W912PM-15-R-0005-0004.pdf

W912PM-15-R-0005

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1.) The purpose of this amendment is to provide changes to the solicitation, resulting from ProjNet Inquiries.

2.) Please see SUMMARY of CHANGES.

3.) All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 93

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-May-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PM-15-R-0005

X 9B. DATED (SEE ITEM 11)

28-Apr-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-May-2015

CODE

U S ARMY CORPS OF ENGINEERS

WILMINGTON DISTRICT

ATTN: JOHN MAYO

69 DARLINGTON AVE

WILMINGTON NC 28403-1343

W912PM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

SUMMARY OF CHANGES

TECHNICAL SUMMARY OF CHANGES

AMENDMENT 0004 – ISSUED 19 MAY 2015

1.) TP-1.17 – Clarify the period to hold Pre-Work Conference: "The contractor shall attend a pre-work conference, which shall be held NLT seven (7) calendar days upon award."

2.) TP-1.18 – Add the statement, “The Personnel Staffing section of the Management Plan (e) shall be updated and re-submitted upon any change in staff.”

3.) TP-1.21 - Add the Period of Performance: " The contractor shall begin performance of the requirements set forth in this contract NLT fourteen (14) calendar days upon issuance of contract award."

4.) TP 1.22 - Clarify the beginning of transition period: "shall not exceed fourteen (14) calendar days subsequent to the beginning of the performance period."

5.) TP-5.7.7.B. – Add the statement: “The well house at North Bend Park shall be sampled monthly, alternating samples between the various site locations.” Remove the statement: “The service provider will collect these samples from the Visitors Assistance Center for testing.”

6.) TP-5.7.7.C. – Remove the statement: “The service provider will collect these samples from the Visitors Assistance Center and results will be mailed to John H.

Kerr Reservoir.”

7.) TP-5.7.9 – Reference the addition of Appendix 14 8.) TP-18.2 - Remove the statement: "The contractor shall replace 50 florescent light bulbs, 350 spiral bulbs.”

9.) Remove the Performance Periods from Section F.

10.) Appendices – Add Appendix 14

All text that has been removed is “striked through.” All text that has been added is formatted in bold type and underlined.

AMENDMENT 0003 – ISSUED 18 15 MAY 2015

1.) TP-1.7.2 – Clarify requirement for washing contractor vehicles.

2.) TP-1.9 – Add Check-In/Check-Out Log for use by government personnel and volunteer use of government furnished equipment.

3.) TP-1.18 – Remove requirement for the submission of plans in final draft format, as part of management proposal. Clarify that plans must be submitted NLT 30 days after contract award.

4.) TP-3.1.3 – Clarify that the garbage truck may be washed / detailed on-site in the Maintenance Area.

5.) TP-3.19 – Clarify the Contractor’s responsibility to dispose of any materials replaced under this contract.

6.) TP-5.5 – Clarify that it is the responsibility of the Contractor to purchase all materials and equipment to provide painting services, as specified within the TP.

7.) TP-5.7.3 – Clarify that replacement electrical receptacles are to be provided by the Contractor.

8.) TP-5.19 – Add dumpster size.

9.) TP-7.7 – Change the monthly required vehicle washing from five (5) vehicles per month to all vehicles per month.

10.) TP-10.8 – Clarify that the Contractor is responsible for providing materials and equipment to perform work as specified in the TP.

All text that has been removed is “striked through.” All text that has been added is formatted in bold type and underlined.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

TECHNICAL PROVISIONS

Descriptions and Specifications Technical Provisions

John H. Kerr Reservoir

TABLE OF CONTENTS

Section Section Title

TP-1 General Information

TP-2 Management

TP-3 Cleaning Services

TP-5 Maintain Buildings, Structures, Mechanical, Electrical, Water Supply and Sewage Disposal Systems

TP-6 Maintenance of Grass, Trees and Landscape Areas

TP-7 Maintenance and Repair of Equipment, Boats, Trailers, and Attachments

TP-9 Maintenance and Repair of Earthen Dams, Dikes, Riprap, Ramps, Beaches, Berms and Bulkhead Walls

TP-10 Maintenance and Repair of Signs, Trails, Walkways, Roads, Barricades, Gates, Parking Areas, Wheel Stops, Fencing and Posts

TP-11 Natural Resource Management

TP-12 Boundary Line Maintenance

TP-13 Aids to Navigation, Refuse Removal, and Courtesy Dock Maintenance

TP-14 Minor Construction and Shoreline Stabilization

TP-15 Emergency Spill Response Support

TP-16 Operation of Reception Desk & Visitor Center

TP-17 Power plant Cleaning Services

TP-18 Power plant Lighting Systems

TP-19 Power plant - Maintain Buildings, Structures, Mechanical, Electrical, Water Supply and Sewage Systems.

TP-21 Power plant Grounds and Vegetation Maintenance

TP-22 Power plant- Maintenance and Repair of Government Vehicles and Equipment.

ATTACHMENTS Appendix 1 - Government Furnished Equipment Appendix 2 - Project Facility Inventory Appendix 3 - Grass Mowing Areas

Appendix 4 - Water Sampling Locations Appendix 5 - Road Ends and Non-developed

Fishing and Access Areas Appendix 6 - Operation and Maintenance of Potable Waterworks and Sewage Treatment Works

Appendix 7 - Herbiciding and Pest Control Procedures Appendix 8 - Boundary Line Painting Appendix 9 - Cleaning Schedule Appendix 10 – Campground Maps

Appendix 11 – JHK Reservoir Maps Appendix 12 – Mowing Maps

Appendix 13 – Guide to Wildlife Management Areas

** NOTE: TPs - 4, 8, and 20 are not applicable, and have been intentionally omitted.

The Appendices 1-9 listed above are to be used in conjunction with the technical provision information to find any quantities for size and number of facilities and frequencies of tasks to be performed that are not listed specifically in the technical provisions paragraphs. The appendices are found after the technical provisions.**

TP-1 - GENERAL INFORMATION

Operations and Maintenance Descriptions, Specifications and Performance Work Statement

TECHNICAL PROVISIONS (TP)

TP-1.0 Purpose: The purpose of this contract is to provide the maintenance, repair, minor construction, and operation of John H. Kerr Reservoir, as described below.

TP-1.1 Intent: It is the intent of the following technical provisions to procure for the Government complete and efficient maintenance, repair, and minor construction on the John H. Kerr Project. The Project’s facilities include the Visitor Assistance Center, Environmental Education Center (Tanner Center), village house, sewage treatment plant and lift stations, thirteen (13) recreation areas, shoreline areas, approximately 50,000 surface acres of reservoir waters, Visitor Center security & fire systems, numerous operational areas and structures, forestry and wildlife lands, all Corps owned and GSA vehicles, vessels, and equipment, the dam and related structures. The Contractor shall furnish all necessary management, personnel, materials, supplies, replacement parts, fuel, lubricants and other items as necessary to accomplish requirements as specified herein. All materials, supplies and equipment not rented or owned by the Contractor and provided by the Government through this contract will remain the property of the Government. Please refer to Appendix 1 (Government Furnished Equipment) and FAR 52.245-1 for further clarification. Work under this contract shall be performed under the general direction of the Authorized Representative of the Contracting Officer. The Contractor shall assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives.

Performance shall be in accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, and Attachments contained herein or incorporated by reference.

Procuring Contracting Officer: The Procuring Contracting Officer (PCO) has the overall responsibility for administration of this contract. The PCO has the authority to administer, terminate, or modify the contract. The PCO is responsible for ensuring that all necessary actions are taken to achieve effective contract administration and that the Contractor complies with the provisions of the contract. Some responsibilities may be delegated to a COR.

Contracting Officer’s Representative (COR)/ Government Representative: The COR provides feedback to the PCO in the administration of the contract requirements. The COR maintains direct communication with the Contractor and verifies that the Contractor performs the technical requirements of the contract. The COR accepts and approves services performed under the contract and may re-direct the Contractor on any item or work requirement pending correction of a deficiency.

Quality Assurance Representative (QAR) and Specialized Inspectors (SI): The QAR/SI receives and reviews the Contractor’s submittals, plans, charts, and reports for accuracy and completeness, and recommends appropriate action to the COR. The QAR/SI performs random inspections to determine if the contract requirements are being met and if the Contractor’s Quality Control Plan is being implemented effectively. The QAR/SI advises the COR of contract status, deficiencies, recommended actions, and other information pertinent to the administration of the contract.

Contractor Employees: All Contractor personnel utilized in performance of the contract shall be legal residents of the United States. Personnel shall be able to read, write, speak, and understand the English language to the extent necessary in adequately reading and understanding regulations and instructions to complete and safely perform the contract services. The Contractor shall provide personnel to perform the contract requirements within specified time frame required by the contract and shall meet all variations, shift schedules and changes as may be required to respond to the requirements of the contract. All persons performing under the contract shall remain employees of the Contractor and not of the Government. The Government has the right to restrict employment under the contract of any Contractor employee, or prospective Contractor employee, who is identified by the COR as a potential threat to the health, safety, security, general well being or operational mission of the project and its personnel or the general public. The COR may require the Contractor to remove from the job site any employee for misconduct or security reasons. The removal from the job site of such person shall not relieve the Contractor of the requirement to perform. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor.

Further, the Government will assume no liability or responsibility for the Contractor's compliance or noncompliance with such requirements. Contractor employees working with the John H. Kerr Lake Project will be required to receive a background investigation. The Contractor will enter information into a database system and coordinate with Wilmington District Security Office to complete requirements. Fingerprints are required and must be taken at the Mecklenburg County Sherriff’s Office or with the District’s fingerprint machine. Contractor employees are allowed to work after information is submitted and can continue to work unless derogatory information is found during background check that necessitates restriction or removal of the employee.

Contract Personnel Identification and Appearance: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. The Contractor shall provide each employee with a uniform (i.e. pants and shirt) bearing the name of the corporation located on the left shirt pocket. Uniforms shall be worn by the Prime Contractor employees at all times while performing work under this contract and all Contractor employees (both prime and sub-contractor) shall be distinct from the public and Government personnel.

Employee Conduct: Contractor personnel’s conduct shall not reflect discredit upon the U.S.

Government, the Department of the Army, or John H. Kerr Dam & Reservoir. The Contractor shall remove any employee for reasons of misconduct from the job site. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service. Any employee removed will not be allowed to return to work for the contractor.

Contract Personnel Status: The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, a change in duty hours, or employment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractors ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

Employee Capability: All Contractor employees performing work under the contract shall be physically able to do their assigned work. The Contractor shall not allow any employee(s) under the influence of alcohol or is incapacitated by restricted substances to perform any work.

Cooperation with Other Contractors and Government Personnel: The Contractor shall cooperate with other Contractors and Government personnel performing work on Government property. The Contractor shall be willing to adjust scheduling and performance to accommodate additional support if required by modification. The Contractor shall avoid interfering with the performance of work by other Contractor or Government employees while not compromising health, safety, or security. Any disagreement or cause of delay shall be brought to the attention of the COR.

Non-Personal Services: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

TP-1.2 Site of Work: John H. Kerr Project is located on the Roanoke River and runs thirty-nine (39) miles upstream from the dam site at Buggs Island. The Project consist of 48,900 surface acres of water and approximately 50,000 acres of adjoining land located within Mecklenburg, Halifax, and Charlotte Counties in Virginia and Vance, Granville, and Warren Counties in North Carolina. The Project is approximately ninety-three (93) miles south of Richmond, VA and seventy (70) miles north of Raleigh, NC.

TP-1.3 Maps, Drawings and Lists: All maps, drawings, and lists made reference to in the following TP’s, including mowing and cleaning areas and general project layout may be reviewed at the John H.

Kerr Project Visitor Assistance Center located at 1930 Mays Chapel Road, Mecklenburg County, Virginia during the hours of 8:00 am – 4:30 pm Monday through Friday, excluding Federal Holidays.

The Contractor will be allowed to make copies of Government provided maps and drawings using Government equipment during duty hours only. All other reproduction needs of the Contractor will be at their own expense.

TP-1.4 Applicable Documents and References: The following individual standards, codes, manuals, and other documents are incorporated by reference herein and shall apply to performance of the work contracted for:

a. Underwriter’s Laboratories, Inc.

National Electrical Code National Warm Air and Air Conditioning Assn.

National Association of Fan Manufacturers National Fire Protection Association American Society of Heating, Air Conditioning, and Refrigeration Institution Sheet Metal Manufacturers Air Moving and Conditioning Association American Society of Heating, Refrigeration and Air Conditioning Engineers American Welding Society American National Standards Institute American Concrete Institute Portland Cement Associates Asphalt Institute American Institute of Steel Construction National Assn. of Architectural Metal Manufacturers National Plumbing Standards Code Illustrated Architectural Aluminum Manufacturers Assn.

The Aluminum Association American Society for Testing and Materials Flat Glass Marketing Association American Association of Nurserymen, Inc. Architectural Graphic Standards Consumer Product Safety Commission's Public Playground Safety Guideline, Vols. I & II Southern Building Code North Carolina Building Code Accessibility Guidelines for Buildings and Facilities

b. Equipment Manufacturer's Repair and Operating Manuals

TP-1.5 Other Contracts: The Government may award contracts for additional or similar work. The Contractor shall cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act of interference in the performance of other Contractors or Government forces.

TP-1.6 The Contractor's Facilities: The Government will furnish the contractor the following buildings:

Building Number Size Comments RM-M02 Approx. 40’x 100’ Garage (Quonset metal) – Vehicle repairs/tool storage

- electricity, water toilet facilities RM-S01 Approx. 24’x 121’ Storage Shed (wood)- 10 bays, open one side, storage RM-S03 Approx. 25’x 35’ Tractor Shed (wood)- Open on four sides, 4 bays RM-S05 Approx. 40’x 80’ Warehouse (Quonset metal) – water, electricity , & toilet facilities, storage, office

RM-M03

Approx. 30’x 51’ Carpenter Shop (cinderblock) – water, electricity, shop tools, storage

RM-S06

Approx. 15’x 20’ Paint Shed (cinderblock) – electricity, storage

*RM-M04

Approx. 32’ x 36’ Marine Shop (cinderblock) – electricity, water, tools, storage.

RM-A04 Approx. 24’ x 76’ Office & Canteen – water, electricity, toilets, showers, kitchen appliances

*RM-S12 Approx. 30’ x 40’ Buoy Shed – storage *RM-M06 Boat House (metal) – 2 enclosed bays reserved for

Corps boats, 1 reserved for Game Dept.

RM-S04 Approx. 25’ x 50’ Storage/Electric Building

None 1,000 gallons Gasoline storage tank with pump None 1,000 gallons Off road diesel storage tank with pump

The Government provides utilities for the buildings listed. A chain link security fence with lockable gate encloses all structures (except those denoted *). The contractor may modify these facilities to meet work requirements, following prior approval by the COR. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

When materials are transported for work purposes, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local laws or regulations. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

TP-1.6.1 Facility Condition: The Government will provide the facilities in their current condition for use by the Contractor. The Government and Contractor will conduct an inspection of the facilities to be occupied by the contractor before the start and after the completion of the contract to document the condition of the facility. The Contractor shall be responsible for maintenance and repairs of the occupied facilities placed at his disposal other than abatement of lead, asbestos, or similar hazardous materials. The Contractor shall assume full responsibility for the safekeeping of facilities placed at his disposal and shall take adequate precautions to prevent or minimize fire hazards, odors, and vermin. At the completion or termination of the contract, and subsequent to a joint inspection by the Contractor and Government, these facilities shall be returned to the Government in the same condition as received with allowances made for reasonable wear and tear. The Contractor shall be held liable for any incurred repair costs caused through negligence on the part of the Contractor, subcontractor, or employee, to include any administrative and inspection costs necessary to repair the facilities. Any discovery of lead, asbestos, or similar hazardous materials within the facilities shall be reported to the COR and will be handled by the Government separate from this contract.

TP-1.6.2 Custodial Services: The Government does not provide custodial services for areas utilized by the Contractor; however, the Contractor is required to keep the facilities clean. Cleaning of shop and restrooms shall be done weekly, as a minimum.

TP-1.6.3 Housekeeping: All work areas operated by the Contractor, specifically the Government Furnished Facilities identified in TP-1.6, shall be inspected daily for adequate housekeeping and findings recorded on QC inspection reports. All work areas and means of access shall be maintained in a safe and orderly condition.

TP-1.7 Contractor’s Equipment: The Government shall furnish the Contractor with boats, power tools, hand tools, supplies, and equipment that can be used by the Contractor, as listed in Appendix 1. All Government furnished equipment, tools and supplies that the Contractor uses to perform any work specified in this contract shall be hand receipted to, used, and maintained by the Contractor during performance of work specified in this contract. If a Government-furnished equipment item is not available for Contractor use during the contract performance period, the procedures in TP 1.9 will be followed. The Government will not furnish vehicles outside of those listed within Appendix 1.

The Contractor is responsible for all equipment and tools needed to perform the technical provisions of this contract outside of the items listed in Appendix 1. All Contractor furnished equipment must be marked with the Contractor’s name or marked so as to distinguish it from Government-owned equipment.

TP-1.7.1 Fuel: The Contractor will be responsible for providing fuel for all Contractor furnished equipment in performance of this contract. The Contractor will pay fuel cost for all Government furnished equipment used by the Contractor in the performance of this contract. The Contractor will be required to record fuel levels (in a log) when checking out Government equipment or owned vehicles, and refuel them to pre check-out levels prior to return. Fuel consumed by Government employees and volunteers will not be the responsibility of the contractor.

TP-1.7.2 Vehicle Washing: All Contractor owned vehicles/equipment and Government owned equipment used to perform contract services shall be washed onsite at the Maintenance Compound, and shall be washed as needed to maintain a presentable appearance.

TP-1.8 Damaged Government Furnished Equipment: In the event the Contractor damages any Government Furnished Equipment due to negligence, it will be the sole responsibility of the Contractor to replace any damaged, broken or lost tools at the Contractor’s own expense. The replacement will be of equal or greater quality than initially provided and the replacement(s) remain the property of the

Government. GFE’s shall be used only for intended purposes: for example, dump trucks shall be used for hauling brush, rock, pulling trailer hauling equipment, etc.

TP-1.9 Government Employee Use of Equipment: Government employees may schedule the use of any idle hand-receipted Government furnished equipment as long as the use does not interfere with the Contractor accomplishing all TPs found in this document. The use of Government furnished equipment by Government employees or volunteers are limited to 150 hours per year. In the event an unexpected emergency occurs requiring the use of Government equipment by the Government, the Contractor is expected to relinquish control of the equipment until such time the Government does not need the equipment. In the event that the Government requires the use of Government furnished equipment for longer than 150 hours, a suitable replacement will be provided to the contractor or an allowable Level II Services. Government Employees and volunteers shall be responsible for signing out equipment and inspecting equipment upon check-in/check-out. The Government shall be held responsible for repair of equipment damaged by Government or volunteer personnel.

TP-1.10 Safeguarding Government Property: The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of Government property entrusted to them. The Contractor may be held liable for damaged, stolen or lost Government property due to negligence. When it is determined that the Government is due compensation, the Contracting Officer will issue a written request to the Contractor. A formal report detailing repair cost shall be made within three (3) business days to the COR. The Contractor shall keep an inventory of all government equipment, tools, etc. and provide it to the COR at the end of each contract year. Any equipment that breaks and is no longer usable shall be reported to the COR for disposal. If not due to negligence, the item may be replaced at Government discretion and expense. The Contractor shall be responsible for reporting to the COR, QAR, or any ranger on duty, all acts of vandalism, larceny, pilferage, or other damage within twenty-four (24) hours after discovery by the Contractor.

TP-1.11 Key Control: The Government will issue Contractor personnel keys to all locked areas that will be operated and maintained by the Contractor. The Contractor shall establish and implement methods of ensuring all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No key issued to the Contractor shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicated keys to the COR. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees or personnel authorized by the COR.

TP-1.12 Communication: Within thirty (30) days of contract award, the Contractor shall procure a telephone line and sufficient cell phones to provide adequate telephone communications. The Contractor will furnish a cellular phone to enable communication between the Government and the Contractor’s superintendent. The Government will furnish five (5) portable (hand-held) radios and nineteen (19) vehicle radios to enable communication between the Government and the Contractor's superintendent and communication between the Contractor and his employees. Any repairs or replacement of these devices will be the responsibility of the Government.

TP-1.13 Interruptions: All work that requires an interruption of the use of the project, recreation facilities, buildings, or by the visiting public shall be fully coordinated and approved in advance, by the COR. Interruptions shall be kept to an absolute minimum, and all repairs, replacements of equipment or components shall be performed in an expeditious manner.

TP-1.14 Closure of Recreation Areas: Occasionally, recreation areas will be closed in their entirety, or partially, for safety concerns or other reasons. Closures for periods less than sixty (60) days will be communicated by the COR to the Contractor. Temporary closures of facilities or areas greater than sixty (60) days or permanent closures of facilities or areas will be handled by a separate contract action.

The COR will notify the Contractor immediately upon knowledge of a closure to allow for proper coordination by the Contractor in determining the need for employees and duties of employees usually working at these locations.

TP-1.15 New or Consolidated Facilities: The John H. Kerr Project is continually undergoing renovation and consolidation of recreation areas, which could cause the temporary or permanent closing of some public use areas or the increase, decrease, or alteration of facilities. The Contractor's work schedule shall be flexible in order to meet these changing requirements. Any additions of recreation facilities or parks, not already included in these technical provisions, will be handled under TP-2.20 Major Repairs or 2.30.2 Level II Services.

TP-1.16 Transporting Equipment & Materials: The Contractor will be required to transport Government Furnished Equipment for the use of Government employees and volunteers. The Contractor will be required to transport Government Furnished Property for Government and Volunteer use up to forty (40) labor hours for transportation and one-hundred (100) miles of transportation per year. The COR will notify the Contractor when transport is required.

TP-1.17 Pre-Work Conference: The contractor shall attend a pre-work conference, which shall be held NLT seven (7) calendar days upon award, at which the COR will establish the line of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. The contractor shall submit, in completed form, the following items:

(1) Certificates of Insurance (in amounts specified)

(2) Letter of Authority for the Superintendent

(3) Letter(s) Appointing Quality Control Personnel

TP-1.18 Key Personnel & Plans: The contractor shall furnish a list of key personnel and separate plans of operation, along with the proposal, for the following: Within thirty (30) calendar days after award, the Contractor shall furnish a list of key personnel, and separate plans of operation for the following:

a. Quality Control Plan

b. Accident Prevention/Hazardous Analysis Plan

c. Sub-Contracting Plan

d. Cost/Schedule Plan with Work Breakdown Structure

e. Management Plan - Personnel Staffing, Operational Aspects (planning and organizing utilization of equipment and facilities), etc. *

f. **Pest Control Plan

g. Security Plan for key control.

h. Oil Spill Plan

i. Hazardous Material Handling/Storage/Disposal Plan

j. Lockout/Tagout Plan

k. Confined Space Entry Plan

l. Safety Plan

a. Include but not limited to:

Personnel required safety equipment

Topics for weekly safety meetings Required safety training sessions

m. Blood Bourne Pathogen Plan

n. **Schedule Plan with Work Breakdown Structure

The above shall be in final draft format as part of the Management Proposal. The Government reserves the right through a coordinated effort with the successful bidder to assist in final revisions before approval of the plan(s) after contract award.

*The Personnel Staffing section of the Management Plan (e) shall be updated and re-submitted upon any change in staff.

**The Schedule Plan (n) and Pest Control Plan (f) shall be updated and re-submitted annually within (30) thirty days after the exercise of an option.

TP-1.19 Emergency Medical Services: Medical services for Contractor personnel are the responsibility of the Contractor.

TP-1.20 Peak/Off-Peak Months: Peak months shall be the (7) seven months from April 1st through October 31st each year and off-peak months shall be the (5) five months from November 1st through March 31st each year. A peak month is a month of services in which it is expected that there will be a seasonal increase in services needed to meet the operations and maintenance requirements due to increased visitor usage of the John H. Kerr Lake area (See appendix 11 for lake map) and its associated campgrounds (see appendix 10 for maps) and recreational areas. An off-peak month is a month of services in which it is expected there will be a reduction in services due to the seasonal closure of John H. Kerr Lake campgrounds and recreational areas. The Contractor shall focus on the off-season maintenance needs outlined in the technical provisions to maintain the John H. Kerr Lake area in condition for the beginning of the next recreational high-use season. The Contractor shall determine the appropriate staffing needs to meet the technical provision requirements during the peak and off-peak months.

TP-1.21 Period of Performance: The contractor shall begin performance of the requirements set forth in this contract NLT fourteen (14) calendar days upon issuance of contract award.

TP-1.221 Transition: The Contractor shall ensure the continuity of service while implementing its transition plan for all affected activities to preclude any adverse impact on the mission. The Contractor shall implement the actions necessary for a smooth transition of operations. During this period, which shall not exceed fourteen (14) calendar days subsequent to the beginning of the performance period, the Contractor shall make all preparations and conduct as many on site investigations as deemed necessary to commence full performance of work under the contract. The Contractor shall provide a sufficient number of personnel to ensure effective transfer of all work in progress so as not to impact mission accomplishment. A Government and Contractor inspection and documentation of the condition of all Government furnished equipment, vehicles, and facilities shall be completed during this time so an accurate account of all items can be documented. Any item or system requiring replacement or repair will be handled through a separate contract action. The government will ensure that GFE maintenance will be current and in good working condition for the transition upon completion of current contract. The Contractor will ensure that GFE maintenance will be current and in good working condition upon completion of contract.

TP-1.232 Average Yearly Visitation: The following is John H. Kerr Dam & Reservoir’s average yearly visitation per park with opening/closure dates. Visitation numbers are averages only and vary from year to year. Some recreational areas, trailheads, day use areas, and wildlife management areas are not listed below because visitation information cannot be obtained. Total project visitation is approximately 2 million visitors per year. This information is provided only to assist the Contractor in this solicitation.

Park Name Yearly Visitation Open Date/Close Date Dam Site/Visitor Center 20,340 Open Year Round North Bend Park 334,836 April 1-October 31 Tailrace Park 210,948 Open Year Round Buffalo Park 75,264 May 1-September 30 Ivy Hill Park 51,336 Open Year Round Bluestone 63,800 Open Year Round Rudds Campground 80,136 April 1-October 31 Rudds Day Use 60,736 Open Year Round Staunton View Park 54,460 Open Year Round Buffalo Springs 60,412 Open Year Round Palmer Point 61,288 Open Year Round Island Creek Park 45,272 Open Year Round Longwood Boat Ramp 122,064 Open Year Round Longwood Park 84,848 April 1-October 31 Eagle Point 19,323 Open Year Round Eastland Creek 69,572 Open Year Round Grassy Creek 62,580 Open Year Round Liberty Hill Trail 8,996 Open Year Round Liberty Hill Fishing Access 10,168 Open Year Round

TP-2 – MANAGEMENT

Descriptions, Specifications and Scope of Work

TP-2.0 Scope of Work: The Contractor shall provide management services for tasks relating to the operation, maintenance, repair and work requirements set forth in this contract. Management service requirements in this contract regarding maintenance, repair, and operation, may fluctuate due to vandalism, weather, season, and recreational activity.

TP-2.1 Reference and Compliance Documents:

a. ER 1130-2-550 - "Recreation Operations and Maintenance Policies," dated 15 Nov 1996 and companion EP.

b. EM 385-1-1 - "Safety and Health Requirements Manual," revised Sep 2008 (30 Nov 2014)

c. ER 700-1-1 - USACE "Supply Policies and Procedures"

d. EP 1165-2-316 - "Rules and Regulations Governing Public Use of Corps of Engineers Water

Resource Development Project"

e. ER 385-1-1 - "Safety and Safety and Health Requirements Manual”

f. Sign Standards Manual – EP 310-1-6a

g. CFR Title 36 - Code of Federal Regulations

h. ER 1130-2-540 - “Environmental Stewardship Operations and Maintenance Policies” and companion EP

TP-2.2 Performance Evaluation Meetings: The Contractor, Superintendent, or both, shall meet with the COR (or a designated representative) weekly or as determined necessary by the COR. However, a meeting shall be held not later than one (1) normal workday after a Contract Discrepancy Report (CDR) is issued. Mutual effort will be made to resolve problems identified.

TP-2.3 Contractor Quality Control (CQC): Contractor Quality Control (CQC) is the means by which the Contractor ensures that all work complies with the contract requirements. Within thirty (30) days after award of this contract, the Contractor shall develop, implement and maintain an effective CQC plan and program. The plan shall identify personnel and procedures to maintain acceptable productivity and quality levels. The COR shall approve changes to the CQC plan before implementation. The person responsible for CQC operations should be present on the job within thirty (30) days after award.

TP-2.3.1 CQC System: The CQC system shall be staffed with personnel as necessary to perform quality control. The Contractor's project superintendent may serve as the quality control chief.

TP-2.3.2 Government Inspectors: Government inspectors will perform quality assurance inspections to assure that CQC is complete. The presence of a Government inspector shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the technical provisions.

TP-2.3.3 Compliance Inspections: Compliance inspections shall be recorded on a form approved by the COR. Documentation to monitor quality control, to include records of deficiencies observed and corrective action(s) taken shall be furnished to the Government. When an observation indicates defective performance, the COR or QAR shall require the Project Manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation; only acknowledgement that he or she has been made aware of the defective performance. The QC reports shall be provided to the COR weekly.

TP-2.3.4 Corrective Action: At any time it is determined by the COR that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements; action shall be taken by the Contractor to correct the deficiency. Any such changes shall be at no additional cost to the Government.

TP-2.3.5 CQC Inspections: According to the Inspection of Services clause, FAR 52.246-4, the Government will evaluate the Contractor’s performance under this contract. The CQC shall inspect work to ensure conformance to the technical provisions and regulations.

TP-2.4 Quality Assurance Surveillance: Government inspectors will perform quality assurance inspections to verify that the Contractor is performing in accordance with the contract requirements. QA reports shall be documented and provided to the Contractor. It is the Government’s responsibility to be fair and consistent in evaluating the Contractor’s performance. Government inspections will be accomplished by the Contracting Officer’s Representative, Quality Assurance Representative, Specialized Inspectors, and Park Rangers to a varying degree.

TP-2.4.1 Unacceptable Performance: Unacceptable performance with regards to the specifications outlined in the technical provision of this contract, and any other performance deviations from this contract, will be documented by the COR and provided to the Contractor in writing. The Contractor shall have an opportunity to re-perform the services within a specified timeframe. If the Contractor does not re- perform or time-constrained tasks are not performed, the negative performance will be documented. The value of any work not performed may be withheld from the contract payment.

However, the Contractor shall not be liable for non-performance beyond the control of the Contractor such as, but not limited to: fires, floods, severe weather conditions, vandalism, or acts of nature. If the Contractor does not concur with the Government that performance is either deficient or unacceptable, the Contractor may submit a written appeal to the Contracting Officer.

TP-2.5 Supervision: The Contractor shall provide a superintendent to manage daily operations of this contract and its technical provisions. The Superintendent shall have at least two (2) years of experience in the management of similar or closely related Operation and Maintenance contracts. The superintendent shall possess authority to act on behalf of the Contractor. The Superintendent shall be available 24/7 or have staff available 24/7. Such authorization shall be submitted in writing to the COR.

TP-2.6 Minimum Personnel Qualifications: Service mechanics, technicians, and consultants shall have the education or experience necessary to enable them to comprehensively understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and qualified employees shall be used in performance of this contract. All Contractor employees shall be subject to Government regulations during time spent on Government property. A file containing the qualifications (education and experience) and/or certification and/or licenses of each employee and sub-contractor shall be maintained by the Contractor. These files shall be made available to the COR upon request and will be used as part of the basis for determining the qualifications of personnel.

TP-2.7 Removal of Contractor's Employees: The COR may direct the immediate removal of any Contractor employee who is incompetent, or endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to perform his work. Notification for removal will be in writing. Notification may be made by telephone, and later confirmed in writing if time and circumstances warrant. The Contractor shall take immediate action to replace any dismissed employee.

Personnel changes, regardless of cause, shall not reduce the Contractor's obligation to perform work in accordance with contract technical provisions. Any person indicted on a felony charge shall not be allowed to work at the project until a court decision has been made as to the employee’s innocence.

TP-2.8 Minimum Manpower Requirements: The Contractor shall provide an adequate staff of qualified personnel for the operation and maintenance of Government-owned facilities and equipment in accordance with contract technical provisions.

TP-2.9 Hours of Operation: Normal work schedules shall be between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday, excluding federal holidays, during off-peak season unless requested and approved by the COR. Normal work schedules for peak season shall be daily including holidays between the hours of 8:00 a.m. and 4:30 p.m., unless requested and approved by the COR. Enough employees shall need to be on staff to accomplish the workload throughout peak and off-peak seasons. Contractor personnel will be available for emergency contact twenty-four (24) hours per day, seven (7) days a week. Superintendant/supervisors are expected to be on call twenty-four (24) hours per day, seven (7) days a week.

TP-2.10 Schedules: The Contractor shall submit an annual plan (as listed in TP-1.18) for Level I Services covered by the technical provisions of the contract. In addition, the Contractor shall prepare weekly schedules detailing planned activities to avoid any scheduling conflicts with the general public visitors or Government personnel. Weekly schedules shall be submitted to the COR before commencement of activity.

TP-2.11 Weekly Work Reports: The Contractor shall provide the COR weekly written reports for all services provided in this contract. Weekly reports will include: the date, what services were performed each day, location of the work performed, and if the service performed was completed. Weekly reports will be documented on a spreadsheet or word document and emailed to the COR for electronic filing.

TP-2.12 Emergency Repairs and Services: The Contractor shall furnish, and keep current, an On-Call Roster (a list of personnel to contact) in the event emergency repairs or services become necessary. The Contractor is not required to have staff present twenty-four (24) hours, seven (7) days a week. The Contractor shall ensure contact can be made with these people either by telephone, or radio, within one

(1) hour of notifications. Response shall take place within two (2) hours after notification and work shall continue until an emergency no longer exists. All unscheduled/emergency services shall be handled as Level II Services per TP-2.30.2.

TP-2.13 Interruptions: Advance approval shall be obtained from the COR (via telephone, Corps radio, email, or letter/memorandum) before beginning work that would interrupt the use of project facilities or systems, or disrupt building occupants or the visiting public. The COR shall provide approval/disapproval pertaining to each request within one (1) hour of receipt.

TP-2.14 Inclement Weather and Holiday Work: The Contractor shall maintain the schedule of services despite inclement weather, except when severe conditions make it impractical or hazardous to perform the work. During the peak recreation season, TP-3 Cleaning Services shall be required on Federal holidays. A maintenance employee will also work the holiday and weekend to perform waste water and water treatment inspections and any maintenance items that arise. At least one (1) supervisor and/or Superintendant will be required to work holiday weekends and the holiday during peak season.

No other TP services will be required on Federal holidays during peak months. No services are required on Federal holidays during off-peak months.

Federal holidays are as follows:

New Year's Day - 1st day of January, Martin Luther King's Birthday - 3rd Monday of January, Washington's Birthday - 3rd Monday of February, Memorial Day - last Monday of May, Independence Day - 4th day of July, Labor Day - 1st Monday of September, Columbus Day -…