W912PL19R0076_Amendment0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Aerospace Ground Equipment (AGE) Complex, Davis-Monthan AFB, Arizona

1) Amendment issued to incorporate Sections 00 22 00 Supplementary Instructions and 00 22 16 Supplementary Instructions to Proposers into the Request for Proposal.

U.S. Army Corps of Engineers, Los Angeles District CESPL-CT-E, East Region Branch 915 Wilshire Blvd.

Los Angeles, CA 90017

W912PL-19-R-0076

07/22/2019

07/17/2019

Aerospace Ground Equipment (AGE) Complex W912PL-19-R-0076 Davis-Monthan Air Force Base, Arizona

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SECTION 00 22 00 - SUPPLEMENTARY INSTRUCTIONS

I. GENERAL SUBMISSION REQUIREMENTS:

II. GENERAL INSTRUCTIONS:

III. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL:

IV. SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL:

V. PROPOSAL COVER SHEET:

VI. PERFORMANCE ASSESSMENT REPORT

VII. SAMPLE COVER LETTER

VIII. NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

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I. GENERAL SUBMISSION REQUIREMENTS:

In order to effectively and equitably evaluate all offers, the Contracting Officer must receive sufficiently detailed information that clearly responds to the technical evaluation factors listed in Section 00 22 16.

Proposers shall submit their proposal packages in accordance with the instructions outlined in Section 00 20 00, Note 25 Directions for Submitting Offers.

Each Proposer must submit their responses to the technical evaluation factors in a Technical Proposal (Original Plus 2 copies) and submit a Price Proposal (Original only).

The Technical Proposal and Price Proposal must be submitted as separate distinct volumes.

Both the Price Proposal (Volume I) and the Technical Proposal (Volume II) must be received by the closing date and time set for receipt of proposals.

No dollar amounts or pricing information from the Price Proposal are to be included in the responses to the technical evaluation factors.

All information intended by the Proposer to be evaluated must be submitted as part of the Technical Proposal.

II. GENERAL INSTRUCTIONS:

All written portions: Use only 8 ½ by 11 inch paper, unless another size is specifically authorized elsewhere in this section for a particular submission. Do not use 11” X 14” or 11” X 17” size sheets (e.g. fold-outs) unless specifically authorized in this section for a particular submission. Do not use a font size smaller than 10, an unusual font style such as script, or condensed print.

Three-ring binders are preferred. Do not use spring clamps or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages.

“Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can nonetheless be provided to the Government as part of the Proposer’s Technical Proposal. Restriction on disclosure and use of data: Proposers that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offerors—Competitive Acquisition”, paragraph (3).

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The Corps of Engineers recognizes that submittals by the Proposer may contain confidential or proprietary information; however, the Government reserves the right to make inquiries into the information disclosed. The submission of false or misleading information may be grounds for disqualification of the proposal.

Proposer(s) shall submit their proposal packages to the Los Angeles District Corps of Engineers (COE) in accordance with Section 00 20 00 of the solicitation.

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III. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL (VOLUME I):

Number of Sets of the Price Proposal: Submit One (1) original only.

Format and Contents of the Price Proposal/List of Tabs:

The Price Proposal shall be appropriately labeled as such and shall be organized as indicated in the following chart.

TAB CONTENTS OF THE PRICE PROPOSAL

TAB #1 SF 1442 Acknowledgement Sheet

TAB #2

CLIN Schedule (See Section 00 10 00) and Completed Corporate Principal (See Section 00 01 05)

TAB #3 Bid Bond

TAB #4 Representations & Certifications

TAB #5 Joint Venture/Teaming Agreement (If Applicable)

IV. SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL (VOLUME II):

Number of Sets and Pages of the Technical Proposal: Submit original and two (2) additional sets of the written Technical Proposal, with each set separately packaged. In addition, submit one complete copy of the technical proposal on Compact Disk (CD) using a searchable “.pdf” file format. The Technical Proposals shall be in 8-1/2" x 11" format, bound as a single document, with single-sided or double-sided pages being acceptable. Condensed print is not permitted. The Proposals shall be separated with section tabs, and the tabs shall clearly identify the contents of each section. The Maximum number of pages for the Technical Proposal is fifty (50) pages single sided or Twenty-five (25) pages double sided. The following items will not count against the page count: Table of Contents, Section Tabs, letters of appreciation and similar correspondence, up to 1 page per resume for each proposed team member (required from Factor 4) (single sided) of Resumes, CCASS/ACASS, PAR, CPARS and the Past Performance Questionnaires (PPQs). Material contents of Technical Proposals that exceed thirty (50) pages will not be evaluated after page fifty (50). Each page shall be sequentially numbered for that section.

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Format and Contents of the Technical Proposal/List of Tabs: The original and all copies of the technical proposal will be appropriately labeled as such. Each set shall be organized using the tabs specified in the chart below. The tabs directly correlate to the evaluation factors identified in Section 00 22 16.

TAB CONTENTS OF VOLUME II TECHNICAL PROPOSAL

TAB #1 FACTOR 1: EXPERIENCE ON SIMILAR CONTRACTS

TAB #2 FACTOR 2: PAST PERFORMANCE

TAB #3

FACTOR 3: TECHNICAL APPROACH, METHODS AND

PROCEDURES

TAB #4 FACTOR 4: CORPORATE MANAGEMENT STRUCTURE

TAB #5 FACTOR 5: SCHEDULE

Detailed Submission Requirements for the Technical Proposal: Submit detailed responses to the evaluation factors under each of the tabs. Specifics for the required information to be submitted are described in detail in Section 00 22 16.

FACTOR #1 EXPERIENCE ON SIMILAR CONTRACTS

FACTOR #2 PAST PERFORMANCE

FACTOR #3 TECHICAL APPROACH, METHODS AND PROCEDURES

FACTOR #4 CORPORATE MANAGEMENT STRUCTURE

FACTOR #5 SCHEDULE

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V. PROPOSAL COVER SHEET:

Format for the Proposal Cover Sheet:

The proposal cover sheet is required by FAR 52.215-1(c) (i)-(v). This provision, titled “Instructions to Proposers—Competitive Acquisition,” has been provided by reference in Section 00 21 16. The format is as follows:

PROPOSAL COVER SHEET

1. Solicitation Number: W912PL19R0076

2. The name, address, and telephone and facsimile numbers of the Proposer and electronic address (if available):

3. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

4. Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Proposer’s behalf with the Government in connection with this solicitation:

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

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VI. PERFORMANCE ASSESSMENT REPORT

PERFORMANCE ASSESSMENT REPORT

(To be completed by Proposer)

1. Contractor (Firm being evaluated):

Name: Address:

2. Contract Number: Task Order (TO) Number if Applicable:

3. Solicitation Type: Negotiated or Sealed Bid

4. Contract/TO Type: Fixed-Price Cost, Reimbursement, Hybrid (explain)

5. Routine Difficult (low to high) Complexity of Work 1 2 3 4 5

6. Contract/TO Dollar Value:

7. Contract/TO Status: Active Complete Completion Date (w/ extensions):

8. Description, location & relevancy of work:

9. Problems encountered and how resolved:

10. Name, Address, Telephone Number and E-mail of the Procuring Contracting Officer and/or the Contracting Officer’s Representative (COR) (and other references, e.g., Administrative Contracting Officer, if applicable):

11. Check one of the following blocks:

A written performance evaluation was received for this project and is attached.

A written performance evaluation was not received for this project. A Past Performance Questionnaire (PPQ) has been sent to the reference(s) listed in Block 10, with a letter requesting that the completed questionnaire be returned directly to the U.S. Army Corps of Engineers by the closing date for this solicitation.

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VII. SAMPLE COVER LETTER

Date

SUBJECT: NAVFAC/USACE Past Performance Questionnaire

Name and Address of Reference

Ladies and Gentlemen:

The U.S. Army Corps of Engineers, Los Angeles District, is conducting a review of our past performance history as part of an upcoming source selection acquisition.

Please complete the attached NAVFAC/USACE Past Performance Questionnaire to aid the Government in its evaluation of our past performance. If you prefer, you may provide the requested information by email to tracey.i.daggy@usace.army.mil

The Government is requesting receipt of this information five calendar days before proposal due date.

You are advised that it is Government policy that the identity of sources providing past performance information will not be released outside the Government.

We appreciate your efforts to help the Government fairly evaluate our record of past performance. Should you have any questions related to this matter, please contact Tracey Daggy at telephone (213) 452-3239.

Sincerely, Contractor

Attachment mailto:tracey.i.daggy@usace.army.mil

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VIII. NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact:

Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

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Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

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4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS

QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE PROPOSER.

THE PROPOSER WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO

USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES

DIRECTLY TO THE PROPOSER. HOWEVER, QUESTIONNAIRES MAY BE

SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE PROPOSER

FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE

RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

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ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

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(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

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TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts

E VG S M U

N

b) Ability to meet quality standards specified for technical performance

E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF

PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U

N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U

N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction

E VG S M U

N

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4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain a qualified workforce to this effort

E VG S M U

N

c) Government Property Control

E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel

E VG S M U

N

e) Utilization of Small Business concerns

E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U

N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

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5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U

N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U

N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U

N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U

N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U

N

b) Compliance with contractual terms/provisions (explain if specific issues)

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c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U

N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary).

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SECTION 00 22 16 - SUPPLEMENTARY INSTRUCTIONS TO PROPOSERS

I. ELIGIBILITY FOR CONTRACT AWARD

II. SOURCE SELECTION USING LOWEST PRICE TECHNICALLY ACCEPTABLE

(LPTA)

III. LIST OF EVALUATION FACTORS (VOLUME II) AND

SPECIFIC TECHNICAL EVALUATION CRITERIA

IV. PROPOSAL SUBMITTAL………………………………………………………………………6

V. INITIAL EVALUATION OF TECHNICAL PROPOSAL (VOLUME II)……………………...6

VI. EVALUATION OF PRICE PROPOSAL (VOLUME I)………………………………………..6

VII. INTENT TO AWARD WITHOUT DISCUSSIONS………………………………………….…7

VIII. DISCUSSION PROCESS………………………………………………………………….…….7

IX. FINAL PROPOSAL REVISIONS……………………………………………………………

X. DEBRIEFINGS…………………………………………………………………………………

XI. PROPOSAL EXPENSE AND PREAWARD COSTS…………………………………………7

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SECTION 00 22 16

SUPPLEMENTARY INSTRUCTIONS TO PROPOSERS

I. ELIGIBILITY FOR CONTRACT AWARD

In accordance with the Federal Acquisition Regulations (FAR), no contract will be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the Contracting Officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.

II. SOURCE SELECTION USING LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA)

The Government will make award to the Offeror submitting the lowest priced technically acceptable proposal meeting or exceeding the acceptability standards for non-cost factors. The Government will first review non-cost technical proposals to determine which are acceptable to the Government.

Responses that the Offeror understands, or will comply with the specifications, statements paraphrasing the specifications, and general or overly broad responses such as “standard procedures will be employed” or “well known techniques will be used”, will be rated unacceptable.

The objective of the Government is to award a contract to an Offeror who submits a proposal that when evaluated is determined to meet the acceptability levels established in the solicitation for each non-cost evaluation factor. Each non-cost evaluation factor will receive a rating of Acceptable or Unacceptable. The award will be made to the technically acceptable proposal with the lowest evaluated proposed price.

III. LIST OF THE TECHNICAL EVALUATION FACTORS

The Technical Proposal will be evaluated based on the following technical evaluation factors

FACTOR 1 - EXPERIENCE ON SIMILAR CONTRACTS

FACTOR 2 - PAST PERFORMANCE

FACTOR 3 - TECHNICAL APPROACH, METHODS AND PROCEDURES

FACTOR 4 - CORPORATE MANAGEMENT STRUCTURE

FACTOR 5 - SCHEDULE

FACTOR 1: EXPERIENCE ON SIMILAR CONTRACTS

This factor will evaluate the offeror for its experience in successful completion of design/build projects of similar scope, magnitude and complexity completed within the past five years.

Projects completed over five years ago may be submitted to demonstrate ability, but they will carry little weight in the evaluation and will not be used to meet the standard for acceptability.

Evaluation Factor: Offeror shall identify all projects of a similar scope, magnitude and complexity it has successfully completed within the past five years. Provide a description of the project, total dollar value of the contract at the time of award and at the time of completion, and the name, address and telephone number of the owner. In the case of a federal, state or local government

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Amendment 0001 project, provide the name, address, and telephone number of the contracting officer. Offeror may include projects completed by predecessor companies, as long as the relationship of the predecessor company is clearly documented in the proposal.

Standard for Acceptability: This standard is met when the offeror and his design partner can demonstrate successful completion of two or more design/build projects of similar scope, magnitude and complexity within the past five years. At least one of the projects must have been completed by the construction contractor.

FACTOR 2: PAST PERFORMANCE

This factor will assess the offeror’s past performance, evaluate whether the offeror’s past performance is relevant or not relevant to that effort to be acquired, and determine contractor capability to successfully perform the proposed effort.

Evaluation Factor: The following are the minimum requirements that are key to successful contract performance to demonstrate contractor capability to perform the proposed effort. The criteria to establish what is recent and relevant and how well the Contractor performed on the contracts will be based upon the efforts of similar scope, magnitude, and complexity of projects successfully completed within the past five years (projects in Tab #1) and projects substantially completed. In the event of an offeror without a record of relevant past performance or of whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on this factor.

1. Identify all contracts, including Federal, State, local government and private/commercial, for efforts similar to the Government requirement of similar scope, magnitude, and complexity which are either successfully completed within the past five years (Tab #1) or substantially completed. Past performance on State, local, and private/ commercial contracts will be evaluated equally with past performance on Federal contracts. Offeror(s) are encouraged to provide information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this solicitation. Important Note: See paragraph 5.

below regarding required consent for release of subcontractor past performance information. For each project, submit the following information in the formats provided at the end of this Section:

a. Furnish a Performance Assessment Report for each referenced contract. If an official written performance evaluation/rating was not received, so indicate. A past performance questionnaire must be sent to the reference if a written performance evaluation/rating is not included in the proposal as an attachment to the Performance Assessment Report. The Offeror(s) is also encouraged to submit any letters of appreciation or similar correspondence that the Contractor received from the Owner/Customer at the time of contract performance/completion. However, the Offeror(s) is neither required nor requested to have the Owner/Customer write such a letter for the purpose of this solicitation. Formats for the Performance Assessment Report has been provided at the end of this Section titled: Performance Assessment Report.

b. The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror to submit to the client for each project the offeror includes in its proposal (if no official written performance rating or evaluation is not available) for Factor 2 for PAST PERFORMANCE where a written

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Amendment 0001 performance evaluation/rating is not included in the proposal as an attachment to the performance assessment report. Ensure correct phone numbers and email addresses are provided for the client point of contact.

Complete PPQ should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contact and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government point of contract, Tracey Daggy via email at tracey.i.daggy@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Also include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. The Past Performance Questionnaire (PPQ) will not be included in the page count. Formats for the Past Sample Cover Letter and Performance Questionnaire (PPQ) has been provided at the end of this Section titled: Sample Cover Letter and Performance Questionnaire (PPQ).

2. In addition to the above, the Government may review any other sources of information available for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), included Contractor Performance Assessment Reporting Systems (CPARS), using all CAGE/DUNS number of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owners representatives(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

3. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

4. “Confidential” projects cannot be submitted unless all of the information required for evaluation purposes as specified herein can nonetheless be provided to the Government as part of the Offeror(s) technical proposal. Offeror(s) that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offeror(s)—Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”.

5. Release of Subcontractor Past Performance Information. Past performance information pertaining to a proposed subcontractor cannot be disclosed to the Offeror(s) by the Government without the proposed subcontractor’s consent.

Therefore, if subcontractor past performance information is being utilized by the Offeror(s), the Offeror(s) must also submit as part of its technical proposal the subcontractor’s consent to release of its past performance information by the mailto:tracey.i.daggy@usace.army.mil

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Government to the Offeror(s). If there is a problem with the proposed subcontractor’s past performance, the prospective prime contractor can be notified, but no details can be discussed without the proposed subcontractor’s permission.

Standard for Acceptability: This standard is met when the offeror can demonstrate an overall satisfactory performance rating for each recent, relevant project within the last 5 years.

FACTOR 3: TECHNICAL APPROACH, METHODS AND PROCEDURES

Proposals will be evaluated as to the offeror’s ability to perform and to satisfy all construction contract requirements. Responses to this factor must discuss the offeror’s technical understanding of the design/build work requirements and their commitment to accomplish all the work in accordance with the solicitation requirements and integrated construction schedule.

Evaluation Factor: Proposals must discuss the offeror’s technical understanding of the work requirements and their construction methods / approach to accomplish all the work in accordance with the solicitation requirements and schedule. The quality of the offeror’s approach and methodology, and the workability of the approach and technical feasibility to perform successfully will all be evaluated. The construction quality control system and design quality control procedures must be presented, as well as a description of Red Zone activities for the contract.

The offeror shall demonstrate adherence to the RFP documents for the following design areas:

civil/site, architectural, structural, mechanical, plumbing and electrical. The offeror shall also address the operability and maintainability of the proposed project.

Standard for Acceptability: This standard is met when the offeror’s narrative demonstrates a commitment to accomplish all the work in accordance with the solicitation requirements, including the proposed schedule. The Offeror’s narrative must address, at a minimum: their understanding of and adherence to the basic RFP requirements for civil/site, architectural, structural, mechanical, plumbing, electrical and sewer system, their construction and design Quality Control plans for the work to be performed, their understanding and implementation of Red Zone activities and operability/maintainability of the project.

FACTOR 4: CORPORATE MANAGEMENT STRUCTURE

Proposals will be evaluated as to the offeror’s ability to satisfy all design/build contract requirements within its Corporate Management Structure. The Government will review the corporate decision-makers support for the construction contract execution team and the design/build construction management structure.

Evaluation Factor: The offeror must demonstrate their ability to manage and control this contract.

The offeror must provide an organization chart that shows the corporate organization and reporting chain for key personnel and details the communications flow for the proposed team and the customer. The offeror shall provide resumes for persons directly responsible for carrying out the day to day operations of this contract, including project management, design manager, site superintendent, construction quality control manager, and safety manager. The resumes should be detailed enough to show adherence to the RFP requirements and/or abilities to perform the job by specifically describing education, professional qualifications and years of relevant experience. The offeror must explain its present workload and the availability of a team to execute the contract. The offeror must explain a succession plan for replacement of key personnel, including project management, site superintendence, design manager, construction quality control manager, and safety manager.

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Standard for Acceptability: This standard is met when the Offeror provides an organization chart that clearly shows authorities and lines of communications, the resumes provided show that the staff is qualified and meets the RFP requirements (where applicable), the present workload for the Offeror is discussed, the availability of the proposed team is discussed, and a replacement plan for key personnel is provided.

FACTOR 5: SCHEDULE

The Offeror shall provide a narrative that includes, as a minimum, discussion of proposed sequence of work activities, bid item phasing, interim and final acceptance. Offers shall include a schedule bar chart reflecting the major construction activities with the completion period from the applicable contract Notice to Proceed (NTP). The proposal schedule shall be graphically presented, and may be on a maximum paper size of 11" x 17". The schedule shall reflect the major construction milestones, and the sequence of work required for this project. The schedule shall indicate start/finish dates of events, and durations. A detailed network analysis is not required as a proposal submittal item. The bid items that require design need to include a 21 day design review period activity in the schedule. The schedule must show a logical approach of the activities and durations to accomplish each bid item and each option.

Offerors are cautioned that if they do not meet the schedule completion times shown in Section 00 73 00-3, Clause 52.211-10 of this Request for Proposals, their Technical Proposals may be rated Unacceptable for this factor.

Offerors are cautioned that schedules showing shortened government review times for submittals may cause the Schedule evaluation factor to be rated unacceptable for this factor.

Offerors are cautioned that the schedule submitted as part of this factor is preliminary in nature and only for use in the evaluation of the logic of the means and methods for accomplishing the contract. As such, the proposed schedule shall not change RFP requirements, and acceptance of the offeror’s proposal does not indicate or include acceptance of changes to the basic RFP that may be present in the proposed schedule.

Standard for Acceptability: This standard is met when the Offeror provides a schedule narrative that shows completion within the RFP required time frame and discusses the major milestones for the project, and provides a bar chart schedule that is clear and logical.

IV. PROPOSAL SUBMITTAL

The Offeror’s adherence to prescribed page and formatting limitations prescribed will be strictly adhered to and enforced. Information submitted which exceeds the specified limit will NOT be evaluated. For example, if four pages are submitted in response to an item with a three page limitation, the information of the fourth page will not be evaluated by the Government.

The technical proposals will be reviewed for compliance with the technical specifications. Non-compliance with the technical specifications will be considered a deficiency and an Unacceptable adjectival rating will be assigned.

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V. INITIAL EVALUATION OF TECHNICAL PROPOSAL (VOLUME II)

The Offeror’s conformance with the specified format and submission requirements will be considered during the technical evaluation. Failure to comply with the format and/or the submission requirements may be seen as indicative of the type of problems that could be expected during contract performance. Material omission(s) may cause the technical proposal to be rated as unacceptable. The Offeror’s adherence to prescribed page and formatting limitations prescribed will be strictly adhered to and enforced. Information submitted which exceeds the specified limit will NOT be evaluated. Offerors may be given a chance to clarify certain aspects of their proposal and to resolve minor or clerical mistakes. However, Offerors are not given an opportunity to respond to any identified weaknesses or deficiencies or revise their proposals.

The technical proposals will be reviewed for compliance with the technical specification.

Technical proposals are given an overall rating of either “Acceptable” or “Unacceptable”. The evaluation factors will be rated either “Acceptable” or “Unacceptable” based upon the standards listed within the RFP. A rating of “Unacceptable” for any evaluation factor will result in an overall rating of “Unacceptable” and the proposal will be ineligible for award

Based upon review of the initial evaluation results, the SSA will decide to either (1) approve award without discussions, or (2) enter into discussions process

VI. EVALUATION OF THE PRICE PROPOSAL (VOLUME I)

The LPTA procedure is applied to known, firm requirements, usually readily available in the commercial marketplace where a fair and reasonable price determination is based on adequate price competition. Therefore, price analysis will normally be used to determine the total evaluated price to support the selection of the lowest priced, technically acceptable Offeror.

The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed, reflects a clear understanding of the requirements, and is consistent with the Offeror’s Technical Proposal. All offers with separately priced line items or sub line items will be analyzed for unbalanced pricing.

VII. INTENT TO AWARD WITHOUT DISCUSSION

Offerors may be given a chance to clarify certain aspects of their proposal and to resolve minor or clerical mistakes. However, Offerors are not given an opportunity to respond to any identified weaknesses or deficiencies or revise their proposals.

The Government intends to evaluate proposals and issue a Contract without discussions, but reserves the right to conduct discussions and receive revised proposals if later determined to be necessary.

VIII. DISCUSSION PROCESS

The primary objective of discussions is to maximize the Government’s ability to obtain best value, based on the requirement and the evaluation factors set forth in the solicitation.

As a minimum, during discussions, the SSEB through the PCO shall indicate to, or discuss with, each Offeror in the competitive range the following: (a) any adverse past performance information to which the Offeror has not yet had an opportunity to respond, (b) significant weaknesses, and

(c) any deficiencies that have been identified during the evaluation.

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This is accomplished through the release of Evaluation Notices (ENs). All ENs shall clearly indicate the type of exchange being conducted (e.g. clarification, communication, etc). Any EN addressing a proposal deficiency or weakness shall clearly indicate that a deficiency/weakness exists. The PCO is encouraged to discuss other aspects of the Offeror’s proposal that could in the opinion of the PCO be altered or explained to enhance materially the proposal’s potential for award.

IX. FINAL PROPOSAL REVISIONS

At the conclusion of discussions, each Offeror still within the competitive range shall be given an opportunity to submit a Final Proposal Revision (FPR) by a common cutoff date and time.

After receipt of the FPR, the SSEB shall complete evaluation of the FPR. The evaluation criteria from the solicitation shall continue to be the basis for evaluation.

X. DEBRIEFINGS

The PCO shall ensure Offerors are debriefed, if requested, in accordance with FAR 15.505 and FAR 15.506, as applicable.

XI. PROPOSAL EXPENSE AND PREAWARD COSTS

The proposal submission instructions are written to give prospective contractors, where feasible, an indication of the level of detail desired by the Government. The Offeror’s failure to include information that the Government has indicated should be included may result in the proposal being downgraded and/or being found deficient if inadequate detail is provided. Material omission(s) may cause the technical proposal to be rejected as unacceptable. The technical proposals will be reviewed for compliance with the technical specifications and applicable building codes and regulations. Non-compliance with the technical specifications and/or applicable building codes and/or regulations will be considered a deficiency. Proposals which are generic, vague, or lacking in detail, may be downgraded.

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