listed in descending order of importance with the most important listed first (i.e. Factor 1 is more important than Factor 2, etc.). The sub-factors within each evaluation factor are also shown in descending order of importance for that factor.

Factor 1: Technical Requirements: The Technical Requirements factor is further divided into the following sub-factors:

• Sub-factor 1: Summary of Previous Experience–Environmental Consulting Services

• Sub-factor 2: Resumes of Key Management Personnel for this Contract

• Sub-factor 3: Organizational Structure for this Contract

Sub-factor 1 is more important than sub-factors 2 and 3. Sub-factor 2 is more important than sub-factor 3. Sub-factor 3 is the least important factor. During evaluations of each proposal, the Government will assign an adjectival rating to Factor 1 and write a narrative evaluation reflecting the identified findings.